Loading...
HomeMy WebLinkAbout08-17-1998 Approved P&CSC Minutes y enro io ultiIY 3: Sty ,1 jj ,� ®® ,n _ � r w ant 4, P S4 6;CO NI SERVICES;CONNEWSSxo INiES O 34TGT 7 k9:98-'4':-M 1 I, The August 17, 1998 meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin, California,by Chairman Cramer. Pledge of Allegiance Pledge of Allegiance was led by Chairman Cramer. Roll Call Commissioners Present: Cramer, Chapman, Cobb-Adams,and Swalwell Commissioners Absent: Wong-Gillmore and Gill Oral Communication Dublin Heritage Center Advisory Committee-No report. Youth Advisory Committee-No report. Dublin Senior Center Advisory Committee Mary Lou Bielke reported that the July 10 Anniversary Celebration "Tinsel Town Review" was a huge success with 160 in attendance. The Centers 2nd Annual Hawaiian Luau will be conducted on Thursday, August 20 with entertainment. The Center will offering eight new classes this fall. The Dublin Senior Foundation netted several thousand dollars from the fireworks booth. The Foundation has received a $2500 grant from the Tri-Valley Community Fund to be used for carpeting, new furniture and to fix up the small office for health care. The Recognition Dinner scheduled for September 18, will honor 120 volunteers. The Center is looking forward to the five-day Lunch Program. Commissioner Chapman asked, how much money was made from the fireworks booth? Ms. Bielke said approximately$15,000-$16,000. She indicated that the money will banked for the future senior center. Commissioner Swalwell suggested that the Center check with IRS on the rulings regarding how long they can hold onto money. Commissioner Cobb-Adams indicated that the laws are changing and heard that IRS is going to be very stringent on non-profit groups. Approval of Minutes-July 20, 1998 Director Lowart reported that Tom McCormick in reviewing the minutes indicated that he was not in agreement in how we reflected his presentation. He has faxed his corrections. It is recommended that the Commission approve the minutes with the corrections as submitted. A copy of Mr. McCormick's corrections will be attached to the minutes for the record. ON A MOTION OF CM. CRAMER, SECONDED BY CM. COBB ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF THE JULY 20, 1998 MEETING AS PRESENTED. Written Communications Correspondence from Dublin Fine Arts Foundation Regarding"Art in the Parks"Program Director Lowart reported that in September of 1993 the Dublin City Council gave conceptual approval to the Dublin Fine Arts Foundation's proposed"Art in the Parks"program. To date, site-specific works have been placed in Stagecoach and Alamo Creek Parks. Although permission was also granted to pursue artwork for Kolb Park, due to complications with the chosen artist,the Fine Arts Foundation was not able to complete that commission. Lynne Baer, Executive Director of the Dublin Fine Arts Foundation, is requesting approval to begin the process of commissioning works for Kolb and Mape Memorial Parks as the next installment in the "Art in the Parks" program. The Foundation has received grants from the Tri-Valley Community Fund, the City of Dublin, and individuals for the continuation of"Art in the Parks". They have begun the process to advertise for interested MFNUTES-AUGUST 17, 1998 PAGE TWO artists, and pending approval, will establish a neighborhood selection committee for each park. Models will then be displayed at the Dublin Civic Center for community input and will be presented to the Parks and Community Services Commission for consideration at a future meeting. ONA MOTION OF CM. COBB ADAMS, SECONDED BY CM. SWALWELL AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED PROJECTS FOR KOLB AND MAPE MEMORIAL PARK IN CONCEPT, AND DIRECTED STAFF TO SEEK FORMAL APPROVAL FROM THE COUNCIL. Commissioner Swalwell indicated that he knows Pat Duggan and her husband would be very interested in being on the neighborhood selection committee for Mape Memorial Park. Commissioner Swalwell volunteered as a representative for Mape Memorial Park. Director Lowart pointed out that Commissioner Gill lives near Kolb Park and that she may be a good representative to the committee. Commissioner Chapman stated that he would be glad to volunteer or be an alternate. Public Hearing-None Unfinished Business-None New Business Amendments to Parks and Community Services Commission and Youth Advisory Committee Bylaws Director Lowart reviewed proposed changes to the Bylaws and Rules of Procedure for the Parks and Community Services Commission and the Youth Advisory Committee. The section in the Parks and Community Services Commission Bylaws stating that the student member shall be appointed based on a recommendation from the Parks and Community Services Commission has been deleted. Language has been added to the Youth Advisory Committee Bylaws adding two alternates to the composition of the Committee, one representing middle school and one representing high school, and also giving the Mayor the flexibility to make appointments from other grades when insufficient applications are received. Commissioner Cobb-Adams asked if the two alternates would be voting or non-voting members? Director Lowart stated that in accordance with the Council minutes, the alternates would vote when they were replacing a Committeemember who is absent. Commissioner Cobb-Adams stated that she was very upset that the Mayor and City Council did not consider the recommendations of the subcommittee and the Parks and Recreation Commission regarding appointments to the Youth Advisory Committee. She expressed that the subcommittee picked from a broad cross section and did not choose whom they knew,but rather whom they thought would do a good job. Commissioner Chapman asked whether the Commission was being asked to approve the proposed changes to the Bylaws. Chairman Cramer said no; it is a done deal. Chairman Cramer stated that Commissioner Cobb-Adams is not the only one who objects to what has happened here. Commissioner Chapman concurred, and indicated that he knows he also speaks for Commissioner Wong- Gillmore. Spring 1998 Quarterly Report Director Lowart briefly summarized the activities and programs conducted during the 1998 Spring Quarter'which encompassed the months of April,May and the first two weeks in June. MYNUTES-AUGUST 17, 1998 PAGE THREE HERITAGE CENTER: This year, tours included third grade classes from Dublin, Nielsen, Murray and Frederiksen Elementary Schools, and fourth graders from Murray. Staff and docents agreed that this was one of the Center's most enjoyable tour seasons. In conjunction with the Farmer's Market, Staff and volunteers are holding the museum and church open on the first Friday of June, July and August. Displays or demonstrations are conducted in the small room of the museum. The June evening drew a crowd of over 175. PLAYGROUNDS: After School Recreation is a supervised activity program for children in first through fifth grades conducted at Frederiksen, Murray, Nielsen and Dublin Elementary Schools. Each site is supervised by a minimum of two Recreation Leaders. Total registration was 180(Dublin 47,Frederiksen 39,Murray 46,Nielsen 48). PRESCHOOL: Each of the three classes were full with 20 students each in Session III. Popular events included the traditional St. Patrick's Day Leprechaun Hunt in March and the Easter Egg Hunt in April. The Preschool Graduation Ceremony and Ice Cream social completed the third session in June. TEENS: The Teen Recreation Activity Center (T.R.A.C.) is a drop-in teen center at Wells Middle School and is held Monday through Friday from 2:45 p.m. - 5:00 p.m. with no program on selected minimum days, City or School holidays. Attendance at the T.R.A.C. for the spring quarter averaged 13 participants per day. In addition to the T.R.A.C. there were several other activities for teens which were planned and conducted by the Youth Advisory Committee. These activities included a Lock Out on March 26 from 9pm-12am with 76 in attendance; Dub Town Review on May 29 from 6pm-8:30pm with 300 in attendance; and a Dive In on June 5 from 6pm-8:30pm with 72 in attendance. In the spring, a teen 3-on-3 basketball league was offered for 8th-12th grade boys and girls. The league was scheduled to begin March 23,however,because only seven teens registered the league was canceled. ADULT SPORTS: Basketball The Spring/Summer Men's 5-on-5 "C" Basketball League began April 19th and had six teams registered. The Spring/Summer Men's 3-on-3 "6 foot and Under" Basketball League began play on April 15 and had five teams registered. A Women's 3-on-3 league, which was the only women's basketball league in the valley, was successfully conducted with five teams. Volleyball The Spring Co-ed Volleyball"C"League was canceled due to low enrollment. Softball The spring softball leagues included a Co-ed D League with 8 teams and a Men's Open D League with 12 teams. Although there were only two leagues they were well attended. SPECIAL EVENTS: Easter Eggstravaganza This event was held on Saturday, April 11 from 9:30am-11:OOam and was kicked off by a performance by Magician Keith Sobie. Afterward children hunted for eggs, had their picture taken with the Easter Bunny, created spin art on egg shaped paper and got their faces painted. There were 271 participants and 10 volunteers. SENIOR CENTER: On Thursday, April 9, the Senior Center conducted their April Showers Bring May Flowers Fashion Show and Luncheon, attended by over 80 seniors. Average daily attendance for April: 93 Volunteer hours: 496.75 MINUTES-AUGUST 17, 1998 PAGE FOUR On Tuesday, May 5, Mothers Day was celebrated with a buffet luncheon and entertainment by "The Songsters". Approximately 80 mothers, grandmothers, great grandmothers, and their families attended. Helen Raby was chosen "Grandmother of the Year" by an independent panel of judges. Average daily attendance for May: 109 Volunteer hours: 460.50 The Center's Annual Garage Sale conducted on Saturday, June 6, was a great success. There were approximately 150 happy bargain seekers. Over $600.00 was raised at this event. Average daily attendance for June: 97. Volunteer hours: 398.50 LEISURE ENRICHMENT CLASSES: Popular classes included Terrific Twos, Yoga and Meditation, Baby-sitting for Beginners, the Swing, Swing, Swing and the Social Ballroom Dance classes, the First-Time Home Buyers Class, the Beginning Computer Class and the children's acting classes. AQUATICS: The Dublin Swim Center began opened in February for the Dublin High School Swim Team. The facility opened to the general public in March for Competitive Stroke Lessons, and then in April for Recreational Swimming. During Spring Break the pool was open daily from 1:00-5:OOpm for Recreational Swimming. Spring Learn-to- Swim Lessons were offered for the first time this year. The Water Aerobics program started in May this year. Birthday Party Programs There was a decrease in the number of parties held at the Swim Center this spring, which could have been attributable to the cool weather. Over 40 people attended two different parties. Recreational Swimming Total attendance for Recreational Swimming was 1,466 for the 1998 season. Average daily attendance was low, which can be attributed to the rainy weather we experienced this Spring, as well as the down time needed to repair the Fiberglass. There were five fewer days of Recreational Swimming than last Spring. The Swim Center was open 18 days for Recreational Swimming this spring. Spring Learn-To-Swim Program This was the first year that the Learn-to-Swim Program was held during the spring. Over 140 children participated in the program. Dublin Green Gator Swim Team Although practice did not begin until the summer season, registration for the program was taken during April. Over 120 children were registered for the Green Gator Swim Team this year, which is the largest team ever fielded. Competitive Stroke Lessons The Competitive Stroke Lessons were only held for two sessions this spring which is one less than last year. Revenue for this program decreased significantly;this was due to the unavailability of an instructor and the need to close the pool for repairs. Total registration was 55. Fitness Programs The Dublin Swim Center's fitness program includes Water Aerobics this spring. This was due to the availability of a certified instructor and requests from students during the previous summer. Total attendance was 13 Lifeguard Training The Lifeguard Training classes were canceled this year because a certified instructor was not available. MINUTES—AUGUST 17, 1998 PAGE FIVE Dublin High School Swim Team Dublin High School used the pool for their swim team again this season. During their rental time the City provides one Lifeguard to assist in case of emergency. The costs for this staff person are charged in full to the School District. The School District is also charged for one-third of the utility and maintenance costs. Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Commissioner Chapman reported that he attended the Youth Sports Liaison Committee meeting on Thursday, August 6, which was well attended. The only group not represented was CYO. The group discussed the opening of the new gym in December, which DYSL will use instead of the Wells cafeteria. Dublin Youth Football who had financial and registration problems in the past, is now doing very well. They have all their logistics worked out for facilities at the High School and will take advantage of doing the field preparation for the Freshman and/or JV Varsity games on Thursday or Friday nights,thereby already having the fields lined for their use on Saturdays. Consequently, they will not have to pay for field prep, as they did in the past. Dublin Little League will be splitting next year and that will affect only the younger age groups initially. The existing part of Dublin will be the National League and the new part of Dublin will be the American League. The Dublin United Soccer League is preparing for their new season and has purchased new goals with rounded corners. Commissioner Swalwell commented that he found the article on the Heritage Center in the newspaper very interesting and informative. Director Lowart reported on the following: *Summer programming is winding down +Proceeding on Phase I of Emerald Glen Park with community meetings in the fall. 4 Going out for bid for the Heritage Center Improvements 4The Council at their meeting of August 18 will award bids for Mape Park bridge 4 Staff is working on Park Development Standards, to used by private developers who want to build parks in Dublin in lieu of paying fees 4The last summer concert will be held at the Civic Center Plaza on Friday, 6:30-8:30pm. *There will be a School District Liaison meeting on August 25 to discuss the gym timeline and potential for working with the School District on the field project at Dublin Elementary, and some potential school future projects Commissioner Chapman stated that at the Youth Sports Liaison Meeting,one of the groups asked why the concerts don't go later than 8:30pm. Just when you're beginning to really enjoy the concert, it ends. Director Lowart stated that an evaluation of the concerts will be presented to the Commission at a future meeting and will ask the Commissioners for input for next year. Adjournment Being no further business,the meeting was adjourned at 7:53p.m. Respectfully submitted, Char J.Young / Administrative Secretary APP • Chairman