Loading...
HomeMy WebLinkAbout03-22-1999 Approved P&CSC Minutes ���~� � �. �, , � � � � .:�ri`° rK* °� �'* �, ' �a Pe-. ,s xr� z ,, w���.a K ,?_" �"�'�'=b,�ky'�n� ��s€�/ - �5x,� ., � 0 C()VIMUNIT) SERVICE CQ/fMISSIONF b '�` '�;„�r�3ke �.+*a„n, �i6 �,,: 3 4v eta�r �4��� ���' ��': MI11; 4T'ES The March 22,1999 meeting of the Parks and Community Services Commission was called to order at 7:06 p.m. at the Dublin Civic Center,Dublin,California,by Vice-Chairman Swalwell. Pledge of Allegiance Pledge of Allegiance was led by Vice-Chairman Swalwell. Roll Call Commissioners Present: Wong-Gillmore,Cramer,Swalwell and Gill Commissioners Absent: Chapman,Cobb-Adams Oral Communications Dublin Senior Center Advisory Committee—No report. Dublin Heritage Center Advisory Committee—No report Youth Advisory Committee—No report Approval of Minutes ON A MOTION BY CM. CRAMER, SECONDED BY CM. WONG-GILLMORE AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF FEBRUARY 8,1999. Written Communications-None Public Hearing-None Unfinished Business—None New Business Dublin Ranch Phase I Neighborhood Park Schematic Designs Director Lowart reported that at the September 15, 1998 meeting of the Dublin City Council, Shea Homes, the master developer for Dublin Ranch Phase I, was granted approval to proceed with the schematic design of the neighborhood park. Two alternative design concepts have been developed,a Stand Alone Park and a Joint Use Park.The Stand Alone alternative is designed so that the park improvements are limited to the five acres that are to be owned by the City,however the design relies on shared parking with the adjacent elementary school. The Joint Use alternative envisions a contiguous boundary between the park and the adjacent school. This alternative is designed so that the park improvements are overlapping between the two properties. Director Lowart added that development of the Joint Use Park will be contingent upon reaching agreement with the Dublin Unified School District on the concept of joint use. Director Lowart stated that it is the desire of the Dublin San Ramon Services District to locate a recycled water pump station in the park. The pump station could be built as part of the restroom building. She indicated that one of the park alternatives shows an expanded restroom building to accommodate the pump station;the other alternative shows only a restroom building. Linda Tompson of NUVIS briefly summarized the Neighborhood Park Location Map and schematic designs of the two alternative concepts for the Commission and audience. Commissioner Wong-Gillmore asked if there will be parking along North Dublin Ranch Drive or Kelly Lane. Tompson responded that there will be on-street parking and a proposed shared parking lot with the school during non-school hours. She indicated the park has been designed to encourage people to walk to the park. Commissioner Wong-Gillmore asked the cost to add another bridge crossing into the park from the southern end of Dublin Ranch Drive. Tompson indicated the cost would be approximately$25,000. Commissioner Cramer asked if the Police had comments about the positioning of the lighting in the park. Director Lowart stated that both Public Works and Police have reviewed and approved the designs. Commissioner Wong-Gillmore recommended that the walkway along North Dublin Ranch Drive be adjusted for closer access to the field and picnic area. MINUTES—MARCH 22, 1999 ' PAGE TWO Vice-Chairman Swalwell inquired as to the School District's input on this project. Director Lowart stated that they have seen the preliminary plans,but will not finalize input for another two weeks. Commissioner Cramer asked if the joint-use park was the preferred alternative,would the first phase of construction stop at the property line. Director Lowart replied that it could be done in phases so that both systems would be compatible. Bruce Webb, Dublin-San Ramon Services District, introduced Lisa Chung, Associate Engineer D.S.R.S.D. and Tom McCormick. He stated that recycled water in Eastern Dublin is an integral part of the water supply program. It provides good drought protection features for parks and large playground facilities. Emerald Glen Park will be supplied with recycled water for landscaping irrigation, as will this park. It is fully compliant with the requirements of the Department of Health Services and Title 22. Commissioner Cramer asked why DSRSD wants a pump station in the park and what will happen if it is not installed in the park. Webb replied that DSRSD has been working with the developer and have found that other sites in this vicinity will not accommodate the pump station. This is the only area that can be planned appropriately to include the pump station. In addition, DSRSD is willing to work with the City on the cost of other facilities that the pump stations can be attached to (restrooms and storage). There is no contingency at this point if the pump station is not located at the park. Tom McCormick pointed out that the spacing and elevation in the proposed location is best suited to lift the water from down Tassajara and push it up to the reservoir that is on higher ground. The pump station needs to be balanced between two locations, and this is the best location. The long term benefits to the City would be that it would cost less than potable water. Vice-Chairman Swalwell asked if there was anything negative about having the pump station in the park. Webb replied that the only negative he can think of would be that DSRSD would need to access the pump station on a regular basis for maintenance. Commissioner Cramer asked if Staff had a position on locating the pump station in the park. Director Lowart stated that Staff is amicable to working with DSRSD but the ultimate decision rests with the City Council. Commissioner Wong-Gillmore stated that this is not just self-serving to the park but also for the entire development. Webb concurred. Commission Swalwell asked whether there was a noise factor that should be considered and how far it was from the nearest home. He also questions how often DSRSD would access the park for maintenance of the pump station. Webb replied that the noise factor is compliant with the mitigation measures of the Eastern Dublin EIR and the nearest home to the pump station would across the street about 100ft. Access to the pump station would be by truck. Vice-Chairman Swalwell asked what types of safety features were associated with the pump station. Director Lowart stated that the pump and transformer would be fully enclosed. Commissioner Wong-Gillmore asked if the City will maintain the park. Director Lowart replied,yes. Commissioner Cramer asked if the School District would be required to fund their portion of the improvements if the joint use park is approved. Director Lowart replied that the City would not be funding the School Districts portion of the site. Commissioner Wong-Gillmore asked if there were any issues with this project in relation to the current controversy regarding recycled water. Webb stated that there are no issues and that this project is part of DSRSD's water landscaping program which is supported by Zone 7. Commissioner Wong-Gillmore asked whether the portion of the improvements on the school property was going to be phased. Director Lowart replied that it had not yet been worked out yet. The issue of how the School Districts portion of the project gets phased and funded is still undetermined at this time. Commissioner Gill asked if the Stand Alone Alternative was selected did that mean that they were not supporting the pump station. Director Lowart stated that the pump station could be accommodated in either alternative. ON A MOTION BY CM. CRAMER, SECONDED BY CM. WONG-GILLMORE AND BY UNANIMOUS VOTE, THE COMMISSION SELECTED THE JOINT USE PARK ALTERNATIVE AND THAT THE PUMP STATION BE INCLUDED. THE COMMISSION AMENDED THE DESIGN TO INCLUDE RELOCATION OF THE NORTH DUBLIN RANCH ROAD BRIDGE TO THE AREA ACROSS FROM THE BASEBALL DIAMOND. MINUTES—MARCH 22, 1999 ' PAGE THREE Middle School After.Programming Michelle Wierschem, Recreation Supervisor, reported that one of the proposed goals for 1999/2000 for the Parks and Community Services Department is to review the Teen Recreation Activity Center(T.R.A.C.)program at Wells Middle School and to make recommendations for improvements to meet the needs of the teens. In order to determine the needs and interests for after school programming for middle school teens,a survey of teens and their parents was conducted. A total of 460 teens and 153 adults completed the survey. Of those surveyed,approximately one-half of the parents and teens expressed an interest in having more after school activities. Wierschem stated that in addition to the survey, Staff investigated successful after school teen programs offered by Union City and Fremont.Using this data,Staff is proposing a new after school program for middle school teens. This new program would have three components, 1) tutoring/homework, 2) after school sports; and 3) enrichment class. Notification of the proposed changes to the T.R.A.C.program have been mailed to registered participants in T.R.A.C.,and has been reviewed by the Youth Advisory Committee. Commissioner Wong-Gillmore stated that the proposed program seems to have been well thought out and is pleased to see it backed by the Youth Advisory Committee. It is time to make changes in the T.R.A.C. program. Obtaining input from both parents and youth was a good idea. Commissioner Cramer stated that he likes the components of the program. Diversity is good. Commissioner Anu felt that the variety of things to do would make the program interesting to the teens. Vice-Chairman Swalwell asked what was the percentage of the youth that responded to the survey. Michelle replied that of the 450 youth surveyed,about half responded. Commissioner Wong-Gillmore asked when Staff is looking to implement this program. Michelle replied that the program would be included in the FY 99-00 and begin in the Fall. ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. GILL AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED IN CONCEPT STAFFS RECOMMENDATION FOR A NEW SCHOOL PROGRAM FOR MIDDLE SCHOOL TEENS. STAFF WAS DIRECTED TO BRING A BUDGET PROPOSAL BACK TO THE " COMMISSION. Dublin Cemetery Interment Fees Director Lowart reported that at the January 10, 1994 meeting of the Dublin City Council,the Council adopted Resolution 7-94 adopting Interment Fees for the Dublin Cemetery. The current fees are$1275.00 for full earth burial and$110.00 for burial of cremated.remains. The fees have not been revised since established. The estimated cost of full earth burials has proven to be adequate. However the labor costs combined with an increase in vault prices has resulted in a 60%increase in cremation burial costs. As a result, Staff is recommending an increase in the cremation burial fee to $180.00. The fee has been reviewed and conceptually approved by the Heritage Center Advisory Committee. Commissioner Cramer asked if plot holders were informed of the proposed fee increase and of the meeting tonight. Director Lowart replied,yes. Commissioner Wong-Gillmore asked if the fee increase covers maintenance costs? Director Lowart replied that it only covered the cost of the burial. ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CRAMER AND BY UNANIMOUS VOTE, THE COMMISSION GAVE CONCEPTUAL APPROVAL OF THE PROPOSED INTERMENT FEES FOR BURIALS AT THE PIONEER DUBLIN CEMETARY. STAFF WAS DIRECTED TO REFER THE FEES TO THE CITY COUNCIL FOR FINAL APPROVAL. (UNANIMOUS) Proposed Amendment to Public Facilities Fee Director Lowart reported that the City of Dublin has a policy that new development has to pay its own way,so that the existing City is not burdened by the cost of new development. In 1996 the City Council adopted a Public Facilities Fee which is assessed to all residential and non-residential development in the Eastern Dublin area. A study was recently completed in or to update the costs,changes in current and future population,facilities inventory changes and plan changes. As a result of the study Staff is recommending that the Public Facilities Fee be amended. The proposed amendment to the Public Facilities Fee has been reviewed with the development community. A Public Hearing before the City Council on the proposed amendment will be conducted on April 6, 1999. If adopted,the new fees will go into effect in 60 days. MINUTES—MARCH 22, 1999 ' PAGE FOUR Commissioner Wong-Gillmore asked if these costs impact current development. Director Lowart replied that fees are due and payable when the building permit is issued. Those projects that are in the planning stages but have not yet been issued a building permit will be impacted by the fee increase. Other Business Brief INFORMATIONAL ONLY Reports from Parks&Community Services Commissioners and/or Staff Commissioner Wong-Gillmore stated that she attended the last Youth Advisory Committee meeting. The group has a lot enthusiasm. Sean and Winston provide good leadership and handle the kids very well. The committee talked about the T-shirts sales at the St.Patrick's Celebration. It was disappointing to hear that they have lost some of their members. There does not seem to be enough networking amongst themselves to reach out and bring in new members. Wierschem stated that the committee shares the same concern. Commissioner Cramer stated that he is aware of a young man who was excited in being involved in the Youth Advisory Committee. However after attending a few meetings,he slowly began to lose interest. He felt that the older kids didn't want him around or need him. Commissioner Gill stated that at the Committee's last meeting, discussion was held regarding how to get more Middle School teens involved. Director Lowart stated that this is only the second year of the Youth Advisory Committee. She recommended that we give the Committee another year. Perhaps changes need to be made to the composition of the committee. Commissioner Wong-Gillmore stated that the grandstand at the parade was a good idea. Commissioner Chapman did a great job as commentator and added a little color to the event. She was disappointed to see that there was a lot of repetition of craft items and felt that the layout was not as good as last years. Director Lowart stated that at the next scheduled meeting, the Commission would be given the opportunity to provide input on the St.Patrick's Day Celebration and parade. Commissioner Wong=Gillmore asked how the 5k run went. Director Lowart replied that there were 380 runners pre-registered and about 182 registered on the date of the run. Commissioner Gill reported that the Youth Advisory Committee is working on plans for the upcoming Dub Town Jam 2. Subcommittees are in the process of looking for a band,planning activities and obtaining prize donations. Vice-Chairman Swalwell reported that has been having difficulty attending the Senior Advisory Committee meetings at loam, however will make an effort to attend the next meeting. Vice-Chairman Swalwell reported that he received a call this evening from a parent wanting to know what was going on with the BMX request. He asked whether it had been discussed at the recent meeting held with Camp Parks? Director Lowart stated that the meeting in question was not the right forum to discuss this item. Commissioner Wong-Gillmore stated that she was approached at the St. Patrick's Celebration about the BMX issue. She suggested that they get a petition together and have those interested attend a Parks and Community Services Commission meeting to present their wishes or concerns. She reported that she noticed that between San Ramon Road and Amador Valley Boulevard, there were lots of kids jumping the curbs and off a small mound there. This is a real busy area and could be dangerous. Director Lowart reported on the following: • The Valley Commissioners and Board Members Dinner is scheduled for April 22 at 7:30p.m.at the Ravenswood Historic Site in Livermore. *The Swim Center project is in full progress and Staff is hoping to open the pool in May. ..Emerald Glen Park Phase I is in the bidding phase. Bids are due April 21 and will go to the City Council the first of May with construction to start the end of May. 4The Heritage Center renovation is underway. 4Recruitment for the Student Representative to the Commission and Youth Advisory Committee will be soon be underway. .T.The Annual Eggstravaganza is scheduled for Saturday April 3 at Shannon Park at 9:30a.m. Commissioner Gill stated that she will not be able to attend the April 19 meeting,as she will be participating in a Fashion Show at the High School. Director Lowart stated that she is aware that Commissioner Chapman will also be unable to attend. She indicated that if another Commissioner is not able to attend there will not be a quorum. Commissioners Swalwell,Cramer and Wong-Gillmore confirmed that they will attend. MINUTES—MARCH 22, 1999 PAGE FIVE Adjournment Being no further business,the meeting was adjourned at 9:10p.m. Respectfully submitted, Char J.Young Administrative Secre . y APPROVED: Chairman