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Home My WebLink About07-10-1995 Approved P&CSC Minutes ::: :? : ::::::::.v:;:}:}}}}}:• ?:::{:{::::::::•?;':{:}...:.:^;{•}:•'..}:{?•i}:{•}:•}}u:}}}:4}}i}i}i}ii}}i•::??{::::b{?{{v:{:?:??:??::::::.v:::n::v:.v:::::::{:;{.'...:v ::ryi.>.•:::: .:::::::::: :::.{'::;{.}}}}::;?r.}i:?4;.}:•}}:{?•}• .:...v••:••••••••••••.{Oi}:?:^:•i:•}}}}}}:•}}};4i}ii;� :}:•}:: i 8 '• i. � 'vf.' i? '::.. '.: )A��/ :•'rfi:S>i�'�ij:i .........................................................:.... .. ::.i ? O IT •.R.::'' :: T.:R� • SSI•' ;:.;:}:::?:"L:jii{riii:.iii::i::iiii::i:::::::::i::i:{?{:::}{.::':::n}.}ii {i:iv±ti t;ii i,R :,:;i,: : ::iiiii:ii:;::::}?:::ti:::.i:::•.: :,'i"?tiv ::::i::i;:::i; i::•}}:{{•}:•}i:ti^:{•i:{4i}:t4iii:iii?i?i?;}:i::::Yii}}:{•}i}}::w;L}:•}:{:.4}};.}:4p}}:4}}}}:O:J}}:{IX{•}}}}}:p:ry}::::::::::::.:v:::::::::: ::::::::::::::::n::::::::: :::...v::.}. � �t�jiii:•i•:�:j: ::::ii i::::::i::i::i:i::i::iii::ii:•i}ii}:iv<:isisisY::i::::::i{::::::ii:v:::ii::ii::i:::::::i::iiii::}i:: }{::?±i<it'{>:: :: '..:' ry.:.:::.:i } .:i:::. :�:�.�.......::}::....4....... A ��:�■■{{:�,,`` :.;;i: . ': :v:.: a v .v::};:::: ;;iiiii. ,:::§ yyyyy } }}}}i}}}:•••••}}}}}}}i}}}:}};}::.•.}:.}:.}:.}:.y}:.i:.}}.}} ::::iii:i iii?::ii::::::::i....:4iii::i::::::i::::i::i::::i::::i:::::}:?{;:::::::::i:::::::::::::isi iiiii:;:isiti!}:ii::i::i::i::i::i:iiiY: •TMFI•.. .. .. ..jj.�Jj.� The July 10, 1995"special meeting"of the Parks and Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center,Dublin,California,by Chairperson Trimble. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Trimble. Roll Call Commissioners Present: Trimble,Jones,Wong-Gillmore,Cramer and Nassar Commissioners Absent: Chapman Oral Communications . Administration of Oath of Office by City Clerk to Student Commissioner.Gabriela Nassar Kay Keck, City Clerk, administered the Oath of Office to Student Commissioner Gabriela Nassar. Chairperson Trimble welcomed Ms. Nassar to the Commission, and indicated that the Commission is anxious to receive her input on items concerning youth recreation,and know that she will be a great asset to the Commission. Approval of Minutes-None Written Communications-None Public Hearing-None Unfinished Business-None New Business Valley High School Community Gymnasium, Parks and Community Services Director Diane Lowart reported that the Community Facility Task Force has completed their work and based on the needs expressed by the community,their number one recommendation is for a new gymnasium. Their recommendation was presented to the City Council/School Board Liaison Committee, and was given conceptual approval. It was, however,requested that the Parks and Community Services Commission conduct a meeting on the proposed facility to obtain input from the Commission and the community. Another meeting of the City Council/School Board Liaison Committee will be conducted to take the input received under consideration. Staff is preparing an improvement agreement which will be presented to the City Council and School Board for consideration in late July. The agreement will propose the relationship of funding for the project between the City and the School District, and include preliminary cost estimates for construction and operation. Lowart introduced Roy Miller of Deems, Lewis&McKinley Architecture and Jeanne Howland of the School District. Mr.Miller presented the site plan for the proposed gymnasium to the Commission,indicating that the main focus of the design is the replacement of the central building with a larger new facility to be used jointly with the community. To accommodate community use,the parking lot would be expanded to 75 parking spaces.The existing building would be remodeled for Valley High School's use with the new gymnasium located in the center. Connected by a shared lobby there are two wings of additional program space, one wing with administrative offices, conference area,teacher work room and a weight room with storage space. The other wing has a community room with a fairly large storage area. The existing gym has a full size basketball court with two adequate size cross courts. It is proposed to have bleachers on both sides of the gym with seating for 200 on each side,with a maple hardwood floor and electronically controlled backboards. Chairperson Trimble asked if the gym could be used for volleyball? Mr. Miller indicated that it would be large enough and could easily be converted. . Commissioner Jones asked if the storage area would be for Valley High's use only? Mr. Miller replied that Valley High has already indicated that storage space would be available for City use. Valley High would primarily utilize the community room, restrooms, lobby and the kitchen during school hours, making the facility available after hours for community use. MINUTES-;JULY 10, 1995 PAGE TWO Commissioner Wong-Gillmore voiced concern regarding the parking facilities and felt that 75 parking spaces would not be adequate to accommodate parking for tournaments. Mr.Miller stated that the planned parking would be sufficient to accommodate the needs of Valley High as well as use by the community. Additional parking would have to be along the streets. Commissioner Wong- Gillmore asked if the neighborhood is going to have the opportunity to provide additional input on this project?Mr. Miller replied, yes. At the two meetings conducted to date,the issue of parking was never raised. Diane stated that at the City Council and School Board levels,the meetings would be noticed particularly to the neighborhoods,because parking could create some concern. Chairperson Trimble asked how would the new gym compare in size to the gyms at the high school or Wells? Mr.Miller stated that the main court at Wells is the same size as the court proposed,slightly shorter and just as wide. Commissioner Cramer asked what is the bleacher capacity at Wells? Mr. Miller believed it to be about 800-1,000. He pointed out that there is a threshold with the State Architect in how they approve bleachers. Bleachers that are five rows or less have a significantly less complicated approval process. The bleachers proposed will be five rows high. Lowart asked if the bleachers were pulled.out at Wells, could the cross courts be used? Mr. Miller indicated that he did not think so. Commissioner Jones stated that you wouldn't want the bleachers out if you are using the cross courts. Mr. Miller agreed, as it would not be safe to have people running towards the bleachers. Chairperson Trimble stated that there is a great need in the Valley for indoor soccer,particularly for practices. Mr. Miller indicated that this type of use would certainly place additional wear and tear on the floor. Commissioner Cramer stated that there is also a great need for indoor volleyball facilities. Lowart pointed out that the facility is envisioned to be the number one facility available for community use for basketball and volleyball. Other uses would be scheduled based on need and availability. The Task Force envisioned that the facility would be used to meet the needs of the community and City programs,without excluding one or the other. Chairperson Trimble asked if there is a demand for facility use by groups such as the Boy Scouts and Girl Scouts? Lowart stated that the demand is not so much for facilities as it is for free facility use,which is not available anywhere anymore. Commissioner Wong-Gillmore asked if the gym were in use and another group scheduled use of the kitchen, could they be blocked off from each other? Lowart stated the concession area is only envisioned as an area that would go long with the use of the gym, however the community room could be booked at the same time as the gym without impacting one another. In addition,the kitchen is not a commercial kitchen for food preparation. Mr.Miller added that there is no cooking range or refrigerator. The consensus of the Commission was that the gymnasium would be designed for use by sports groups, the kitchen would be a concessionaires kitchen,the community room would be available to the community for use,bleachers on both sides to accommodate 200 and no lockers. Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff`' Commissioner Wong-Gillmore reported that Dublin Little League had scheduled some post season play at the Dublin Sports Grounds, however it seemed that a group from Pleasanton had also rented the fields. Margaret Garlock had already cleared DLL's use with Recreation Coordinator Stephanie Mein. Lowart stated there was some miscommunication, as it was DLL's understanding that they would be submitting a post season schedule at a later date,and that until it was received,the City would not rent the fields. However, when the schedule was turned in,it was only a game schedule and did not include the practices. Chairperson Trimble stated that the basketball court at Dolan Park is fast becoming an issue, since the reports in the newspaper. Lowart asked the Commission if the neighborhood meeting that they had directed her to schedule should be scheduled for the regular meeting of the Commission on August 15.or should a special meeting be scheduled earlier in August? The Commission concurred that it should be scheduled for the next regular meeting. Chairperson Trimble stated that he plans pursue electronic bulletin boards for scheduling, before his tenure is over. The bulletin board would be available for any group to inquire as to facility availability. Lowart indicated that the City has lost their computer person,and there will probably be a 3-4 month recruitment period before a replacement is hired. MINUTES-;JULY 10, 1995 PAGE THREE Lowart reported that most of the summer programs started two weeks ago and registration is going very well. The Parents Club for the swim team has started construction of the snackbar at the pool and the work is progressing well. The Director for the Heritage Center has been hired. Donna Rogers currently works out of the Civic Center Monday-Friday, 8:30 a.m. - 12:30 p.m., and will be relocated to the Heritage Center after the renovation is complete. Ms.Rogers will attend a future meeting to meet the Commission. The first meeting of the Heritage Center Advisory Committee is scheduled for Thursday,June 20. Adjournment Being no further business,the meeting was adjourned at 9:00 p.m. Respectfully submitted, Char J.Young �^ Administrative Secretary