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HomeMy WebLinkAbout03-29-1993 Approved P&CSC Minutes .................................................................................................................................................................... ......................................................................................................................................................................... mgmmummgommmEmoNommgroumoommmnummomaomw .................................................................................................................................................................... The March 29, 1993 meeting of the Parks and Recreation Commission was called to order at 7: 31p.m. at the Civic Center, Dublin, California, by Chairperson, Steve Lockhart. Pledge of Allegiance Pledge of allegiance was led by Commissioner Lockhart. Roll Call Present: Commissioners Lockhart, Cahn, Downey, Jones, Donnell and Rasmussen Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER RASMUSSEN TO APPROVE THE MINUTES OF MARCH 9, 1993 AS SUBMITTED. (UNANIMOUS) Written Communications - None Unfinished Business YY1993-94 Recreation Department Budget Diane reported that the City Council has directed that the proposed budget deficit of $1 million is to be made up through a combination of service reductions and revenue enhancements. Staff was directed to prepare department budgets based on the current level of service and two additional lower service level budgets reflecting a 10% and 15% net reduction. A 10% ' net reduction would result in approximately $52,450 in reductions, and a 15% net reduction would result in approximately $78.675 in reductions. She briefly reviewed the reductions recommended by Staff to reach a 10% net reduction for a total net savings ranging from $54,851 to $58 ,952. Further reductions in service and personnel would be necessary to reach the 15% net reduction of $78 ,675. Diane reviewed the additional reductions recommended by Staff, which combined with the other reductions identified, would result in a total net savings ranging from $70 ,766 to $85, 286 . Commissioner Cahn felt that instead of cutting programs, perhaps Staff needs to shoulder more of the load. Diane stated that the Department is by no means over staffed, and everyone is working at their maximum potential now. Commissioner Cahn stated that if even one of the playground programs were eliminated, it would open to comment, especially with the addition of Camp Shannon. He felt that the programs that already have good participation should be kept open. Commissioner Donnell asked if personnel for the pool is the highest cost for Aquatics? Diane replied no, the operational costs are. Commissioner Lockhart inquired as to how much Dublin High School pays for use of the pool for the Swim Team. Diane replied between $5-6,000, about one-third of the utilities and 100% of the lifeguard costs. Commissioner Jones felt that the reductions presented by Staff seem fair. Commissioner Cahn indicated that he felt that the Commission should provide further direction rather than approve the reductions as presented. MIfUTES - MARCH 29, 1993 PAGE TWO ;Commissioner Lockhart called for public input from the audience. Paul Silva, Dublin resident, had no comment. IT WAS MOVED BY COMMISSIONER DOWNEY AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE REDUCTIONS IDENTIFIED BY STAFF AS PRESENTED. VOTE: IN FAVOR - 5/ OPPOSED - 1 (CAHN) Diane stated that it may not be necessary to go with a 15% increase, as one department may absorb more than another. In addition, the revenue may look better than is projected. Budget documents should be available approximately the third week in May with budget hearings scheduled for June 1 & 2 . New Business FY1993-94 Revenue Options Diane reported that the City Council is in favor of increased Recreation Fees and directed Staff to identify proposed fee increases for review by the Commission. The preliminary Recreation Department Budget for FY1993-94 is $1,045,180, which does not fully recover the cost of those programs provided by the Recreation Department. The revenue projections included in the preliminary budget reflect increases in Facility Use Fees which were adopted by the City Council in January of 1993 and increased admission fees for the Dublin Swim Center. Diane reported that Staff has identified several additional areas where fees could be increased without impacting participation, and briefly reviewed the proposed fee increases. In addition to the proposed fees for programs, Staff is also recommending the implementation of a non-resident fee of 15%. It is not recommended that a non-resident fee be applied to events or activities where a drop-in fee is paid at the door. Commissioner Cahn felt that an increase in fees for the Playground Program would result in losing a lot of children. Diane indicated that she took this into consideration and estimated a 15% reduction in enrollment. Commissioner Downey felt that Staff should see if the program flies before implementing a non-resident fee. Public Input Paul Silva, 7583 Carlow Way, Dublin, stated that he hopes the Commission has given thought to the organizations that use City facilities. He noted last year that there was a great need for additional baseball fields. Other organizations and cities have always looked at Dublin as a great location for youth sports. He felt that a 15% surcharge is cheap. Commissioner Jones asked if the average non-resident fee is 15% in other cities? Diane replied that in our facility use policy there is a 20% differential and there is no average, as facility use fees for other cities vary greatly. Commissioner Lockhart voiced concern with the timeline to implement the increase in time for the Summer programs. Diane indicated that the City Attorney has prepared a resolution that would give the Recreation Director authority to set program fees to cover indirect costs, with Commission approval. Commissioner Lockhart recommended that the Commission proceed with the approval of the agenda at hand, and then discuss the non-resident fees. IT WAS MOVED BY COMMISSIONER DOWNEY AND SECONDED BY COMMISSIONER JONES TO APPROVE THE PROPOSED FEE INCREASES AS PRESENTED. (UNANIMOUS) MINUTES - MARCH 29, 1993 PAGE THREE , Non-Resident Fees Diane stated that the 15% increase is for recreation programs. The goal is to implement the increase this Summer so that the City can begin generating revenue. Commissioner Cahn asked if the City offers a discount for a second child in swim or preschool programs? Diane replied, no. He felt that the non- resident fee should also apply to Camp Shannon, which may open more space for residents. Diane stated that information on Camp Shannon was included in the Spring brochure, however registration is not scheduled to begin until April. She suggested including a writeup in the Summer Brochure regarding the implementation of a non-resident fee for all Summer programs. IT WAS MOVED BY COMMISSIONER CAHN AND SECONDED BY COMMISSIONER DOWNEY TO DIRECT STAFF TO IMPLEMENT A 15% NON-RESIDENT FEE INCREASE FOR ALL PROGRAMS, INCLUDING CAMP SHANNON, WITH THE EXCEPTION OF DROP-IN PROGRAMS. FEE INCREASE TO BE EFFECTIVE WITH THE SUMMER CLASSES. (UNANIMOUS) Other Business Commissioner Rasmussen indicated that he saw an article in the newspaper advertising composting at Shannon Center and inquired as to who is conducting the program? Diane replied that Alameda County has an agreement with the City to conduct composting workshops at Shannon Park. Commissioner Rasmussen inquired as to the status of the Heritage Task Force? Diane stated that the subcommittee of the City Council are interviewing those who have indicated interest. Commissioner Donnell indicated that she attended the St. Patrick's Celebration and that it seemed very successful, however attendance at the parade seemed low as compared to last year. Diane stated that there were different reports on attendance for the parade and celebration, however overall attendance was very good. Commissioner Lockhart stated that the site permitted the concessionaires to spread out. He indicated that his Irish friends were very pleased with the weather and impressed with the activities. Commissioner Downey felt that parking needs to be improved for next year. Diane agreed and indicated that handicap parking needs to be addressed as well. Commissioner Jones asked if Little League is pleased with the condition of the sports grounds or have any complaints? Diane replied that Little League has a new liaison person, Dale Skinner. A walk-through of the sports grounds was conducted over a week ago and a punch list was established. Mr. Skinner seemed very pleased with what he saw. Commissioner Downey indicated his concern as to whether the Commission is meeting on the proper night of the week to increase attendance. He suggested perhaps meeting on a Saturday or perhaps conducting meetings at Shannon Center again. Commissioner Cahn stated that this is the second time that a Commissioner has suggested meetings be held at alternate locations. Commissioner Cahn stated that at the Alamo Parks & Recreation Commissioners meeting, San Ramon indicated that they have selected a new concessionaire for Central Park. He felt that perhaps the City should consider a consistent provider for the Dublin Sports Grounds Snackbar, thereby generating revenue for the City. MINUTES - MARCH 29, 1993 PAGE FOUR , Commissioner Cahn suggested that a hot dog concessionaire at Shannon Center on a nice Summer day would be a great revenue maker. Diane stated that perhaps this is a topic for a future meeting, where ideas could be brainstormed. Staff Reports Diane stated suggested that the Commission not meet in April, as the Commission met twice in March and she will be on vacation. The Commission concurred. Diane asked the Commission if they want to conduct the annual park tour in May June? The Commission decided to conduct the tour on May 11. Information and applications will be available in April for the Student Commissioner. If the Commission knows of anyone that may be interested, have them stop by the Civic Center for an application. Registration for the Easter Egg-stravaganza is filling up rapidly. She suggested that if any of the Commissioners plan to attend, to RSVP with Staff at Shannon Center. Commissioner Cahn indicated that he would like to see the invitation mailings to the Commissioners for events be deleted, as it is an additional cost to the City. Diane reported that the California Parks and Recreation Society District III, at their annual awards installation last Friday, awarded the Senior Center a special event award for their Volunteer Recognition Luncheon. Adjournment Being no further business, the meeting was adjourned at 8 :55p.m. Respectfully submitted, Char J. Young Administrative Secretary •