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Home My WebLink About04-20-1998 Approved P& CSC Minutes ................................................. ...................... �]rr F:;.} .�/) y[ ::{:: TY.•: i .... el:•:+ ?: Y.•••i: ti!•':':iiiif tk'}:i'i:•iiii:::•iii::ii::i::{i;::ii:::}:: +::{.<f:•,::;:?i:i(4iiiiiiiii i:riiiii:{:iiiii}ii' ........................................................................................ The April 20,1998 meeting of the Parks and Community Services Commission was called to order at 7:06 p.m. at the Dublin Civic Center,Dublin, California,by Chairman Cramer. Pledge of Allegiance Pledge of Allegiance was led by Chairman Cramer. Roll Call Commissioners Present: Chapman, Cobb-Adams,Wong-Gillmore,Cramer and Schmidt Oral Communications-None Approval of Minutes THE MINUTES OF MARCH 23, 1998 WERE APPROVED AS PRESENTED. Written Communications-None Public Hearing Amendments to Fee Schedules Chairman Cramer opened the public hearing. Director Lowart stated that the policy of the Parks and Community Services Department is to develop programs and classes in which registration will at least cover direct program costs. She proceeded to summarize the recommended fee adjustments for the following programs. After School Recreation Proposed Fee Resident Non-Resident Full Session $250.00 $288.00 • 20-Day Pass $ 70.00 $ 81.00 Monday Fundays $ 6.00 $ 7.00 Camp Shannon Proposed Fee Resident Non-Resident One Week Session-One Child $100.00 $ 115.00 Additional Child $ 90.00 $ 104.00 Shannon Center Preschool/Tenderfoot Day Camp Proposed Fee Resident Non-Resident Shannon Center Preschool-2 days per week-Full Session $ 195.00 $224.00 Shannon Center Preschool-3 days per week-Installment Plan $215.00 $247.00 Shannon Center Preschool-2 days per week-Full Session $293.00 $337.00 Shannon Center Preschool-3 days per week-Installment Plan $322.00 $370.00 Tenderfoot Day Camp $ 65.00 $ 75.00 All Sports Day Camp Proposed Fee Resident Non-Resident $ 69.00 $79.00 • . MINUTES-APRIL 20,1998 PAGE TWO Senior Center Proposed Fee Senior Supporter Card $ 5.00 per year Activity Fee $ .50 per activity Special Events $3.50 per event Dinner Dances $6.00 per dance Coffee Shop Sandwich-whole $ 1.25 Sandwich-half $ .75 Soup-bowl $ 1.25 Soup-cup $ .75 Salad(per serving) $ .75 Dessert(per serving) $ .75 Special Lunches $2.50 Aquatics Admission Fees Proposed Fee 0- 5 Years- Single Admission $ 1.25 0- 5 Years- Swim Pass(15) $ 12.50 6- 17.Years- Single Admission $ 1.75 6- 17 Years- Swim Pass(15) $ 17.50 Adults- Single Admission $ 2.25 Adults- Swim Pass(15) $ 22.50 Seniors- Single Admission $ 1.75 Seniors- Swim Pass(15) $ 17.50 Family Night $ 6.25 Family Pass Resident $ 95.00 Non-Resident $ 109.00 Specialty Programs Adult Lap Swim-daily fee $ 2.50 Senior Lap Swim-daily fee $ 2.25 Adult Lap Swim-pass fee(15)-R $ 25.00 Adult Lap Swim-pass fee(15)-NR $ 29.00 Senior Lap Swim-pass fee(15)-R $ 22.50 Senior Lap Swim-pass fee(15)-NR $ 26.00 Water Aerobics-daily fee $ 4.00 Senior Water Aerobics-daily fee $ 3.50 Water Aerobics-pass fee(15)-R $ 40.00 Water Aerobics-pass fee(15)-NR $ 46.00 Senior Water Aerobics-pass fee(15)-R $ 35.00 Senior Water Aerobics-pass fee(15)-NR $ 40.00 Birthday Party Program-R $ 3.00 Birthday Party Program-NR $ 3.50 Junior Lifeguard Training-R $ 40.00 Junior Lifeguard Training-NR $ 46.00 Lifeguard Training-R $ 120.00 Lifeguard Training-NR $ 138.00 Swim Lessons Private Lessons-R $ 16.00 Private Lessons-NR $ 18.00 Competitive Stroke-R $ 60.00 Competitive Stroke-NR $ 69.00 There was no public comment on the proposed fee adjustments;the Public Hearing was closed. IT WAS MOVED BY COMMISSIONER WONG-GILLMORE AND SECONDED BY COMMISSIONER COBB ADAMS TO ADOPT THE RESOLUTIONS AMENDING THE FEE SCHEDULES (EXHIBITS AE), AS PRESENTED. (UNANIMOUS) . MINUTES-APRIL 20, 1998 PAGE THREE Uqfinished Business-None New Business Dublin Swim Center Master Plan Study Director Lowart reported that the 1996-2001 Capital Improvement Program includes the Dublin Swim Center Deck Replacement project. As part of the project, funds were identified for consultant services to evaluate the deck and make recommendations on other repair needs at the Dublin Swim Center. Mr. Newman, Water Technology Inc., was introduced and he summarized the Dublin Swim Center Pool Study Report. He stated that in order for the City to extend the life of the facility, provide safety, increase usability, and have visual appeal, it is their recommendation that 1) the pool deck be replaced with new drainage; 2) the deck space be increased in critical areas and re-grade as necessary; 3) Repair fiberglass where bubbled and cracked; 4) Replace valves in filter pit and apply fiberglass coating to walls; 5) Improve Storage areas; 6) Expand new concession and party area; 7)Add one or two "drop slides"; 8) Install new perimeter fencing; 9)Paint the exterior of the facility; and 10) Modify the top of the building to architecturally improve the appearance. Mr. Newman showed transparencies of the pool, indicating the areas for the recommended improvements. Commissioner Schmidt asked, when will the renovation be done? Director Lowart replied that funds are not currently available. The CIP will be brought to the Commission next month for prioritizing. Commissioner Wong-Gillmore asked, if the renovation is done in one phase, how will this affect our programs? Director Lowart replied that it would preferable to do the renovation after the pool closes for the season. Commissioner Cobb-Adams stated that at the last Dublin High School Boosters Club meeting, the anchoring system for the starter blocks was discussed. Mr. Newman indicated that it is not recommended that they be installed in less than 5ft of water. Director Lowart stated that the pool does not lend itself to competitive swimming. (Commissioner Chapman arrived at approximately 8:03 p.m) Director Lowart stated that the study has identified several improvements at the Dublin Swim Center which are not currently identified in the City's Capital Improvement Program (CIP) including: 1) replace valves in the filter pit and apply fiberglass coating to walls; 2) improvements to the mechanical building and storage area; and 3) installation of drop slides. Also,the improvements that are currently in the CIP have cost estimates that exceed the available funding. Consequently, she recommended that the Commission defer making recommendations on improvements to the Swim Center at this time. IT WAS MOVED BY COMMISSIONER COBB-ADAMS AND SECONDED BY COMMISSIONER SCHMIDT TO ACCEPT THE PLANS IN CONCEPT AS PRESENTED. AYE- 5 ABSTAIN- 1 (CHAPMAN) Evaluation of 15th Annual St. Patrick's Day Celebration Paul McCreary, Recreation Coordinator, reported that the 15th Annual St. Patrick's Day Celebration was held the weekend of March 13-15, 1998. He briefly summarized the activities conducted and asked the Commission for their input. Green and White Gala - The Dublin Sister City Association's conducted their annual Green and White Gala on Friday,March 13, at the Best Western Monarch Hotel in Dublin with 96 in attendance. Community Pancake Breakfast-The Alameda County Firefighters hosted a pancake breakfast on Saturday,March 14, from 7:30 a.m.-9:30 a.m. at Firehouse#1 on Donohue Drive. Over 800 breakfasts were served. Parade - The Dublin Lion's Club Annual St. Patrick's Day Parade was held on Saturday, March 14, beginning at 9:30 a.m. There were"64"entries in the parade including seven bands and eight floats. MINUTES-APRIL 20, 1998 PAGE FOUR Gaelic Football Exhibition - The event was sponsored by St. Brennan's Gaelic Football Team and was held Saturday, March 14, beginning at 6:00 p.m. at the Dublin Sports Grounds. There were approximately "50" spectators in attendance at the exhibition. Festival - The St. Patrick's Day Festival was held on March 14 and 15, from 10:00 a.m. - 5:00 p.m. on Regional Street in downtown Dublin. The Automatic Rain parking lot featured the food and beverage booths as well as the main stage of entertainment; the Almond Plaza Parking lot featured the community stage of entertainment, children's activities and non-profit information and fundraising booths. Two-hundred and four (204) vendors participated in this years event. Local service organizations provided "426" volunteer hours at the festival, and it is estimated the organizations netted $4,768 from the festival. The City received $11,250 in sponsorships this year for the St.Patrick's Day Festival. Approximately"24,000"people attended the festival over the two days. The Commission provided the following comments and suggestions: Parade: •Reviewing Stand-need better communication and coordination with Channel 30 •Entries: a)limit size of youth groups e)judges were not visible b)encourage to use floats/trucks 1)need a visible grandstand area c)entries tended to bunch up g)need more bands to participate d)bands should play more while marching •Misc: a)perhaps hire professionals to coordinate parade b)invite Lions Club to attend Commission meeting to discuss event Gaelic Football Exhibition •Distribute flyers before game with explanation of game and rules • Start game earlier(too cold and windy) • Coach or third party with wireless explaining game during play •No festivities,decor or signage to draw people to event site Festival •Parking,Traffic and Shuttle Service-Need larger designated parking area in Albertson/Mervyns lot for handicap •Misc: a)Not enough portable toilets for size of crowd b)Extend food and craft booths further down Regional to expose other businesses to the festivities Heritage Fall Festival Bonnie Leonard, Recreation Supervisor, reported that on April 7 the City Council approved in concept holding a Pasta and Jazz Festival in Dublin tentatively scheduled for September 12 and 13. The 1998 Heritage Fall Festival is scheduled two weeks later on Saturday, September 26. At their meeting of April 9, the Heritage Center Advisory Committee discussed combining the fall event with the Pasta Festival. Ms. Leonard asked the Commission for their input. Commissioner Wong-Gillmore felt that the Pasta Festival would put a damper on the Heritage Fall Festival, but understands the reason for considering combining the events. Commissioner Cobb-Adams stated that she is very disappointed that the Council would approve this event with the knowledge that the Heritage Festival was also scheduled in September. Commissioner Chapman stated that it would be a big boost for the Heritage Festival. However, only if we can get a large number of the people attending the Pasta Festival to go to the Heritage Festival. Commissioner Wong-Gillmore asked if the promoter looked at any alternate site, perhaps one closer to the Heritage Center? Ms.Leonard indicated that she did not believe they had. MINUTES-APRIL 20, 1998 PAGE FIVE Commissioner Chapman felt that it seems the Pasta Festival is now priority one and the Heritage Festival priority two. We would be piggybacking our festival to something really big.He did not feel we could promote two events simultaneously. Commissioner Schmidt felt that the Pasta Festival would make the Heritage Festival more successful. Chairman Cramer stated that he is concerned that if we piggyback the events, the promoter for the Pasta Festival should be contacted to get their input. Director Lowart stated that this is a good point. She suggested that Staff meet with the promoter and then go back to the Heritage Committee to discuss the event further. The Commission concurred. Other Business ,Bri f INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Director Lowart reported on the following: •Next Thursday April 30 is the last meeting of the City Park Task Force. They will be receiving the administrative draft of the Master Plan for Emerald Park. •Library Task Force has about 3 more meetings,with a report scheduled to go to the Council in June. •Spring/Summer Programs are gearing up •Shannon Center is getting a facelift with interior painting. Commissioner Cobb-Adams apologized for missing the last Heritage Committee meeting. She indicated that the Library Task Force just received the Financial Feasibility Analysis for their review. The Committee is still looking at building a new library rather than remodeling the old library. Commissioner Schmidt reported that Random Acts of Kindness Week went well. There were 3 separate children book readings conducted at the library, assistance was provided at two soup kitchens, and children at St. Raymond's School made Easter Cards and gave them to a Pleasanton Rest Home. Commissioner Chapman apologized for being late for the meeting this evening. He circulated information to the Commissioners received at the Tri-Valley Commissioners Dinner.He volunteered to sit on a committee of six(one from each City)to brainstorm the concept of improving communications between cities. He indicated that he will keep the Commission posted on the outcome of their meetings. Commissioner Wong-Gillmore reported that Wells will be conducting their Annual Jogathon on April 26 to debut their new track. The event will include a barbecue and is a fund-raiser for Wells. She invited the Commissioners to attend. Adjournment Being no further business,the meeting was adjourned at 9:05 p.m. Respectfully submitted, Char J.Young d +— Administrative Secretary APP VE Chairman -&-47:10-419 -1