HomeMy WebLinkAbout11-08-1994 Approved P&CSC Minutes ....................................................................................................................................................................
The November 8, 1994 meeting of the Parks and Community Services Commission
was called to order at 7 :35p.m. at the Civic Center, Dublin, California, by
Vice Chairman, ' Bob Trimble.
Pledge of Allegiance
Pledge of allegiance was led by Commissioner Trimble.
Roll Call
Present: Commissioners Lampe, Trimble, Lockhart, Donnell and Jones
Commissioner Cahn (arrived at 7:42p.m. )
Oral Communications - None
Approval of Minutes
IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER DONNELL TO
APPROVE THE MINUTES OF OCTOBER 11, 1994 AS SUBMITTED. (UNANIMOUS)
Written Communications - None
Public Hearing - None
Unfinished Business - None
New Business
1995 St. Patrick's Day Celebration
Diane reported that the fees for the booths and spaces have remained the
same despite the increase in costs to the City to conduct the' celebration.
An increase in applications for booths and spaces has created competition
between resident and non-resident groups. Applications have been accepted
on a first-come first-served basis without regard to residency, and as a
result, some Dublin based groups have been denied the booth of their
choice.
The fees charged vary depending on the type of group, selected use and if a
a booth frame is needed in addition to a space. The estimated cost to the
City for booth frames is $65 for a non-food booth and $95 for a food booth.
The City pays an additional $25 per food booth to cover the cost of
generator rental and/or electrical hookup. It is Staffs recommendation
that the fees be increased for non-profit and commercial food booths and
for product sales by commercial groups, and a 15% increase in fees for non-
resident participants is also recommended. In addition, Staff recommends
that fees be increased for arts and craft vendors from $25 to $40 for a
space only, from. $85 to $105 for a space with a booth frame, along with a
15% increase for non-resident participants.
In order to insure that Dublin residents have registration priority over
non-residents, Staff recommends that a preferred registration period of two
weeks be given to Dublin based community groups, businesses and vendors.
After that time, applications would then be accepted . from non-resident
participants.
Commissioner Cahn arrived at the meeting at approximately 7:42pm.
Commissioner Trimble asked if the City breaks even or makes a profit?
Also, will there be additional promotion for this event? Diane stated that
$10,500 is budgeted for the event and about $5,000 in revenue is generated.
The merchants at Shamrock Village in the past have paid for a live
broadcast from KKIQ, and it is anticipated that they will next year also.
MINUTES - NOVEMBER 8 , 1994
PAGE TWO
Commissioner Jones asked if the organizations. who conduct food booths need
to obtain a food permit? Diane replied, yes, however the County will waive
the permit fee for non-profit groups.
Janet Lockhart, Dublin resident, stated that her service organization has
participated in the St. Patrick's Day Celebration for several years.
She indicated that the the organizations participate to help the event and
to show support for the community. . She indicated that the Commission
should keep in mind, that it is a gamble each year for the organizations
and in most cases, the do not recover their costs or make a profit.
IT WAS MOVED BY COMMISSIONER LOCKHART AND SECONDED BY COMMISSIONER DONNELL
TO PURSUE AN INCREASE IN THE FEES AND REVISE THE REGISTRATION PROCEDURES
FOR THE 1995 ST. PATRICK'S DAY CELEBRATION, AS RECOMMENDED BY STAFF.
STAFF IS DIRECTED TO. PREPARE THE REQUIRED NOTICE FOR A PUBLIC HEARING
TO BE CONDUCTED AT THE NEXT REGULAR SCHEDULED MEETING. AYE-5/ABSTAINED-3
(CAHN)
Vice-Chairman Trimble passed the gavel to Chairman Cahn.
Adult Co-ed Volleyball Leagues
Diane reported that in a recent evaluation of the Co-ed Volleyball Leagues,
Staff determined that league fees are not covering the cost to to operate
the leagues. Staff conducted a survey of co-ed volleyball leagues in
surrounding communities to determine the cost of similar programs.
The average cost per game for Dublin is $26.88/+playoffs, San Ramon
$33 .85/+playoffs and Pleasanton $31. 20/no playoffs. Staff is recommending
that the co-ed volleyball league team fees be increased to $225.00/Resident
Team and $260/Non-Resident Team. Although this represents a 1.2% increase,
Dublin leagues would still be on the average, approximately 7% less than
the surrounding communities.
Commissioner Cahn asked if a majority of Dublin teams are company sponsored
or made up of individuals? Diane replied that for both volleyball and
basketball, most teams are made up of resident individuals.
Commissioner Jones felt that the City should cover the expenses to offer
its programs, and that $2.25 per person increase is not a lot of money to
pay to participate in an organized league.
Commissioner Cahn felt that if fees were increased, we may get a smaller
number of teams and lose them to our neighboring cities..
Commissioner Trimble asked what is the current gross dollar shortfall?
Diane replied, for the Fall league the total expenditures were about $2,500
and the total revenue was about $1,700.
IT WAS MOVED BY COMMISSIONER LOCKHART AND SECONDED BY COMMISSIONER JONES,
TO PURSUE AN INCREASE IN THE FEES FOR THE ADULT CO-ED VOLLEYBALL LEAGUES AS
RECOMMENDED BY STAFF. STAFF WAS DIRECTED TO PREPARE A NOTICE FOR A PUBLIC
HEARING TO BE CONDUCTED AT THE NEXT REGULAR SCHEDULED MEETING. (UNANIMOUS)
Summer 1994 Aquatic Report
Diane briefly summarized- the Summer 1994 Aquatic Report for the Commission.
The pool opened on April 4 and closed on September 5., 1994, with a total
attendance of 22,644 for the 1994 season. The Dublin High School Swim Team
utilized the facility for workouts and swim meets from February to May.
Instructional classes included Youth Swim Lessons, Youth Swim Lessons for
Groups, Private/Semi-Private Swim Lessons, Springboard Diving Classes,
Adult Swim Lessons, Emergency Water Safety Training, and Water Safety Aide
Training.
NI1 UTES - NOVEMBER 8, 1994
PAGE THREE
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Additional programs and activities included Adult Lap Swimming (62) , Annual
Water Carnival, Dublin .Green Gator Swim Team (114) , Teen Pool Bashes (86) ,
Aquatic Day Camp (41) , Private Pool Rentals (3) , Water Aerobics (231) ,
Birthday Parties (18) , and Junior Aquatic & Water Safety (20) .
Although problems occurred with the new handicapped showers, patrons were
very pleased and Staff received numerous compliments on the bathhouse
renovation project.
Commissioner Trimble asked if any scuba diving schools were contacted to
offer classes? Diane stated that scuba diving was offered in past years,
but enrollment was very low. None were contacted this year.
Other Business - Brief Informational Only Reports from Parks and Community
Services Commission and/or .Staff ' - -
Commissioner Lampe stated that the new gym at Dublin High was opened and
dedicated. Commissioner Jones pointed out that Holly tap danced at the
dedication and gave a very nice performance.
Commissioner Trimble asked if the Shamrock Village renovation is going to
interfere with the St. Patrick's Day Celebration? Diane stated that the
renovation is not at Shamrock Village but at Dublin Place. However, as
Dublin Place is the designated staging area for the celebration, Staff will .
have to keep abreast of the construction.
Commissioner Cahn inquired as to when the windows at Shannon Center are
scheduled to be replaced? Diane stated that she should have a cost
estimate within the next week.
Commissioner Cahn stated that he talked to DRFA about using a fire truck
for the St. Patrick's Day Parade, and that they indicated they would be
happy to provide one. They are waiting to hear from Staff to confirm.
Commissioner Cahn reported that CPRS conducted a two day meeting in Norwalk
which he was not able to attend. As a result, there was a motion made at
the meeting that he be removed from the board. Even though the motion did
not pass, he was removed as the Hospitality Chairman.
Commissioner Trimble reported that the Graffiti Task Force met last week
with "8" people in attendance. The first meeting included . a presentation
by Sargeant Gil Floyd from the Alameda County Gang - Task Force.
The Graffiti Task Force will divide into subcommittees and one of the sub-
committees will deal directly with parks. The next meeting is scheduled
for Tuesday, November 15 at 9:00a.m. in the Police squad room.
The Graffiti Task Force is also looking for student representatives.
Adjournment
Being no further business, the meeting was adjourned at 8:23p.m.
Respectfully submitted,
Char J. Young ] ir----
Administrative ecr ary