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HomeMy WebLinkAbout09-20-1999 Approved P&CSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: SEPTEMBER 20, 1999 The September 20, 1999 meeting of the Parks and Community Services Commission was called to order at 7:00p.m. at the Dublin Civic Center, Dublin, California, by Vice-Chairperson Eric Swalwell. Pledge of Allegiance Pledge of Allegiance was led by Vice-Chairperson Eric Swalwell. Roll Call Commissioners Present: Chapman,Wong-Gillmore, Cramer, Swalwell and Munoz. Commissioners Absent: Cobb-Adams Oral Communications Approval of Minutes ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. CRAMER AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OFAUGUST 16, 1999 AS PRESENTED. Written Communications—None Public Hearing-None Unfinished Business—None New Business Cm. Swalwell moved Item 8.3 for the 16th Annual Holiday Tree Lighting Ceremony to the first point of business,to permit the Commission and Staff to see the sites recommended. The Commission concurred. 161 Annual Holiday Tree Lighting Ceremony Recreation Supervisor, Paul McCreary, reported that the City's 16th Annual Holiday Tree Lighting Ceremony is scheduled for Thursday, December 2, 1999 at the Dublin Civic Center from 6:30-7:30p.m. He pointed out that the Civic Center will be under renovation in December and the Regional Meeting Room will be utilized for storage during the renovation. Consequently, the City Council directed Staff to investigate potential locations to hold an outdoor ceremony on the Civic Center grounds. McCreary stated that the Civic Center Courtyard Area would be suitable for the tree lighting, and said that a permanent tree could be planted there. The southern part of the courtyard closest to the police wing is the recommended location for the tree, as proper irrigation and drainage is already there. The Parks and Facilities Development Manager has suggested purchasing a 16-20ft Soquel Redwood for this location. The tree when planted would grow three to five feet per year. To accommodate entertainers,the courtyard would be setup with a stage and risers with stage lighting. If rain was anticipated, tents would be rented. Refreshments would be available after the event in the Civic Center lobby. The Civic Center Courtyard Plaza would also be a possible location. This area is larger than the courtyard and could accommodate more spectators. A 16-20' Deodar Cedar would be planted in the turf area behind the flagpoles, east of the fountain. When planted the tree would grow three to five feet per year. The event would be setup similar to the summer concerts with a stage in front of the fountain with seating available in front of the stage. Risers, lighting and chairs would need to be rented. If rain were anticipated, tents would be rented. Refreshments would be available after the event in the Civic Center lobby. • MINUTES—SEPTEMBER 20, 1999 PAGE TWO Staff would recommend purchasing a smaller fresh-cut tree for the Civic Center lobby. The tree in the lobby would be decorated with the Mayor's ornaments donated by the Chamber of Commerce and with the other ornaments that the City has purchased over the years. The outdoor tree would be decorated with lights. Vice-Chairman Swalwell adjourned the meeting at 7:14p.m. The Commission and Staff surveyed both recommended sites for the Tree Lighting Ceremony. The meeting reconvened at 7:28p.m. After discussion,the Commission concurred that the Civic Center Plaza would be most suitable for the Tree Light Ceremony. ON A MOTION BY CM. CRAMER, SECONDED BY CM. WONG-GILLMORE AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO RECOMMEND TO THE CITY COUNCIL THAT THE 16TH ANNUAL TREE LIGHTING CERMONYIN THE CIVIC CENTER PLAZA. . Summer Concert Series Evaluation Recreation Supervisor, Paul McCreary, reported that the City of Dublin's 1999 Summer Concert Series featured a total of five conceits. Concerts were held on the fourth Friday of June,as well as the second and fourth Fridays of July and August, from 7:00-9:OOp.m. Publicity for the Concert Series included advertisements in the Herald, KKIQ, City banners, colored posters, flyers to the local schools, Dublin Auto Center marquee, Press Releases, Summer and Fall Activity Guide, and mailing to 70 local non- profit organizations. Local non-profit organizations were invited to sell food at the concerts again this summer. Concert. attendance for the 1999 series totaled 3,000 with an average of 600 per concert. In developing plans for the 2000 Concert Series, Staff would like to Commission to consider changing from the 2nd and 4th Friday of the month to five consecutive Fridays from June 30 to July 28. Cm.Wong-Gillmore stated that she would like to see the plaza used in conjunction with the concert, and suggested perhaps incorporating wine and cheese for which a nominal fee could be charged. Cm. Chapman agreed and suggested contacting the Livermore wineries. Four concerts could be for families and one for adults only. He also suggested conducting the adult concert on a Saturday instead of a Friday. Cm. Swalwell felt that the concerts should be targeted more towards adults than youth. He suggested having small musical groups perform in the courtyard. He liked the idea of having wine and cheese. Cm. Cramer stated that he did not want to move away from the concerts being family oriented. It is a unique family program in Dublin. Director Lowart stated that there is an ordinance in place regarding no alcohol in park areas. However, an exception could be made for the concert series. With the newly appointed Heritage Cultural Arts Commission, it may be that the adult concert could be done as a fundraiser for the Heritage and Cultural Arts programs. Cm. Munoz stated that he liked the idea of an adult concert with wine and cheese. He suggested incorporating local artists, which may draw more people. Cm. Chapman asked if Emerald Glen Park would be a potential site for this event next year. Director Lowart stated that •Emerald Glen Park will have an amphitheater in a future phase and at that time consideration could be given to moving the concerts to the park. The Commission recommended six consecutive concerts. Five concerts to be scheduled on Fridays, Staff to determine venues to draw a crowd. One concert on a Saturday in the Civic Courtyard promoted for adults, incorporating local wineries to sell wine and cheese with small performing musical groups. The Commission concurred that August would not be a good month for the concerts, as many people would be on vacation. MINUTES—SEPTEMBER 20, 1999 PAGE THREE Evaluation of 1999 Dublin Pasta Festival Recreation Supervisor, Paul McCreary, reported that the 1999 Dublin Pasta Festival was held on September 11 and 12. McCreary briefly summarized the various components of the festival. Festival Site -The event was held on Amador Plaza Road between Dublin Boulevard and Amador Valley Boulevard. Festival Vendors - GoodTimes Promotions was responsible for selling booth space at the festival. There were a total of 118 vendors (43 Art&Craft, 50 Commercial, 10 restaurants, 6 food carts, 4 non-profits, and 5 children attractions). Parking/Transportation - A majority of the people attending the festival parked in the Target and Montgomery Ward parking lots. Handicap parking was available by the old Copeland Sports building. Wheels ran a bus from the BART station to the festival every 30 minutes on Saturday, and every 60 minutes on Sunday. Attendance - Based on estimates provided by Dublin Police and the beverage sales for the weekend, it is estimated that 40,000 people attended the festival, which is an increase of 10,000 over last year. It is estimated that 500 people attended the performance by the Coasters on Saturday evening. Food and Beverage - Three Pasta Patios featured two or four local restaurants serving pasta samplings for $2.00-$4.00 each. The Pasta Patios each had two beverage booths selling beer, wine, soda, water and glasses. Two beverage booths were also located in the main dining pavilion. Advertising - KKIQ was the official radio sponsor for the festival. In addition KNBR, KFOG and KSAN donated advertising for the event. The Tri-Valley Herald was the official newspaper sponsor for the festival. A Pasta Festival banner was hung over San Ramon for the two weeks prior to the event. Full color posters were placed in businesses throughout the Tri-Valley. Over 2,300 flyers were distributed to the schools. The event was promoted on Channel 2's "Mornings on Two" program and on Channel 5's ten o'clock news. The event was also advertised on the electronic marquee at Dublin Auto Center along Interstate 580. Sponsorships - The 1999 Dublin Pasta Festival was supported by 13 local business community and several national corporations. In addition to these monetary sponsors, 12 in-kind sponsors also assisted with the production and promotion of the festival. • Festival Workers - Over 240 volunteers worked at the Pasta Festival as beverage servers, cashiers, festival runners, trash pickup or event setup and takedown. Local service organizations provided over 1000 volunteer hours for the Festival. Date of 2000 Festival-GoodTimes has suggested moving the event into August. With less competition from other events the promoter hopes to increase sponsorships, improve booth sales and increase attendance. Possible dates for the 2000 festival that were suggested by GoodTimes are August 12-13 or August 19-20. Cm. Cramer stated that parking this year was an improvement. He asked what kind of numbers does GoodTimes and the City want. He felt that 40,000 people in attendance for the second year of the event was pretty good. Cm.Wong-Gillmore felt that there were not enough craft vendors and indicated that the food pavilion was great. Cm. Chapman stated that he doesn't remember hearing about the Pasta Festival on 101.7, and heard it announced only once on KSAN. He was disappointed that many of the vendors were closing as early as 7:15pm. He expressed concern for moving the event to August as it is too early to obtain support from school related groups. Cm. Munoz reported that he worked in one of the beverage booths and felt that there were more workers than needed. It was the consensus of the Commission that the date for the Pasta Festival should not be changed. • MINUTES—SEPTEMBER 20, 1999 PAGE FOUR Spring 1999 Quarterly Report Director Lowart summarized the activities and programs conducted during the Spring Quarter which encompassed the months of April, May and June. Heritage Center - In cooperation with Dublin Fine Arts Foundation the Heritage Center produced an informational brochure highlighting Dublin's role at the crossroads. Wells Middle School students provided the photography. Phase II of the Heritage Improvement Project commenced in the spring. Thirteen classes participated in Heritage Center tours in May and June. Playgrounds - After School Recreation was conducted at Frederiksen, Murray, Nielsen and Dublin Elementary Schools. There were 206 children registered with an average daily attendance of 129. Shamrock Spring Break Camp was held Monday, April 5 through Friday,April 9 for children in 1s`-5'h grades at the Shannon Community Center with an enrollment of 20 participants. Preschool-The Shannon Center Preschool for the morning Spring Session filled with 20 students each, and the afternoon class had 18 participants. Teen Recreation Activity Center (T.RA.C.) - The Teen Recreation Activity Center had 51 registered for Session II. Average daily attendance was 11. Youth Advisory Committee - The Youth Advisory Committee was involved in a number of teen activities and events including: Lunchtime Activities, After School Activities (Drop-in Basketball and.Step Team), The Cut (Talent Show), Q- Zar Night, Celebrity's Night, Pool Party and Dub Town Jam. Adult Sports -Nineteen teams participated in the Spring quarter of adult basketball. Spring drop-in open gym basketball was conducted at Stager Community Gym on Monday nights for adults and teens and on Tuesday nights for women. Average number of participants was 31. During the Spring Quarter a total of five softball leagues were conducted with 25 teams participating. The Spring Co-ed Volleyball"C"League was canceled due to a lack of registration. Senior Center - The Center produced a brochure about the Dublin Senior Center, which reflects the activities and events conducted there on a monthly basis. On Thursday,April 15, 1999,the Center hosted the`Bloom Where You Grow Fashion Show and Luncheon". Approximately 39 seniors attended. Average daily attendance for April was 141 with a total of 549.25 volunteer hours. On Thursday,May 13, 1999,approximately 57 seniors attended the"Second Annual Grandmother of the Year Awards Ceremony and Luncheon". Average daily attendance for May was 106 with 524 volunteer hours. The Center conducted their "Annual Garage Sale" on Saturday, June 5, 1999, from 9:OOam-4:OOpm. There were 147 staff, volunteers, and participants in attendance. Average daily attendance for June was 112 with 554.50 volunteer hours. Leisure Enrichment Classes - Popular classes for children in the Spring included Imagi Dance, Irish Dance, Judo, and Terrific Twos. Popular adult classes included Beginning Social Dance, Swing Swing Dance, Tai Chi and S.L.R. Photography. Other Business Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Cm. Munoz reported that the registration for the ROC Program has reached its maximum. There is currently a waiting list. The Youth Advisory Committee met on September 2. The group is very enthusiastic and is looking for a location for a youth center in Dublin. McCreary reported that the Float Building Workshop is scheduled for Wednesday, September 22 at 6:00pm in the Council Chambers. • MINUTES SEPTEMBER 20, 1999 PAGE FIVE Director Lowart reported on the following: *Recreation on Campus has an enrollment of 40 students in the Monday-Wednesday Plan, 40 in Tuesday-Thursday Plan and 20 in the Homework Plan. There is currently a waiting list. Enrollment will be monitored to see if more students can be accommodated. *Phase I of Emerald Glen Park is more than one half completed.. The ballfields are almost complete and seeding of the turf will be done in October. The backstops are up, fencing is up around the tennis courts and the restroom and snackbar building block is up. The skateboard park location can easily be seen. 4Library Focus Group Meetings are being held to solicit community input on the new library. *The Mayor appointed seven members to the Heritage and Cultural Arts Commission. *The City Council has approved a Memorandum of Understanding with Alameda County to purchase the old library for$1.00. *Staff will begin the process for the BMX Park. Staff is narrowing down a few more possible locations for the committee to look at. She asked the Commission if they felt it would be best to conduct meetings with the BMX youth and their parents after school, or in the evenings? The Commission concurred that evenings would permit more parents to attend. Adjournment Being no further business,the meeting was adjourned at 8:34p.m. Respectfully submitted, . ---.4..r,a__J c_ , / Char J.Young / / Administrative Secr ry ilkIN / r,: r 9:irerson • •