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HomeMy WebLinkAbout01-08-1996 Approved P&CSC Minutes ::::::::::::::::>:::::::::::::::::::::::::::::::>::::::::::::::::::::::::::;......::::::::::<:::::::::.....:.......................::>.....:::>:::: .................................................................................... The January 8, 1996 meeting of the Parks and Community Services Commission was called to order at 7:13 p.m. at the Dublin Civic Center,Dublin,California,by Chairman Trimble. Pledge of Allegiance Pledge of Allegiance was led by Chairman Trimble. Roll Call Commissioners Present: Trimble,Jones,Chapman,Nassar,Wong-Gillmore and Cramer Oral Communications-None Approval of Minutes IT WAS MOVED BY COMMISSIONER WONG-GILLMORE AND SECONDED BY COMMISSIONER CRAMER TO APPROVE THE MINUTES OF NOVEMBER 20,1995 AS PRESENTED. (UNANIMOUS) Written Communications-None Public Hearing-None Unfinished Business-None New Business Chairman Trimble deferred the election of officers until the arrival of Commissioner Jones. Future Parks and Recreation Facility Development Director Lowart stated that the City of Dublin is planning for extensive growth,with a majority of the growth occurring in the Eastern Dublin Specific Plan area. Some of the development studies and projects include the Schaefer Ranch General Plan Amendment Study, Dublin Ranch, and California Creekside Subdivision. In addition to these predominately residential projects, there are several commercial and industrial projects under consideration. She briefly summarized the Parks and Recreation Master Plan adopted by the City Council in July of 1994, containing the goals, guiding policies and action programs for 1) Park Systems; 2) Trails and Bikeways; 3) Open Space; 4) Community Image and Character; 5) Park Acquisition and Development;and 6)Maintenance and Operations. • Commissioner Jones arrived at approximately 7:20 p.m. Director Lowart discussed the need to develop a Parks Implementation Plan which would include 1) Phasing of Land Dedications and Improvements;2)Facilities Priorities and Location;and 3)City Responsibility for Design and Construction of Parks. Additional information regarding the development of the Parks Implementation Plan will be presented to the Commission at a future meeting. With regard to the funding of any new park and recreational facilities, it is City policy that no General Fund monies will be used to provide infrastructure for new development. Lowart updated the Commission on action that the City Council has taken regarding adoption of an implementing ordinance for a public facilities fee. She also discussed the preparation of a study to establish a Public Facilities Fee Program for the City of Dublin. The study is being prepared by Recht Hausrath&Associates and the facilities which are the subject of this study are (1)parks, (2) community and recreational facilities, (3) libraries, and (4)the Civic Center. Discussion: Commissioner Wong-Gillmore asked how much will the Eastern Dublin expansion increase the population? Director Lowart stated that the Parks and Recreation Master Plan was based on a build-out population of 66,000 which does not include any development in the Western Dublin Extended Planning Area. Commissioner Jones stated that when the original development project in Western Dublin was approved (which was subsequently referended),wasn't a golf course included? Director Lowart replied,yes. MINUTES=JANUARY 8, 1996 PAGE TWO Commissioner Wong-Gillmore asked if either the Hansen Hills or California Highlands projects has any community park setting within them? Director Lowart, replied no. Commissioner Chapman felt that this will tax the existing facilities tremendously, unless we can keep pace by enhancing the existing facilities in the Dublin area now. Director Lowart stated that when the Master Plan was prepared, upgrading of school facilities to pick up the slack of sports facilities was one of the factors considered. Commissioner Nassar asked if there are any plans for a Teen Center? Director Lowart replied that the facilities such as a senior center, aquatic center and teen center will be decided when the planning stages begin. Under the recreation facility center standard there is space set aside where a teen center could be incorporated. Commissioner Jones stated that when we are in the building stage,he wants to make sure that the basketball and tennis courts are lighted and located close to the streets for patrol. Director Lowart pointed out that the schematics included in the Master Plan are just designs of what can be done on the acreage available. Director Lowart stated that a special meeting needs to be scheduled to review the Public Facilities Fee Justification Study, and suggested to meet on January 22 at 7:30 p.m. In addition,the next regularly scheduled meeting of the Parks and Community Services Department scheduled for February 19 needs to be rescheduled, as it falls on a holiday. After discussion, the Commission decided to conduct the special meeting on January 22 at 7:30 p.m. and the reschedule the regular meeting to February 12 at 7:00 p.m. Election of Officer It is the recommendation of Staff that elections for a Chairperson and Vice-Chairperson be conducted. The term of office for the Chairperson and Vice-Chairperson will run through November of 1996. Chairman Trimble opened nominations for Chairman. IT WAS MOVED BY COMMISSIONER TRIMBLE AND SECONDED BY COMMISSIONER CHAPMAN TO NOMINATE COMMISSIONER JONES FOR CHAIRMAN. IT WAS MOVED BY COMMISSIONER CRAMER AND SECONDED BY COMMISSIONER WONG-GILLMORE TO NOMINATE COMMISSIONER CHAPMAN FOR CHAIRMAN. Chairman Trimble closed nominations for Chairman. Discussion: Commissioner Wong-Gillmore asked Chairman Trimble what does he see as the role of the position, and would also like to know from the nominees their specific interests in taking on the position. Chairman Trimble stated that the Chairmanship is not a difficult job. The important thing is to be informed about meetings and various subjects,as well as to be supportive of Staff and keep an open ear to the community. Commissioner Chapman thanked Commissioner Cramer for his nomination. He stated his background is primarily sports orientated,but feels he has become more knowledgeable about parks and other matters during his tenure on the Commission. Commissioner Jones stated that he has been on the Commission since 1988 and his background, when he started, was also primarily sports orientated. However during his years on the Commission,he has become more,involved in our parks, as well as the Senior and Heritage Centers. Chairman Trimble called for the vote on the nomination of Chairman. VOTE: Chapman was elected as Chairman with 4 out of 6 votes. Chairman Trimble opened the nominations for Vice-Chairman. IT WAS MOVED BY COMMISSIONER JONES AND SECONDED BY COMMISSIONER CHAPMAN TO NOMINATE COMMISSIONER WONG-GILLMORE FOR VICE-CHAIRMAN. VOTE: UNANIMOUS MINUTES-JANUARY 8, 1996 PAGE THREE Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Commissioner Chapman asked if there were still openings for the Conference in San Diego? Director Lowart replied,yes. He asked if it is mandatory that a participant be there throughout the conference. Director Lowart replied,no. He indicated that he would be interested in attending for about two days,and would call with the exact dates. Commissioner Jones stated that a Heritage Advisory meeting was scheduled for last week, however was canceled due to the lack of a quorum. He asked if anything was done about the smell at the Heritage Center? Director Lowart replied,that it has been identified as coming from the heating system and a proposal is in progress. He asked if the City is using the high school gym for open gym, as there is a problem with the gym being left open? Director Lowart stated that open gym is conducted on Sundays and will check with Staff. Commissioner Chapman asked Commissioner Jones if he knew what the high schools use of the Wells gym was, and if so, does it include a large portion of January? Commissioner Jones replied that it is his understanding that at the beginning of the year,the basketball coaches were supposed schedule the days they needed for practice. However,they do not know what their pre-season games are going to be,so they therefore schedule the gym a lot more then. Commissioner Chapman voiced concern regarding the heavy scheduling by the school for the gym, only to fmd that there is no one using the facility. Commissioner Jones suggested calling Bob Krieder on a weekly basis to check on facility availability. Commissioner Wong-Gillmore asked if someone were to access the facility when no one was there,who would be responsible if there is an injury, the School or City? Director Lowart stated that it would depend on the circumstances including who scheduled the facility,the nature of the use,the condition of the facility and the type of supervision. Commissioner Wong-Gillmore stated that at the last Sports Liaison meeting,the School District was not present. She felt that it is very difficult to answer questions from the public on scheduling problems,when you are not aware of what is going on. She asked Staff to make sure that the School District is being sent notices of the meetings. Commissioner Trimble reported that he received a call about Mape Park regarding the lack of maintenance, particularly in regards to gopher holes,dog feces, lights out in the park and the restroom facilities inoperable. Director Lowart requested that he give her the name and address of the person so that she can direct the matter to the Public Works Department. Commissioner Jones thanked Commissioner Trimble for his service to the Parks and Community Services Commission and wished him well. Commissioner Trimble stated that he has enjoyed serving on the Commission and that it was a difficult decision to make. However his business has grown and is demanding more of his time. All his spare time will be dedicated to the Lions Club. He hopes that the Commission will continue to pursue its goals and objectives, and advised Chairman Chapman to work closely with Director Lowart and Staff,and to keep an open mind. He handed the gavel to Chairman Chapman. Commissioner Chapman stated that he is looking forward to serving the Commission in the capacity of Chairman. Adjournment Being no further business,the meeting was adjourned at 8:40 p.m. Respectfully submitted, Char J.Young Administrative Secre