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HomeMy WebLinkAbout07-19-1999 Approved P&CSC Agenda '°14 9,, . CITY OF DUBLIN Via° m..."w: l'' - ' , ': ' ' PARKS AND COMMUNITY SERVICES,COMMISSION MINUTES OF:;JULY 19, 1999 The July 19, 1999 meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin, California,by Vice-Chairman Swalwell. Pledge of Allegiance Pledge of Allegiance was led by Vice-Chairman Swalwell. Roll Call Commissioners Present: Chapman,Wong-Gillmore, Swalwell and Munoz Commissioners Absent: Cobb-Adams and George Cramer Oral Communications Dublin Senior Center Advisory Committee—No report. Youth Advisory Committee—No report. Anu Gill thanked the Commission for the opportunity to serve on the Parks and Community Services Commission. She will be attending UC Davis.in the Fall and hopes to major in pre-med. She wished Brian luck in his tenure on the Commission. Administration of Oath of Office Kay Keck, City Clerk, administered the oath of office to newly appointed Student Commissioner,Brian Munoz. Approval of Minutes ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CHAPMAN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF MAY 17, 1999 AS SUBMITTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business Request for Dog Park Director Lowart reported that at the.June 1, 1999 meeting of the Dublin City Council, Dublin resident Rose Rose addressed the Council regarding the need for a dog park in Dublin. The City Council referred the matter to the Parks and Community Services Commission. The City currently does not have an area in a park where dogs can be off leash. There are number of cities throughout the bay area, including Livermore and Pleasanton that have dog parks. Staff accessed Dogpark.com on the Internet and obtained an article on "How to Start a Dog Park". The article states that the ideal dog park should be one acre or more surrounded by a 4' to 6' fence and include; double gates, shade and water, adequate drainage,parking close to site, grass area; routine mowing, covered garbage cans with regular trash removal, pooper scooper stations, benches, wheel chair access, safe location,not isolated, and regular maintenance. Rose Rose, 10738 Inspiration Circle, stated that she and other local dog owners would like to see a dog park in Dublin, where pet owners can take their dogs to run freely and also interact with other dogs. She has been to the dog parks in Pleasanton, Livermore, Redwood City and Palo Alto. She pointed out that there is not a lot of barking, as most people think. Most dog owners are very responsible and have very good control over their pets. Rules are posted at the entrance of the parks. Jane Curtis, 10711 Inspiration Circle, stated that she use to go to Dolan Park where a dog group met on a regular basis for almost four months. She understands that nearby residents complained, so the group went elsewhere. Director Lowart pointed out that the group also used Shannon Park at one time,but the residents also complained. MINUTES—JULY 19, 1999 PAGE TWO Cm. Munoz asked whether there are any problems with dog interaction? Ms. Curtis replied that if a dog owner has a very aggressive dog, the other dog owners usually ask them to leave. Cm. Chapman stated that he has been to a dog park and was impressed with how the owners handled their dogs. He indicated that he would like to see more support for the dog park. Ms. Curtis stated that she could get a petition together if necessary. Director Lowart suggested that Ms. Rose and Curtis visit other parks in the community, gain additional support, obtain suggestions from other cities, and see what kind of signage is posted at other parks. Cost would certainly be a factor, and it would have to be determined whether an existing site could be renovated. Also, the installation of a fence would have to be addressed, and community assistance would be important. Cm. Chapman stated that the bottom line is, knowledge is power and numbers speak volumes. Support is going to be very important. Ms.Rose asked if there is a possibility of including a dog park as part of Emerald Glen Park? Director Lowart stated that it may be possible to look in the next phase, but that is sometime away. She indicated that she would be happy to set a time to meet with her to steer her in the right direction. Cm.Wong-Gillmore suggested that Ms.Rose focus on some of the local neighborhood parks that are not actively used by the public. Update on 1999 Dublin Pasta Festival Paul McCreary, Recreation Supervisor, reported that at its meeting of May 4, 1999, the City Council approved an agreement with GoodTimes Promotions to conduct the 1999 Dublin Pasta Festival on Saturday, September 11 and Sunday, September 12. He summarized the components of the event. Event Layout-The event will be held on Amador Plaza Road between Amador Valley Boulevard and Dublin Boulevard. There will be up to 150 artists and commercial vendors, 3 Pasta Patios featuring pasta from local restaurants, beverage booths with seating, entertainment and dining pavilion,main stage of entertainment, and an extensive children's area with rides and games. Merchant Notification -In May, GoodTimes mailed letters to every merchant and property owner on Amador Plaza Road notifying them of the event dates and road closure schedule. They have also made personal contact with each merchant and property owner to discuss the event. A second mailing will be made to all merchants one month prior to the event. Event Logo - GoodTimes is conducting a logo contest for the festival. The deadline for submitting entries is July 15, 1999. GoodTimes and City Staff will review the submissions and select the winner. The winner will be notified by mail and honored with a$200 prize. Entertainment -This year's festival will feature 50's and 60's music and classic hot rods. In addition to the main stage, a community stage will also feature local entertainment and music. Restaurant Vendors — Eight restaurants that have been confirmed to participate in the festival. There are six other restaurants that have expressed interest but have not confirmed. There will also be vendors for children's food. Media Sponsors-ANG Newspapers will be the official newspaper sponsor for the Pasta Festival. The Herald will design a 16-page event tab section. GoodTimes will be purchasing advertising space in the Valley Times/Contra Costa Newspaper system. The Herald will design and print full-color event posters that will be distributed throughout the Tri- Valley. KKIQ will be one of the official radio sponsors for the event. GoodTimes is negotiating with KFRC to also be a radio sponsor. ,1 MINUTES—JULY 19, 1999 'PAGE THREE Corporate Sponsors-GoodTimes mailed over 100 letters to local corporations and businesses requesting sponsorships for the festival. Confirmed sponsors include Anhauser Busch, Golden Grain, Black Mountain Spring Water, Safeway, Micro Dental Laboratories, and Warmington Homes. Festival Volunteers - Organizations that provide festival volunteers can earn an hourly stipend for each volunteer hour provided. Volunteers have already been obtained to work in the soft drink beverage booths, the beer and wine booths, trash pick-up,patio cleanup and cashiers. Parking and Transportation - GoodTimes is finalizing the parking and transportation plan for the event. Signs will be located at each freeway off-ramp. GoodTimes is planning on using the parking lot in front of the vacant Copeland Sports building for handicap parking.A shuttle is also being arranged from the BART station to the festival. Cm. Chapman asked, in comparison to last years event, what was perceived as needing to be upgraded? McCreary replied, advertising of the event. Some vendors were disappointed with the turn out. Director Lowart stated that last year this event was done independently, and the person responsible left mid-way into the planning. This year, Staff plans to upgrade the number of vendors, increase advertising and follow-up. Cm. Wong-Gillmore suggested that Staff contact Dublin United Soccer League to coordinate information in their September bulletin. Cm. Chapman suggested that Staff contact Dublin Little League to include something in their year-end newsletter. Fall 1998 Quarterly Report Director Lowart briefly summarized the Activities and programs conducted during the fall quarter which encompassed the months of September, October,November and December. Heritage Center—On Friday, October 23, 1999,the Heritage Center conducted a fall exhibit featuring scarecrows created by members of the 3rd grade classes of the elementary schools in Dublin. At the end of October,both HVAC units ceased to work. The Center closed until the units could be replaced. Playgrounds -After School Recreation was conducted at Frederiksen, Murray, Nielsen and Dublin Elementary Schools. The program is held from 1:45-5:30pm,Monday-Friday. There were 202 children participating in Session I. Preschool- The Shannon Center Preschool offers three 12-week sessions. For Session I, the fall morning classes filled with 20 students each and the afternoon class had 13 participants. Teens Teen Recreation Activity Center(T.R.A.C.) Session I began September 14, 1998 and continues until January 29,1999. There were 41 registered in T.R.A.0 and the average daily attendance was 13 per day. Youth Advisory Committee The 1998/99 Youth Advisory Committee (YAC)was appointed in August. The YAC consisted of two middle school and nine high school students. Adult Advisors were appointed in all the representative positions. During the fall, YAC conducted a dance. Approximately 76 teens attended. Adult Sports Softball leagues began on September 23 and concluded on November 18. A total of 18 teams participated in two leagues, Co-ed "C/D" on Monday and Men's "Dl" on Wednesday. The 3-on-3 Basketball leagues consisted of Men's 6ft and Under league. Play began on September 23 and concluded on December 16. A total of 6 teams participated. The 5-on-5 Basketball league and Co-ed Volleyball league were canceled due to low enrollment. Youth Sports Teeball leagues were conducted for 4-5 year old children and for children in 1s`-3rd grades. The season began September 26 and concluded on November 14. A total of 78 youngsters participated. .; MINUTES—JULY 19, 1999 'PAGE FOUR Special Events Breakfast With Santa - Breakfast is co-sponsored with the Dublin High School Band Boosters who provided a breakfast of pancakes, sausage,juice, fruit, milk and coffee. The DHS Band members were responsible for serving the breakfast and operating the Santa room. Total registration was 379. City Tree Lighting- The 15th Annual City Tree Lighting Ceremony was held at the Dublin Civic Center on Thursday, December 3, 1998. A Dublin Cub Scout group volunteered by handing out the programs and accepting food donations from the participants. Total attendance was 325. Letters From Santa - Parents completed an application giving specific information about the recipient. A nominal fee was charged to cover the expense of the stationary,postage. A total of 54 letters were mailed. • Senior Center On Thursday, October 8, the Center hosted its 15` Annual Ripe Old Age Pumpkin Festival which included a carved painted pumpkin contest and "pumpkin anything" bake off. On October 29, the Center conducted an Oktoberfest with authentic German cooking. The combined attendance for the two events was 76 seniors. Average daily attendance for October: 102. Volunteer hours: 423.50. On Tuesday, November 24, approximately 100 seniors enjoyed a Harvest Day Luncheon. Average daily attendance for November: 121. Volunteer hours: 407.75. On Sunday, December 13, the Center conducted a country line dance party. Approximately forty-nine (49) seniors attended. On December 17, the Center held its annual Holiday Luncheon. Approximately one hundred and one (101) seniors attended the luncheon. Average daily attendance for December: 94. Volunteer hours: 466. Leisure Enrichment Classes Leisure classes are specialized courses that are taught by contracted instructors. Most classes are taught in eight-week sessions but some are less than eight weeks and others are offered as one-time workshops. Popular classes for the fall included children's Ballet, Babysitting for Beginners, Karate, Tumbling, and Terrific Twos. Popular adult classes included Kardio Kickbox,Beginning Social Dance,Beginning Computer, and Yoga. Cm. Chapman asked if the basketball and volleyball leagues were successful last year? Director Lowart stated that it was difficult last year to get the program off the ground due to facility availability. Staff plans to do mailings to local businesses and the Chamber to draw enrollment. Cm. Chapman asked if 13 participants in TRAC is considered to be a successful program? Director Lowart stated that Rec on Campus (R.O.C.) will replace T.R.A.C. The program will have three components, Home Work Club, After School Sports, and Enrichment Classes. This program proposal was presented to the Commission at their meeting of March 22. Cm. Chapman asked where Staff comes up with ideas for classes? Director Lowart stated that Staff accepts proposals for classes from the community. The proposals are reviewed to determine if they are appropriate, if there is interest, fees to be charged, etc. Cm. Swalwell asked, who is the contact for Senior class proposals? Director Lowart replied, Patsy Rankin at the Senior Center. Cm. Wong-Gillmore stated that the deadline to apply for the Youth Advisory Committee was extended. What was the response? Director Lowart replied that there were 12 applications received and the Mayor will appoint everyone that applied. He was disappointed that more young people did not apply. Winter 1999 Quarterly Report Director Lowart summarized the activities and programs conducted during the winter quarter which encompassed the months of January,February, and March. Heritage Center-The Heritage Center was closed during the winter months while the HVAC system was being installed, however, one wedding and one memorial service were held in Old St.Raymond's Church. MINUTES—JULY 19, 1999 PAGE FIVE Playgrounds - After School Recreation was conducted at Frederiksen, Murray, Nielsen, and Dublin Elementary Schools. Program registration totaled 202 participants,which was an increase of over 4.5% from Session I in the fall of 1997. Preschool— Session II of the Shannon Center Preschool was conducted from November 30, 1998 to March 5, 1999. The Green Giants and Blue Explorers filled with 20 each enrolled and Red Rockets had 19 enrolled. Teens - The Teen Recreation Activity Center, (T.R.A.C.) had an average daily attendance was 13 per day for Session I. The first month of Session II had an average daily attendance of 11 per day. The lunchtime program at Wells Middle School was conducted once a week with the emphasis on event and activity promotion. Youth Advisory Committee - During the winter, Staff and the Youth Advisory Committee offered a successful "Step Team Teen Night". An overnight ski trip was offered and although the trip was highly promoted it was cancelled due to low enrollment. Adult Sports The Adult program was suspended in order to allow use of the facilities by the Youth basketball program(DYSL). Youth Sports The Dublin Youth Sports League(DYSL)basketball league was held from January 9-March 6, 1999. Practices were held at local elementary schools and the Stager Community Gym. A Jamboree day was held on December 19, 1998, which provided each team with their first practice.The numbers of teams increased from 30 last year to 36 this year. There were 354 participants in the program. Special Events St. Patrick's Day Festival- The 16th Annual St. Patrick's Day Festival was held on Saturday and Sunday, March 13-14, 1999, from 10am-5pm. The weather was comfortable on Saturday with scattered showers on Sunday. Despite the poor weather on Sunday, the expanded media coverage of the event coordinated by Terry Pimsleur & Company drew the largest crowd in the 16-year history of the festival. The weekend events included a Green and White Gala sponsored by the Dublin Sister City Association, a Community Pancake Breakfast at Firehouse #16, the Dublin Lion's annual parade, and the first Shamrock 5K Fun Run and Walk. There were a total of 13 non-profits booths and 167 commercial booths. Attendance was approximately 46,212 for all activities. Shamrock 5K Fun Run and Walk—This event was conducted on Sunday, March 14, 1999, as part of the St. Patrick's Day Festival. The check-in point for the race was located in the Shamrock Village Shopping Center and included an information booth, first aid station, registration booth, tee-shirt booth, and various vendor booths. The 3.1 mile race course was on surface streets. Eggstravaganza- The Eggstravaganza was held at the Shannon Community Center the day before Easter. The hunt areas were split into three age divisions; 3 and under, 5 and under,and 6 and older. Total attendance was 265. Senior Center On Friday, January 15, the Center hosted its "Day on the Dublin Queen." Approximately seventy-three (73) seniors participated in the event. Average daily attendance for January: 105. Volunteer hours: 439.25. On Thursday, February 11, the Center hosted a `Be My Valentine Elegant Buffet". Approximately eighty-five (85) seniors were in attendance. Average daily attendance for February: 106. Volunteer hours: 480.50. On Wednesday, March 17, 1999, approximately one hundred and ten (110).seniors joined in the jubilant celebration of the Center's "St.Patrick's Day Extravaganza."Average daily attendance for March: 121. Volunteer hours: 460.50. Leisure Enrichment Classes Leisure classes are specialized courses that are taught by contracted instructors. Most classes are taught in eight-week sessions but some are less than eight weeks and others are offered as one-time workshops. Popular classes for the Winter session included children's Imagidance, Irish dance and Terrific Twos. Popular adult classes included Swing dance, Financial Planning for Women, and Basic SLR Photography. • MINUTES—JULY 19, 1999 'PAGE SIX Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Munoz stated that he is very excited about the Pasta Festival. Unfortunately, it is shortly after school begins, and therefore would not permit him enough time to promote with the students. He hopes to promote future special events at school to get the students involved and thereby boosting morale. In addition, he likes the idea of a dog park in Dublin, but would be concerned with maintenance and security. Cm. Chapman reported that he attended the Concert in the Park on June 25. The weather could have been better. Attendance seemed low for the concert, however the Hot Rod Show had a good turn out. He heard that the Water Carnival was fairly attended. He indicated that it was not his opinion that Staff should be directed to expend time looking into the dog park issue. He felt that if the two individuals present tonight wanted to bring additional information to the Commission for consideration,then OK. However,he would like to see more interest generated. Cm. Wong-Gillmore felt that she liked the idea of a dog park, where owners could socialize with their pets and each other. She agreed with Cm. Chapman that more interest needs to be generated. She reported that she also attended the last two concerts and felt that attendance seemed low. Perhaps the location needs to be changed,too windy. Cm. Swalwell stated that he felt that it was a good idea to have the two individuals do the leg work for the dog park. Director Lowart reported on the following: 4.The next Concert in the Park is scheduled for Friday,July 23, 7-9pm. .T•The BMX issue has been rescheduled for the Council meeting of July 20. Location is under fire and will be a challenge. 4Phase I of Emerald Glen park is on schedule. 4Renovation of the Heritage Center is 99% complete. 4A new brochure for Old St.Raymonds church has been completed and mailed to promote rentals. •?Renovation of the Swim Center(Phase I)is complete. Adjournment Being no further business,the meeting was adjourned at 8:28pm. Respectfully submitted, Char J.Young , Administrative Secre ary APPROVED: Chairman