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The October 20, 1997 meeting of the Parks and Community Services Commission was called to order at
7:05 p.m. at the Dublin Civic Center, Dublin, California, by Chairperson Wong-Gillmore.
Pledge of Allegiance
Pledge of Allegiance was led by Chairperson Wong-Gillmore.
Roll Call
Commissioners Present: Wong-Gillmore, Cramer, Chapman, Schmidt and Cobb-Adams (arrived at
approximately 7:29 p.m.)
Commissioners Absent: Swalwell
Oral Communications-None
Approval of Minutes
The minutes of the September 22, 1997 meeting was approved as presented.
Written Communications
Public Hearing
Establishment of a Gym Attendant Fee
Director"Lowart reported that as part of the Fiscal Year 1997-98 Budget, a Higher Service Level was
approved to fund a part-time temporary Gym Attendant to supervise weekend community use at the Wells
Gymnasium and Multi-purpose Room. The position was instituted at the request of the Dublin Unified
School District and is intended to monitor facility use and trouble-shoot potential problems. Additionally,
the Gym Attendant would be responsible for light custodial work at the end of each use in order to avoid
the need for District custodians. In order to recover the cost of providing a Gym Attendant it is necessary
to establish a Gym Attendant Fee.
The proposed Gym Attendant Fee is $10 per hour. The fee is based on the direct cost to the City of
providing a Gym Attendant. It is intended that the Gym Attendant would be present whenever the Wells •
Middle-School Gym or Multi-purpose Room is used on a Friday evening, Saturday, Sunday or District
holiday: The hourly fee would be assessed for each hour of use and would be collected and retained by,..the
City.
Chairperson Wong-Gillmore opened the meeting for public for input. Being no one present, the public
hearing was closed.
Commissioner Cramer asked if the $10 fee would actually cover costs. Director Lowart answered
affirmatively.
Commissioner Chapman asked if both the multi-purpose and gym are used simultaneously, will only one
person be responsible for both facilities. Director Lowart replied, yes.
Commissioner Chapman questioned the liability if something were to happen in one facility while the
attendant was in the other facility. Director Lowart stated that all groups would be required to provide
proof of liability insurance.
4 ` MINUTES - OCTOBER 20 ,1997
PAGE TWO
Chairperson Wong-Gillmore asked if all the youth groups were given notice that this item was on the
agenda tonight. Director Lowart stated that it is posted twice in the newspapers as a public hearing, as
well as at the Civic, Shannon and Senior Centers. CYO was also notified by mail. There was no feedback
received from any individuals or groups.
IT WAS MOVED BY COMMISSIONER CHAPMAN AND SECONDED BY COMMISSIONER
CRAMER TO ADOPT THE GYM FEE RESOLUTION AS PROPOSED IN EXHIBIT A.
(UNANIMOUS)
Unfinished Business-None
New Business
Fall/Winter Special Events
Director Lowart briefly summarized the community special events planned for the upcoming months.
Who-Dun-It Theater and Buffet Supper - On Wednesday, October 29 at 6:30 p.m. the seniors will be
performing a Sherlock Holmes-type mystery. Cost for the event is $5.00.
Holiday Bazaar - The Senior Center will conduct a Holiday Bazaar, Saturday, November 22 from 9:00
a.m. - 2:00 p.m. Shoppers are welcome at no charge.
Holiday Tree Lighting Ceremony - The 14th Annual. Tree Lighting Ceremony will be held on Thursday,
December 4 at 6:30 p.m. in the lobby at the Dublin Civic Center. Admission to the event is one non-
perishable food item which will be donated to the Children's Emergency Relief Fund.
Breakfast With Santa - The Annual Breakfast With Santa at the Shannon Community Center will be held
on Saturday, December 13. Breakfast will be prepared by the Dublin High School Band Boosters.
Two seatings are available at 9:00 a.m. and 10:30 a.m. This year, tickets will only be available at the door.
Kids Act Production of "The Best Christmas Pageant Ever" - Rick Robinson, Jr. will be directing a
production of"The Best Christmas Pageant Ever", at the Dublin Senior Center, December 5, 6, 12, 13, 19,
and 20 at 7:30 p.m. Tickets are $5 per person and will be sold at the door beginning at 6:30 p.m.
Update of Fiscal Year 1997-98 Park Capital Improvement Projects
Director Lowart reported that the Fiscal Year 1997-98 Budget contains funding for 12 Park Capital
Improvement Projects. She briefly summarized each project and its status for the Commission.
Mape Memorial Park Renovation- Complete and the total cost was $468,855.
Heritage Center Parking Lot- In progress and the total estimated cost is $64,900.
Shannon Center Interior Painting and Wallpaper- Interior painting and replacement of worn wallpaper at
the Shannon Community Center. Bids are currently being accepted for the wallpaper and should be
complete in early December, Painting will follow the Floor Coverings Replacement project. The total
budget for this project is $34,000.
MINUTES - OCTOBER 20,
PAGE THREE
Shannon Center Floor Coverings Replacement - Replacement of floor coverings at Shannon Center
including: vinyl tile in the lobby, hallway, kitchen, stairway, storage area and preschool room; and carpet in
the preschool room. The hardwood floor in the East Room will be refinished. Plans and specifications for
this project are currently being prepared and it is anticipated that the work will be complete by January,
1998. The total budget for this project is $14,860.
Dou gherty Hills Park Slope Repair- Phase I was completed in Fiscal Year 1996-97; Phase II is scheduled
for Fiscal Year 1997-98 and will mitigate potential instabilities in the north end of the Crossridge Road
slope. The total budget for this project is $599,862.
Dublin Swim Center Deck Replacement - Replacement of the deck at the Dublin Swim Center and
consultant services to develop a master plan for future pool improvements, including the deck. Review of
master plan proposals underway and it is anticipated that a contract will be awarded at the November 4,
1997 meeting of the City Council. Upon completion of the master plan, plans and specifications for the
deck replacement will be developed. The actual deck replacement will not be undertaken until the Fall of
1998. The total budget for this project is $171,975.
City Park Master Plan - Development of a master plan for future site improvements on the 56± acre City
Park located on Tassajara Road between the Transit Spine and Gleason Road on the Santa Rita property in
Eastern Dublin. The City Council approved an agreement with the firm of David L. Gates and Associates,
Inc. at the October 7, 1997 Council meeting and the first meeting of the Task Force is scheduled for
October 30, 1997. It is anticipated that the development of the Master Plan will take approximately 6-8
months. The total budget for this project is $80,000.
City Park, Phase I- The Fiscal Year 1997-98 Budget includes funds for development of the construction
documents for Phase I and the Fiscal Year 1998-99 Budget includes funds for construction of the Phase I
improvements. The total budget for this project is $2,278,000.
Dublin Heritage Center Improvements - Improvements to the grounds at the Dublin Heritage Center as
follows: 1) parking lot landscaping; 2) church landscaping and wedding court; 3) school landscaping and
picnic area; and 4) cemetery landscaping and walkways. It is anticipated that these improvements will be
undertaken in the Spring of 1998. The total budget for this project is $73,000.
Mape Memorial Park Pedestrian B ridge - Funded with a Transportation Development Act Grant, the
bridge will connect the bicycle and pedestrian path in Mape Memorial Park to the bicycle and pedestrian
path south of the park with a bridge spanning Martin Canyon Creek. It is anticipated that the work will be
done in the Spring of 1998. The total budget for this project is $47,000.
Director Lowart stated that she recently received a letter from a Kildara resident in opposition to the
bridge.
Shannon Park Pedestrian Pathway - Construction of a six foot asphalt pathway and railroad tie stairway
from the existing San Ramon Road bike/pedestrian path to the rear parking lot of the Shannon Community
Center. The design of the pathway has been completed and the actual construction should be finished by
early 1998. The total budget for this project is $7,800.
Valley High School Community Gymnasium - Construction began the week of October 6, 1997 and is
anticipated to take 18 months. The cost of the City's participation is estimated to be $1,059,237.
t
MINUTES - OCTOBER 20, 1997
PAGE FOUR
Chairperson Wong-Gillmore congratulated staff on the grant monies received for the bridge at Mape Park.
Director Lowart stated the Public Works Department is responsible for obtaining the grant.
Commissioner Cramer stated that he did not recall any opposition to the bridge by Kildara residents at the
meeting reviewing the original plan. Director Lowart stated that after she received the letter, she reviewed
the minutes of the meeting and found no opposition at either the Commission or City Council meetings.
Chairperson Wong-Gillmore asked why they were in opposition. Director Lowart stated that it is her
understanding that they are concerned that it will bring people into their development that should not be
there.
Chairperson Wong-Gillmore asked for the date and time of the City Parks Task Force meeting. Director
Lowart stated that the first meeting will held on Thursday, October 30 in the Regional Meeting Room at
7:30 p.m.
Other Business
Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners
and/or Staff
Commissioner Cobb-Adams reported that the Library Task Force will be meeting on the fourth Tuesday
of each month from 7:00-9:00 p.m. Paul Moffatt is the Chairman and Connie Spence the Vice-Chair.
The Commissioners indicated that they had received an invitation to attend a Dinner Theatre for the Dublin
Theatre Company on November 22 at the Civic Center. Director Lowart reported that the invitations had
been sent out prematurely and that the event will not be held at the Civic Center. It is her understanding
that it will be rescheduled. •
Commissioner Chapman stated that even though he attended the Heritage Fall Festival for only a few
hours, he thought that it was very well organized. The Petting Zoo was a very popular and successful
event, and the music entertainment was great. He indicated that he hopes that staff does not become
discouraged, and will plan to do the event again.
Chairperson Wong-Gillmore reported that she had a great time at the Heritage Festival. The pet parade
was a lot of fun, but too short. She felt that the music should be more centered around the center. She
indicated that she would like to see this event continue
Director Lowart indicated that Staff and the Heritage Advisory Committee will be reviewing this event.
Commissioner Chapman stated that instead of the Commission representatives attending the Senior
Advisory Committee and Heritage Center Committee meetings, that these two groups should be coming to
the Parks and Community Service Commission meetings and updating the Commission on issues and
events.
Director Lowart stated that the City Council will consider the formation of a Youth Advisory Committee
at their meeting of Tuesday, October 21. Michelle Wierschem will encourage the teens to attend.
Commissioners Wong-Gillmore and Chapman felt very strongly that every effort should be made to inform
the teens, in their leadership classes, etc. Commissioner Schmidt stated that he will put an announcement
in the school bulletin.
MINUTES - OCTOBER 20 ,1997
PAGE FIVE
Chairperson Wong-Gillmore asked if Staff has given any thought to conducting a youth concert at
Shannon Center? Director Lowart stated that this is something that could be considered by the Youth
Advisory Committee.
Director Lowart reported that Cindy Garcia was hired as the new Office Assistant at Shannon Center.
Adjournment
Being no further business, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Char J. Young /
Administrative Secretary
APPROVED:
Chairman