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HomeMy WebLinkAbout01-26-1993 Approved P&CSC Minutes • MmmmmmmuELEmpaalmmommwmommmgagma The January 26, 1993 meeting of the Parks and Recreation Commission was called to order at 7:32p.m. at the Civic Center, Dublin, California, by Chairperson, Steve Lockhart. Pledge of Allegiance Pledge of allegiance was led by Commissioner Lockhart. Roll Call Present: Commissioners Cahn, Downey, Lockhart, Jones, Donnell and Rasmussen Oral Communications Tony Oravetz, Dublin Little League, stated that at the City Council meeting last night, it was reported that the City is going to have an additional $800,000 in cuts. Consequently, the sports groups are going to have a pretty hard time coming before the City asking for money. In view of this, he suggested that the City forego the drawing of the first four booths for fireworks and designate them to go to Dublin Little League, Dublin United Soccer League, South Valley Youth Football and the Dublin Athletic Boosters. The plan is for the groups to work together and share the total profits of the four booths, guaranteeing a certain percentage to be spent in the City of Dublin. This plan would not only help local businesses, but also increase the local tax base. Mr. Oravetz stated that it is his understanding that the Pak N Save location is the prime location within the City. If this booth location was designated as one of the three booths for the sports groups, fireworks could be moved to the Pak N Save booth if the sales at the other booths were not doing well. He pointed out that he has not as yet discussed his idea with the other groups. Commissioner Downey stated that there are certain non-profit groups that apply for the fireworks drawing each year, all eligible under the plan to be selected. He indicated that it would be difficult to have all the groups to agree that this would be a fair way to handle the draw. Commissioner Cahn stated that he liked the plan proposed by Mr. Oravetz. He did not see it as a long term plan, as the fireworks stands may not be around much longer. Commissioner Jones indicated that due to the problems between the leagues in the past, he did not believe that they would be receptive to Dublin Little League's revenue sharing plan. Diane stated that the Parks & Recreation Commission has no control over the fireworks. She suggested to Mr. Oravetz to submit his plan in writing to the City Council, requesting that they reconsider the ordinance and requirements for the selection of the groups. Approval of Minutes IT WAS MOVED BY COMMISSIONER CAHN AND SECONDED BY COMMISSIONER RASMUSSEN TO APPROVE THE MINUTES OF DECEMBER 8, 1992 AS SUBMITTED. (UNANIMOUS) Written Communications - None Unfinished Business - None MINUTES - JANUARY 26, 1993 PAGE IMO New Business Recreation Department Goals and Objectives Diane briefly reviewed the proposed Goals and Objectives for 1993 for the Commission. The Commission concurred with the priorities set by Staff for the Goals and Objectives 1-5 and 7-12, however changed the priority levels for 6, 13 and 14 as follows: #6 - Work with EBRPD and County on development of Iron Horse Trail through Dublin - Diane stated that in talking with EBRPD, they have indicated that the only assistance they need from the City is to negotiate the agreements and to apply for grant funds on their behalf. Commissioner Cahn felt that with Bart scheduled to be completed in 1995, the ground work should be set now, and recommended that the priority be changed from Medium to High. The Commission concurred. #13 - Report to the City Council on the appropriate level of cost recovery for recreation programs - Diane stated a policy is needed to provide guidance and assistance in budgeting and program planning for the community. The policy would substantiate any increase in those programs that do not meet their level of cost recovery. Commissioner Donnell asked if programs would be cut if they did not meet the cost recovery percentage determined for that program? Diane replied, yes. Commissioner Cahn stated that he would like to keep Staff geared towards the other items of High priority on the list. He recommended that the priority be changed from High to Low. The consensus of the Commission was to change the priority from High to Medium. #14 - Report to the City Council on potential name changes for the Recreation Department to more accurately reflect the programs and services administered by the Department - Commissioner Lockhart felt that the Commission should defer changing the name of the Recreation Department, until such time the responsibility of the Heritage Center has been determined. He recommended that the priority be changed from High to Medium. The Commission concurred. Other Business Commissioner Rasmussen reported that the Student Body elected Nick Huan to the School Board. Nick is a junior and has been attending meetings regularly. Commissioner Jones stated that he noticed that work has started on the baseball fields. Commissioner Downey stated that at the last Rotary Board meeting, they indicated they would be willing to pay the booth fees for Dublin Historical Preservation Association, Dublin Fine Arts and two other groups to participate in the St. Patrick's Celebration. Diane indicated that someone from Rotary has already been in contact with Michelle. Since information for the booths has already been mailed to the groups, any interested groups will be directed to contact Rotary directly. Commissioner Lockhart asked if Parks & Recreation is interested in getting together as group to participate in the St. Patrick's parade? Diane stated that the Chamber has had floats in the parade in the past, however the City never has. The consensus of the Commission was not to participate. • MINUTES - JANUARY 26, 1993 PAGE THREE Commissioner Cahn pointed out that the marquee at Shannon Center still has information posted for an event held on December 20. Diane stated that the marquee is usually posted on Thursdays and changed on the following Thursday. However due to the heavy rainfall, it was too dangerous for the Attendants to do. She indicated that Staff at Shannon Center will be contacted to have the information removed. Commissioner Cahn reported that City maintenance vehicles are parking on the sidewalk at Shannon Park, blocking entrance to the facility. He felt that it is difficult for people to get around the vehicles, and would be particularly difficult for the handicap. Diane indicated that she will inform the Public Works Department of the situation. Commissioner Lockhart asked the Commissioners if they have responded to the letter from the City Clerk, requesting their intent to continue on the Parks & Recreation Commission? He encouraged the Commissioners to submit their written response as soon as possible. Commissioner Lockhart asked Diane to explain how the exemption to the fees for the Senior groups occurred. Diane stated that on January 11 the City Council reviewed all the Facility Use Policies. When the Shannon Center Policy was up for discussion, there were representatives present from the two senior clubs. They indicated to the City Council that they would be willing to pay more, but the proposed fees were too much. She pointed out the Commission sympathized with the groups, however felt that the City should be putting its money into programs for the Senior Center. After discussion, the City Council decided to give the two senior groups an exemption for 18 months at the same fee. Diane indicated that since she was not prepared for the exemption, a resolution had not been prepared. At their meeting of January 25, the City Council adopted the resolution for the exemption. Staff Reports At the City Council of January 25, Becky Hopkins was awarded the Customer Service Award of Excellence for the month of February. Becky has worked for the City for several years during which time she has worked with the Playground Program and as an intern at the Senior Center. To date, the Recreation Department has had four staff members who have received the award. Diane reported that the City is now accepting applications for the Citizen and Organization of the Year. The deadline for submitting applications is February 19, and must be submitted directly to the City Manager's office. The selection will be made to coincide with the St. Patrick's Day Parade. The City Council will be conducting their Goals and Objectives meeting on February 17, at the Civic Center at 7:30p.m. The Commission is invited to attend. On February 8 , the City Council will be receiving a report from the City Manager updating the Council on the preliminary budget shortfalls the City may be seeing next year, based on the proposed Governors budget. Adjournment Being no further business, the meeting was adjourned at 9:15p.m. Respectfully submitted, Char J. Youn 7 Administrate a Se etary