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HomeMy WebLinkAbout07-12-1994 Approved P&CSC Minutes • :•:y::i}i[ ;:iiw•:?••',,•.•,.:?•}�.•,''??•i:•:?ti.O•i:•:Z:•:i}}ji:{::. :}}m4:•e•:•iil"(4:• •:?•:L.:•:4}}:tit.}}}:`}isvi'. ii:'v$i:•:•}:•:•}}}:y:::i: yyiy:.>yomC:L a AND i o AT wcpti wy i:•:Oi}:i:4:•}:•iig}}yj}yy::i:is •jiiiii:• 11i:iii:i0 ii: iiiiiiii:i: iiii:•i:•iii:,•ii:;ii:$;:;:;:} >: i:i:•Y::•$:i :::i;:;:;:;i:;:;i<:iiiii:{i:yi:;:;i:;:i:..ti;{•iii i:4iiii? {i;i:i;: :{::tii•ii >:.i:•>:•:l4 40000 : . ':.:.::.:::•:J;t:Z.: ::.: ;2, : :;:.i3 0 .::•i:.ii:.i:.ii :.::::.::. .iii;ii::.;>: The July 12 , 1994 meeting of the Parks and Recreation Commission was called to order at 7:30p.m. at the Civic Center, Dublin, California, by Chairperson, Randy Cahn. Pledge of Allegiance Pledge of allegiance was led by Commissioner Cahn. Roll Call Present: Commissioners Jones, Donnell, Lockhart, Cahn, Trimble and Jordan Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER LOCKHART AND SECONDED BY COMMISSIONER JONES TO APPROVE THE MINUTES OF JUNE 14, 1994 AS SUBMITTED. (UNANIMOUS) Written Communications - None Public Hearing - None Unfinished Business - None New Business Heritage Center Renovation Diane reported that at the February 28, 1994 meeting of the City Council, the Council approved an agreement with Alan R. Dreyfuss, AIA and H. Ruth Todd, AIA for architectural services for the renovation of Heritage Center. • The agreement provides a scope of services for Phase 1 - Program Planning and Schematic Design, and for Phase 2 - Construction Documents. The Survey and Recommendations Report prepared by the architects provides information on I) Construction Chronology; II) Building Survey; III) Building Survey Recommendations; IV) Structural Survey and Recommendations; and V) Preliminary Cost Estimate. The results of the analysis is divided into A) Exterior Conditions; B) Mechanical & Electrical Systems; C) Access & Exiting; and D) Structural Conditions. The current funds available for the project includes $22,395/Design, $15,000/Improvements Grounds, $120,000/Improvements Buildings; $7,500/Inspection; and $600/ Miscellaneous; for a total of $165,862. The improvements that have been recommended for the Old St. Raymond's Church range from $46,396-$66,868 including a 20% contingency. The improvements recommended for the Murray Schoolhouse range from $136,992-$155,353 including a 20% contingency. The preliminary cost estimate exceeds the budget available by approximately $63 ,021-$101,583 . Staff has identified the following options for consideration; 1) reduce the scope of the work; 2)identify a phasing plan for the improvements; 3)investigate the use of volunteer labor for selected improvements;and/or 4)pursue additional funding. One additional funding source which is currently being looked into is to request an advance from the County on future year Community Development Block Grant Funds. Other additional funding sources include using General Fund monies or pursuing donations or looking into other available grants. MINUTES - JULY 12 , 1994 PAGE TWO Alan Dreyfuss briefly summarized the construction and renovation history of the Heritage Center for the Commission. He stated that the church was built in 1859 and the tower in 1880. The church underwent a good deal of restoration between 1960-1970, at which time most of the siding was removed and plywood added. The Murray Schoolhouse was originally built in 1856 and the bell tower and a classroom wing were added approximately between 1890- 91. In 1936, bathrooms were added to the rear of the building and the classroom wing was extended. The last major changes were made in 1952, when the schoolhouse began to be used as a church. At that time, a stage was added where the front stairs used to be, and the rear porch was enclosed. The school was then moved to its present site and the existing porches and ramps were added. Commissioner Cahn opened the meeting to the public for input. Public Input: Georgean Vonheeder, President of DHPA, questioned the condition of the furnace. Mr. Dreyfuss replied that they were unable to test it as electrical service to the church has been disconnected. Georgean Vonheeder stated that the prison continues to call asking for things to do. Volunteer labor is available, but whether the work can be done on site is another issue. Janice Killian, Regional Director for the Bureau of Prisons, has indicated that they are very anxious to contribute anyway they can. Diane stated that if volunteer labor is used for any portion of the project, it should not be done in conjunction with a public contract. The City Attorney has suggested that the best way to incorporate volunteer labor in this type of project is to identify the scope of work that is to be put out to bid for a contractor and then identify those things that could be done after the contractor has completed their work. Commissioner Lockhart suggested that perhaps the prisoners could undertake the construction of the bell tower for the school. Mr. Dreyfuss stated that he was not sure this would be possible, as it would require very skilled labor. Commissioner Trimble felt that there needs to be some concern for the community feeling a part of this project. Georgean Vonheeder stated that the community in the past has talked about restoring the bell tower. She did not believe that any organization would have a problem with the bell tower being left out of the scope of work, and being done at a later time when funds were available. Commission Discussion: Commissioner Lockhart asked if the existing furnace would need to be replaced or can be adjusted? Mr. Dreyfuss replied that the furnace is about twenty years old, but that the mechanical sub feels that it could be cleaned and reused. Commissioner Trimble asked if there was any testing done for lead paint? Mr. Dreyfuss replied that no testing has been done at this time. He pointed out that a structure this old not having lead paint, is very unlikely. Commissioner Trimble asked if exterior restrooms would be feasible for both facilities and for a future park setting? Mr. Dreyfuss stated that only the school has restroom facilities and when it is being used for recreational purposes, the back door is left open. If exterior restrooms were added, the facility could be closed off. MINUTES - JULY 12, 1994 PAGE THREE IT WAS MOVED BY COMMISSIONER LOCKHART AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE PRELIMINARY DESIGN AS SUBMITTED. THE COMMISSION ALSO RECOMMENDS THAT THE CITY COUNCIL CONSIDER PHASING THE PROJECT INCLUDING ALTERNATES IN THE FINAL PROJECT OR IDENTIFYING PROJECTS THAT CAN BE DONE BY VOLUNTEERS. STAFF WAS DIRECTED TO REFER THE ITEM TO THE CITY COUNCIL FOR THEIR REVIEW AND APPROVAL. (UNANIMOUS) Commissioner Cahn stated that he would like to see the Heritage Center added as part of the Commissions annual park tour. Diane stated that she and. Mr. Dreyfuss will refine the cost estimate and proceed to refer the item to the City Council for their next meeting on July 25. The Commission will be notified accordingly. Spring Ouarter 1994 Recreation Report Diane briefly summarized the activities and programs conducted during the Spring Ouarter 1994, for the Commission. Adult Sports Program - A total of "680" participants were registered for the 1994 Spring Adult Softball Program which began league play during the week of April 4. Various leagues included a Coed League, Business league with teams from the Hacienda Business Park, A Church League with teams from a community church and "6" Men's Leagues. A total of "53" teams participated in "9" leagues with Championship play concluding for most teams during the week of June 24. The Spring Coed Volleyball League began in mid-March With "4" teams participating in the "B" Level League. The league concluded with championship play in May. Approximately "40" players participated in the league. Aquatics - On April 4, the Dublin Swim Center opened to the public for the 1994 season. The pool was open for recreational swimming from 1:00- 5:00p.m. during Spring Break (April 4-8) and the Swim Center remained open on weekends only through Memorial Day. Attendance during the Spring averaged "84" swimmers per day. The pool was closed for a total of 4 days due to poor weather. Warmer weather during the Memorial Day weekend caused the attendance to increase to an average of "224" swimmers per day. Leisure Classes - The children's classes continue to be popular and due to popular demand, additional Pee Wee Tumblers, Pee Wee Ballet and Time for Two's classes were added. Popular adult classes included Ballroom Dancing, Financial Strategies for the 90's and Fresh Floral Designs. A dance recital organized by the instructor, was held for all dance and tumbling participants on Friday, June 3 and was well attended. Preschool - All three classes in the third session of preschool were filled. During the Spring Quarter participants made pepperoni pizza, family trees, dinosaur T-shirts, and graduation hats. Preschoolers were taken to Mrs. Sue's home to assist with planting her garden and also went to Sunol for an unforgettable train ride. The Annual Ice-Cream Social was held on May 20 with "130" in attendance. The year was closed with the traditional graduation ceremony on June 2nd and 3rd. Playgrounds - Enrollment during the Spring increased. By March, Murray School had a total of "37" enrolled and Nielsen School had "66" enrolled. The second session finished with "40" enrolled at Murray and "69" enrolled at Nielsen. Total enrollment for Session I and II was "86" for Murray and "131" for Nielsen. The second session finished with "40" enrolled at Murray and "69" at Nielsen. Total enrollment for Session I and II was "86" for Murray and "131" for Nielsen. MINUTES - JULY 12, 1994 PAGE FOUR In April, an Old Fashioned Picnic was held in Shannon Park with hot dogs, games and a kickball tournament. In May the Wet n' Wacky Monday Funday had to be moved indoors due to inclement weather. The event included games, crafts and a cooking project. On the last day of the program each site had an end of the year party with food and games. All events were well attended. Senior Center - Senior Center volunteer Glydell Knight was a J.C. Penney Gold Rule Award finalist. She attended a prestigious luncheon held at the Hyatt and was presented with a "golden ruler" and a check for $250.00 for the Center. As part of the Human Race project, Staff and volunteers treated Center walkers to a Kick-Off Continental Breakfast. Average daily attendance for the month of April was "68" with a total of 378.5 volunteer hours. May was Human Race month. The Center was represented by "52" walkers, generating $3 ,091.88. A portion of the money will be used to purchase a new sound system for the Center. Mother's Day was celebrated with a buffet brunch including a slide show from the Centers new Bi-Folkal Program. Average daily attendance for the month of May was "70" with a total of "284" volunteer hours. The Senior Center's Annual Garage Sale was held in June and the event generated over $600.00 for the Center. A "Thank You Barbecue" was held for the Human Race walkers and sponsors. Walkers who earned the most sponsor money received awards. Certificates were given to all participating walkers and sponsors. The average daily attendance for the month of June was "63" with a total of "336. 25" volunteer hours. Teens - The Spring quarter saw consistent attendance at the TRAC (Teen Recreation Activity Center) and an increase in attendance at Friday Night Out special events. The Lunchtime Activities program was inconsistent due to staffing difficulties. For the period of January through April, staffing was short one member, and required the available Staff to focus their energies on the TRAC and special events. Highlights of the Spring quarter included "Capture the Flag Night" in May attended by "40" teens; the "Cop-n-Jock" softball game; and a "Pool Bash" in June, which was attended by "81" teens. Special Events Easter "Ecr_gs°travaganza and Playday The "Eggs"travaganza and Playday was held on Saturday, April 2 from 9: 30- 11: 30am at Shannon Park with a total of "301" registrants. Activities included special entertainment, Easter crafts, face painting, visits with the Easter Bunny and the traditional egg hunts. Each participant received a "goody bag" with candy and a Easter novelty. Other Business - Brief Informational Only Reports from Parks and Recreation Commission and/or Staff Commissioner Jordan reported that there was a classic car show at Shannon Park, last Sunday, and they left a lot of debris in the park. Diane stated that this use was not scheduled or approved by the City, however facility users are responsible for cleanup after their use. Commissioner Jones reported that he received a letter from one of our softball team managers, complaining that when he called the Recreation Office to find out why the Summer softball league started 2-3 weeks later than normally scheduled, he was given the run-around. Diane indicated that she will research the matter with Staff. , MINUTES - JULY 12, 1994 PAGE FIVE • Commissioner Jones asked when Dublin Little League is going to complete the structures out at the Dublin Sports Grounds? Diane replied that she sent Margie Wong-Gillmore a letter today, requesting the status of the project and whether DLL was planning to continue the project and complete the three remaining buildings. In addition, the letter also indicated that if they did not plan to complete the buildings as agreed to, the field use fees would need to be renegotiated, as the credit given to them on field use fees was contingent on their completing all four buildings. Commissioner Donnell asked who sponsored the Flea Market at the Dublin Sports Grounds on Saturday? Diane replied that the Flea Markets conducted at the Sports Grounds are sponsored by the City. Commissioner Cahn asked how many participated and what was the fee charged? Diane replied that less than 40 people registered as compared to the 50-60 registered for previous flea markets. The current fee is $18. Commissioner Trimble reported that the street hockey program has now been pushed into September. There is support from a local retailer and also from the Oakland Skates, and letters have been written and phone calls made in search for someone to get the program going. It is anticipated that the program will begin in September, after Labor Day. Commissioner Trimble stated that the Lions Handicap Playground at Kolb Park sustained quite a bit of damage. The Lions Club purchased and installed a new slide and plans to redo the fibar and cleanup the playground. A $1,000 reward will be posted at the site for any information provided leading to the arrest of the person or persons responsible for the vandalism. The Lions Club is also thinking about doing some midnight video work. In addition, a story will be posted at the playground explaining how the . handicap playground came about and built. Commissioner Cahn asked Diane if she would update the Commission on the vandalism to the windows at Shannon Center. Diane reported that all of the windows at Shannon Center except two or three were etched with graffiti. Due to the amount of damaged sustained it is considered to be felony. As the City's insurance deductible is more than the estimated damage, it wil not be covered by insurance. In addition, The City Manager has appointed Bo Barker to do research and make recommendations to the City Council on the current graffiti problem. Commissioner Cahn on behalf of the City of Dublin, presented a Proclamation and pen to Jon'ette Jordan for her service as Commissioner on the Parks & Recreation Commission. Diane reported that flyers advertising the activities of the Senior Center have been distributed to the Commissioners for their information. Attendance for the Shannon Camp, Youth Sports Camp and recreational swimming has been excellent. Adjournment Being no further business, the meeting was adjourned at 9:03p.m. Respectfully submitted, Char J. Young Administrativ Secretary