HomeMy WebLinkAbout7.1 Parks & Community Services Goals & Objectives 1/r 11\
•
or oto,
� �' AGENDA STATEMENT
`�/ SENIOR CENTER ADVISORY COMMITTEE
C4z1Foc MEETING DATE: December 3, 2009
SUBJECT: Parks and Community Services Goals and Objectives
Report Prepared by Paul McCreary,Assistant Director of Parks
and Community Services
ATTACHMENTS: 1. Adopted 2009-2010 Goals and Objectives, Bi-monthly Report as
of 10-31-09
2. Preliminary Goals and Objectives 2010-11
RECOMMENDATION: Receive report and determine whether there are objectives related
specifically to the Senior Center that should be proposed for 2010-
2011.
DESCRIPTION: The City Council has scheduled the Annual Goals and Objectives
Study Session for Wednesday, February 24, 2010 at 6:00 P.M. This Study Session provides the City
Council with an opportunity to reach consensus on the primary direction and allocation of City resources
for the upcoming year. As has been done in past years, the Senior Center Advisory Committee has been
asked to provide input on any objectives related specifically to the Senior Center.
ADOPTED 2009-2010 GOALS AND OBJECTIVES
The adopted 2009-2010 Goals and Objectives for Parks and Community Services included 14 objectives
that were assigned to Parks and Community Services. Four of the objectives accomplish one or more of
the City Council's strategic goals identified in the City's ten year strategic plan. The remaining objectives
accomplish Departmental or operational goals. Of the 14 adopted objectives, nine objectives were given a
high priority and five objectives were given a medium priority.
For the current Fiscal Year there is one high priority objective for the Senior Center, which is to expand
use of the Senior Center on Saturday mornings for programs and classes. Although this objective will be
completed this year and not included on next year's list of objectives, Staff is still planning to continue the
Saturday morning hours. Those hours are now considered part of the City's current service level and will
continue unless funding becomes an issue.
Attachment 1 outlines the level of accomplishment for the 14 objectives assigned to Parks and
Community Services. Of the 14 objectives, eight are complete or will be complete by the end of the fiscal
year(June 30, 2010) and four are underway and will be carried over to the next fiscal year. One objective
has had no progress and will also be carried over.
COPIES TO:
ITEM NO.: 7.1
G:\SRADVCMTE\Statements\2009\12-3-09 Item 7.1 FY 09-10 Goals and Objectives.doc
PRELIMINARY 2010-2011 GOALS AND OBJECTIVES
Based on the current economic climate it is likely the revenues that fund the City's operations will not
grow and could potentially decline in Fiscal Year 2010-2011. Therefore when considering new objectives
Staff was directed that any objectives requiring additional staffing or financial resources without full
revenue offset must have compelling justification for inclusion as preliminary objectives.
Using that direction, Staff has prepared a preliminary list of Fiscal Year 2010-2011 objectives for Parks
and Community Services (Attachment 2). Staff has identified six new objectives for 2010-2011; the
remaining six objectives have been carried over from the previous year.
Although there are no specific objectives related to the Senior Center, many of the proposed objectives
address the needs of all four of the Department's market segments including older adults, as outlined in
the Parks and Community Services Ten Year Strategic Plan. These objectives include:
• Undertake development of design and construction documents for the Emerald Glen
Recreation and Aquatics Complex. This will provide a state-of-the-art recreation facility to
meet the exercise and fitness needs of residents of all ages.
• Develop and distribute quarterly e-newsletter by market segment to coincide with the
publication of the Activity Guide. This will expand promotions and allow the Department to
better communicate key messages to older adults in the community.
• Offer second Family Campout event at another neighborhood park. This provides an easy
way for older adults to take their grandchildren camping and experience the outdoors.
• Expand United States Tennis Association (USTA) tennis programs, classes and events at
Fallon Sports Park. This will provide events and classes for adults and seniors and expand active
programming for older adults.
Included on the 2010-2011 Preliminary Goals and Objectives form is a column identified as
"Benefit/Need" to help assess the importance of each objective. Also included on the form is a column
identified "Additional Resources Required." This column identifies whether additional staffmg or
funding resources over and above the City's current service capability are required to accomplish the
objective within the next year. The priority assigned by Staff to each objective is also shown on the form.
Staff defines a"high" priority objective as an objective which significantly improves the City's ability to
affect the overall quality of life in the community, provides basic services or is required by Law.
Objectives should receive a"medium" or"low"priority if the degree that they affect the above criteria is
not as great.
In advance of the meeting, Staff recommends that the Advisory Committee Members individually
consider whether there are any objectives related specifically to the Senior Center that should be proposed
for Fiscal Year 2010-2011. The Committee Members will have a chance to discuss any suggestions and
determine as a group whether to recommend adding any objectives to the list. If the Advisory Committee
chooses to recommend any additional objectives, Staff will present that to the Parks and Community
Services Commissioners as they deliberate the priorities of the overall Depaltnrent.
RECOMMENDATION: Staff recommends the Advisory Committee receive the report and
determine whether there are objectives related specifically to the Senior Center that should be proposed
for 2010-2011.
•
Page 2 of 2
ADOPTED 2009-2010 GOALS&OBJECTIVES
QUARTERLY STATUS REPORT AS OF 10-31-09
# I PRIORITYIYEAR 'ACCOMPLISHING GOAL FOR I EST START I EST COMP 'STATUS:
UNDERWAY/COMPLETE/NO I SINGLE
EAR I MULTI
YEAR I CONTROL[AGENCY' LEGAL
III CULTURE'&LEISURE
A.<FARKS.S�:coMMUNITYSERVICES`'' cO ,-p.,. . ... .:. - ,,,,,
.,.. . ,,To,enhance,ther uah ofiUfe,„foralh.residents b ro -' ` •�••<•.... m- ��-� �•
, � � �- 9 ,.tY y p;�yidmg recreational and other ecial interest,. ro rams: ,
.. �F, `, . ,�, . ,im ro�e.the-ut�hzat�ori of.exlstln
e i n :.,: niti n. p P,r g P 9
recr-,,,,,'faciht,,es and' lan<:and de'"elo` 'new r - ati -. '' • .V <. '` r ,,x: - .._
... . ,�--,,,e',1,,,,�:, P Y� p,- a-- on facilities end o ortunrt�es: ,, �, � �, .,
1 High 2008 Undertake development of design and July 2008 TBD NO PROGRESS; Project deferred by
construction documents for Emerald City Council for one year due to lack
Glen Recreation and Aquatic Complex. of funding.
X X
2 High 2009 Develop Program Pricing and Cost September 2009 February 2010 UNDERWAY;Staff collecting policies
Recovery Policy. and researching best practices of
other agencies. X X
3 High 2009 Expand preschool program to offer COMPLETE
classes at both Shannon Community
Center and Emerald Glen Activity
Center for the 2009-2010 school year.
4 High 2009 Expand use of the Senior Center on July 2009 June 2010 UNDERWAY; Programs and classes
Saturday mornings for programs and began in September. Average daily
classes. attendance during Sep-Oct was
approximatley 75. X X
5 High 2009 Expand fitness and wellness classes July 2009 June 2010 UNDERWAY; Five new classes
(aerobics,yoga,pilates,cardio,outdoor offered in fall quarter.
recreation,etc.)and create flexible
participation options. X X
6 High 2009 Expand cooking and nutrition classes. July 2009 June 2010 UNDERWAY;Seven new classes
offered in fall quarter. X X
7 High 2009 Offer babysitting programs during key October 2009 June 2010 UNDERWAY;Staff evaluating options
hours to encourage participation in to staff with Recreation Leaders or
classes and programs by adults with contract the service.
children. X
8 High 2008 Continue to look for locations in City Ongoing TBD UNDERWAY;Several new teen
public facilities that will allow teens to events and classes are planned for
gather in a welcoming environment. the new Shannon Community Center.
X x .
Page 1
ADOPTED 2009-2010 GOALS&OBJECTIVES
QUARTERLY STATUS REPORT AS OF 10-31-09
COUNCIL PROPOSED OBJECTIVE FOR STATUS: SINGLE MULTI CITY MULTI LEGAL
# PRIORITY YEAR 'ACCOMPLISHING GOAL EST START EST COMP UNDERWAY/COMPLETE/NO YEAR YEAR CONTROL AGENCY REQ
9 High 2009 Study the feasibility of developing a September 2009 February 2010 UNDERWAY; Researching existing
Lacrosse team,classes,or training for programs in the Tri-Valley area.
youth. X X
10 Medium 2004 Assess potential for joint project/facility Ongoing TBD UNDERWAY;Analysis of joint project
improvements at Dublin High School at Dublin Swim Center complete;no
and other Dublin Schools as other projects identified at this time.
appropriate. X X
11 Medium 2004 Work with EBRPD(East Bay Regional December 2002 TBD UNDERWAY; EBRPD has annual
Park District)to complete negotiations contact with property owners;
for land acquisition or obtain however,there is not a willing seller at
conservation easement to provide public this time.
access in the western hills for an Open
Space Area. X X
12 Medium 2004 Identify and secure sources of funding July 2004 TBD UNDERWAY;Altamont Open Space
for land acquisition in the western hills funding is available.
for an Open Space Area.
X X
13 Medium 2004 Upon completion of land acquisition in TBD TBD NO PROGRESS.
the western hills,complete an Open
• Space Master Plan and appropriate
CEQA documents. X X
14 Medium 2006 In cooperation with the DUSD, update October 2006 February 2010 UNDERWAY;met with DUSD on
the existing agreement regarding use of proposed modifications in October
facilities between the City and DUSD. 2009.
X X
ADDITIONAL OBJECTIVES(PARKS&COMMUNITY SERVICES)
1_ 1
Page 2
•
CITY OF DUBLIN
PRELIMINARY GOALS AND OBJECTIVES
2010-2011
# ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDITIONAL TIME
STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES
III .CULTURE-'&`L`EISURE :'v ��, �, x
��> �:: ,r<. ,r.. .cam,. ,,. . �.,w, ;. .., . ;.,. .:.. _..
A PAR,KS&j COMMUNITY_SERVICES To.enhance.the ua -of hfe�for.:all;residen s::?h vi °' °" � �° ._•° ° 1 ti e.-.. ing
z� ,, ,, ,. ,,, q Lty t y,proytlin ;r.creatiaonal&others ec�alwinterest. ro rams. m covethe.utiLzation�o
.� � g � N p 9 , ;p f existing
[eCl!e tl D�<faGl I � .r,.2 a�
a o _I ties,&„ la de elo ,new recreation facthties&�o ortun�ties. a>.
°, ' `r
1 5B High 2008 Undertake development of design and Will prepare the City to construct a state-of-the-art Dependent on 15 months to
construction documents for Emerald Glen recreation facility. availability of completion. 12
Recreation and Aquatic Complex. Public Facility months in FY 09-
Fees. 10: Design=
100%;
Construction
Documents=
40%;3 months
in FY 10-11:
Construction
Documents 60%
2 Department High 2010 Conduct dedication event for Fallon Sports Park will be opening summer 2010. Services and 2 months
Objective Park. Supplies;one-
time expense.
3 6A High 2010 Develop and distribute quarterly e-newsletter Expands promotions and allows the Department to None. 12 months
by market segment to coincide with publication better communicate key messages to different
of Activity Guide. market segments in the community.
4 Department High 2010 Offer second Family Campout event at The current park is at capacity for the event. This Services and 3 months
Objective another neighborhood park. objective would help achieve the Department Supplies;offset
strategic goal to conduct programs and events in by revenue;
neighborhood parks. ongoing expense.
5 Department High 2010 Expand United States Tennis Association Demand for tennis programs has grown significantly Services and 12 months
Objective (USTA)tennis programs,classes and events over the past few years. The opening of Fallon Supplies;offset
at Fallon Sports Park. should generate even more interest. by revenue;
ongoing expense.
Page 1
CITY OF DUBLIN
PRELIMINARY GOALS AND OBJECTIVES
2010-2011
# ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR (BENEFIT/NEED ADDITIONAL TIME
STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES
#
6 Department High 2010 Develop adult soccer league at Fallon Sports 'New sports park will be available for use. Services and 9 months
Objective Park in 2011. Supplies;offset
by revenue;
ongoing expense.
7 Department High 2010 Conduct promotional campaign to position the Supports economic development in the City through None. 12 months
Objective Fallon Sports Park as a tournament facility. increased business at restaurants,hotels,gas
stations,etc.
8 Department Medium 2004 Assess potential for joint project/facility Potential for reduced construction and operational None. Dependent on
Objective improvements at Dublin High School and other costs to City and District for Joint Use Projects. School District
Dublin Schools as appropriate.
9 3A Medium 2004 Work With EBRPD to complete negotiations Acquisition of land will preserve scenic view None. Dependent on
for land acquisition in the western hills or corridors and provide local trail connection to Landowner
obtain conservation easement to provide EBRPD Calaveras Ridge Trail.
public access in the Western Hills for an Open
Space Area.
10 3A Medium 2004 Identify and secure sources of funding for land Identification of grants and other funding sources Capital TBD
acquisition in the western hills for an Open will reduce the need to use General Fund monies. contribution of
Space Area. EBRPD.
11 3A Medium 2004 Upon completion of land acquisition in the Determine layout of trails and staging areas and Consultant TBD
western hills,complete an Open Space Master identify potential environmental constraints. Services;one-
Plan and appropriate CEQA documents. time expense.
12 Department Medium 2008 Continue to look for locations in City public Responds to need identified in the Needs None. Ongoing
Objective facilities that will allow teens to gather in a Assessment.
welcoming environment.
ADDITIONAL':OBJECTIVES; From th ' ` ` " ;' * . _
{ e;Parks,�8�,GommumtyServicesonmiss�on)�_ �;. W ,. TOP IMy Al} M ZA
ADDITIONAL OBJECTIVES(PARKS&COMMUNITY SERVICES)
I I I I
B HERITAGE&CULTURAL ARTS To preserve the,cu 10*I henta a)fAhe=co mum _enh n . '` _,
,, # C � g � ,� , acethe� ua6 �.ofhfefor-.all:ces�dents
.. � ,,,j,/,,,,14,4-,-,,,,,',,- ,. n .. . � t�� rc: f ,. t � :,, � �!�� x � by)ir�owdmg cu t r I andh�stor�cal ro rams
enrichtthe c0 mU I at r �i €; p 9
n h ot� h the lacemenoubhc art. l ,, x ,:, ., u,.
,..,.,_ .,.�:����77 .tY, J� p p � a �. r,:',,,!::,',1,:e.::- �, � � �. ,� �}, fix.
"3._�.. .:-. ..._.., -r ,xs r�>-.a ... ,.arPmw ;� ..vae� 3� �' .� � .��"i� � ��,���,t Z,.. .:�'� 'e r � 'z' A�'` � � �fl"`� � �Y
Page 2
J
CITY OF DUBLIN
PRELIMINARY GOALS AND OBJECTIVES
2010-2011
# ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDITIONAL TIME
STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES
#
1 Department High 2004 Work with the developer to locate significant Enhance public space and give unique character to None. 5 months
Objective works of art in two key places of the Dublin Transit Center.
Transit Center,the Campbell Green and the
"Iron Horse"Plaza.
2 5A High 2010 Produce two small-cast theatrical productions Establish the Sunday School Barn as a theatre Services and 11 months
in the fall&spring at new Sunday School facility and begin a theatre production program in Supplies;offset
Barn. Dublin. by revenue;
ongoing expense.
3 5A High 2010 Apply for a Museum Assessment Program Enhance the quality of operations at the Dublin Consultant 12 months
(MAP)Phase III,as a step toward the long Heritage Center and Dublin Historic Park. Services;one-
term goal of museum accreditation. time expense.
4 5A High 2010 Establish a Ceramic Studio program in the old Add a new program area for cultural arts. Contract 9 months
Kolb House. Services;offset
by revenue;
ongoing expense.
5 5A High 2010 Produce one exhibit and corresponding Develop partnerships with local families, providing None. 10 months
catalog each year that will focus on a public programs through a grand opening
significant Dublin family or theme. event/exhibit and corresponding workshop.
6 Department Medium 2008 Facilitate the selection of public art as a Enhance private development through the None. Dependent on
Objective condition of approval for two(2)Private placement of fine art. developer.
Development projects.
- 7 Department Medium 2009 Work with Camp Parks to preserve its history Maintain the historical significance associated with None. TBD
• Objective during the redevelopment of the facility. Camp Park's contribution to the Dublin community.
8 1A Delete 2004 Work with BART to incorporate high quality Enhance public space and give unique character to Capital Costs. TBD
artwork as part of the West Dublin BART West Dublin BART Station Projects.
Station Project provided funding is available.
9 1A Delete 2004 Implement Phase II of the Downtown Public Enhance Downtown through the placement of Capital Costs. TBD
Art/Bus Shelter Project including;design, existing shelters with artist inspired shelters.
fabrication and installation of student art
murals.
Page 3
CITY OF DUBLIN
PRELIMINARY GOALS AND OBJECTIVES
2010-2011
# ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDITIONAL TIME
STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES
ADDITIONAL OBJECTIVES(From the Herita e&Cultural Arts Commission)
ADDITIONAL OBJECTIVES(HERITAGE&CULTURAL ARTS)
I
I I I I I I
Page 4