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HomeMy WebLinkAbout01-22-1996 Approved P&CSC Minutes • s�? t 1 1# 'SIX? ' ' R etit O( `S. Ma >�':'><? ': �'.��':::�+?�':::>::SAN . �:�::,�.��...�:�..:�........................................................................................... The January 22, 1996 meeting of the Parks and Community Services Commission was called to order at 7:33 p.m. at the Dublin Civic Center,Dublin, California,by Chairman Chapman. Pledge of Allegiance Pledge of Allegiance was led by Chairman Chapman. Roll Call Commissioners Present: Chapman,Jones,Wong-Gillmore,Cramer and Nassar Oral Communications-None Approval of Minutes-None Written Communications-None Public Hearing-None Unfinished Business-None New Business Public Facilities Impact Fee Director Lowart reported that the proposed Public Facilities Impact Fee is to finance municipal public facilities to reduce the impacts caused by future developments in the City of Dublin and in Eastern Dublin. The facilities which would be financed by the fee include parks, community and recreational facilities, libraries, and the Civic Center expansion. In January 1995, the City Council authorized the preparation of a study by Recht Hausrath & Associates to establish a Public Facilities Fee Program for the City of Dublin. Facilities included in this study are parks, community and recreational facilities, libraries, and the Civic Center. The design of the City's public facilities fee program followed a four-step process: (1) selecting a time period and projecting new development; (2) determining facility service areas and identifying facilities to accommodate new development; (3) estimating facilities costs; and (4) determining alternative funding sources, including an appropriate and equitable means to allocate costs among new development. Lowart briefly summarized each of the four steps. Lowart summarized Chapter III through Chapter VI of the Public Facilities Fee Justification Study which describes the public facilities owned by the City, the requirements to serve growth, and new facilities costs. She then reviewed the proposed fee schedule for both residential and non-residential development and the fees to be assessed for neighborhood and community parks, community building, libraries and the civic center. Discussion: Commissioner Cramer stated that there is no direct cost for this program to the current residents, is that correct? Director Lowart replied, yes. Commissioner Cramer asked if someone came in and deeded over 5 acres of land, the cost would be deducted from the impact fee, and are the fees negotiable with the developer? MINUTES-JANUARY 22, 1996 PAGE TWO Director Lowart stated that these types of issues will be addressed in the Administrative Guidelines and it may be that a development may donate land in excess of what they are required to and we would then look at crediting other areas. The fees are not negotiable but the way they finance the fees could be negotiable. Commissioner Wong-Gillmore asked if the developer choose to make a common area, would it be considered a residential park? Director Lowart replied that if a developer proposes a private recreational facility in lieu of or in addition to public park land, there is certain criteria setup to determine whether or not that private recreation facility would meet the standards. In most cases,the City has not allowed private recreational facilities to be used to offset park dedication fees. Commissioner Wong-Gillmore asked how does it work when a developer comes in, do we tell them what the City wants, or that they must either dedicate the land or pay the in-lieu fee? Director Lowart replied that Staff will be working on how to phase in the parks and facilities in accordance with the General Plan and the Parks and Recreation Master Plan. Chairman Chapman stated is it correct that the fees will be paid by the developers and not the future residents? Director Lowart replied, yes. The developer would be responsible for paying the fee at the time they pull their building permit or at occupancy. Chairman Chapman asked does the amount of the fees have anything to do with the components of the facilities discussed? Director Lowart stated that the Master Plan has suggested components with cost estimates, which would be reviewed annually to make sure that the fees collected are sufficient to build the facilities. Chairman Chapman asked if have we fallen behind the curve in terms of the ratio of facilities and park land relative to the number of residents that currently live here? If so, do we need to insure that the new facilities being built more than make up the difference of the deficit that we have now? Director Lowart replied that we cannot charge new development to make up for existing deficiencies. The fee study includes existing deficiencies that the City is going to have to fund in one fashion or another. In regards to adequate park land, we now rely on the school grounds to meet our park standard. Commissioner Wong-Gillmore asked if are we looking using potential school sites in the Eastern Dublin area to serve as parks as we have done in the current City? Director Lowart replied no. Commissioner Wong-Gillmore stated that at Dublin Elementary there is nothing out there but grass, and Dublin High School is off limits to everybody. Many of the school park facilities included in the study are really not available for use by the community. Therefore she agreed with Chairman Chapman that we have fallen behind in the ratio of facilities to the current resident population. Can the fees from Eastern Dublin be used to upgrade facilities in West Dublin? Lowart responded that the fees collected from the Eastern Dublin developers cannot be used to upgrade facilities in Western Dublin, however the in-lieu fees from the Hansen Ranch and Donlan Canyon can be used to upgrade facilities within the current City. Chairman Chapman asked if the in-lieu fees from Hansen Ranch and Donlan Canyon are dedicated to a particular project? Director Lowart stated that the fees have to be used on a project that will benefit the residents of those developments. Currently the fees have bee dedicated to the renovation of the Dublin Sports Grounds. The Capital Improvement Program is up for review in the next few months, and at that time, it will be the Commissions opportunity to re-look at where the fees might go. IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER WONG- GILLMORE TO APPROVE THE PROPOSED PUBLIC FACILITIES FEES IN CONCEPT AND DIRECT STAFF TO SUBMIT THE PROPOSED PUBLIC FACILITIES FEE AND PUBLIC FACILITIES FEE JUSTIFICATION STUDY TO THE CITY COUNCIL FOR CONSIDERATION. (UNANIMOUS) ` MINUTES-JANUARY 22, 1996 PAGE THREE Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Commissioner Jones asked if the matter regarding the condition of Mape Park reported at the last meeting was taken care of? Director Lowart replied yes. She also indicated that the City Council authorized $24,900 for an landscape architect to prepare a design for the renovation of Mape Park. In March, Staff will come back to the Commission with the proposed plans for Mape Park for the Commissions review and to receive input from the residents. Depending on the input from the residents and how persuasive they are with the Commission and the City Council,will depend on whether or not money comes forward to develop the park in the next few years. Commissioner Jones asked when was it decided to move the St. Patrick's Day parade starting time one hour later? Director Lowart replied that it was her understanding that the parade would be starting at the usual time. Chairman Chapman stated that due to the lack of indoor basketball facilities, he has been utilizing the courts at Dolan Park. He inquired as to the maintenance schedule for Dolan Park? Director Lowart replied that the parks are checked daily and that maintenance during the winter months differs from the spring and summer months. Chairman Chapman indicated that he was concerned about the condition of the court surface, which was very slippery and could be a safety hazard. He asked if it would be possible for maintenance to wash down the court surface? Director Lowart indicated that she will refer the matter to Public Works. Chairman Chapman asked what is the status regarding the seat on the Parks and Community Services Commission? Director Lowart stated that the deadline for applications was December 9 and seven applications were received. It is her understanding that the Mayor will make his announcement at the February 13 meeting of the City Council. Chairman Chapman stated that he would like to reiterate the Commissions desire to see the Valley High School Gymnasium plan move forward. He reported that Mayor Houston feels confident that the gym will stay on-line. However, he has heard that that it may not break ground until 1998, which means it will not be available until 1999. Director Lowart reported that the School District staff proposed to the School Board last Wednesday that the gym be deferred until 1998, as the funding on the bond issue is not coming in as projected. Even though there was discussion on what should happen,there was no firm decision made one way or the other. There is supposed to be a liaison committee with two School Board and two City Councilmembers to talk about the project. Commissioner Wong-Gillmore felt that the City has to look at the community as a whole. It seems that there is not adequate communications with the School District,because they will reserve the high school gym,bump groups to reserve Wells gym, and then not use the facility. Director Lowart stated that she truly believes that the City has made more than a 100%effort to try to work with the schools,and will continue to do so. Commissioner Wong-Gilimore stated that it is her understanding that the School District will be meeting on February 7 to review the priority schedule that will be attached to the projects. One of the boardmembers indicated to her that it would be a good idea to get as many people to attend as possible. Director Lowart reported that the installation of the new social hall floor at Shannon Center was completed on Friday. The carpets are being removed today and will be replaced later this week. Staff will begin obtaining bids to replace the windows that are etched with graffiti. Adjournment Being no further business,the meeting was adjourned at 8:45 p.m. Respectfully submitted, Char J.Young Administrative Secretary