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Home My WebLink About06-11-2009 SCAC Minutes { x SENIOR CENTER ADVISORY°COMMITTEE x ! y Call to Order Chairperson Baron called the meeting to order at 9:00 a.m. Roll Call: Committee Members (CM) Present: Martin Baron, Delilah Vanderpool, Al Edge and Diane Bonetti Absent: Jeanette Villegas Parks and Community Services Commission Liaison Present: Rich Guarienti Staff Present: Paul McCreary, Assistant Director of Parks and Community Services; Diane Guenther, Office Assistant Oral Communications— McCreary introduced Geneal Williams, Senior Center Volunteer Coordinator to the Committee. Approval of the Minutes— THE MAY MINUTES WERE AMENDED AS FOLLOWS; SENIOR CENTER FOOD SERVICE PROGRAMS "CM Baron asked if Staff knew the break even point of the lunch program and how many participants could the current staff and volunteers handle." CM VANDERPOOL MADE A MOTION TO APPROVE THE APRIL MINUTES AS AMENDED; CM EDGE SECONDED THE MOTION. THE COMMITTEE UNANIMOUSLY APPROVED THE MINUTES OF THE MAY 7, 2009 MEETING AS AMENDED WITH CMBONETTI ABSTAINING. Written Communication—None Unfinished Business—None New Business SENIOR CENTER RIDE MATCH PROGRAM PLAN McCreary provided the Committee with an overview of the proposed program plan as outlined in the Staff report. CM Baron noted that he is very excited about the program and feels this is a great transportation effort. CM Vanderpool felt that this will be a great program for seniors who are homebound. CM Bonetti was also excited about the program and thrilled to see the program get off the ground. Guarienti thanked Staff for developing the program. He commented that the Trail Trekkers have used a car pool program and it has worked very well. He suggested looking into reimbursement for drivers and suggested the Trekkers formula of .10 mile (currently) based on 3-4 riders per vehicle and that this a voluntary contribution. He noted recruiting potential drivers from current class and activity participants is a good starting point for the program. He provided an ACTIA Report: ACTIA has Measure B grant funds available that can be used for senior transportation programs. CM Baron made the motion to approve the program plan, CM Bonetti seconded the motion and Committee unanimously approved. Page 1 of 4 •4 . • AGENDA DUBLINSENIOR CENTER ADVISORY COMMITTEE REGULAR MEETING ... FLEASE`:NOTE NEW TIME -AND LOCA.T.IO"N. THi7RSD;AY,. TVLY 2,. 2;009,, 9 30 ,A . DUBLLN SE,NI°`OR CENTER. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS At this time, the public is permitted to address the Dublin Senior Center Advisory Committee on non- agendized items. The Committee must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Office of the Dublin Senior Center Director related to the proper procedure to place an item on a future Dublin Senior Center Advisory Committee agenda. The exceptions under which the Dublin Senior Center Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). . 4. MINUTES OF THE SPECIAL MEETING—June 11,2009 STAFF RECOMMENDATION:Approve Minutes. 5. WRITTEN COMMUNICATIONS-None • 6. UNFINISHED BUSINESS-None 7. NEW BUSINESS 7.1 SPRING 2009 QUARTERLY REPORT The Advisory Committee will receive a report about attendance at the Senior Center during the spring quarter. STAFF RECOMMENDATION: Receive report. • 7.2 SENIOR CENTER ADVISORY COMMITTEE BYLAWS AND RULES OF PROCEDURE Staff will review proposed changes to the Bylaws and Rules of Procedures. STAFF RECOMMENDATION: Receive report and recommend approval of proposed.Bylaw changes to the City Council. 7.3 PROPOSED SENIOR CENTER FEE INCREASES Staff will review proposed increases to fees for Senior Center programs. STAFF RECOMMENDATION: Receive report and recommend approval of proposed fee increases to the Parks and Community Services Commission. 7.4 SPRING 2009 SUBCOMMITTEE ACCOMPLISHMENTS The Advisory Committee established subcommittees to implement four strategies during the two- year term. The subcommittees will report on their accomplishments for the first quarter. STAFF RECOMMENDATION: Receive reports. 8. OTHER BUSINESS BRIEF INFORMATIONAL ONLY REPORTS FROM THE DUBLIN SENIOR FOUNDATION, • PARKS AND COMMUNITY SERVICES COMMISSION LIAISON, ADVISORY COMMITTEE MEMBERS AND SUBCOMMITTEES, AND/OR STAFF AND REPORTS BY COMMITTEE MEMBERS RELATED TO MEETINGS ATTENDED AT CITY EXPENSE(AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested,pursuant to Government Code Section 54953.2,this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C.Section 12132),and the federal rules and regulations adopted in implementation thereof To make a request for disability-related modification or . accommodation,please contact the City Clerk's Office(925)833-6650 at least 72 hours in advance of the meeting. CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JUNE 11,2009 PAGE2OF4 TIME AND LOCATION OF ADVISORY COMMITTEE MEETINGS Staff provided an overview. of the proposed changes to the time and location of the Senior Center Advisory Committee meetings. CM Baron commented this is a great accommodation and will improve access to the Advisory Committee by patrons. He suggested a big"brouhaha" announcing the change in time and location. CM Bonetti suggested using the white board in the lobby to announce the change in meeting location. CM Edge made the motion to change the regular meeting time and location to the first Thursday at 9:30 a.m. at the Dublin Senior Center. CM Baron seconded the motion and the Committee unanimously recommended the changes. SENIOR CENTER ADVISORY COMMITTEE RESPONSIBILITIES At the Mayor's suggestion and Council's approval each Commission and Committee were asked to review and validate their Bylaws and Rules of Procedure. McCreary provided the Committee with a copy of the Bylaws. Guarienti suggested that Section II C (Committee Composition and Method of Appointment) should reference that a member from the Parks and Community Services Commission shall serve as a liaison to the Advisory Committee. Under Section V C 4 (Officers) he recommended clarification that the Chairperson or a designee selected by the Committee will represent the Advisory Committee before the Parks and Community Services Commission and the City Council. CM Edge made the motion to recommend the Bylaws be changed as proposed by Guarienti; CM Vanderpool seconded the motion and the Committee unanimously recommended the modifications to the City Council. OTHER BUSINESS CM Baron related a conversation he had with a senior he met at a luncheon that had not been at the Center for awhile due to illness. He asked if the City could provide transportation to frail seniors to and from the Senior Center and if such accommodations could be explored. McCreary explained that Staff has been discussing the future need for recreation programs for the growing population of frail and elderly, however transportation had not been discussed. McCreary noted that Senior Support has a program that may be appropriate to use as a referral for someone in that type of situation. CM Baron asked why Committee Members don't have business cards. Staff indicated that this is something that has not been done in the past for Advisory Committees. Guarienti indicated he has City business cards as a Commissioner but rarely uses them. CM Vanderpool thought the name badges and posting the Committee portraits will help with recognition. The Advisory Committee asked Staff to explore if it was possible to print blank cards that Committee Members could write their name on. CM Edge reported the Foundation will be operating two firework booth locations this year in partnership with the Lion's Club and Women's Club. CM Edge asked if due to the economic conditions the City will be able to keep the Center open on Saturday mornings. Staff indicated so far yes. The Center will be open Saturdays beginning in September. CM Edge suggested a Saturday Car Show so that working seniors could attend. A Saturday CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JUNE 11,2009 PAGE3OF4 Foundation Pancake Breakfast would not be scheduled until September at the earliest. The Foundation has not determined if it wants to pursue it as a fundraising opportunity. CM Edge asked if Saturday special events could be offered monthly. McCreary indicated the proposed budget for 09-10 included quarterly events. CM Edge suggested other groups could sponsor Saturday events. Guarienti provided a brief overview of the last Parks and Community Services meeting. The Senior Center Food Service Program was presented at that meeting. Guarienti suggested that the Senior Center facility rental information be made readily available at the front counter versus referring interested persons to Shannon Center to pick up the information. McCreary indicated that copies should already be available at the front counter and will follow up with Hudson. Guarienti recommended that the menus for special luncheons be more varied. It seems that a lot of the luncheons feature beef and there are many seniors who do not eat red meat. The event fliers should include a complete description of the meal. The Committee Members provided updates on their subcommittee work. • CM Baron - Strategy #1 - Expand availability of Advisory Committee Members to listen to the community about the recreational and social needs of older adults. An informational table is scheduled for July at the Safeway in downtown Dublin. CM Baron wants to have knowledgeable volunteers and Committee Members to assist staff at the table. He has contacted Congressman McNeamy about coming to the Center.to provide a briefing on current events. • CM Vanderpool - Strategy#2 -Serve as Ambassadors and expand outreach to older adults in the community. CM Vanderpool was waiting to see if the meeting time and location would be changed and stated that she will have more information next month. CM Edge commented that the Groves had said at the last meeting they would be sending a representative to Committee meetings but no one was here. Staff suggested including the Groves on the meeting distribution list. • CM Edge - Strategy #3 - Promote and support the proposed Saturday morning programs at the Senior Center. CM Edge is working with the Foundation to potentially sponsor a Saturday Pancake Breakfast. Suggestions were also made to have school bands, dancing groups from local studios and the City's recreation classes perform on Saturdays at the Senior Center. • CM Villegas - Strategy#4-Make older adults feel valued in the community. CM Villegas was absent, CM Baron reported she has interviewed Dorothy Riley for July Senior Spotlight. CM Baron asked when the new Senior Center webpage will be ready. Staff indicated it will be completed as part of the overhaul to the City's website during Fiscal Year 2009-2010. In the meantime the CITY OF DUBLIN SENIOR CENTER ADVISORY COMMITTEE MINUTES OF JUNE 11,2009 PAGE 4OF4 www.dublinseniorcenter.com domain name is active and directly takes people to the Senior Center webpage. McCreary informed the Committee that the Senior Center had recently been used as an emergency shelter due to a fuel spill and served about 25 households. McCreary stated the Food Program and the Ride Match Program will be presented to Council on the 16tH Adjournment Being no further business, the meeting was adjourned at 10:22 a.m. Respectfully submitted, Diane Guenther Office Assistant APPROVED: Martin Baron Chairperson • �� OF Di,6 4V� AGENDA STATEMENT SENIOR CENTER ADVISORY COMMITTEE %JLJr- O'''-O'' MEETING DATE: July 2, 2009 SUBJECT: 2009 Spring Quarterly Report Report Prepared by Anna Hudson,Recreation Coordinator ATTACHMENTS: Attendance Report RECOMMENDATION: Receive Report FINANCIAL STATEMENT: None DESCRIPTION: The Dublin Senior Center has a variety of recreational activities and programs designed to promote healthy lifestyles for seniors of all ages. Various classes allow seniors to improve their physical wellness, memory, strength and or balance. Activities are offered Monday through Friday from 9:00 a.m. to 4:00 p.m. and Wednesdays from 4:00 to 8:00 p.m. Following is the summary of attendance during the spring quarter which includes the months of March, April and May. - Senior Center S•rin• Attendance Corn•arison March - Ma Attendance T •e 2009 2008 2007 2006 2005 Drop-In 1152 1120 990 641 459 Programs&Activities 10,948 10.633 10,195 8,760 6,031, Total Attendance 12,100 11,755 11,251 9,750 6,672 Avg. Daily Attendance 189 178 170 150 102 Total Volunteer Hours 3,181 3,052 2,890 2,866 1,815 Attachment 1 is a detailed attendance report which breaks down the attendance by.activities. Attendance continued to grow with a 3% increase compared to last spring. The development of new classes keeps activities fresh and increases both attendance and revenue. Volunteer Nani Lozier has returned as an instructor to offer Hula dance, and two ukulele classes. The increase of the line dance attendance is due to adding two new line dance classes. Volunteer Millie Dusha now offers an Easy Intermediate Line dance class in addition to her popular Monday Advanced class. On the first Thursday of each month, a Mills Line Dance Social is offered to attract all dance levels with DJ Millie. The fifth line dance class entitled Ballroom Line Dance. During this quarter Staff was able to restart the AARP Mature Driving course as a new instructor was found. COPIES TO: • ITEM NO. 7.1 G:\SRADVCMTE\Statements\2009\7-2-09 Item 7.1 Spring Quarterly Report.doc