HomeMy WebLinkAboutItem 4.6 - 1190 Dublin Boulevard Extension - Preliminary St
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STAFF REPORT
CITY COUNCIL
DATE: November 1, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consulting Services Agreement with BKF Engineers for the Preliminary
Engineering Related to the Extension of Dublin Boulevard in Dublin to
North Canyons Parkway in Livermore, Project No. ST0216
Prepared by: Obaid Khan, Transportation and Operations Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of a Consulting Services Agreem ent with BKF
Engineers (BKF) to provide technical services for completing the Preliminary
Engineering work for the extension of Dublin Boulevard in Dublin to North Canyons
Parkway in Livermore. The work will include the development of the Precise Alignment
of the new roadway and the preparation of an Environmental Impact Report (EIR) as
per the California Environmental Quality Act (CEQA) requirements.
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Approving a Consulting
Services Agreement with BKF Engineers for Conducting Preliminary Engineering for the
Extension of Dublin Boulevard in Dublin to North Canyons Parkway in Livermore , and
approve the Budget Change.
FINANCIAL IMPACT:
The scope of work proposed by BKF is set at a not-to-exceed amount of $615,000 and
is considered reasonable for the project scope. Out of this amount, the City of Livermore
has agreed to pay 20% of the total cost or $123,000. The City Co uncil has previously
approved budget in the amount of $400,000 for this work (ST0216) as part of the
current CIP adopted June 2016. The additional funding in the amount of $215,000 is
requested to cover the cost of preparation of an EIR, and $35,000 for City of Dublin staff
time to implement the project. Sufficient funds are available in the Eastern Dublin Traffic
Impact Fee fund for the work originally envisioned with the additional scope being
covered by the attached budget change . There is no impact to the General Fund.
DESCRIPTION:
Existing Dublin Boulevard is a major arterial roadway connecting Dublin’s Downtown
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area to the west and to a recently developed area to the east. This roadway is also a
key route for transit buses that provides access to various commercial and office uses
and to the two BART stations. Due to its adjacency to I-580, it also serves as a gateway
to the City of Dublin for residents and visitors.
The General Plans of both the City of Dublin and the City of Livermore plan for the
extension of this roadway to connect the two cities. Similarly, the Eastern Dublin Traffic
Impact Fee program assumes the extension of this roadway as part of the continued
buildout of the eastern parts of the City, and has been collecting partial funding for this
project. Due to its importance in local and regio nal circulation, this roadway extension
project is also part of the Countywide Transportation Plan and the nine Bay Area
counties’ Regional Transportation Plan roadway network. Staff anticipates that this
roadway extension will allow the creation of an enhanced transit, bicycle and pedestrian
connection to and from Livermore.
On March 1, 2016 City Council approved a Mem orandum of Understanding (MOU) with
the City of Livermore to set forth the parties’ goals and expectations with respect to
implementing the initial preliminary design phase. The initial preliminary design work
entails the completion of a traffic study and the initial design, including the preparation
of precise alignment. The traffic study will determine the ultimate capacity (number of
lanes) needed for this roadway extension. Completing this preliminary design is critical
for both cities in order to significantly improve the chances for receiving regional and/or
federal funding.
After the completion of the preliminary design, Staff will b ring forth an agenda item
requesting City Council’s approval of the precise alignment and an update to the related
planning documents, including the General Plan.
Staff completed a Request for Proposal process in July, 2016 to hire a Consultant to
provide professional services for the initial preliminary design. BKF Engineers is the
consultant selected as a result of that process with a not -to-exceed budget of $615,000.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copy of Staff Report sent to: BKF Engineers, the City of Livermore and the Alameda
County Public Works.
ATTACHMENTS:
1. Resolution Approving Consulting Services Agreement with BKF Engineers for
conducting Preliminary Engineering for the Extension of Dublin Boulevard in Dublin to
North Canyons Parkway in Livermore
2. BKF Agreement
3. Budget Change Form
RESOLUTION NO. ____ - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A CONSULTING SERVICES AGREEMENT WITH BKF ENGINEERS FOR
CONDUCTING PRELIMINARY ENGINEERING FOR THE EXTENSION OF DUBLIN
BOULEVARD IN DUBLIN TO NORTH CANYONS PARKWAY IN LIVERMORE
WHEREAS, the 2016 - 2021 Capital Improvement Program (CIP) includes ST0216
Project to design and construct Dublin Boulevard extension to Livermore; and
WHEREAS, the City has completed a Request For Proposal (RFP) process to select
an engineering consultant firm to complete the preliminary design work for this CIP Project;
and
WHEREAS, BKF Engineers has demonstrated the ability to perform said preliminary
design work; and
WHEREAS, BKF Engineers is available to perform said work as specified in for a not
to exceed amount of $615,000.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to
approve the Consulting Services Agreement (Agreement) with BKF Engineers attached
hereto (Attachment 1) and authorize the City Manager to execute the Agreement.
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PASSED, APPROVED AND ADOPTED this 1st day of November 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Attachmnet 1
Attachment 1
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
BKF ENGINEERS
This Agreement is made and entered into between the City of Dublin ("City") and BKF Engineers as of November 1,
2016 (the "Effective Date"). In consideration of their mutual covenants, the parties hereto agree as follows:
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall
provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the
manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and
Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall
end on June 30, 2018, the date of completion specified in Exhibit A, and Consultant shall complete
the work described in Exhibit A prior to that date, unless the term of the Agreement is otherwise
terminated or extended, as provided for in Section 8. The time provided to Consultant to complete
the services required by this Agreement shall not affect the City's right to terminate the
Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent practitioner of
the profession in which Consultant is engaged in the geographical area in which Consultant
practices its profession. Consultant shall prepare all work products required by this Agreement in a
substantial, first-class manner and shall conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services
pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term
of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately
upon receiving notice from City of such desire of City, reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance provided in
Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $615,000,
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be performed
and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail.
City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth
herein. The payments specified below shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as
specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one
person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is
based upon Consultant's estimated costs of providing the services required hereunder, including salaries and
benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation
hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and
1
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
ST0216.9200.9202 - Design $215,000
ST0216.9100.9101 - Staff Salaries & Benefits $35,000
3600.9601.49999 (Transfers In)$250,000
ST0216.1001 (1001.9601.89101) - GF Transfers
Out $123,000
ST0216.4301 (4301.9601.89101) - EDTIF1
Transfers Out $127,000
1001.9601.49141 $123,000
11/1/2016
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
The Preliminary Engineering Study appropriation for FY 2016-17 (CIP Project ST0216) currently totals $400,000. Now that the
RFP process is complete, it is determined an EIR will be required as a part of this process (rather than a mitigated neg dec, as
previously thought). Of that amount, City of Livermore has agreed to pay for 20 % of the project cost as per the MOU.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: Traffic Impact Fee EDTIF1 - Street CIP - Dublin Blvd
ExtensionFund - Program - Account Description
City Council's Approval Required
REV: General Fund - Street CIP - Reimbursement
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