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The February 12, 1996 meeting of the Parks and Community Services Commission was called to order at 7:08 p.m. at the
Dublin Civic Center,Dublin,California,by Vice-Chairperson,Marjorie Wong-Gillmore.
Pledge of Allegiance
Pledge of Allegiance was led by Vice-Chairperson Wong-Gillmore.
Roll Call
Commissioners Present: Wong-Gillmore,Jones,Cramer and Nassar
Commissioners Absent: Chapman
Oral Communications-Non
Eric Swalwell, 11404 Betlen Drive, introduced himself to the Commission as the newly elected President of the Dublin United
Soccer League.
Approval of Minutes
IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER CRAMER TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF JANUARY 8,1996 AND THE MINUTES OF THE SPECIAL MEETING
OF JANUARY 22,1996,AS PRESENTED. (UNANIMOUS)
Written Communications
Request for Registration Priority for the Afterschool Recreation Program at Nielsen School •
Director Lowart introduced Paul McCreary, Recreation Coordinator, to the Commission. Paul is responsible for the
Afterschool Recreation Program.
Director Lowart reported that correspondence has been received from Michael and Cheryl Moretti indicating that they were
not notified of the registration period for Session II of the Afterschool Recreation Program. At the time that they attempted to
register for the program, the Nielsen site was full and a waiting list had been established. They are requesting that their
children be allowed to register despite the fact the program is full and there is a waiting list.
Staff reviewed the process that was undertaken to notify parents of registration dates and discussed the reason that additional
children could not be added to the program. Staff also indicated that since the Moretti's initial request to be placed on the
agenda,they have since made other arrangements for their children.
Commissioner Jones asked if the principal at Nielsen has any say about the program? Director Lowart replied,only in relation
to the space used.
Commissioner Wong-Gillmore asked if there is on-site daycare at Nielsen? Director Lowart replied yes,through EDCC.
Commissioner Wong-Gillmore asked if there is some way that Staff can insure that the parents receive the program flyers?
Paul McCreary, Recreation Coordinator, replied that Staff mailed flyers to the parents, as well as a newsletter with the
registration information. All addresses were verified by Staff. Parents were given priority in registration for one month.
Given the circumstances,the Commission took no action on this item.
•
Public Hearing-None
Unfinished Business-None
New Business
1996 Goals and Objectives
Director Lowart reported that on February 21, 1996 the City Council will conduct a Goals and Objectives Study Session to
review the progress made on 1995 goals and objectives and to develop goals and objectives for 1996. Staff has prepared a
year-end status report for the 1995 Parks and Community Services Department goals and objectives. Of the 15 goals assigned
to the Department,seven have been completed,three are nearly completed,four are underway and no action has been taken on
• MINUTES-FEBRUARY 12, 1996
• PAGE TWO
one. Staff has prepared a summary which contains those goals and objectives proposed by Staff for 1996. It includes the goals
and objectives from prior years that have not yet been completed as well as proposed additions. It is recommended that the
Parks and Community Services Commission take the following action: 1) Review progress made to date on 1995 Goals and
Objectives;2).Provide input on preliminary 1996 Goals and Objectives;3)Add additional goals and objectives as appropriate;
and 4)Prioritize for review by the City Council.
Discussion
Commissioner Wong-Gillmore asked when does the City anticipate the agreement with the Dublin Unified School District?
Director Lowart stated that the City will send back the agreement to the School District in March and then to the City Council
for approval. Commissioner Wong-Gillmore asked if the Commission will be able to review the agreement before it goes to
the City Council? Director Lowart replied,yes.
Commissioner Jones asked what is the status of the snackbar at the pool? Director Lowart stated that the snackbar is about
60%complete. The outer structure is completed however the interior still needs to be done.
Commissioner Cramer stated that the Dublin United Soccer League plans to pursue working with the U.S. Army to obtain
fields at Camp Parks. He asked if this should be added as a new goal? Director Lowart stated that it should be added to the
1996 Goals and Objectives with the same verbiage as used when Dublin Little League was contemplating the project.
Commissioner Jones stated that traditionally groups who have put money into facilities at Camp Parks,were eventually booted
out later. He felt that dealing with Camp Parks is a very risky business. He indicated that he would like to see a couple of
fields at the schools used strictly for soccer.
Commissioner Cramer agreed that it would be risky. He felt that the main reason groups are being asked to leave, is because
many bases are being closed and Camp Parks is,expanding. However, there is no guarantee that the Parks and Recreation
Master Plan will provide near enough the number of fields that would be needed to accommodate soccer.
Director Lowart stated that when Dublin Little League pursued fields at Camp Parks, the City's role was to keep
communications open between them and Camp Parks,however there was no commitment from the City for funding.
Commissioner Nassar asked on the 1995 goal#13,what was Children's Theater Workshop requesting from the City? Director
Lowart replied that they originally asked for fmancial assistance. Instead, Staff was directed to work and meet with their
representative to assist with publicity only.
Commissioner Wong-Gillmore asked if any of these projects qualify for the $500 SANCRA funds? Director Lowart stated
that usually the funds are awarded to groups as opposed to Cities.
Commissioner Jones felt the priority for goal#15 should be higher, as the Staff at the Heritage Center is capable of handling
anything to do with the Heritage Center. Director Lowart stated that it will be the City Councils decision as to how involved
D.H.P.A.will be. She agreed with Commissioner Jones that it could be given a higher priority.
Commissioner Cramer asked how do we go about working out an agreement with D.H.P.A.? Do they still hold title to the
property? Director Lowart stated that Staff is currently meeting with representatives from D.H.P.A to discuss the operation of
the Heritage Center and,in particular,the museum. D.H.P.A.no longer holds title to the property.
Commissioner Wong-Gillmore stated that she would like to add a goal to investigate the possibility of conducting a
community event at the Heritage Center in the Fall. Commissioner Jones stated that this would have to be sometime down the
road,as Staff would need to determine who would be in charge of the event and the facility would need to be fixed up.
The Commission then prioritized the goals and directed Staff to present them to the City Council at the Goals and Objectives
special meeting scheduled for February 21.
Fall 1995 Quarterly Report
Director Lowart summarized the activities and programs conducted during the Fall Quarter encompassing the months of
September,October,November and December.
' •MINUTES-FEBRUARY 12, 1996
. PAGE THREE
Heritage Center- Celebrated its reopening on Saturday, October 14, 1995. Approximately 120 people were present at the
10:00 a.m.ribbon cutting ceremony officiated by Mayor Houston,with another 80 people joining the festivities during the day.
Seven Pee Wee Pioneers attended four weeks of classes at the Heritage Center making candles and wooden toys, as well as
listening to tales of the Old West. Six Junior Pioneers made wooden models of classic cars and quilted wall hangings during
afterschool classes at the Heritage Center. Approximately 100 children and 25 adults participated in docent-led tours of the
Heritage Center during October and November.
Playgrounds
Afterschool Recreation-Afterschool Recreation sites included Murray,Nielsen and Frederiksen elementary schools, with the
program held daily from 1:45-5:30 p.m. for children in 1st-5th grades. The registration fee for each session is $175 for
residents and $201 for non-residents. Twenty day passes can also be purchased for $48 for residents and $55 for non-
residents. Average daily attendance at Frederiksen was 30,at Murray 24 and at Nielsen 49.
Winter Wonderland Camp - This camp was held Tuesday-Friday, January 2-5, at Murray School for 1st-5th grade children.
Thirteen children participated in this year's camp.
Preschool
The Fall session of preschool began on September 6 with three full classes with 20 students each. The Red Rockets
accommodated children 2yrs-9months-3 1/2 years of age, the Green Giants children ages 3 1/2-5 years of age, and the Blue
Explorers children 4-5 years of age.
Teens
Wells Middle School Program-
The Teen Recreation Activity Center(T.R.A.C.)is a drop-in program for 6th-8th graders,held in P-6 at Wells Middle School.
There were 23 full session registrations and four 30-day passes sold for T.R.A.C. The average daily attendance was 15 per
day. The Wednesdays at Wells Program offers student the opportunity to attend T.R.A.C. on selected minimum days. There
were 10 passes pre-sold and many paid at the door. The lunchtime program at Wells Middle School was reduced from twice a
week to once a week with emphasis on events and activity promotion. Average daily attendance for activities during first
lunch was 50,and 20 teens for the second lunch.
The Friday Nights Out offered during the Fall were not successful. The events previously popular such as Capture the Flag
and Burger King, Bowling and Q-Zar were canceled due to low enrollment. Staff has approached the Leadership Class and
asked them what they would like to see offered. As a result, a Teen Newsletter has been developed to promote special events
and trips.
Teen Task Force
In October 1994, City Council appropriated a budget for the activities proposed by the Teen Task Force. However, since
school began, Staffs attempts to get the Task Force together has been unsuccessful. To encourage class members, Staff
attended the Student Leadership class at Dublin High School asking them to provide input and support for teen programming
in Dublin.
The Teen Task Force has recommended forming a Youth Commission consisting of a representative from the School District,
City of Dublin,Dublin Police Services,Chamber of Commerce,and high school and middle school students. Currently, Staff
is working cooperatively with other recreation agencies in the Tri-Valley to offer teen events for high school teens in an effort
to meet their request to meet new teens. Staff hopes to move forward in the Spring with some major activities.
Adult Sports
Softball
A total of 11 teams participated in the Fall Softball league which included Coed and Men's leagues. League play began on
September 27 and concluded on October 30.
Basketball
A total of 6 teams participated in the Fall 5 on 5 Basketball league. League play began on September 24 and concluded on
December 17. All games were played on Sunday evenings at the Dublin High School Gymnasium. A total of 11 teams
participated in the two Fall 3 on 3 basketball leagues,consisting of a 30 and Over league and a 6ft and Under league.
Open gym was very slow in the Fall. Staff is considering offering open gym in the Winter, when the need to play indoors is
greater.
MINUTES-FEBRUARY 12, 1996
PAGE FOUR
Volleyball
A total of 5 teams participated in the Fall Volleyball League. League play began on October 4 and concluded on December
20. All games were played on Wednesdays in the evening at Wells Middle School Gymnasium.
Youth Sports
Teeball leagues were conducted for 4-5 year old children and for lst-3rd grade. The season began September 5 and concluded
on November 18. The registration fee was$48 for residents and$55 for non-residents. A total of 112 youngsters participated
in the leagues.
The Tiny Bat Busters league consisted of 4 & 5 years old boys and girls with 80 enrolled to form 8 teams. The Super Bat
Busters league consisted of lst-3rd grade boys and girls and 32 were enrolled to form 3 teams.
Special Events
Halloween Spooktacular
The Halloween Spooktacular was held on Saturday, October 28 from 10:00-11:30 a.m. at the Shannon Community Center,for
children in second grade or younger. The cost was $3.00 for residents and $3.50 for non-residents. Eighty children
participated this year.
Tree Lighting Ceremony
The Twelfth Annual Tree Lighting Ceremony was held at the Dublin Civic Center on December 4. The event consisted of the
lighting of the City's tree,entertainment and a visit from Santa. Approximately 150 people attended.
Letters from Santa
Parents completed applications providing specific information about the recipient. A personalized letter was then prepared on
the computer,printed on Santa Stationary and mailed to each child. A total of 25 letters were sent.
Breakfast With Santa
Breakfast With Santa consisted of two breakfast seatings. The Band Boosters provided the breakfast and served a total of 287
people. The City provided the facility,decorations,novelty items,promotion,as well as coordinated the event.
Senior Center
In September, the Center celebrated the contributions of its many volunteers with a candle lit dinner. This was the first year
that the event was held in the evening, as opposed to the usual afternoon luncheon. The adult education classes of Line and
Ballroom Dance and Quilting resumed their schedule in September. The Center added a new fee-based class this Fall,Tai Chi
Chih, which was very successful and well attended. Average daily attendance for September was 70 with 310.75 volunteer
hours.
In October,the Center conducted its annual who-done-it mystery theater and buffet supper. This years mystery is called"The
Case of the Magical Mystery Tour". The Center co-sponsored a Mature Driver class with the American Association of Retired
Persons. Average daily attendance for October was 78 with 472 volunteer hours.
In November,the Center's conducted its annual Holiday Bazaar on Saturday,November 18. Attendance was down and many
vendors were very disappointed. The Advisory Committee is studying the feasibility of changing the boutique format.
Thanksgiving was celebrated with a traditional turkey luncheon. The Wells Middle School Chorus provided entertainment.
The event was well attended. Average attendance for November was 84 with 330.25 volunteer hours.
In December Gale Gifford conducted his annual fresh greens wreath workshop. Magician, Bob Caldwell, entertained
grandkids and grandparents at the annual"Bring Your Grandkids to Lunch". Average daily attendance in December was 55
with 292.25 volunteer hours.
Leisure Enrichment Classes
A variety of leisure enrichment classes were offered during the Fall. Of the 86 classes offered, 55 were conducted with a total
of 427 participants.
•
•FEBRUARY 12, 1996
.PAGE FIVE
Other Business
Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff
Commissioner Jones stated that he attended the conference in San Diego for four days. He attended several classes dealing
with seniors and park facilities,and indicated he would pass on the printed information to Staff.
Commissioner Wong-Gillmore stated that she also attended the conference in San Diego and learned a lot. She indicated that
she found the session hosted by the City of Sunnyvale very interesting, as their leisure programs are based on profit vs non-
profit. The seven year program eventually will make them self-sufficient and not have to rely on their General Fund. For
example they cater barbecues in the parks and their Senior Center has their own travel agency. She reported that the City of
Dublin Parks and Community Services Department is scheduled to host the next dinner.
Commissioner Cramer stated that his daughter attended the ski trip and indicated she had a great time. Would it be possible to
have another ski trip this season? Director Lowart stated that Staff would like to offer another ski trip,however would need to
check the budget.
Director Lowart stated that the hosted dinner will be discussed at the next Commission meeting, The Commission will need to
decide which program they would like to share at the dinner. Commissioner Wong-Gillmore suggested the Heritage Center.
Commissioner Wong-Gillmore felt that it is important that a date for the next Sports Liaison meeting be finalized. Director
Lowart indicated that she would refer the matter to Michelle Wierschem.
Director Lowart reported that the City Council will be considering adoption of the Public Facilities Fee at their meeting of
February 13. She recommended that the Commissioners attend this meeting if possible. In addition, the City Council will
appoint Bob Fasulkey to the Parks and Community Services Commission.
Interviews for architect proposals for Mape Park are scheduled for Friday, February 16. Staff will update the Commission at
their next meeting. The Dublin High School swim team will begin using the pool tomorrow for practice. Forms for Citizen
and Organization of the Year have been mailed. The next meeting of the Commission is scheduled for March 18.
Adjournment
Being no further business,the meeting was adjourned at 8:44 p.m.
Respectfully submitted,
Char J.Young
Administrative Secretary