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HomeMy WebLinkAbout05-27-1997 Approved P&CSC Minutes /��) ::::i{i:iii::iiii;:i::::i:::::::::::i::::::}::}::>:;:�::(ti:•,:,:.:::ti'�::: :i}\:�:i'ii isi?isvi::;:it�:$iiiii:iiii::ijiiiiii�i:::•ii::.'•:i;{v,>•::ti;:;ii}iiiii:i:i:}ti':ii: :����• ,j�i:•!•:'iii'riiiii'r'''iiiiijiii:ii}}i}}iii'riij{i:i?.'•iii:ij::ijiiw}:}:::.::.�:::::::::::::::::::::::::::.::w:.�:: i;:f: •. :t?;%;iii:i;::;: :i:::,: :•::::•:;ti�i:�ii: •::/f.•.• W:!•i# :• MF:i;•F.•:#•: �: ��•:ASi:•:R•i�f:?{::+:itititii?if�i:>:i:}tii{<iiSiiiii::ii::iii iiiii:iiiiiii:i:�:�i:�ii ii is ... •n�.•: :f##5� :: :::�%t%::% ::::'•:•`':•,`` ;S.,.' '#:'::::�::•`::;:':`':2'?::5:':'� ':::'�`:ii :::^•:E:::::::::%::::: ...................................... The May 27, 1997 meeting of the Parks and Community Services Commission was called to order at 7:32 p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Wong-Gillmore. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Wong-Gillmore. Roll Call Commissioners Present: Chapman,Wong-Gillmore, Swalwell and Kamau Commissioners Absent: Cramer and Cobb-Adams Oral Communications-None Approval of Minutes Commissioner Swalwell referred to Page 3, Other Business, indicating that he did not attend the meeting but reported on the Heritage Advisory Committee meeting for Commissioner Cobb-Adams. The minutes were approved as corrected. Written Communications-None Public Hearing Amendments to Fee Schedules Director Lowart stated that it is the policy of the Parks and Community Services Department to develop programs and classes in which registration will cover direct program costs. On an annual basis, Staff reviews the expenditures and revenues related to various programs and recommends fee adjustments as necessary. She briefly summarized the programs and the proposed fee adjustments for the Commission. PLAYGROUND PROGRAMS After School Recreation is a supervised program for children lst-5th grades. The program operates from 1:45-5:30 p.m. on school days at Frederiksen,Murray and Nielsen Elementary Schools and is proposed for expansion to Dublin Elementary School as part of the FY 97-98 Preliminary Budget. At the request of program participants,the program has been expanded by two weeks in order to coincide with the school calendar. The registration fee for the program has been adjusted to reflect the increased cost to the City. TEEN PROGRAMS The Teen Recreation Activity Center(T.R.A.C.) is an afterschool drop-in program for Wells Middle School teens in 6th-8th grade. Currently the program meets Monday-Friday, 2:45-5:00 p.m. except minimum days and City and school holidays. Staff is proposing an adjustment to T.R.A.C. fees in an effort to recoup more of the operating cost. ADULT SPORTS Adult Softball Leagues are typically offered during the spring, summer and fall quarters. Fees for the leagues have not been adjusted since May 1995 and have not kept pace with the cost of league operation. Consequently, Staff is proposing fee adjustments for Adult Softball Leagues going into effect in Spring 1998. YOUTH SPORTS Pee Wee (4-5 years) and Peanut (1st-3rd grades) Sports Camps provide an opportunity for children to learn the basic skills, rules and strategies of Teeball, Basketball and Soccer. Each camp is two weeks in length, Monday- Thursday, for one-half hour daily. Staff has restructured the Summer Youth Sports Camps and is proposing fee adjustments in order to streamline the registration process and cover increased program costs. All Sports Day Camp is for youth entering grades 3-8. Instruction and game play includes basketball, hockey, flag football and soccer. Each camp is two weeks in length, Monday-Thursday, 12:30-5:00 p.m., with weekly excursions to the Dublin Swim Center and other local attractions. All Sports Day Camp was introduced last summer and in an evaluation of the camp,it was determined that the registration fees were insufficient to cover the program expenses. Teeball Leagues for both boys and girls are offered in the fall for Tiny Bat Busters 4-5 years; Super Bat Busters lst-3rd grade. Staff is proposing minor fee adjustments in order cover increased program costs. MINUTES- MAY 27, 1997 PAGE TWO Basketball Leagues for boys and girls in lst-8th grades is offered in the winter. Fee adjustments for Basketball Leagues are proposed for two reasons: 1)the registration fee is insufficient to cover the program expenses; and 2) at the request of the School District, a gym attendant is required for all weekend use at the cost of$10.00 per hour; the cost of the attendant is pro-rated against the league. Teen Basketball Leagues for teens in grades 9th-12th are new for FY 97-98 and it is necessary to establish a fee. Staff is proposing a fee to cover the direct program costs. AQUATICS Due to increased operating costs at the Dublin Swim Center, Staff is proposing changes to the schedule of aquatics fees for springboard diving, swim team, infant/parent swim lessons, preschool swim lessons, youth swim lessons, adult swim lessons and private swim lessons. Director Lowart stated that Commissioner Cramer directed her to inform the Commission that he is in favor of the fee adjustments as proposed. Discussion: Commissioner Chapman felt that the basketball program is grossly over staffed and requested that Staff look at the staffing ratio as a way to cut program costs. Commissioner Swalwell felt that program fees are one issue and staffing is another. Chairperson Wong-Gillmore asked are there any programs that cover their own cost? Director Lowart replied that the only programs that cover their cost are Adult Sports and Youth Sports, with the exception of the Basketball Program which is low. The Aquatics Program generally covers the cost of staff and supplies but not pool operation. The Afterschool Recreation Program does not cover its costs,nor does the Teen Program. IT WAS MOVED BY COMMISSIONER KAMAU AND SECONDED BY COMMISSIONER CHAPMAN TO ADOPT THE RESOLUTIONS AS PRESENTED. (UNANIMOUS) Unfinished Business-None New Business-None Director Lowart reported that work is currently underway on an update to the 1996-2001 Capital Improvement Program and reviewed the status of the project scheduled during Fiscal Year 1996-97. Mape Memorial Park Renovation-Work on the park was substantially complete on May 12, 1997 and the end of the 90-day maintenance period is scheduled for August 9, 1997. The estimated project cost is $465,575 ($10,500 FY 95-96, $420,923 FY 96-97 and $24,152 FY 97-98). Shannon Center Window Replacement - This project provided for the replacement of graffiti etched windows and mirrors at Shannon Center. The project was completed in October, 1996 at a cost of$15,297 for FY 96-97. Heritage Center Master Plan - This project provided for the development of a master site plan for future site improvements at the Dublin Heritage Center. The plan was completed in May, 1997 at a cost of$4,000 for FY 96- 97. Heritage Center Parking Lot - This project provides for the addition of a paved parking lot at the Heritage Center. Due to the delay in completing the Heritage Center Master Plan, it now appears that the parking lot will not be completed during FY 96-97 and will need to be carried over into FY 97-98. The estimated project cost is $38,450 ($1,600 FY 96-97 and$36,850 FY 97-98). Dublin Swim Center Chlorine System Replacement - This project provided for the removal and disposal of the gas chlorine system and related equipment, and installation of a chemical automation system, calcium hypochlorite sanitizer system, muratic acid pH control system, and diatomaceous earth slurry tank. The project was completed in February, 1997 at a cost of$19,779 for FY 96-97. MINUTES-MAY 27, 1997 PAGE THREE Shannon Center Interior Painting and Wallpaper-This project provides for interior painting and replacement of worn wallpaper at the Shannon Community Center. The project is currently out to bid and it is anticipated that the bid will be awarded on June 3, 1997 with the work to be completed by July, 1997. Estimated cost is $16,075 for FY 97-98. Dougherty Hills Park Slope Repair-This project provides for slope repair, concrete vee ditch repair and installation of sub-drains on the east side of Dougherty Hills Park. Phase I of this project has been competed and the final cost of the project is being calculated. Old St. Raymond's Church Floor Repair-This project provided for the refinishing of the wood floors, installation of carpet on the stage and installation of a door between the sanctuary and utility room in Old St. Raymond's Church. The project was completed in March, 1997 at a cost of$4,473 for FY 96-97. Camp Parks Soccer Field - This project provided for the development of one regulation-sized soccer field on approximately two acres of land at Camp Parks. The project was undertaken by the Dublin United Soccer League with a contribution from the City of Dublin. Estimated cost is $20,000 for FY 96-97. Dublin School Athletic Field Renovation - This project was added mid-year and provided funds for a landscape architect to prepare the preliminary design and construction documents for athletic fields at Dublin Elementary School. To date, the preliminary design has been completed and work on the construction documents will not proceed until the issue of funding for the improvements is resolved. Estimated cost is $569,630 ($8,600 FY 96-97 and$561,000 unfunded). Director Lowart reported that it appears that there will be limited General Fund Operating Revenues available to fund Capital Expenditures. Consequently, funding for the majority of the park projects will have to come from the Park Dedication In-Lieu Funds. For the duration of the 1996-2001 CIP, she estimates that there will be $500,000 in Park Dedication In-Lieu Funds available. The park projects currently in the 1996-2001 CIP which are unfunded include the Dublin School Athletic Field Renovation, Dublin Sports Grounds Renovation - Phase II and Phase III, Shannon Center Floor Coverings Replacement, Dublin Swim Center Exterior Painting, Dublin Swim Center Deck Replacement, Dublin Swim Center Boiler Replacement, Frederiksen School Athletic Field & Play Area Renovation, and Nielsen School Athletic Field Renovation. She also indicated that there were four additional projects have been identified for inclusion in the Proposed Update including the Mape Memorial Park Pedestrian Bridge (funded), Dublin Heritage Center Improvements (unfunded), Valley High School Community Gymnasium (cost undetermined) and the City Park Master Plan(funded). • With regard to the Valley High School Community Gymnasium she reported that the City Council has notified the School District Board of Trustees of the City's willingness to fund the incremental cost difference between constructing the Valley High School complex with a multi-purpose room and constructing the complex with a 10,000 s.f. gymnasium, provided that the bids are not too high. However, the City has requested that the District fund the initial construction of the gymnasium as the City will not be able to fund it's initial share of the construction cost until FY 98-99. Discussion: Commissioner Chapman stated that both the City and School District have indicated the Nielsen and Frederiksen projects as a priority, so how do we proceed on this? Director Lowart stated we have only $500,000 to work with and if the School District has funds for the project then it may be advisable to have them complete the projects. Chairperson Wong-Gilhnore asked, is the School District picking up any of the cost for the Dublin Athletic Field Renovation project? Director Lowart replied yes, they are doing Phase I which includes a play area and an open space lawn area which could accommodate one soccer field. Chairperson Wong-Gilimore asked what is planned for the Nielsen School Athletic Field Renovation? Director Lowart stated that under the City's project,the plan is to basically upgrade the fields into a decent practice facility. MINUTES-MAY 27, 1997 • PAGE FOUR IT WAS MOVED BY COMMISSIONER CHAPMANAND SECONDED BY COMMISSIONER SWALWELL TO UTILIZE THE AVAILABLE PARK DEDICATION FUNDS FOR THE DUBLIN SPORTS GROUNDS PHASE H & HI, AND THE HERITAGE CENTER IMPROVEMENTS -CHURCH LANDSCAPING, SCHOOL LANDSCAPING AND CEMETERY LANDSCAPING. (UNANIMOUS) The Commission concurred on the priorities for the following remaining projects: School Projects - 1) Dublin Elementary, 2) Frederiksen, 3) Nielsen; and Repair/Maintenance Projects - 1) Pool Deck, 2) Shannon Center Floor Coverings, 3) Pool Boiler, 4) Pool Exterior Painting and 5) Heritage Center Restroom. They also agreed that the City Park Master Plan and the Mape Memorial Park Pedestrian Bridge should go forward as funding has been identified and that the Valley Community High School Gym is a high priority and should be funded from sources other that the Park Dedication In-Lieu Fund. Director Lowart stated that the City Council will be conducting a public meeting on the Budget and CIP on Wednesday, June 25, 1997 at 6:00 p.m. Other Business BriefINFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Commissioner Kamau stated that she is asked a lot about the possibility of having a Jacuzzi at the pool. Director Lowart stated that she believes there is a health and safety code regarding a Jacuzzi as part of a public facility, but will check into the matter Commissioner Chapman stated that he attended the School Districts 2010 strategy session. He indicated that he was impressed on how open all the groups were and how receptive the board was. Commissioner Chapman stated that he has watched all the publicity that San Ramon's Wind Festival got this weekend. He asked if before our next St. Patrick's Day Parade, if we might invite the Lions Club to come and talk to the Commission. Director Lowart stated that there is a committee that has been established with the Lions Club, Business Community, Police, Staff and Public Works. It is her understanding that they will be meeting either monthly or bi-monthly from now on until the next event. She indicated that she will keep the Commission updated on the plans. Chairperson Wong-Gillmore reported that the Wedding Fashion Show is scheduled for Saturday, June 21 at the Old St. Raymond's Church at 1:30 p.m. On Wednesday, May 28 at 6:00 p.m. there will be a dedication of the Art in the Park at Alamo Creek Park. Adjournment Being no further business,the meeting was adjourned at 8:45 p.m. Respe r ly submitted, aLst ' # ' Aid Diane • art Director of Parks and Community Services APPROVED: , .4,... ' t I iiiiI1.41 0 Chai .