HomeMy WebLinkAbout07-21-1997 Approved P&CSC Minutes •
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The July 21, 1997 meeting of the Parks and Community Services Commission was called to order at 7:02 p.m.
at the Dublin Civic Center, Dublin, California, by Chairperson Wong-Gillmore.
Pledge of Allegiance
Pledge of Allegiance was led by Chairperson Wong-Gillmore.
Roll Call
Commissioners Present: Chapman, Cobb-Adams, Wong-Gillmore, Cramer, Swalwell and Schmidt
Oral Communications
Oath of Office
Kay Keck, City Clerk, administered the oath of office to newly appointed Parks and Community Services
Commissioner, Justin Schmidt.
Approval of Minutes
The minutes of June 16, 1997 were approved as presented.
Written Communications-None
Public Hearing-None
Unfirr:ished Business
Youth Committee Report
Michelle Wierschem, Recreation Coordinator, stated that at the Parks and Community Services Commission
meeting of February 10, 1997, Staff reported that participation had diminished on the Teen Task Force. It was
suggested that a more formal body be implemented such as a Youth Commission or Committee with goals and
objectives to give structure and permanency. At the direction of the Commission, Staff surveyed 12 cities in
the East Bay Area which included the cities of Alameda, Concord, Danville, Fremont, Livermore, Newark,
Pleasant Hill, Pleasanton, San Ramon, and Walnut Creek. Wierschem indicated that of the 10 respondents to
the survey, 9 had some form of a active youth advisory body. Most had been in existence for 1-6 years, with the
exception of the Cities of Walnut Creek and Concord, whose Youth Councils have been in operation for 23 and
30 years respectively. Staff summarized by recommending that the Commission consider further review of the
teen program as a whole before implementing a fully empowered Youth Commission/Committee.
Commissioner Swalwell questioned Staff as to whether a youth commission would work. Wierschem
responded affirmatively and referenced a report which recommends that local governments look at establishing
youth advisory commissions to tap into the needs of the community. She also indicated that all the surrounding
cities have already done it but cautioned that for it to be a success it needs to be planned out correctly and with
adequate resources.
Commissioner Cramer questioned the amount of Staff time it would require. Wierschem responded that
ultimately it would be best to have a permanent Staff person on board to work year round in order to make
contact with the teens on a continuous basis. The teens need to have one main contact and someone they can
trust. Director Lowart added that funds are available for a part-time staff person only. It is difficult to find
someone to work these hours and to stick with the program.
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PAGE•TWO
Commissioner Cramer questioned Staff as to what the next steps would be, i.e. review of program and formation
of a youth commission. He also questioned whether there was funding available. Wierschem indicated that she
would be reviewing bylaws from other commissions and also meet with the school administrators and staff to
determine if there were ways that the City and the District can work more cooperatively on teen programming.
With regard to funding, there is only funding in the budget for part-time staff and 25% of a Recreation
Coordinator.
Director Lowart recommended that Staff come back to the Commission after meeting with the schools.
The Commissioners concurred that November is too late and close to the holidays.
Chairperson Wong-Gillmore stated she would like to see the schools on board before September. Director
Lowart pointed out that the school staff are not back until the middle of August. Michelle stated that August
may not be the best time to expect them to seriously think about collaboration on teen activities.
Commissioner Chapman recommended that since we already know who the Student Body is for the next school
year, invite them to attend the Commission meeting in August to provide input. They might tell us that we are
wasting our time. Also what has worked in another City may not work for Dublin.
Commissioner Cramer stated that he doesn't feel comfortable with just leadership kids being sought out to
participate, and would like to see the"at risk" kids also able to participate and say what they would like to see.
Chairperson Wong-Gillmore asked the Commissioners to encourage kids they might know to attend the August
meeting to provide input.
New Business
City Park and Library Planning Task Forces
Director Lowart reported that at the July 15, 1997 meeting of the Dublin City Council, the Council approved the
formation of two new task forces, the City Park Task Force and the Library Planning Task Force. These task
forces will be comprised of community representatives appointed by the City Council. Applications are currently
being accepted. The purpose of the City Park Task Force is "to provide input and direction on the development
of a comprehensive master plan for the 56 ± acre community park located on the Santa Rita property". The
purpose of the Library Planning Task Force is "to determine the long term library building needs for the City of
Dublin".
Chairperson Wong-Gillmore asked how many people will be on the task force? Director Lowart stated that the
Council is not limiting participation. Official appointments will be made and all meetings of the task force will be
open to the public.
Commissioner Cramer asked how the meetings will be conducted? Director Lowart stated that Staff will
facilitate the meetings with the assistance of consultants when necessary.
Commissioner Schmidt asked what was involved as the Commission representative. Director Lowart stated that
meetings will be held at a minimum of once a month, in the evenings, and a maximum of twice a month for a
period of 4-6 months. The representatives will provide feedback to the Commission.
Commissioner Cramer volunteered to be the representative to the City Park Task Force and Commissioner
Chapman volunteered as the alternate. Commission Cobb-Adams volunteered to be the representative to the
Library Planning Task Force, and Commissioner Schmidt volunteered as the alternate.
PAGE•THREE
Mape Memorial Park Dedication
Director Lowart reported that the Mape Memorial Park dedication is scheduled for Saturday, August 23, 1997,
from 11.:00 a.m. to 1:30 p.m. At 11:00 a.m. the Mayor will welcome those in attendance and cut the ribbon.
The 91st Division of Camp Parks will perform a flag ceremony, and Amazing Grace will be performed by Chuck
Jamison, Pipemaster of the 91st Division. Pastor Ken Mayton of Valley Christian will perform the invocation.
Musical entertainment will be provided by Hard Travelin", with activities, games and relays provided for the
children. The barbecue and volleyball serving contest will start at 11:30am. Crackers the Clown will perform
from 12:30-1:30 p.m.
Director Lowart stated that volunteers are needed to barbecue. Commissioners Cramer, Chapman and Swaiwell
volunteered to barbecue for the event. Commissioner Schmidt volunteered to help with the volleyball contest.
August Meeting Date
Director Lowart reported that the regular meetings of the Parks and Community Services Commission are the
third Monday of the month. For the month of August, Staff is proposing that the meeting be changed to the
second Monday of the month, August 11, 1997. The reason for the meeting change is so that the Commission
will have the opportunity to review and comment on the Parks Implementation Plan for Eastern Dublin prior to
review of the plan by the City Council which is scheduled for August 19, 1997.
Commissioners Wong-Gillmore, Chapman, Cramer, Cobb-Adams and Schmidt indicated that they will be
available to attend the meeting on August 11. Commissioner Swalwell will be out-of-town.
Other Business
Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff
Commissioner Cobb-Adams stated that the last Heritage Advisory Committee meeting was canceled due to the
lack of a quorum. She indicated that she did not attend the Bridal Show, but did see some photos of the event.
Commissioner Cramer reported that he attended the Youth Liaison meeting on July 15 and was disappointed to
of the lack of attendance. The representative from South Valley Youth Football was present and it is clear that
he is going to be very active in getting the field use his group needs. He felt that both Dean and Michelle are
very professional in providing information to the groups. Dean is requesting ideas on expanding the storage
area, and representation from the other groups would be important.
Commissioner Cobb-Adams questioned the procedure for scheduling use of school facilities as she apparently
received wrong information. Director Lowart indicated that the City is responsible for scheduling school
facilities and, with the exception of the high school, have the latitude to schedule facilities without prior approval
of the school in question.
Commissioner Eric Swaiwell left the meeting at approximately 8:05 p.m.
Commissioner Chapman asked why the lifeguard stands are not being used by the lifeguards? Director Lowart
replied that several of the stands are not positioned for optimum supervision of the pool; the lifeguard stands will
be relocated and replaced as part of the deck rehabilitation project.
Commissioner Chapman stated that he attended the Bridal Fashion Show and thought it was great. He also
reported that he had attended the Youth Sports Liaison meeting last week, and agreed with Commissioner
Cramer that the lack of attendance was disappointing.
PAGE°FOUR
Director Lowart reported on the following:
4 The Annual Water Carnival at the swim center is scheduled for Saturday, July 26
4 Junior Lifeguard Games were conducted last Friday at the swim center.
4The Swim Center will be hosting a Championship Swim Meet on Saturday, August 2.
4The Civic Center Concert in the Park is scheduled for Friday, August 15.
4 There is currently an opening on the Heritage Advisory Committee. Applications can be obtained from the
City Clerk.
4There are approximately 12 weddings scheduled at the Old St. Raymond's Church.
Adjournment
Being no further business, the meeting was adjourned at 8:20 p.m.
Respectfully submitted,
Char J. Young
Administrative Secr tary
APPROVED:
1