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The April 11, 1995 minutes of the Parks and Community Services Commission was called to order at 7:30p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Trimble. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Trimble. Roll Call Commissioners Present: Lampe, Chapman,Trimble, Jones,Wong-Gillmore Commissioners Absent: Cramer Oral Communications-None Approval of Minutes IT WAS MOVED BY COMMISSIONER WONG-GILLMORE AND SECONDED BY COMMISSIONER CHAPMAN TO APPROVE THE MINUTES OF MARCH 14,1995 AS PRESENTED. (UNANIMOUS) Written Communications-None Public Hearing Amendment to Fee Schedule for Playground Programs Diane gave a brief overview of the history of the playground programs. In planning programs for the upcoming Summer, Staff reviewed the expenses and fees for Camp Shannon Day Camp and the "Fun-in-the Sun" program. As a result of the review, Staff is proposing a minor increase in the registration fees for a one-week session of Camp Shannon from$85 to $91 (resident) for one child and from $76 to $81(resident)for each additional child, and$98 to $104 for (non-resident) for one child and$88 to$93 (non-resident)for each additional child. Chairperson Trimble inquired as to how many multiple families are we talking about? Diane replied, about 20%. Chairperson Trimble stated that he did not feel that the number is large enough to make that much of difference in the overall revenue generated. He asked what kind of loss would there be if the multiple family fee was dropped? Diane stated that it would probably not be major,but would effect some of the numbers. Chairperson Trimble asked if it would be possible for families with more than one child to petition the Parks and Community Services Department for reduced fees? Diane stated that about 18 months ago, the City Council and Commission adopted a Fee Assistance Program,but it was solely based on the funds being generated outside of the City, however no funds have been generated at this time. The program was specifically designed to pay the cost of programs for those people who were within a certain income level. Diane indicated that she would not feel comfortable granting a fee waiver without having a set • program in place. Commissioner Chapman asked if it would be reasonable to have a greater break for an additional child for residents and little or no break for non-residents? Diane stated that the differential is that non-residents pay 15% above the resident fee, and that is what the current policy states. If we are going to look at non-resident fees on a program to program basis, the policy would need to be revised. Commissioner Wong-Gillmore asked if the public was notified of the proposed increase, and does Staff anticipate to loose participation due to the fee increase? Diane stated that a public notice is published with the local newspapers twice and posted at three locations, the Civic Center, Shannon Center and the library. Staff does not anticipate a reduction in enrollment. Chairman Trimble opened the public hearing for input. Being no public input,the public hearing was closed. IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER WONG-GILLMORE TO ACCEPT THE RESOLUTION ADOPTING THE FEE SCHEDULE FOR PLAYGROUND PROGRAMS AS ° PRESENTED BY STAFF. (UNANIMOUS) MINUTES-APRIL 11, 1995 PAGE TWO Amendment to Fee Schedule for Aquatics Program Diane gave a brief overview of the spring and summer programs planned at the Dublin Swim Center. Staff has recently completed a survey of recreational swim and swim lesson fees and, as a result of the survey, is proposing adjustments to selected fees. Diane briefly summarized the proposed fees for the Commission and noted that fees for the aforementioned programs have not been increased in two years. Chairperson Trimble opened the hearing for public input. One audience member stated that she felt the fees were more reasonable than those of the City of Pleasanton. The public hearing was closed. Commissioner Chapman felt that a 25%increase is steep and did not see why there could no be an across the board increase for both the infant/parent program and preschool/youth program. Diane stated that Staff looked at the costs incurred for the programs and the instructor/student ratios,to make the classes equitable for everyone. IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER CHAPMAN TO APPROVE THE RESOLUTION ADOPTING THE FEE SCHEDULE FOR THE AQUATIC PROGRAMS AS PRESENTED BY STAFF. (UNANIMOUS) Unfinished Business-None New Business Recognition of Award to City of Dublin for Outstanding Achievement in the Area of Special Events. Diane reported that the California Park and Recreation Society, District III, honors public agencies for outstanding and innovative achievements in recreation program development and implementation. Entry Divisions include Special Interest Programs; Special Events/Festivals; Therapeutic Programs and Events; and Service Programs. Staff is pleased to announce that the 1994 St. Patrick's Day Celebration was chosen as a 1994 award recipient in the Special Events/Festivals Division. The award was presented to the City at the Annual Awards and Installation Banquet of California Park and Recreation Society,District III held on March 24, 1995. Parks'and Community Services Commission Meeting Day and Time Diane stated that at the March 14, 1995 meeting of the Parks and Community Services Commission, Chairperson Trimble requested that consideration be given to changing the time of the Commission meetings from 7:30p.m. to 7:00p.m. and directed Staff to place the matter on the next agenda. The City Council approved changing their meeting day and time to the second and fourth Tuesday of the month effective June 1995. This change will therefore necessitate the Commission to also change their meeting day. It is Staffs recommendation that the Commission consider changing the day to the first or third Tuesday of the month and the time from 7:30p.m.to 7:00p.m.,effective June 1995. IT WAS MOVED BY COMMISSIONER CHAPMAN TO CHANGE THE PARKS AND COMMUNITY SERVICES COMMISSION MEETING TO THE FIRST AIONDAY OF THE MONTH AT 7:00PM (NO SECOND/MOTION DIED) IT WAS MOVED BY COMMISSIONER LAMPE AND SECONDED BY COMMISSIONER WONG-GILLMORE TO CHANGE THE PARKS AND COMMUNITY SERVICES COMMISSION MEETING DAY TO THE THIRD TUESDAY OF THE MONTH AND TIME TO 7:00PM,EFFECTIVE JUNE 1995. (UNANIMOUS) Other Business Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Commissioner Wong-Gillmore stated that she attended the Youth Sports Liaison Committee meeting on April 6. In attendance were City Staff, Dublin Little League, and Dublin United Soccer League, with no representative present from South Valley Youth Football. Items discussed included current field conditions at the Dublin Sports Grounds and the Parks and Recreation Master Plan. She stated that as the soccer season does not begin until September, the Phase I renovation of the Dublin Sports Grounds could be completed in time for Little Leagues 1996 season. It was the consensus of the group that the sooner the City can begin the renovation,the better. Diane stated that the work was not planned to begin until after the soccer season is completed, and therefore nothing will be in place before the next Little League season. Construction is currently scheduled for the next fiscal year which begins on July 1, 1995. She pointed out that the initial plan was to have the design done this year and for construction to begin mid- fiscal year 1995-96. At this time,plans and specifications have not been completed. The proposal submitted for the design is over budget and is currently being reviewed. MINUTES-APRIL 11,1995 PAGE THREE Commissioner Wong-Gillmore stated that since the Master Plan has been in the works for almost five years now and nothing has been started, isn't there a way that the City can look at taking a more proactive stand on getting things completed by the next season? Diane replied that there are a lot of issues that need to be looked at and recommended that the Master Plan be placed on the next agenda for Staff to update the Commission and discussion. Commissioner Wong-Gillmore reported that she attended the Community Facilities Task Force meeting and felt that there was a lot of good input. The priorities listed included 1) a gymnasium, 2) sports grounds and school renovation, 3) auditorium/theatre complex,4)a youth center and 5)an all weather track. Commissioner Lampe stated that even though she was not able to attend the Community Facilities Task Force meeting, several representatives from Student Government attended. She indicated that she attended the Teen Task Force meeting and felt that a lot was accomplished. The number one complaint of the teens was boredom, and included no place to go and nothing to do. The letters she received from several high school students listed their concerns to be basically the same. Commissioner Chapman felt that the Teen Task Force meeting was informative had a very high energy for a group as small as it was. He was however disappointed in the overall attendance and the confusion at Wells, as to when the meeting was taking place. He indicated that he was not able to attend the Community Facilities Task Force meeting,however is pleased to know that another meeting will be scheduled soon. Commissioner Chapman stated that last year, CYO made an effort to schedule use of Wells Middle School for their Sunday programs, as opposed to Dublin High. However, they were told that Wells was already booked with other City scheduled activities. He asked if the City would be willing to relinquish the use of Wells to CYO, in exchange for the use of Dublin High? Diane stated that she would have to check into the matter. Diane updated the Commission on current Staff reports and activities. The next Community Facilities Task Force meeting is scheduled for Thursday, April 13 at 7:00p.m. in the Regional Room. Nine applications were received from teens for the Teen Task Force and Staff is trying to get a few more and schedule a meeting after spring break. The Dublin Pool opened on Monday for spring break, and plans are underway for the Summer brochure. The Dublin Historical Preservation Association requested to change the Heritage Center Advisory Committee to a full fledged Commission. The matter was reviewed by the City Council at their meeting last night and the Council indicated that they would review the matter in a year to see if the committee warrants commission status. On Friday, April 21, the Dublin Fine Arts Foundation will be conducting a reception/auction from 5:30-7:30p.m. in the Regional Room at which they will auction off the shirts currently on display in the lobby. Commissioner Wong-Gillmore stated that at the Youth Sports Liaison Committee meeting, the group felt that those sports groups that schedule use of other facilities are not represented, and it was suggested that a sub-committee be formed to address their needs and concerns. Diane suggested perhaps scheduling a meeting once a year with the groups before school begins to address the application process,priorities,etc. Commissioner Wong-Gillmore asked if the City is going to continue as the facilitator for school facilities? Diane replied,yes. Adjournment Being no further business,the meeting was adjourned at 8:48p.m. Respectfully submitted, Char J.Young Administrative Sec tary