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Item 8.1 - 1192 Arts Space Grant Pilot Program Awards
Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: November 1, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Arts Space Grant Pilot Program Awards Prepared by: Tegan McLane, Cultural Arts & Heritage Mana ger EXECUTIVE SUMMARY: The City Council will consider a recommendation from the Heritage and Cultural Arts Commission to award Arts Space Grants to all four organizations that applied for grants under the pilot program. STAFF RECOMMENDATION: Staff recommends that the City Council award Arts Space Grants to Amador Valley Quilters, Dublin Historical Preservation Association, East Bay Marathi Mandal and Futures Explored, as recommended by the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: Administrative costs for the Arts Space Grant pilot program have been included in the Fiscal Year 2016-17 Cultural Arts budget. Estimated administrative costs are $2,600 annually. Direct costs for Facility Attendants will vary, depending on the dates and fac ilities for which space is granted. Time granted at Dublin High School Center for the Performing Arts and Education incurs no direct cost to the City. Time granted at City -owned facilities would result in new direct costs of Facility Attendants and potenti ally lost revenue. Direct costs will be carefully tracked during the pilot program to provide City Council with complete information when it evaluates the pilot program. Based on the requests recommended by the Heritage and Cultural Arts Commission, Staff estimates direct costs for Facility Attendants to be $1,150. DESCRIPTION: At its July 19, 2016 meeting, the City Council approved the proposal for an Arts Space Grant Pilot Program, which had been previously recommended by the Heritage and Cultural Arts Commission. In mid-August, the application was posted to the City’s Page 2 of 3 website and publicized through normal City channels, as well as to those registered in the City’s Cultural Arts Resources Database and through the media. Both The Independent and the East Bay Times newspapers ran articles promoting the program, and explaining the application procedure. A mandatory informational meeting was held on September 9, and applications were due September 15. Eight organizations sent representatives to the informa tional meeting, including several not previously known to City Staff. Five organizations submitted applications for the pilot program and all were asked by Staff to complete follow up questions based on their proposals. One organization withdrew from the process prior to the presentations to the Heritage and Cultural Arts Commission meeting on October 13, 2016. Staff verified that all applicants meet the minimum requirements of the grant. Staff worked with the applicants to verify that their requested space is available and/or has worked with them to find alternate dates and/or locations. As no two applicants have requested conflicting space/dates, and the request for each space is within the maximum allotted hours, the Commission was free to recommend in favor of supporting all four applicants. The applicants and their proposals are: Amador Valley Quilters Amador Valley Quilters has requested 30 hours at Dublin Public Library Community Room for Quiltinators/QOV Rookie Quilt, a free program where experie nced quilters mentor new quilters and new quilters make quilts to donate to organizations in and around Dublin. Although the application requests Mondays, there was no space available on Mondays; the program is now proposed for the first Wednesdays of the month, December through May, for five hours during the day. The estimated direct cost of the Facility Attendant time for set-up and take-down is $240. This is a rentable space, priced at $90/hour for residents, so potential lost revenue is $2,700 (Attachme nt 1). Dublin Historical Preservation Association Dublin Historical Preservation Association has requested a two -week display space in the City Hall Lobby for a display of “Dublin Aerial Photos as Art and History,” to take place February 27-March 10, 2017. The display will invite members of the public to leave comment cards. To mark the exhibit opening, the exhibit curator will present a talk about the images, and DHPA will host a small reception in the lobby. The estimated direct cost of Facility Attendant time for set-up and take-down is $30. This is not normally a rentable space, so there is no potential lost revenue (Attachment 2). East Bay Marathi Mandal East Bay Marathi Mandal, an Indian cultural organization, has requested eight hours at the Dublin High School Center for the Performing Arts to stage a concert titled “Rich Heritage of Music” on Saturday, March 25, 2017. (Initially the group had requested December 3, but following their comments at the Commission meeting indicating they could not book the artist until the grant was awarded, Staff suggested switching to one of their later possible dates; Staff believes one month is very short notice to contract an artist and publicize a concert.) The concert will feature a well-known Hindustani Page 3 of 3 classical singer who resides in California, and may also feature some of the performer’s local Indian music students, including some from Dublin. Under the Use Agreement with Dublin Unified School District, the City will incur no direct costs for theater technician s. This is not a rentable space for the City, so there is no potential lost revenue to the City (Attachment 3). Futures Explored Futures Explored, a vocational program for developmentally disabled young people, has requested 33 hours at the Heritage Park Sunday School Barn for an inclusive youth filmmaking class that would be open to both the general public and developmentally disabled youth. The proposed class would be Monday evenings, three hours per week for 10 weeks, with a screening of participants' work on May 17. Several young film - makers who are developmentally disabled would be hired by Futures Explored to serve as teacher’s assistants. The estimated direct cost of Facility Attendant time for set-up, take-down and building supervision is $880. This is a rentable space, priced at $170/hour for residents, so potential lost revenue is $5,610 (Attachment 4). On a motion by Cm. Szollos, seconded by Cm. Iharosi, and by a vote of 4 -0-3 with Cm. Minniear, Cm. Tutino and Cm. He absent, the Heritage and Cult ural Arts Commission voted to recommend that City Council award Arts Space Grants to all four applicants. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The four organizations whose applications are being considered have been notified of the meeting and advised to be in attendance, should City Council have questions about their proposed programs. ATTACHMENTS: 1. Amador Valley Quilters Application 2. DHPA Application 3. East Bay Marathi Mandal 4. Futures Explored Application Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Dublin Heritage & Cultural Arts Arts Space Grant Program 9/15/2016 deadline Amador Valley Quilters Quiltinators/QOV-Rookie Quilt Program $ 40.00 Requested Submitted: 9/14/2016 2:18:07 PM (Pacific) Project Contact Jeanne Brophy jeannebquiltz@gmail.com Tel: 925-462-1600 Additional Contacts none entered Amador Valley Quilters P.O. Box 955 Pleasanton, CA 94566 United States President Linda Schmidt shortattn@comcast.net Telephone925-462-1600 Fax Web amadorvalleyquilters.org Eligibility Verification 1. Is your organization: 2. Your organization's EIN number: 68-0218621 3. What is your organization's mission? This is a drop in and sew/quilt group whose purpose is to piece and quilt community quilts and Quilts of Valor. We have help clinics set up to teach, help solve problems and build confidence. This "Friendship Group" donates approximately 300 of the 1000+ quilts donated to local charities including Dublin Police Dept. annually by Amador Valley Quilters. A complete list of recipients is available upon request. The Quilts of Valor quilts that we make are donated to veterans mainly in Alameda County. We have presented quilts at the Veteran's Hall in Livermore, Pleasanton and the U.S.S. Hornet just to name a few. We do good works and we loving sharing our knowledge of quilting to new quilters and experienced quilters alike. I feel we would be a good fit for Dublin and we have several members that currently reside in Dublin. Quilting is a recognized art form, you only need to see Linda Schmidt's work that hangs in your lobby to recognize that. Linda has been a member of AVQ for many years and is now our currently our president. 4. Fiscal sponsor organization (must be a 501c3 or government entity): -answer not presented because of the answer to #1- 5. Fiscal sponsor's CEO/Executive Director: -answer not presented because of the answer to #1- 6. Fiscal sponsor's contact person/title: -answer not presented because of the answer to #1- 7. Fiscal sponsor's mailing address: -answer not presented because of the answer to #1- 8. Fiscal sponsor's phone number(s): -answer not presented because of the answer to #1- 9. Fiscal sponsor's email address: -answer not presented because of the answer to #1- 10. Fiscal sponsor's website: -answer not presented because of the answer to #1- Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ A 501c3 nonprofit organization gfedc Operating under a fiscal sponsor gfedc Neither 11. Fiscal sponsor's EIN (employer identification number): -answer not presented because of the answer to #1- 12. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a DOJ background screening (Livescan fingerprinting)? N/A 13. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a TB test in the past two years? N/A 14. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors are aware of and understand their responsibilities as Mandated Reporters? N/A Application Questions About Your Event 1. Event genre: 2. Description of the event: We meet monthly to teach quilting to new and experienced quilters. During our get together we will cut kits, sew tops or quilt the completed tops. These quilts are donated to local agencies or to our local veterans. 3. Requested location: 4. First choice date(s): First Monday's of the month. 10-3-16, 11-7-16, 12-5-16, 1-2-17, 2-6-17, 3-6-17, 4-3-17,5-8-17, 6-5-17 5. Second choice date(s): Third Monday of the month 6. Third choice date(s) Fourth Monday of the month 7. Event type: An active event is one where your guests are participating in the art form (i.e., a workshop or rehearsal). A passive event is one where your guests are primarily viewing the art or performance of others (i.e. an exhibit or concert). 8. How many people can participate in the artistic activity? As many as the room will hold for a workshop. 15-40 Some answers will not be presented because they are not part of the selected group of questions based on the answer to #7. gfedc Fine Art gfedc Folk Art gfedc Film/Digital Arts gfedc Dance gfedc Theater gfedc Music gfedc Literary Arts gfedc Cultural Arts ✔✔✔✔ Multidisciplinary/Other gfedc Dublin High School Center for the Performing Arts & Education gfedc Heritage Sunday School Barn gfedc Heritage Old St. Raymond Church gfedc Heritage Little CLassroom gfedc Shannon Center Ambrose Hall gfedc Dublin Senior Center Ballroom gfedc Dublin Senior Center Art Classroom ✔✔✔✔ Dublin Library Community Room gfedc Dublin City Hall Lobby ✔✔✔✔ Active (participatory) gfedc Passive (viewed) 9. How many spots are you willing to guarantee for Dublin residents? -answer not presented because of the answer to #7- 10. What are you charging to participate? Nothing 11. What discount or special consideration, if any, are you offering to Dublin residents? N/A 12. What audience size do you expect? N/A 13. What are you charging to attend? N/A 14. How many artists or performers do you expect to participate? N/A 15. List any participating artists or performers who are Dublin residents. Provide name and street address. N/A About Your Goals, Measure of Success 16. Which of these City of Dublin Cultural Arts goals does your program meet? Check all that apply. 17. Describe how your event will meet the City of Dublin Cultural Arts goals and your organizational goals or mission. We want to give as many quilts as needed to Bay Area local agencies and to our local veterans. We want to help anyone that wants to quilt learn the skills necessary. I have taught for many years and have found it quite rewarding. I feel once a person knows how to quilt, they then have the tools to produce fine quality works of art that Dublin would be proud of. They first need to learn how to make that first stitch. All of our experienced and celebrated quilters all started with that first stitch and now are known throughout the world. Linda Schmidt and Alex Anderson are just 2 of Amador Valley Quilters outstanding artists. 18. Choose how you will quantitatively measure the success of your program. Check all that apply. You will be asked to provide documentation of the items you choose. 19. What other evidence will you be able to provide afterward to show how successful your event was? You will be asked to provide copies of the items you choose. ✔✔✔✔ Create more art in public places gfedc Advance historical and cultural aspects of Dublin Heritage Park & Museums ✔✔✔✔ Develop programs and partnerships that support a broad spectrum of cultural arts gfedc Provide consistent and ongoing arts education for Dublin's youth gfedc Promote and market Dublin's heritage and cultural arts gfedc Number of artists displaying work gfedc Number of performers in show gfedc Number of students enrolled in program gfedc Number of public creating art gfedc Number of audience members gfedc Number of exhibit guests gfedc Number of artworks displayed ✔✔✔✔ Number of artworks created gfedc Total participant house (participants x length of time participating in the space) ✔✔✔✔ Percentage of participants satisfied or very satisfied, based on a survey gfedc Percentage of participants increasing skill, based on pre- and post-test gfedc Amount of donations received ($) gfedc Amount of ticket sales ($) gfedc Amount of media coverage ✔✔✔✔ Other gfedc Critical reviews gfedc Audience reviews/testimonials ✔✔✔✔ Participant reviews/testimonials gfedc Photos of the event gfedc Video of the event gfedc Performance or exhibit program ✔✔✔✔ Other Event Budget Funding Sources/Revenues Proposed Event Participant Fees Ticket Sales Concession Sales Cash Donations In-Kind Donations Other Grant Funding Allocation from General Operating Budget Other (please indicate) Total $ 0.00 Projected Expenses Proposed Event Office supplies Marketing/advertising Other administrative expenses Administrative staff Artistic staff Production staff Guest artists Other personnel Facility rent Production supplies Equipment Royalties Meals Artist travel/lodging Other production expenses Total $ 0.00 Event Budget Narrative N/A Documents Documents Requested *Required?Attached Documents * Business license General liability insurance or special event insurance Rental Application Additional Questions Are these workshops free for the participant? Yes, everyone is welcome at no cost to them. Since we are making Community Quilts for our local charities and Quilts of Valor for our local veterans, all projects will be left with us to distribute. We give you the tools to learn to make quilts of your own while helping the local community. Some of our quilts have been distributed to the Dublin Police Dept. The listed contact is Toni or Angela at City Hall Dublin as of 2014. On our website we have a form for veterans to fill out to be presented a quilt and Dublin veterans should apply. All veterans' requests are satisfied. I do not have access to their personal information to see how many Dublin veterans have received quilts. I also do not have personal information as to how many Dublin residents have received quilts through the agencies in Alameda County that we give to, i.e. Children's Hospital at ValleyCare Medical Center, Pleasanton (Contact - Gina Teeples) or TriValley Haven, Livermore (Contact - Lanine Thompson) to name just a few. A full list of our agencies is available upon request. Our guild (AVQ) donates between 900-1000 quilts a year and Quiltinators donates approx. 300 of those quilts. Can you offer pre-registration for Dublin residents to ensure their participation? How will you guarantee 51% of the participants will be Dublin residents? I can certainly give Dublin residents priority but I don't feel this is necessary since I do not have a closed workshop. The amount of people that attend is only restricted by space available. I have never turned anyone away. We currently have 3 Dublin residents out of the 20-25 active participants. Their info is: Ruth Edwards Audrey Hutchinson Sue Stephenson 8153 Holanda Lane 7725 Woodren Ct 7013 Mansfield Ave 94568 94568 94568 Application ID: 64375 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Do you have to be a member of the AVQ to participate? No, this is a friendship group. Only the contact person (me) needs to be a member of AVQ. If this is a drop-in program, how do collect participant information? (i.e. name, address, etc.) I have a sign in sheet in the front of the room or at a designated area that everyone is requested to fill out. What time of day do you plan on offering the workshops? 10 am - 3 pm Are your days, times, location flexible? If not, please list the dates your workshops are NOT available. We have been meeting on the first Monday of the month for about 7 years, so this would be my preference. The second Monday is not available because Community Quilts meets that day and many of our members also belong to the Community Quilts group. I can only be flexible to the point of a specific day (M-F) every month. It would also be best to have the same room. I cannot see my group surviving if this were to change every month nor would it be effective for Dublin residents to try and figure out where we are. What are the "other" measurements you are proposing to measure your program's success? The ultimate measure would be how many quilts are done and how many new members of Quiltinators join and stay with us. Specifically, how many Dublin residents join us. The fact that the meeting place would be in Dublin, would encourage more Dublin participants to attend. Will you be measuring participant hours to measure success? No. Our best measure is the end result... a quilt. Please explain the space necessary for the workshop? Will you need tables, chairs, etc.? and if so, how many participants per table? We will need a table for every 2 sewers, assuming that the tables are no smaller than 6' and a chair for each participant. I will need at least 2 tables for cutting and a couple of ironing stations. Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Dublin Heritage & Cultural Arts Arts Space Grant Program 9/15/2016 deadline Dublin Historical Preservation Association Dublin Aerial Photos as Art and History $ 32.00 Requested Submitted: 9/14/2016 3:55:52 PM (Pacific) Project Contact DHPA DHPA dhpaorg@gmail.com Tel: NA Additional Contacts minniear@comcast.net Dublin Historical Preservation Association 7172 Regional Street, PMB 316 Dublin, CA 94568 President Steven Minniear dhpaorg@gmail.com Telephone925 785-2898 Fax Web dhpa.org Eligibility Verification 1. Is your organization: 2. Your organization's EIN number: 94-2515688 3. What is your organization's mission? DHPA promotes and encourages an interest in those historical resources that represent the heritage of Dublin and the surrounding area. It works with all interested parties and organizations towards that goal. DHPA’s mission is includes providing local historical opportunities to the residents and guests of Dublin. Included in the mission will be special consideration for the cultural diversity of Dublin and the region. 4. Fiscal sponsor organization (must be a 501c3 or government entity): -answer not presented because of the answer to #1- 5. Fiscal sponsor's CEO/Executive Director: -answer not presented because of the answer to #1- 6. Fiscal sponsor's contact person/title: -answer not presented because of the answer to #1- 7. Fiscal sponsor's mailing address: -answer not presented because of the answer to #1- 8. Fiscal sponsor's phone number(s): -answer not presented because of the answer to #1- 9. Fiscal sponsor's email address: -answer not presented because of the answer to #1- 10. Fiscal sponsor's website: -answer not presented because of the answer to #1- 11. Fiscal sponsor's EIN (employer identification number): Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ A 501c3 nonprofit organization gfedc Operating under a fiscal sponsor gfedc Neither -answer not presented because of the answer to #1- 12. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a DOJ background screening (Livescan fingerprinting)? Not applicable 13. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a TB test in the past two years? Not applicable 14. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors are aware of and understand their responsibilities as Mandated Reporters? Not applicable Application Questions About Your Event 1. Event genre: 2. Description of the event: "Dublin Aerial Photos as Art and History" will display many overhead photographs of Dublin since the 1940’s. Each photo will show the growth, development and transformation of the physical and cultural space that is Dublin. It will show Dublin in an unusual, exciting and interesting manner. Associated text panels will describe what was going on in Dublin at the time. The images will be selected from the collections of the Dublin Heritage Park & Museums, Dublin Heritage Preservation Association, Dublin Historian, and local residents. Located in the Dublin Civic Center lobby, the presentation should entertain and educate visitors to Dublin. It should give them a new and fresh view on our community and a new sense of their new American backyard. Visitors will also be given an opportunity to leave comments about what they've seen on a comment board near the photos. The curator will review the comments each day to ensure they are suitable for public presentation. 3. Requested location: 4. First choice date(s): March 6-8, 2017 5. Second choice date(s): April 3-5, 2017 6. Third choice date(s) May 1-3, 2017 7. Event type: An active event is one where your guests are participating in the art form (i.e., a workshop or rehearsal). A passive event is one where your guests are primarily viewing the art or performance of others (i.e. an exhibit or concert). Some answers will not be presented because they are not part of the selected group of questions based on the answer to #7. gfedc Fine Art gfedc Folk Art gfedc Film/Digital Arts gfedc Dance gfedc Theater gfedc Music gfedc Literary Arts gfedc Cultural Arts ✔✔✔✔ Multidisciplinary/Other gfedc Dublin High School Center for the Performing Arts & Education gfedc Heritage Sunday School Barn gfedc Heritage Old St. Raymond Church gfedc Heritage Little CLassroom gfedc Shannon Center Ambrose Hall gfedc Dublin Senior Center Ballroom gfedc Dublin Senior Center Art Classroom gfedc Dublin Library Community Room ✔✔✔✔ Dublin City Hall Lobby gfedc Active (participatory) 8. How many people can participate in the artistic activity? -answer not presented because of the answer to #7- 9. How many spots are you willing to guarantee for Dublin residents? The venue is in the Civic Center lobby and is open to the public. Most viewers will be Dublin residents. The others will be Dublin guests. 10. What are you charging to participate? Nothing. 11. What discount or special consideration, if any, are you offering to Dublin residents? This is a free venue. 12. What audience size do you expect? The usual number of people who visit the Dublin Civic Center. 13. What are you charging to attend? This will be a free event. 14. How many artists or performers do you expect to participate? The event will include a number of different photograph from various photographers. 15. List any participating artists or performers who are Dublin residents. Provide name and street address. Many of the photographers are unknown but all the photographs will feature Dublin. About Your Goals, Measure of Success 16. Which of these City of Dublin Cultural Arts goals does your program meet? Check all that apply. 17. Describe how your event will meet the City of Dublin Cultural Arts goals and your organizational goals or mission. "Dublin Aerial Photos as Art and History" will create more art in public places by its placement the Civic Center lobby. By using photographs from its collection, the presentation will advance historical and cultural aspects of the Dublin Heritage Park & Museums and all of Dublin’s history. Showing a new (to viewers) vantage point of Dublin’s space and history, the presentation will promote and market Dublin's heritage and cultural arts to everyone who enters the Civic Center lobby. 18. Choose how you will quantitatively measure the success of your program. Check all that apply. You will be asked to provide documentation of the items you choose. 19. What other evidence will you be able to provide afterward to show how successful your event was? You will be asked to provide copies of the items you choose. ✔✔✔✔ Passive (viewed) ✔✔✔✔ Create more art in public places ✔✔✔✔ Advance historical and cultural aspects of Dublin Heritage Park & Museums gfedc Develop programs and partnerships that support a broad spectrum of cultural arts gfedc Provide consistent and ongoing arts education for Dublin's youth ✔✔✔✔ Promote and market Dublin's heritage and cultural arts gfedc Number of artists displaying work gfedc Number of performers in show gfedc Number of students enrolled in program gfedc Number of public creating art gfedc Number of audience members ✔✔✔✔ Number of exhibit guests ✔✔✔✔ Number of artworks displayed gfedc Number of artworks created gfedc Total participant house (participants x length of time participating in the space) gfedc Percentage of participants satisfied or very satisfied, based on a survey gfedc Percentage of participants increasing skill, based on pre- and post-test gfedc Amount of donations received ($) gfedc Amount of ticket sales ($) gfedc Amount of media coverage ✔✔✔✔ Other gfedc Critical reviews gfedc Audience reviews/testimonials ✔✔✔✔ Participant reviews/testimonials gfedc Photos of the event gfedc Video of the event ✔✔✔✔ Performance or exhibit program gfedc Other Event Budget Funding Sources/Revenues Proposed Event Participant Fees $ 0.00 Ticket Sales $ 0.00 Concession Sales $ 0.00 Cash Donations $ 0.00 In-Kind Donations $ 200.00 Other Grant Funding $ 0.00 Allocation from General Operating Budget $ 0.00 Other (please indicate) Total $ 200.00 Projected Expenses Proposed Event Office supplies Marketing/advertising Other administrative expenses Administrative staff $ 0.00 Artistic staff Production staff $ 0.00 Guest artists $ 0.00 Other personnel $ 0.00 Facility rent $ 0.00 Production supplies $ 200.00 Equipment $ 0.00 Royalties $ 0.00 Meals $ 0.00 Artist travel/lodging $ 0.00 Other production expenses $ 0.00 Total $ 200.00 Event Budget Narrative The Dublin Historical Preservation Association will provide up to $200 for printing and presentation of photographs. Documents Documents Requested *Required?Attached Documents * Business license General liability insurance or special event insurance Rental Application Additional Questions The Dublin City Hall lobby allows for an exhibit up to 2 weeks. Would you like to leave the exhibit up for 2 weeks and if not, why? We would be happy to leave it up for two weeks. We thought that it would be nice to have a shorter, more focused exhibit to allow others to take advantage of the space. Will you be hosting a gallery talk or opening reception? On opening night (the first night of the show) Steve Minniear, President of DHPA, will be available to make a short presentation and talk to attendees, from approximately six to eight pm. We will post notices on social media about the opening talk. If the city would like to publicize the event even more that would be great. How do you plan to track exhibit guests? Will there be a guest book? There will be a guest book and part of the display space will be available for people to post comments and observations about the aerial photos. We will provide the book and 3x5 cards and tacks. We will also put out a box for people to put comment cards if they do not want to put them up next to the photos. Application ID: 64371 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Explain your "other" forms of quantitatively measuring success? If people fill out the comment cards and put them next to the photos or put comment cards in the box we think this will be indicative of a successful event. We will also use the comments as part of our post-event evaluation. Is there any reason why you wouldn't collect audience reviews? We will collect audience reviews. Attendees will be able to submit reviews of the photos and of the event, as indicated above. Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Dublin Heritage & Cultural Arts Arts Space Grant Program 9/15/2016 deadline East Bay Marathi Mandal (EBMM) Rich Heritage of Music $ 0.00 Requested Submitted: 9/15/2016 10:41:59 PM (Pacific) Project Contact EBMM Samiti ebmm.samiti@gmail.com Tel: 9254871209 Additional Contacts anitamkant@yahoo.com, ann@nishcorp.com, kiran.gawde.ca@gmail.com, prakash_neha@yahoo.com East Bay Marathi Mandal (EBMM) 3925 Appian Street, Pleasanton, CA 94588 Volunteer Anjali Gandhi ann@nishcorp.com Telephone925-998-7557 Fax Web www.ebmm.org Eligibility Verification 1. Is your organization: 2. Your organization's EIN number: 47-2966325 3. What is your organization's mission? East Bay Marathi Mandal is a progressive, cultural, and communal organization. Mandal's vision is to celebrate, promote and preserve the rich Indian heritage by actively engaging our community. We propagate this vision by organizing cultural and creative art events. Our ultimate goal is create a morally strong traditional legacy which encourages our future generations to work toward fulfilling the Mandal's objectives. 4. Fiscal sponsor organization (must be a 501c3 or government entity): -answer not presented because of the answer to #1- 5. Fiscal sponsor's CEO/Executive Director: -answer not presented because of the answer to #1- 6. Fiscal sponsor's contact person/title: -answer not presented because of the answer to #1- 7. Fiscal sponsor's mailing address: -answer not presented because of the answer to #1- 8. Fiscal sponsor's phone number(s): -answer not presented because of the answer to #1- 9. Fiscal sponsor's email address: -answer not presented because of the answer to #1- 10. Fiscal sponsor's website: -answer not presented because of the answer to #1- 11. Fiscal sponsor's EIN (employer identification number): -answer not presented because of the answer to #1- Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ A 501c3 nonprofit organization gfedc Operating under a fiscal sponsor gfedc Neither 12. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a DOJ background screening (Livescan fingerprinting)? Yes (Minors in audience will always be accompanied by their parents at all EBMM Events.) 13. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a TB test in the past two years? Yes (Minors in audience will always be accompanied by their parents at all EBMM Events.) 14. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors are aware of and understand their responsibilities as Mandated Reporters? Yes (Minors in audience will always be accompanied by their parents at all EBMM Events.) Application Questions About Your Event 1. Event genre: 2. Description of the event: Showcasing Rich Heritage of Indian Classical Music and fusion of Indian and Western music with artists like George Brooks etc. 3. Requested location: 4. First choice date(s): Dec 3rd. 2016 5. Second choice date(s): Dec 4th. 2016 6. Third choice date(s) March 25th, 2017 7. Event type: An active event is one where your guests are participating in the art form (i.e., a workshop or rehearsal). A passive event is one where your guests are primarily viewing the art or performance of others (i.e. an exhibit or concert). 8. How many people can participate in the artistic activity? -answer not presented because of the answer to #7- 9. How many spots are you willing to guarantee for Dublin residents? Some answers will not be presented because they are not part of the selected group of questions based on the answer to #7. gfedc Fine Art gfedc Folk Art gfedc Film/Digital Arts gfedc Dance gfedc Theater ✔✔✔✔ Music gfedc Literary Arts gfedc Cultural Arts gfedc Multidisciplinary/Other ✔✔✔✔ Dublin High School Center for the Performing Arts & Education gfedc Heritage Sunday School Barn gfedc Heritage Old St. Raymond Church gfedc Heritage Little CLassroom gfedc Shannon Center Ambrose Hall gfedc Dublin Senior Center Ballroom gfedc Dublin Senior Center Art Classroom gfedc Dublin Library Community Room gfedc Dublin City Hall Lobby gfedc Active (participatory) ✔✔✔✔ Passive (viewed) 100 10. What are you charging to participate? N/A 11. What discount or special consideration, if any, are you offering to Dublin residents? Early Bird discount, 10%off the regular ticket price, Group discount for for a group of 10 or more 12. What audience size do you expect? 500 13. What are you charging to attend? $15-$35 14. How many artists or performers do you expect to participate? 5-15 15. List any participating artists or performers who are Dublin residents. Provide name and street address. To Be Decided About Your Goals, Measure of Success 16. Which of these City of Dublin Cultural Arts goals does your program meet? Check all that apply. 17. Describe how your event will meet the City of Dublin Cultural Arts goals and your organizational goals or mission. * Encourage various artists/youths (residents and non-residents of Dublin) to showcase their art forms and provide proper platform for their talent. * Make art programs available to Dublin residents and surrounding community at affordable rates. * Support art programs and keep the culture alive. * Get more audience to beautiful Dublin art venues, attract more community to stay/spend time in Dublin and help Dublin business and community grow. 18. Choose how you will quantitatively measure the success of your program. Check all that apply. You will be asked to provide documentation of the items you choose. 19. What other evidence will you be able to provide afterward to show how successful your event was? You will be asked to provide copies of the items you choose. ✔✔✔✔ Create more art in public places gfedc Advance historical and cultural aspects of Dublin Heritage Park & Museums ✔✔✔✔ Develop programs and partnerships that support a broad spectrum of cultural arts ✔✔✔✔ Provide consistent and ongoing arts education for Dublin's youth gfedc Promote and market Dublin's heritage and cultural arts gfedc Number of artists displaying work gfedc Number of performers in show gfedc Number of students enrolled in program gfedc Number of public creating art ✔✔✔✔ Number of audience members gfedc Number of exhibit guests gfedc Number of artworks displayed gfedc Number of artworks created gfedc Total participant house (participants x length of time participating in the space) gfedc Percentage of participants satisfied or very satisfied, based on a survey gfedc Percentage of participants increasing skill, based on pre- and post-test gfedc Amount of donations received ($) gfedc Amount of ticket sales ($) gfedc Amount of media coverage gfedc Other gfedc Critical reviews ✔✔✔✔ Audience reviews/testimonials ✔✔✔✔ Participant reviews/testimonials ✔✔✔✔ Photos of the event ✔✔✔✔ Video of the event gfedc Performance or exhibit program gfedc Other Event Budget Funding Sources/Revenues Proposed Event Participant Fees Ticket Sales $ 12,500.00 Concession Sales $ 2,000.00 Cash Donations $ 0.00 In-Kind Donations $ 0.00 Other Grant Funding $ 0.00 Allocation from General Operating Budget $ 1,000.00 Other (please indicate) Total $ 15,500.00 Projected Expenses Proposed Event Office supplies $ 500.00 Marketing/advertising $ 500.00 Other administrative expenses Administrative staff Artistic staff Production staff Guest artists $ 8,000.00 Other personnel $ 0.00 Facility rent $ 2,000.00 Production supplies Equipment $ 1,000.00 Royalties Meals Artist travel/lodging $ 2,000.00 Other production expenses Total $ 14,000.00 Event Budget Narrative None Documents Documents Requested *Required?Attached Documents * Business license General liability insurance or special event insurance Rental Application Additional Questions How do you select your performers and cast? What criteria do they have to meet? (i.e. audition) Yes, auditions are held. Past event video/audio are checked. More information is gained from the class/teacher the young performers are getting trained from, if possible. For an adult, professional performer renowned and popular artist are selected. Have you offered this concert before and if so, how successful was it? This concert will be offered first time in East Bay. The artist has been performing all over the world and all his concerts have been successful and very popular. T You state you offer early bird discounted tickets. Are those for Dublin residents or the general public? Early bird discount can be offered to general public or Dublin residents only. We can be flexible as per Dublin pilots program requirements. What time is the concert and how long will it be? Time allow for a tech (lighting, sound, placement) rehearsal? Total 3 hours actual concert and 2 hours for tech rehearsal = 5 hours Are there a minimum number of presale tickets that need to be sold in order to continue or cancel the concert? We are a non profit organization we are not looking for any profit or gains from any of the programs hence every program needs to sustain itself, and this is a very big program, so Yes we typically have a break even amount that we need to target in order to make a decision if we can continue or cancel a program Please explain the difference between "participant fees" and "ticket sales." Your proposal says you'll collect $12,500 in participant fees. Please explain where these generate from and how you collect them. $12500 is collected from Ticket Sales. (500 seats * $25/per ticket). Typically we do not collect any fees from the participants we pay the participants Application ID: 64508 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. for performing. Example for the said concert we will pay the artists and his accompanist for performing and that money comes from the ticket sales. How do you plan to market/advertise the concert and to whom? It would be marketed to Indian and Non-Indian people with the help of - EBMM Mailing list EBMM FB page India West Magazine Dublin City website/mailing list, if possible with city's help Radio show Local newspaper/site Who are the guest artists and where are they traveling from? Your proposal states they cost $8,000. The guest artist is a very well know and popular Hindustani Classical singer. He has recently received the highest national honor in India for his singing.The guest artist is a resident of CA and has a music school where he teaches music to young budding artist. $8000 is the fees the artist charges to perform in an event. This fees can vary, its just an estimate. Why wouldn't we calculate participant hours to measure the program's success? Typically participant hours are not part of the program as they are for practice only and they can vary. Does your performance promote any religious affiliation or have any religious aspects? Please explain the program to someone who may not know or understand what "Marathi Mandal" culture is. The performance does not promote any religious affiliation. It is a Indian music and cultural representation which is open to all public. East bay Marathi Mandal is a Indian Cultural organization and our mission is to educate people about the diverse and rich Indian culture. All our programs are open to the general public. Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ City of Dublin Heritage & Cultural Arts Arts Space Grant Program 9/15/2016 deadline Futures Explored Filmmaking Class $ 30.00 Requested Submitted: 9/15/2016 9:04:14 PM (Pacific) Project Contact Hester Wagner hesterwagner@futures-explored.org Tel: 916-416-5487 Additional Contacts angeliquegoldberg@futures-explored.org Futures Explored 2021 Las Positas Ct 3147 Livermore, 94551 Executive Director Will Sanford willsanford@futures-explored.org Telephone925-456-0255 Fax Web www.futures-explored.org Eligibility Verification 1. Is your organization: 2. Your organization's EIN number: 94-1567161 3. What is your organization's mission? The mission of Futures Explored, Inc. is to provide life skills and work-related training to adults with developmental disabilities. We support our consumers in reaching their optimum level of individual potential by delivering a broad range of resources and ongoing guidance. The Futures Explored "Film & Media Workshop" is a vocational program that assists individuals with developmental disabilities with learning film production, multimedia development, and supporting role skills for positions which can help lead to employment in the Film and Media Industry. The program objective is to provide hands-on, opportunities for program participants to develop tangible and experiential skills for the film and media industry. 4. Fiscal sponsor organization (must be a 501c3 or government entity): -answer not presented because of the answer to #1- 5. Fiscal sponsor's CEO/Executive Director: -answer not presented because of the answer to #1- 6. Fiscal sponsor's contact person/title: -answer not presented because of the answer to #1- 7. Fiscal sponsor's mailing address: -answer not presented because of the answer to #1- 8. Fiscal sponsor's phone number(s): -answer not presented because of the answer to #1- 9. Fiscal sponsor's email address: -answer not presented because of the answer to #1- 10. Fiscal sponsor's website: -answer not presented because of the answer to #1- Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ A 501c3 nonprofit organization gfedc Operating under a fiscal sponsor gfedc Neither 11. Fiscal sponsor's EIN (employer identification number): -answer not presented because of the answer to #1- 12. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a DOJ background screening (Livescan fingerprinting)? Yes, As an organization the serves individuals with disabilities, all of our staff must meet these requirements. 13. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors have passed a TB test in the past two years? Yes 14. If your event involves participants who are minors, can you verify that all adults 18 and over who oversee minors are aware of and understand their responsibilities as Mandated Reporters? Yes Application Questions About Your Event 1. Event genre: 2. Description of the event: Introduction to Narrative Filmmaking would be a 10 week course, meeting once a week for 3 hours. It would be aimed at youth ages 14-22 as an after school program between the hours of 4-7. The curriculum, developed by Futures Explored Film and Media Director Hester Wagner, would include an introduction to the process of filmmaking by taking students through the creation of a 2-3 minute film. The ideas for the film would be generated from student interests, but could include elements of community art as it relates to Dublin. Students would be guided through writing, pre-production (wardrobe, props, storyboarding, casting and rehearsal), production (filming) and post- production (editing). Students would identify their interests, but can explore more than one area during the course. The course will be taught be industry professionals alongside interns who are graduates of the Livermore Practical Film and Media Workshop, a vocational training program for adults with developmental disabilities, offered through Futures Explored (www.futures-explored.org). The professional staff have experience in all facets of filmmaking and would run the program, while the interns provide instructional support to students in areas of camera, sound, writing and editing. The classes would be broken down as follows: Weeks 1-2 (Script Development), Weeks 3-5 (Planning and Pre-Production), Weeks 6-7 (Filming), Week 8-10 (Editing). The course would culminate with a community screening on one additional day, with families and invited guests to view the students' work. The videos could also be available to post on the Dublin community websites as needed. Students will each receive a DVD copy of their films upon completion of the course. The course is limited to between 10-15 students and no prior experience is necessary. All equipment will be provided by Futures Explored, and includes professional quality cameras, and editing software. In addition to the course, our crew will document the Behind the Scenes process of the course, and create a video of the course that can be used for marketing and publicity for future courses. 3. Requested location: Some answers will not be presented because they are not part of the selected group of questions based on the answer to #7. gfedc Fine Art gfedc Folk Art ✔✔✔✔ Film/Digital Arts gfedc Dance gfedc Theater gfedc Music gfedc Literary Arts gfedc Cultural Arts gfedc Multidisciplinary/Other gfedc Dublin High School Center for the Performing Arts & Education ✔✔✔✔ Heritage Sunday School Barn gfedc Heritage Old St. Raymond Church gfedc Heritage Little CLassroom gfedc Shannon Center Ambrose Hall gfedc Dublin Senior Center Ballroom gfedc Dublin Senior Center Art Classroom 4. First choice date(s): Every Wednesday 4:00-7:00 pm; February 8th-May 10th (Flexible depending on Spring Break) 5. Second choice date(s): Every Thursday 4:00-7:00 pm, February 8th-May11th (Flexible depending on Spring Break) 6. Third choice date(s) Every Monday 4:00-7:00 pm, January 16th-March 20th (flexible depending on Spring Break) 7. Event type: An active event is one where your guests are participating in the art form (i.e., a workshop or rehearsal). A passive event is one where your guests are primarily viewing the art or performance of others (i.e. an exhibit or concert). 8. How many people can participate in the artistic activity? Limit of 15 participants per course 9. How many spots are you willing to guarantee for Dublin residents? -answer not presented because of the answer to #7- 10. What are you charging to participate? $200 residents/$240 non-residents 11. What discount or special consideration, if any, are you offering to Dublin residents? $40 discount for Dublin residents 12. What audience size do you expect? N/A 13. What are you charging to attend? N/A 14. How many artists or performers do you expect to participate? 4-7 as instructors in the course 15. List any participating artists or performers who are Dublin residents. Provide name and street address. As of now we do have any Dublin residents on our staff, however, as we develop the program, we could determine individuals who fit this category. About Your Goals, Measure of Success 16. Which of these City of Dublin Cultural Arts goals does your program meet? Check all that apply. 17. Describe how your event will meet the City of Dublin Cultural Arts goals and your organizational goals or mission. As Futures Explored is dedicated to providing life skills and work-related training to adults with developmental disabilities, this course would give work opportunities to emerging filmmakers through teaching the skills they have learned to the Dublin community. It provides an opportunity for community building between youth and young adults and other artists with disabilities. This will allow community growth and increased understanding of diversity. Additionally, youth are expanding their interests in the Digital Arts as there are more easily accessed resources for filmmaking, editing, etc. through technology. This course provides them tools and skills to explore the art form of film, be creative and have access to this field as they grow towards careers. Filmmaking is also collaborative in nature, so it provides individuals with different learning styles a place where they can be involved and learn the social skills required to create a piece of art together. 18. Choose how you will quantitatively measure the success of your program. Check all that apply. You will be asked to provide documentation of the items you choose. gfedc Dublin Library Community Room gfedc Dublin City Hall Lobby ✔✔✔✔ Active (participatory) gfedc Passive (viewed) ✔✔✔✔ Create more art in public places gfedc Advance historical and cultural aspects of Dublin Heritage Park & Museums ✔✔✔✔ Develop programs and partnerships that support a broad spectrum of cultural arts ✔✔✔✔ Provide consistent and ongoing arts education for Dublin's youth gfedc Promote and market Dublin's heritage and cultural arts gfedc Number of artists displaying work gfedc Number of performers in show ✔✔✔✔ Number of students enrolled in program gfedc Number of public creating art gfedc Number of audience members gfedc Number of exhibit guests gfedc Number of artworks displayed 19. What other evidence will you be able to provide afterward to show how successful your event was? You will be asked to provide copies of the items you choose. gfedc Number of artworks created gfedc Total participant house (participants x length of time participating in the space) ✔✔✔✔ Percentage of participants satisfied or very satisfied, based on a survey ✔✔✔✔ Percentage of participants increasing skill, based on pre- and post-test gfedc Amount of donations received ($) gfedc Amount of ticket sales ($) ✔✔✔✔ Amount of media coverage gfedc Other gfedc Critical reviews gfedc Audience reviews/testimonials ✔✔✔✔ Participant reviews/testimonials ✔✔✔✔ Photos of the event ✔✔✔✔ Video of the event gfedc Performance or exhibit program gfedc Other Event Budget Funding Sources/Revenues Proposed Event Participant Fees $ 3,000.00 Ticket Sales $ 0.00 Concession Sales $ 0.00 Cash Donations $ 0.00 In-Kind Donations $ 0.00 Other Grant Funding $ 0.00 Allocation from General Operating Budget $ 1,500.00 Other (please indicate) $ 0.00 Total $ 4,500.00 Projected Expenses Proposed Event Office supplies $ 100.00 Marketing/advertising $ 100.00 Other administrative expenses $ 50.00 Administrative staff $ 650.00 Artistic staff $ 450.00 Production staff $ 900.00 Guest artists $ 600.00 Other personnel $ 300.00 Facility rent $ 0.00 Production supplies $ 50.00 Equipment $ 750.00 Royalties $ 0.00 Meals $ 0.00 Artist travel/lodging $ 400.00 Other production expenses $ 100.00 Total $ 4,450.00 Event Budget Narrative This course will be taught by industry professionals (Guest Artists and Administrative Staff) working with interns (Artistic Staff and Production Staff) who have completed the Practical Film and Media Workshop. This budget allows us to deliver the program and provide pay to the interns, who will be individuals with developmental disabilities. They are supported through outside funding sources, not included in this budget. The proposed budget provides administrative costs for curriculum development, marketing and publicity materials to both advertise the course, as well as the community screening event to follow the completion of the course. The travel costs are for the crew and teachers to travel from our offices in Livermore to Dublin over the duration of the course. The equipment costs will cover the equipment we include from our workshop, as well as any maintenance costs or additional supplies needed to run the program. Documents Documents Requested *Required?Attached Documents * Application ID: 64423 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2016 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Business license General liability insurance or special event insurance Rental Application Additional Questions Please explain your audience and if they are special needs participants, general population or an inclusion class This class would be offered to anyone ages 14-22 who has an interest in filmmaking. A portion of our instructors will be individuals with developmental disabilities who are studying or have completed our vocational training program in Livermore. They will work as writing instructors, camera and editing instructors alongside the students and with the support of professional staff members. The students in the class can be individuals with or without disabilities and it is our hope that it can be an inclusive environment for all as an opportunity to increase community integration in the Dublin and Tri-Valley area.. What is the minimum number of participants needed to offer the class? As this would be our pilot class following this model, it would be necessary to keep the class between 10-15 participants. If the course is able to be offered on an ongoing basis, it could potentially grow to accommodate more participants. How and where are you planning to market to Dublin residents? We have relationships with many schools, including Dublin High School, and would target schools directly with flyers, emails and phone calls letting them know about the course. We also have a publicist who would reach out to the local news and media outlets to place flyers or articles about the opportunity. We have relationships with those at TV30 as well and could look for opportunities to promote through that venue. Additionally, we have a decent local following on social media through Facebook and Twitter. we would welcome any other suggestions on potential ways to market and gain interest in the program. Have you offered this program before? If so, how successful was it? We have offered inclusive film camps in Moraga at St. Mary's for the past 10 years, and have had over 50 campers ages 10-25 each year. These camps have focused more on individuals with autism, but also their peers, and they have been immensely successful. Many of the students who would work as teachers in the class got their start as campers in our summer program. While the structure of this course would be different, the professional designing the course has an MA in Educational Theatre and has designed curricula for many courses and workshops for all ages. Is there a reason why you wouldn't want to count participant hours as a form of measurement? No, that would be an acceptable measure of success. Our thoughts were to focus more on other measures, but attendance would be appropriate as well. Can you do advanced registration for Dublin residents or guarantee spaces for Dublin residents? Yes. Is the screening part of the space grant? If not, why not? Where is the students' final screening? Yes, we were thinking the screening would be part of the grant, but could be on an additional night, not necessarily during the same time as the class. There may need to be some additional time allotted for editing, so we were thinking we could arrange a separate night to invite families and friends to the screening and make it a special event. It could be in the same physical space, although if another one of the venues was a possibility that would be welcomed, we just didn't have a clear way to indicate that in the application. If this was not a possibility, it could be a smaller screening in the same physical space. We would of course wish to make the screening an opportunity to engage the Dublin community in the work of the students in the program, as well as to generate interest for the continuation of the course.