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HomeMy WebLinkAbout10-19-1998 Approved P&CSC Minutes N x '�` �r , �,"` s �rc sip °c . - t t COM '$VICES CO IS ON The October 19, 1998 meeting of the Parks and Community Services Commission was called to order at 7:02 p.m. at the Dublin Civic Center, Dublin, California,by Chairman Cramer. Pledge of Allegiance Pledge of Allegiance was led by Chairman Cramer. Roll Call Commissioners Present: Chapman, Cobb-Adams, Wong-Gillmore, Cramer, Swalwell and Gill Oral Communications-None Approval of Minutes ON A MOTION OF CM. CRAMER, SECONDED BY CM. SWALWELL AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF THE AUGUST 17, 1998 MEETING AS PRESENTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business Emerald Glen Park, Phase I Preliminary Design Senior Planner Jeri Ram reported that on June 16, 1998 the City Council approved the Emerald Glen Park Master.. and Plan Phase I Development. David Gates and Associates was retained to prepare the final design,.and construction documents for the Phase I improvements. They have conducted community meetings to look at the more detailed elements of the park as well as to discuss the design of the skateboard park. After the design was completed for the park, it was found that the Phase I Improvements would exceed the budget by approximately $800,000. She reviewed the factors for the Commission which include increased construction costs, oversizing of infrastructure to accommodate future phases an d enhanced design of the restroom building, sports fields and skate park. Senior Planner Ram introduced Linda Gates of David L. Gates and Associates to review the design of Phase I for the Commission. Linda Gates briefly reviewed the design of Phase I and, summarized the changes in the master plan for the Commission. Commissioner Wong-Gillmore asked whether the skateboard park would accommodate competitions and be lighted, and how much this facility will cost. Ms. Gates replied that the facility would be lighted and able to accommodate competitions, and that the approximate cost is $198,000. Commissioner Chapman asked whether maintenance was an issue regarding the skateboard park. Ms. Gates stated that it would have concrete edges with underlying metal. If built properly and cured, it should be maintenance free. MINUTES—OCTOBER 19; 1998 PAGE TWO Commissioner Swalwell asked about the layout of the soccer field and if there will be an overlay. Ms. Gates stated that it would be a full size soccer field. George Zika added from the audience, that the overlay will be temporary and won't be needed when all the fields are completed. Commissioner Chapman stated that when the gymnasium at Valley High came over budget, they went back to the Facility Task Force with options and discussed what could be done to cut costs to meet the budget. He questioned why we were not discussing options to reduce the cost of the project since it is 25%over budget. Commissioner Swalwell asked whether security telephones would be installed in the park and what kind of surveillance will be provided for the skateboard park at night. Director Lowart,replied that a public telephone will be installed in the park. The layout of the skateboard park has good visibility from the street and parking lot. There is also room for maintenance and emergency vehicles on the walkways. Chairman Cramer felt that Commissioner Chapman's comment is well founded, and needs to be addressed. He suggested that we complete the Commission input, take public input and continue discussion on this matter. Public Input: Patty Lee, Dublin United Soccer League, stated that with only two soccer fields, she didn't see the concession a high priority for them. However storage would be needed. George Zika, City Park Task Force, stated that we have never been able to get youth involved and 62 young people showed up for the skatepark meeting. This is our chance to give them something they want. One young man sent out flyers on his own. He asked that the Commission not cut the quality of the skatepark. Commission Discussion: Commissioner Chapman indicated that he would like to see everything done as planned and asked where the money would come from to cover the additional costs. Director Lowart stated that the park will be paid for from Public Facilities Fee collected from new development. At this time, the Commission is not being asked to identify areas to reduce but instead to approve the Phase I design as presented. Commissioner Cobb-Adams stated that if cuts should be made, she felt that the Commission should be allowed to provide input. It is important that the skateboard park stays in the plan. Chairman Cramer stated he would like to see the park go through as planned but he did not feel that it was appropriate to send it on to Council 25% over budget. He agreed that the skateboard park needs to stay, but he did not see the concession area as a necessity. Commissioner Wong-Gillmore stated that a lot of time and effort has been put into this project. If we want this to come back to the Commission if cuts are made,then let's say so. MINUTES—OCTOBER 19, 1998 PAGE THREE ON A MOTION OF CM. SWALWELL, SECONDED BY CM. COBB ADAMS AND BY MAJORITY VOTE, THE COMMISSION APPROVED THE EMERALD GLEN PARK PHASE I DESIGN AS PRESENTED AND DIRECTED STAFF TO FORWARD IT TO THE CITY COUNCIL FOR APPROVAL. IN ADDITION, THE COMMISSION WOULD LIKE TO HAVE THIS ITEM BROUGHT BACK TO THEM IF THE COUNCIL SHOULD DETERMINE THAT THE BUDGET WOULD NEED TO BE REDUCED. (CHAIRMAN CRAMER VOTED AGAINST THE MOTION.) George Zika stated that if the Council decides to send this back to the Commission it would be a good idea to have a joint meeting with the City Park Task Force. 1999 St. Patrick's Day Celebration Recreation Coordinator McCreary reported on the preliminary plans for the 1999 St. Patrick's Day Celebration. He indicated that Terry Pimsleur& Company, Inc. has been retained to produce and manage the St. Patrick's Day Festival. Terry Pimsleur & Company is a full service advertising and public relations agency that has produced more than 200 major special events, fairs and festivals in the West over the past twenty years. He also updated the Commission on the following components of the celebration. Festival Location—The festival will remain on Regional Street.for 1999. Fun Run- The 1St Annual 5K Shamrock Run& Walk will be held on Sunday, March 14, 1999, beginning at 8:30 a.m. The run will start and finish on Amador Valley Blvd. at Regional Street. The City has contracted the services of a, professional race director to handle registration, timing and results. In addition to the race director; over 70 volunteers will be needed to assist with the race. Staff will be sending information to all Dublin based non-profit organizations regarding volunteer opportunities for the festival and race. Liaison Committee - The St. Patrick's Day Liaison Committee held its first meeting on September 30, 1998 and received updates from the various committee participants. The Dublin Sister City Association will hold their annual Green-n-White Gala on Friday, March 12, 1999 at the Dublin Monarch Hotel. The Lion's Club will be holding the St. Patrick's Day Parade on Saturday, March 13, 1999, beginning at 9:30 A.M. The staging area and route will be the same as in previous years, beginning on Amador Plaza Road and ending on Amador Valley Blvd. at Regional Street. The Alameda County Firefighters Association has agreed to host another community Pancake Breakfast on Saturday, March 13, 1999, from 7:30AM to 9:30AM at station#16 on Donohue Drive. Float Building Workshop —The City will sponsor a community float building workshop in late January. This hands-on workshop will give participants the skills and knowledge to build simple floats for their organizations. The workshop will be offered to all Dublin non-profit organizations, school groups and businesses. Commissioner Cobb-Adams volunteered as the representative for the Liaison Committee. Chairman Wong-Gillmore volunteered as the alternate. MINUTES—OCTOBER 19, 1998 PAGE FOUR Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners andlor Staff Commissioner Gill reported that the Youth Advisory Committee has enough money in the budget to have two ski trips, however it was decided to have one overnighter instead. Hopeful it will draw more participants. Commissioners Cramer and Swalwell indicated they would volunteer as chaperones if needed. Commissioner Chapman reported that he attended the Senior Center Awards Banquet He had planned to show late to miss the dinner and attend the awards, but unknowingly they had changed the itinerary and he missed the awards but not the dinner. Commissioner Cobb-Adams reported that the Heritage Center would be displaying scarecrows at an open house on October 23. The last Farmers Market will be on Friday, October 30. The Heritage Advisory Committee concurred that the attendance at the Center improved, and will continue to correspond displays with the;market in the future. Director Lowart reported on the following: 4 Work is underway on the proposed neighborhood park in Dublin Ranch Phase I development and Staff anticipates that the project will be brought before the Commission in the near future. 4Staff will be meeting with a consultant on Friday for the Swim-Center deck replacement project to determine a timeframe. 4The Heritage Center renovation bid came in over budget and will be re-bid in the Spring. 4Recruitment is underway for replacements for several positions in the Department. 4Plans for the Tree Lighting Ceremony and Breakfast With Santa are underway . 4The City Council will be contemplating a timeframe for the changeover of new Council members and Commissioners at their next meeting. Adjournment Being no further business,the meeting was adjourned at 9:05p.m. Respectfully submitted, Char J. Young / / Administrative Secretary APPROVE ri: I Chairman