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HomeMy WebLinkAbout08-16-1999 Approved P&CSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: AUGUST 16, 1999 The August 16, 1999 meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center, Dublin, California,by Chairperson Cobb-Adams. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Cobb-Adams. Roll Call Commissioners Present: Cobb-Adams,Wong-Gilhnore, Cramer, Chapman and Munoz Commissioners Absent: Swalwell Oral Communications Senior Advisory Committee-No report. Youth Advisory Committee—No report. Approval of Minutes ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CRAMER AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF JULY 19, 1999 AS SUBMITTED. Written Communications Art in the Parks Projects for Kolb and Mape Memorial Parks Director Lowart reported that in September of 1993 the Dublin City Council gave conceptual approval to the Dublin Fine Arts Foundation's proposed"Art in the Parks"program. On September 1, 1998 the City Council authorized the Dublin Fine Arts Foundation to pursue projects for Kolb and Mape Memorial Parks. The local neighborhood committees made final selections for each park. Artist John King's submittal was selected for Kolb Park and for Mape Memorial Park a work by Donna Billick and Troy Corliss was chosen. Claudia McCormick, President, Dublin Fine Arts Foundation, stated that the foundation is very excited about the projects selected for Kolb and Mape Memorial Parks. The Art In The Park Program is one of the most unique public art programs in the State. The neighborhoods selected the artwork they wished to have in their parks. An arch was selected for Mape Park and a tile mosaic for Kolb Park. The community will have the opportunity to work hands-on with the artists in building the projects. She encouraged the Commission to give conceptual approval for the projects selected. Cm. Cramer indicated that he noticed the arch for Mape Park has signage identifying the park. He asked if the original park sign will be removed? Director Lowart, replied no. ON A MOTION BY CM. GRAPIER, SECONDED BY CM. WONG-GILLMORE, AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO GIVE CONCEPTUAL APPROVAL FOR THE PROJECTS SELECTED FOR KOLB AND MAPE MEMORIAL PARKS. Public Hearing Amendments to Fee Schedules Director Lowart reported that it is the policy of the Parks and Community Services Department to develop programs and classes in which registration will at least cover direct program costs. On an annual basis, Staff undertakes a review of the expenditures and revenues related to various Department programs and recommends fee adjustments as necessary. She briefly summarized the recommended fee adjustments for the Fun-in-the-Sun Program, Recreation on Campus (ROC),Youth Tee Ball Leagues,Youth Basketball Leagues,Youth Swim Classes,and Swim Team. Cm. Cobb-Adams opened the Public Hearing. No testimony was entered by any member of the public relative to this issue. Cm. Cobb-Adams closed the Public Hearing. / MINUTES—AUGUST 16, 1999 PAGE TWO Cm. Wong-Gillmore asked how long it has been since fees were increased for the swim programs? Director Lowart replied that fees were last increased in 1998 for the 1998 season. This increase will go into effect next swim season in 2000. Cm. Wong-Gillmore asked if the excursions for the Fun-in-the-Sun Program are at an additional cost. Director Lowart replied that the excursions are included in the fees paid. Cm. Cobb-Adams asked if the Recreation On Campus Program is underway now. Director Lowart replied that the program was given conceptual approval by the Commission in April 1999 to start this school year. Cm. Wong-Gillmore asked whether the ROC program is subsidized. Director Lowart stated that the program is subsidized at the same level as the former T.R.A.0 program. Cm. Chapman asked why the first child/resident fee for the Swim Team is being increased to $12.00 but the first child/non-resident is only being increased 2%? Why are the numbers so out of line with the others? Director Lowart stated that Staff conducted a survey of other teams in the area. The increases were based on the general cost of operating the program taking into consideration the number of single children versus families and what other teams are charging. Cm. Chapman asked why not raise only the non-resident fees. Director Lowart stated that the City has a policy for all programs whereby non-residents are assessed a fee which is 15%higher than residents. It can't be applied to a single program. Cm. Wong-Gillmore pointed out that the Swim Team fee shown on the agenda statement for First Child/Non- Resident should be$104 not$94 which may address the discrepancy that Cm. Chapman identified. Director Lowart indicated that a typographical error was made on the Agenda Statement and added that the fees shown on the Resolution are correct. Cm. Cobb-Adams opened the Public Hearing. No testimony was entered by any member of the public relative to this issue. Cm. Cobb-Adams closed the Public Hearing. ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. WONG-GILLMORE, AND BY UNANIMOUS VOTE, THE COMMISSION ADOPTED RESOLUTIONS A-D AS SUBMITTED. Unfinished Business-None New Business Dublin Ranch Area G Conceptual Park Plans Director Lowart introduced Mike Porto and Anne Kinney of the Planning Department. Mr. Porto briefly gave an overview of the overall Dublin Ranch Area. He pointed out Phase I of Dublin Ranch and the F,G &H areas on the map.He indicated that the City is currently processing a General Plan/Specific Plan Amendment and Planned Development District/Stage 1 or Stage 2 Development Plan for Areas F, G and H. The Projects represent minor amendments to the existing land use designations of the Dublin General Plan and the Eastern Dublin Specific Plan. Generally, the proposed changes represent a shifting of uses between locations and a transfer of acreage from one area to another to allow for redefined roadway alignments. Mr. Porto then reviewed conceptual park plans for Area G including a neighborhood park and neighborhood square. He indicated that the conceptual park plans are required to establish that the land areas provided can be developed with the uses required in the City's Standards as contained in the Parks and Recreation Master Plan. MINUTES—AUGUST 16, 1999 4= PAGE THREE Cm. Wong-Gillmore asked what the reason was for moving the business section away from Central Parkway? Mr. Porto replied that it was to make it more pedestrian friendly. Director Lowart stated that Staff has reviewed the conceptual park plans and believes that the land areas are suitable for the proposed parks. The designs shown are conceptual in nature and detailed design alternatives will be brought before the Commission for review and approval. ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CHAPMAN, AND BY UNANIMOUS VOTE, GAVE CONCEPTUAL APPROVAL FOR THE PARK LOCATIONS AND CONFIGURATIONS. Report on 1998/99 Youth Advisory Committee Recreation Supervisor Michelle Wierschem reported that at the October 12, 1998 meeting of the City Council, the Council approved the formation of a Youth Advisory Committee (Y.A.C.). She indicated that the responsibilities of the Committee are; 1) Provide input on youth services and programming; 2) Address issues that affect youth in the community; 3)Assist with the promotion and implementation of youth activities; and 4)Generate an annual report on the status of youth in the community. She reviewed the goals from the agenda statement that the 1998/99 Y.A.C.had adopted in order to fulfill their responsibilities. Cm. Chapman asked Wierschem for her overall impression of the committee and if we making headway or have a long way to go. Wierschem stated that there are peaks and valleys when working with a group of youth. The key is going to be to clearly project what our identity is and what we do. Last year there was a large pool of Freshmen,this year there is a large pool of Sophomores. Cm. Wong-Gillmore asked what activity Y.A.C. felt was their most successful event? Wierschem replied the Dub Town Jam. Cm. Cobb-Adams stated that she felt that YAC will grow and get better as time goes by. However,the Mayor needs to take into consideration when making appointments,that students who are very active in many activities, may over extend themselves. Parents need to help balance their activities. Wierschem stated that she plans to have a parent meeting at the beginning, so that they understand their responsibility. Cm. Wong-Gillmore stated that she attended a YAC meeting and it seemed like some members looked at the other members to do most of the work. She felt that conducting a training session is a good idea. Director Lowart stated that the makeup of the committee needs to be re-evaluated. Other Business Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Cm. Munoz requested an update on the upcoming Pasta Festival. Director Lowart reported that Goodtimes Productions will be conducting the Pasta Festival on September 11 and 12. Twelve restaurants have committed to date and applications for vendors and craftspeople are still being accepted. A merchant mailing will go out this week. Sponsorships are still coming in. There is going to be a great lineup of entertainment. Cm. Cramer stated that he noticed in the minutes of the last meeting that the Commission discussed a Dog Park. The group of dog owners that move from park to park, are now meeting Mape Park. They are there between 6-8pm, and there are about 4-12 dogs. The dogs are not on leash and the owners do not pickup up after their pets. He felt that they should be run out of the park. Cm. Wong-Gillmore stated that she did not attend the last concert, and asked how it went. Director Lowart stated that it was great. Everyone seemed to have a good time. The next concert is scheduled for Friday, August 27 which will feature a band that plays Reggae and Caribbean music. MINUTES—AUGUST 16, 1999 PAGE FOUR Director Lowart reported on the following: Summer programs are winding down. Swimming lessons are coming to an end and Camp Shannon will end on September 3. AThe Fall brochure was delivered to the Post Office on August 6 for mailing to Dublin residents. Registration for residents began August 16. ▪ The Emerald Glen Park Phase I project is on schedule. • The Swim Center will close after Memorial weekend. The contractor will then do some repairs to the plaster. Work is underway on the design documents for Phase 2. Adjournment Being no further business,the meeting was adjourned at 8:15p.m. Respectfully submitted, Char J. Young Administrative Secregry okr ap C I •erson \