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Home My WebLink About08-11-2016 Approved HCAC Minutes DUe HERITAGE AND CULTURAL. ARTS COMMISSION (cr LG , ifur ` REGULAR R MEETING s ` i, CITY OF DUBLIN 4LIF09 August: 11, 2016 The August 11,-2016 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Blackburn. ROLL CALL Commissioners (Cm:) Present: Blackburn, Deets, He, Iharosi, Minniear, Szollos,Tutino Commissioners Absent: Minniear PLEDGE OF ALLEGIANCE Chair Blackburn led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Public Comments-None. APPROVAL OF SPECIAL MINUTES& REGULAR MINUTES 4.1 . July 14, 2016 Special Meeting On a motion by Cm. Deets, seconded by Cm. Szollos, and by a.vote of 6-0-0 with Cm. Minniear absent, the Commission took the following action: ACTION: Approved minutes of the July 14, 2016 Special Meeting. 4.2 July 14, 2016 Regular Meeting On a motion by Cm: Iharosi, seconded by Cm. Szollos, and by a vote.of 6-0-0 with Cm. Minniear absent, the Commission took the following action: ACTION: Approved minutes of the July 14, 2016 Regular Meeting. WRITTEN COMMUNICATIONS—None. PUBLIC HEARING—None. UNFINISHED BUSINESS - None. NEW BUSINESS 8.1 Spring 2016 Quarterly Report Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined . . in the Staff Report. Vice Chair Szollos commented that some friends had attended the Eggstravaganza and found that some of the eggs were empty. Ms. McLane said that they are aware of this and are working to prevent this from happening in the future. H&CAC Draft Minutes—August 11,2016—Page 2 of 5 ACTION: The Commission received the Report. 8.2 PokemonGo Response and Cemetery Rules Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report and showed a video story that TV30's Slice of Life program had filmed at Heritage Park during the peak of the PokemonGo craze. Cm. Deets expressed surprise that page three of the Staff Report did not list "drugs" among items prohibited in parks. Chair Blackburn asked for clarification on what it means to "enter a plot." Ms. McLane explained plots are squares of land that have been purchased by a family, that may or may not have graves but are owned by someone. Cm. Tutino expressed concern that too many signs would make the Park look cluttered. Ms. McLane explained that the new signage would replace the existing signs that are getting old. The new additional signs are intended as wayfinding, providing directions and identifying sculptures. Chair Blackburn asked whether the new signs would be installed with the wording from the Staff Report. Ms. McLane stated the Staff Report provides a recommendation only; however, sign wording typically is not under the purview of the Commission. Cm. Iharosi asked about recent turf damage at the Park. Ms. McLane stated Staff could see tire tracks in the grass near the gate; however,the tracks did not cut into the turf. Cm. Iharosi stated that a bollard had been removed to allow visitors to drive next to the Church. Ms. McLane stated she would look into the removal of the bollard. Chair Blackburn stated how pleased she was with how Staff handled the situation with the PokemonGo players. Chair Blackburn opened the floor for Public Comment. Mr. Richard Guarienti, Dublin resident, expressed concern with the number of people in the Heritage Park playing PokemonGo or other activities after park hours. He also stated that the wording for the proposed new signage at the bottom of page two of the Staff Report incorrectly states, "No smoking within 100 feet of park" and should be corrected to "No smoking in any City park." Chair Blackburn asked about the "No Smoking" wording on the sign. Mr. Guarienti clarified that the current signs in the Park are correct; however, it is incorrectly stated in the Staff Report. Seeing no further comment, Chair Blackburn closed Public Comment. Cm. Tutino stated it was exciting to see so many people enjoying the Park enjoying, especially since it is not well known. H&CAC Draft Minutes—August 11, 2016—Page 3 of 5 ACTION: The Commission received the Report. 8.3 Informational Report on Heritage and Cultural Arts Division Work Program Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report. Cm. lharosi asked about the work being done at Shannon Park. Ms. McLane explained that the original artist for the tile fountain was hired to do some repair work and install skateboard bumpers to prevent future damage to the artwork. Chair Blackburn asked for clarification on which items will come before the Commission and an approximation of completed projects on the list. Mc. McLane provided detail on the timing of projects and on items that will be presented to the Commission in the future. Chair Blackburn asked about the procedure for donation/sponsorship solicitation and how the Commission could propose ideas. Ms. McLane explained it could be added to the Agenda under Section 9. Chair Blackburn stated she is interested in a printed catalog of the City's public art collection, which could be a sponsorship project. Cm. Deets asked about the timing for announcing the Arts Space Grant Program. Ms. McLane stated the Program would be announced through City email distribution lists and website, and communicated to the media. Chair Blackburn asked if the Commission is on the City's distribution lists. Ms. McLane stated she would make sure the Commission is notified. Cm. Tutino asked why there was a delay in the Cemetery Master Plan project. Ms. McLane explained it was most likely due to budget and Planning Staff time resources. Chair Blackburn asked about the process for a Public Master Plan update. Ms. McLane said it depends on the extent of the revision; if it is a small revision it may be handled at Staff level, and if it is a larger revision of the document, then it would most likely involve a public meeting. Stakeholder groups could also be convened. For example, if the document called for many art pieces to be placed in a particular area, a committee comprised of nearby residents and business owners might be convened. Chair Blackburn opened the floor for Public Comment. Mr. Richard Guarienti, Dublin resident, asked how the items are prioritized. Ms. McLane stated there is no specific rank of priority for the items; they are all considered high priority by City Council and City Management, and Staff's work plan calls for them to be completed within the next year. Mr. Guarienti asked about the Cultural Arts Needs Assessment results. He stated that results should be conveyed to the community at large, perhaps in the way recent history talks have been offered at the Library. Mr. Guarienti also requested that artists present talks about their art once it is dedicated, and the City should host art and history walks. H&CAC Draft Minutes—August 11,2016—Page 4 of 5 Vice Chair Szollos asked Mr. Guarienti for clarification about his vision for an art walk, including a possible route. Mr. Guarienti suggested an art walk might focus on art in the parks or historic buildings. Seeing no further comment, Chair Blackburn closed Public Comment. Cm. Tutino added that it could be a challenge to get the information out to the community regarding the presentations. Cm. Iharosi stated she signed up for the City's email notification system and regularly receives emails about upcoming meetings and events. ACTION: The Commission received the Report. NEW BUSINESS—None. OTHER BUSINESS 9.1 Brief Information Only Reports from Heritage&Cultural Arts Commissioners and/or Staff Cm. Iharosi reported that she and Cm. Minneair served on the Camp Parks Task Force, and they have been invited to view a 3-D movie about how the Dublin Crossing Park will look. Cm Iharosi asked when the fountain at Shannon Park would be operational. Ms. McLane explained that the City must fix the water pumps and she has not yet received approval to turn on the fountains. Cm. Iharosi stated she attended the Cultural Arts Needs Assessment Survey meeting. Vice Chair Szollos reported that she would be attending the City Council meeting next week, because she has an interest the proposed Promenade in eastern Dublin. Chair Blackburn stated she also attended the Cultural Arts Needs Assessment meeting and will also be attending the next City Council meeting. Cm. Tutino stated she met the new Dublin Unified School District (DUSD) Superintendent and noted the Superintendent is very interested in working with the City on a 150-year Anniversary of the Murray School District celebration. Cm Tutino stated there is interest at the District in historical programs beyond the current program for third graders. She stated she and other artists are still working on the mural at the Heritage Park. Cm. Deets reported he attended the Cultural Art Needs Assessment Survey meeting. Ms. McLane provided program, project, and event updates. 9.2 Discussion of Future Agenda Items Ms. McLane provided an overview of upcoming agenda items for the Commission. H&CAC Draft Minutes — August 11, 2016 — Page 5 of 5 ADJOURNMENT Being no further business, the meeting adjourned at 8:27 PM. Minutes prepared by Kristen Finn, Recording Secretary. ATTEST: egan ane raI Arts ai'd Heritage Manager . }'k fJ A.0 Kathy Blackburn Chairperson