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HomeMy WebLinkAbout09-22-1997 Approved P&CSC Minutes :»:>::><:::::::»:::>:»::>:»:>:>:>:>:>:>:>:>::::::::;::;:::•:;::::;:::::>:>:>:>:>:>:>:>:»> ;: The-September 22, 1997 meeting of the Parks and Community Services Commission was called to order at 7:05 p.m. at the Dublin Civic Center, Dublin, California,by Vice-Chairperson Cramer. Pledge of Allegiance Pledge of Allegiance was led by Vice-Chairperson Cramer. Roll Call Commissioners Present: Chapman, Cobb-Adams,Wong-Gillmore(arrived at 7:06 p.m.), Cramer, Swalwell and Schmidt Oral Communications-None Approval of Minutes Commissioner Chapman corrected the spelling of two names, Rudick and Adolph. The minutes of August 18, 1997 were approved with these corrections. Written Communications-None Public Hearing-None Unfinished Business Proposed Youth Advisory Committee 'Recreation Coordinator Wierschem advised the Commission that the sub-committee for development of a potential youth advisory committee had met and had developed a model for review by the Commission. She reviewed the proposed model for the Youth Advisory Committee including the committee functions, member responsibilities, appointment procedures, meeting schedule, attendance requirements and subcommittees. She also discussed the composition options and the term/appointment options. She advised the Commission that there is currently insufficient Staff time to provide support to the proposed committee and that the estimated cost to the City for a 20 hour per week teen specialist was $7,000 (for six months). Commissioner Cramer indicated that he was disappointed to see that there were only four teens in attendance and whether this was symptomatic of the response to the committee by the teens. Commissioner Schmidt indicated that the subcommittee had discussed the various options regarding the composition of the committee and favored flexibility as well as adult representation. Commissioner Cobb-Adams felt that the addition of adult representatives to the committee would be important. Chairperson Wong-Gillmore suggested that the member responsibilities related to attendance at two teen functions be changed to 50%or 2/3 of the total number of functions. Commissioner Schmidt discussed the future formation of a parents support group who would work behind the scenes to facilitate the committee. He indicated that Recreation Coordinator Wierschem had informed them of a similar group in another community. Commissioner Chapman asked the teens in attendance about their opinion of the last meeting when the youth advisory committee was discussed. Sasha Garren thought that the meeting was well received by the teens and said that there are a lot of students who are interested. Wanjiku Kamau informed the Commission that there was a PFSO meeting at the High School tonight and that nine of the leadership students and many parents were at that meeting. She did not think that it would be a problem to get MINUTES -SEPTEMBER 22, 1997 PAGE TWO representation from DHS on the committee but she did not know about Valley High School. She felt that the format for the committee was good and that once it gets started people will follow and want to get involved. Commissioner Chapman expressed his opinion that many of the youth who may want to get involved are also the ones that are already involved in a number of activities. He questioned whether they would be spreading themselves too thin. He also asked whether the youth would be amenable to involvement on the committee by adults. Wanjiku Kamau indicated her support for adult involvement. Commissioner Swalwell asked Staff to explain how the committee would be staffed. Recreation Coordinator Wierschem responded that she would be the Staff liaison to the committee and that an additional 20 hour per week teen specialist would need to be hired to work directly with the youth on activities and such. Chairperson Wong-Gilhnore questioned whether funds could be diverted from the TRAC program to fund the teen specialist since the TRAC program serves so few youth. Parks and Community Services Director Lowart indicated that the TRAC program for the 1997-98 school year had already begun and it would be unfortunate for those involved to make changes at this time. Commissioner Swalwell suggested that a senior citizen be represented on the committee. Commissioner Cobb-Adams felt that the youth advisory committee was worthy of giving a change. Commissioner Cramer agreed and stated that if there is a committee that puts on three or four events per year, it is more than are currently provided. He supported a cross-representation from the schools and would like to encourage kids to be involved who are not necessarily in "leadership". He also indicated that he liked the idea of adult participation in the committee. Commissioner Chapman indicated that he is no longer 100% behind the formation of a youth advisory committee and expressed his disappointment in the representation from the teens. He hoped that we were not setting ourselves up to fail. Commissioner Swalwell indicated that perhaps there had not been enough notice to the youth regarding the meeting. Chairperson Wong-Gillmore stated that once the momentum gets going, there may be more participation and felt that we won't know if we don't try. She also felt that the budget should be increased from$7,000 to$10,000. Commissioner Schmidt indicated that teens will stand back to see what it is,but will come forward once it is set up. IT WAS MOVED BY COMMISSIONER CHAPMAN AND SECONDED BY COMMISSIONER SCHMIDT TO APPROVE THE FORMATION OF THE PROPOSED YOUTH ADVISORY COMMITTEE IN CONCEPT AND REFER THE MATTER TO THE CITY COUNCIL FOR CONSIDERATION. (UNANIMOUS) Chairperson Wong-Gillmore asked the Commission for input on the proposed model for the committee as well as the composition options and term/appointment options. The consensus of the committee was as follows: Committee Functions-no change. Member Responsibilities -change"attend two teen functions during term to attend 2/3 of teen functions during term". Appointment-no change. Meeting Schedule-no change. Attendance Requirements-no change. Sub-committees-no change. Composition Options - "A" 7 to 11 members, Middle School to High School including police representative (1), school district representative(1)and business or community representative(1). MINUTES - SEPTEMBER 22, 1997 PAGE THREE Tenn/Appointment Options -one year term, appointed in September. Budget Request-$10,000 ($7,000 for salaries and$3,000 for start-up). New Business Spring 1997 Quarterly Report Director Lowart stated that activities and programs are conducted by the Parks and Community Services Department on a quarterly basis and that the Spring 1997 Quarterly Report encompassed the months of April, May and June. The Commission indicated that there was no need to review the report in detail but Chairperson Wong-Gillmore stated that she would like to go on record regarding her disappointment with the number of youth who participate in the TRAC program. Other Business Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Commissioner Schmidt stated that the reason that there were not more teens at the meeting was related to the PFSO meeting but also because they don't know why they should come. Commissioner Chapman reported on the St. Patrick's Day Advisory Committee meeting that he had attended. He also informed the Commission that the Valley High School Gym was"on again". Commissioner Cramer indicated that the EBRPD Liaison Committee meeting had been cancelled, again. Commissioner Cobb-Adams reported on the Senior Center Foundation. Commissioner Chapman also mentioned that he had been to back-to-school night at the high school and learned that it is important for youth to know EXCEL. He suggested that the Department may want to consider offering a class. Commissioner Cobb-Adams indicated that she would be unable to attend the Library Task Force meeting and Commissioner Schmidt agreed to attend. Director Lowart reported the following: 4 Afterschool Recreation has begun at all four elementary schools. 4 TRAC has begun and the numbers are similar to past years. 4 Teeball began this week 4 Consultant interviews for the City Park Master Plan will be held this week. Adjournment Being no further business,the meeting was adjourned at 9:00 p.m. Respectfully submitted, kl(Cvite 407/Octic., Diane Lowart Parks and Community Services Director APPROVED: Chairman op