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HomeMy WebLinkAbout07-20-1998 Approved P&CSC Minutes ..C�" The July 20, 1998 meeting of the Parks and Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chairman Cramer. Pledge of Allegiance Pledge of Allegiance was led by Chairman Cramer. Roll Call Commissioners Present: Cobb-Adams, Wong-Gillmore, Cramer, Chapman and Gill Commissioners Absent: Swalwell Oral Communications Dublin Senior Center Advisory Commission-No report. Dublin Heritage Center Advisory Committee -No report. Youth Advisory Committee-No report. Presentation By Dublin San Ramon Services District on Clean Water Revival Project Tom McCormick, from DSRSD, gave a presentation on the Clean Water Revival Project. He spoke about the water used on the sports grounds and stated the City now uses potable water. The Clean Water Revival Project would have the City using recycled water. He stated the City would still use potable water for drinking water, however, there will be a problem 12 years from now, we will have used peak use. He stated DSRSD is starting to use recycled water. He explained how that system worked. The first use of recycled water in Dublin will be used on the Sports Grounds. That same water line will take care of the new school that will go in eastern Dublin. Cm. Wong-Gillmore indicated she knows nothing about and would wait to see the slide show before she asked any questions. Mr. McCormick showed a 15 minute presentation called "Puffin on the Green", which explained how the process worked. Cm. Cramer asked if microfiltration made the water pure? Mr. McCormick said that the RO process leaves the salts in. Microfiltration removes the salt and makes the water pure , which is very toxic and will eat through the galvanized piping. That is why they have to mix pure water with 50%well water to make it drinkable. Cm. Wong-Gillmore asked if there was a need to change existing irrigation systems? Mr. McCormick said the existing irrigation system can be used, unless it was a really old with old sprinkler heads that might get clogged openings,then they may have to be replaced. Approval of Minutes ON A MOTION OF CM. WONG-GILLMORE, SECONDED BY CM. COBB ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF THE JUNE 22, 1998 MEETING AS PRESENTED. Written Communication-None • MINUTES -JULY 20, 1998 PAGE TWO Public Hearing-None Unfinished Business 7.1 Heritage Fall Festival Parks and Community Services Director Lowart gave a presentation on the Heritage Fall Festival. The Heritage Center Advisory Committee has recommended that the Festival be put aside for now, and instead the Heritage Center would be open the 3rd Friday of each month at the same time as the Farmer's Market. In August they are planning home made ice cream and a watermelon seed spitting contest; in September they are planning a vintage craft faire; October will involve the grand opening of the centers newest exhibit "Scarecrows". With two new positions approved in this year's budget, there will be a Recreation Coordinator who will have primary responsibility for special events. Consequently additional staff time will be available to help plan future special events at the Heritage Center. Cm. Chapman recognized it had not be as successful as everyone had hoped, so this sounded like a good idea. New Business 8.1 8th Annual Water Carnival Ms. Lowart gave an informational presentation on the 8th Annual Water Carnival. There will be a "Grease" theme and there will be live band called "The Plaids". There will be other activities such as lip sync competition and special aquatic performance. There will be a wet-n-wild zone with slip and slides and water sprays, kids crafts,water relays, stroke contests and refreshments. Cm. Wong-Gillmore asked if item 8.3 on the agenda could be move forward recognizing there were students in the audience for the Youth Advisory Committee Appointments. By consensus, item 8.3 was heard as the next item on the agenda. 8.3 Youth Advisory Committee Appointments Recreation Coordinator Michelle Wierschem explained how the process worked in recruiting applications for the Youth Advisory Committee. She stated Staff recommends the Commission confirm the recommended appointments and direct Staff to advise the Mayor of the Commissions recommendation. ON A MOTION OF CM. WONG-GILLMORE, SECONDED BY CM. COBB-ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE RECOMMENDED APPOINTMENTS TO THE YOUTH ADVISORY COMMITTEE WITH THE EXCEPTION OF PAUL CRAMER AND ELIZABETH CHAPMAN AND DIRECTED STAFF TO ADVISE THE MAYOR OF THE COMMISSION'S RECOMMENDATIONS. ON A MOTION OF CM. WONG-GILLMORE, SECONDED BY CM. COBB-ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE APPOINTMENT OF PAUL CRAMER TO THE YOUTH ADVISORY COMMITTEE. (CM. CRAMER ABSTAINED) ON A MOTION OF CM. WONG-GILLMORE, SECONDED BY CM. COBB-ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE APPOINTMENT OF ELIZABETH CHAPMAN TO THE YOUTH ADVISORY COMMITTEE. (CM. CHAPMAN ABSTAINED) Chairman Cramer appointed Commissioner Gill as the liaison to the Youth Advisory Committee . , MINUTES -JULY 20, 1998 PAGE THREE Jupjeet Kaur and Louis Arcuri were in the audience to introduce themselves. Winston Ashby, Teen Recreation Specialist, said there was great interest in the Youth Advisory Committee and he was excited to be working with the kids. Cm. Chapman asked if kids not picked were notified. Ms. Wierschem stated during the interviews, applicants were asked that if not selected, would they be interested in serving on a sub-committee and asked which sub-committee would they be interested in serving on. After this process has taken place, Staff will notify all of them. Cm. Chapman asked how many that were on the Youth Advisory Committee last year reapplied. Ms. Wierschem stated other than the ones graduated, all but one. Ms. Lowart stated the next step was taking this to the City Council on August 4 and the term of office will start in September. Cm. Cobb-Adams asked if Staff considered maybe staggering terms to two year. Ms. Lowart stated since the by-laws state how the committee is comprised, Staff does not feel that is a good time to change the by-laws,but wait and take a look at this next year. Cm. Chapman agreed with Cobb-Adams, in that since most had reapplied and wanted to stay in it. Cm. Wong-Gillmore asked out of the ones chosen,how many were at the interview, Ms. Wierschem said 7, and the recommendations of the sub-committee were based on both the written format and oral interviews. Four were appointed based on their applications only. Cm. Cobb-Adams felt it should be mandatory for applicants to attend the interview, there is a lot of information shared there. Ms. Lowart stated mid-term they would come back and recommend changes in the process.. Cm. Chapman asked for a recap of the first year, and what will require extra work in year two. Ms. Wierschem stated they plan to do a retreat and go over the year and get a pool of suggestions. She stated the T-shirt sales was very successful, as was the "Dub Town Jamb", they hope to move forward with more student involvement events. 8.2 Winter 1998 Quarterly Report Ms. Lowart gave a presentation on the Winter 1998 Quarterly Report. She started with the Heritage Center'and explained the exhibits that were featured at the center. She discussed the Playground programs. Explaining how the after school recreation programs worked and showed on the chart what the registration has been during the past years. She went over the pre- school programs;teen program;youth sports and adult sports programs. . MINUTES -JULY 20, 1998 PAGE FOUR Cm. Chapman asked if they had to turn kids away in the youth basketball program. Ms. Lowart stated,yes, about 50 children had to be turned away due to lack of practice space. Ms. Lowart talked about Special Events,the St. Patrick's Day event,which was our most successful ever. She gave information on the use of the Senior Center and that participation is gaining slowly but steadily, there are a number of programs they would like to add,but space does not allow that at this time. Cm. Chapman asked about the chart in the report that showed fees vs.payments Ms. Lowart stated this showed fees that were collected vs. what we have paid to the instructor. In many cases, instructors receive 60%of the revenue, some are as high as 80%. Cm. Wong-Gillmore asked if the money go back into the General Fund. Ms. Lowart said yes. Cm. Wong-Gillmore asked the net cost to the City for the St. Patrick's Day event. Ms. Lowart stated that she recalled that it was about$9,000 to $10,000. Cm. Wong-Gillmore'asked if the St. Patrick's Day Committee was still alive. Ms. Lowart said yes,tomorrow interviews were scheduled with two firms for proposals to manage the St. Patrick's Festival next year. Once the firm is selected,the Committee will meet again. Cm. Chapman asked what determined the cancellation of a class. Ms. Lowart stated when they set up a class with the instructor, they set up a minimum number of participants. Cm. Chapman asked about the Senior Center report,what happened to the trips and dental screening. Ms. Lowart explained that it could be that it was not offered that quarter or something happened that it did not take place. Other Business Cm. Cobb-Adams indicated she went to the Senior Center 10th Anniversary Dinner and that there was entertainment by a Marilyn Monroe impersonator and also rap dancers that were very good. Ms. Lowart stated that the dancers that were,supposed to show up could not make it, so they wanted to not disappoint the seniors so they sent another group. Cm. Wong-Gillmore attended the swing band concert at Civic Center and said it was a lot of fun. The band was good and kids and adults both were out there dancing. Also, after the last meeting, she saw an article on Shea homes which indicated they were being sued due to poor quality and maybe the City should take a look at it since they are going to be the builder of the Schaefer Ranch project. MINUTES - JULY 20,.1998 PAGE FIVE Cm. Cramer felt the location of the farmers market was too windy. He would not be able to attend the Youth Sports Liaison Committee meeting. Cm. Chapman said that he would attend. Cm. Chapman asked Ms. Lowart how the Seniors felt about manning a fire works booth. Ms. Lowart stated they were pleased with profits,but found it hard to find workers . Cm. Cramer stated they received help from Lions Club and Woman's group. They cleared$16,000. Cm. Gill reported currently the YAC is working on an event, to be called "Club Groove", there is still a lot of work to do on it. Ms. Lowart stated there are a lot of projects going on right now. One is on Emerald Glen Park, reviewing private development plans for Schaefer, and Dublin Ranch, development of Park Development Standards, the Dublin Swim Center Deck Improvements and the Heritage Center Improvement project. Cm. Chapman asked about the opening of the Valley High gym. Ms. Lowart stated it could be done by the end of October, but Staff is not anticipating that it will be up and running till January, 1999. Cm. Chapman asked about the agreement with the school district regarding scheduling of the gym. Ms. Lowart explained the terms of the agreement. A Facility Use Policy needs to be developed as well as a fee schedule. Ms. Lowart also informed the Commission that the City Council approved funding for the Dublin Elementary field, and Staff is attempting to put together a liaison meeting to discuss how to proceed. Cm. Wong-Gillmore questioned why there was support for the project at the City Council budget hearing but not at the Parks and Community Services Commission meeting. It was suggested that it was just "politics". Justin Schmidt thanked the Commission for letting him serve on the Parks and Community Services Commission. He felt Dublin was a better place this year due to all the work the Commission did. Adjournment Being no further business,the meeting was adjourned at 8:30 p.m. Respectfully submitted, . Gaylene Burkett Administrative Secretary . APP ED: \s't Chairm . Rue 17 38 03: 40p Tom l Claudia McCormick 925-828-6148 p. 1 /� V A FAX TRANSMITTAL . 4'1 sl To:Diane Lowart,Dir.,Park&Comm. Services;Fax 833-6651 From:To Cormick, Director, DSRSD;Fax 828-6148 Subject: Requested Corrections to Parks and Community Services Commission Minutes of July 20, 1998 I request that the following corrections be made the July 20, 1998 minutes. Deletions requested are underlined and additions are in italicized print. Paragraph beginning"Presentation By " Replace 3rd sentence to read: The Clean Water Revival Project would have the city use micro-filtered recycled water to irrigate the sports grounds. Delete part of 4th sentence that reads: however,there will be a problem 12 years from now,we will have used peak use. Add to 5th sentence:_He states DSRSD is starting to use micro-filtered recycled water for irrigation purposes next spring. Change last sentence of the paragraph to read: The same recycled water line will take care of the provide irrigation water for the new school,parks, and green belt in eastern Dublin. Add to: "Cm. Cramer asked it microfiltration made water pure? Mr. McCormick, "no". Change the last two sentences in the fifth paragraph to read: Mr. McCormick said that the microfiltration process removed all bacteria, almost all virus, and slightly reduces the TDS(salts)level. Microfrltered water then becomes a nutrient rich water perfectfor irrigation. Reverse Osmosis[OR]water is recycled water that has been purified. All bacteria, virus, salts, and organics have been removed. In fact, RO water is so pure [pure hydrogen and oxygen]it is toxic and must be blended with potable water before it can be used for drinking purposes. In the future, DSRSD plans to blend 50 percent RO water with 50 percent well water, let it blend over a 5 to 7 year period, treat it and then us it for drinking water. Changes to the last paragraph: Mr. McCormick said the existing irrigation system can be used,unless it was really old watered the lawn with old sprinkler heads that might get have partially clogged openings, then they may would have to be replaced. If you have any other questions please call me at 828-1672