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HomeMy WebLinkAbout01-11-1999 Approved P&CSC Minutes ::::.:4..;..,.�� "' 'N7 rCI�TYOFDUBLIN - 4 . '" '-- ' n ;-t1 PA¢RKS'ANDCOMMUNITY-SERVICES COMMISSION ' " 4 7. MINUTES(e .JANUARY 1;11¢990 °t.- - , �t ., .� ..: . _. emu. The January 11, 1999 meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin,California,by Chairman Cramer. Pledge of Allegiance Pledge of Allegiance was led by Chairman Cramer. Roll Call Commissioners Present: Chapman,Cobb-Adams,Wong-Gillmore,Cramer, Swalwell and Gill Oral Communications Bob Cocilova, Dublin Senior Center Advisory Committee, reported that the Senior Center will now be open one Sunday a month. The December opening was a success with 60-70 in attendance for dancing in the afternoon. On Sunday, January 24th from 9am-4pm the Center will be opened for a pancake breakfast from 9-11:30am for $4.00 and is open to the public. Cards, pinochle and bridge will be offered from 12-4pm. The Holiday Luncheon was attended by 120 seniors. The Dublin Senior Center Foundation has donated a portable salad bar, two soup kettles, microwave,and a griddle to the Center. A coffee pot on is on back order. On Friday,January 151 the Center will hold a seafood buffet followed by casino table games for prizes. The Center has scheduled a bus to Reno on March 8th& 9m. Anyone ages 21 and older may participate can register. The cost is$53.00 per person. Approval of Minutes ON A MOTION BY CM. CRAMER, SECONDED BY CM. GILL AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF NOVEMBER 16, 1998 AS PRESENTED. ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. COBB-ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF DECEMBER 7, 1998 AS PRESENTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business Election of Officers Director Lowart recommended that elections for a Chairperson and Vice-Chairperson be conducted. The term of office for the Chairperson and Vice-Chairperson will run through November of 1999. Chairperson Cramer opened the nominations for Chairperson. Commissioner Swalwell nominated Commissioner Cobb-Adams, seconded by Commissioner Gill. Commissioner Wong-Gillmore nominated Commissioner Chapman, seconded by Commissioner Gill. Nominations were closed. Discussion: Commissioner Wong-Gillmore stated that she would like to hear from both candidates regarding their view of accomplishments and their commitment to attending meetings. Commissioner Cobb-Adams stated that she had no personal agenda and that she would have no problem attending meetings on the third Monday of each month. However if a meeting date was changed, there could be a conflict. Commissioner Chapman stated that he would be glad to serve as Chairperson again, and would have no problem attending meetings on the third Monday of each month. MINUTES—JANUARY 11, 1999 . y PAGE TWO VOTE: Cobb-Adams—4 Chapman—2 Chairperson Cramer opened nominations for Vice-Chairperson. Commissioner Anu nominated Commissioner Swalwell, seconded by Commissioner Cramer. Nominations were closed. Discussion: None VOTE: UNANIMOUS Chairperson Cramer handed the gavel to newly appointed Chairperson Cobb-Adams. Committee Appointments Director Lowart reported that there are a number of City committees and task forces that require a representative of the Parks and Community Services Commission. She summarized the various committees and task forces indicating the current representative(s)and alternates. Heritage Center Advisory Committee(1) Commissioner Swalwell volunteered as representative. Commissioner Chapman indicated he would remain as the alternate. Senior Center Advisory Committee(1) Commissioner Swalwell volunteered as representative. Commissioner Gill volunteered as the alternate, which would require her to miss English class once a month. Commissioner Chapman indicated that he would volunteer . as backup alternate in case Commissioner Gill was unable to attend. Director Lowart recommended that Commissioner Chapman be the lead alternate and Commissioner Gill the backup alternate. It is also recommended that Commissioner Gill inform the school accordingly. Youth Advisory Committee(1) Commissioner Gill indicated she would continue as representative. Commissioner Wong-Gilimore volunteered as the alternate. East Bay Regional Park District Liaison Committee(1) Commissioner Wong-Gilimore indicated she would remain as the representative. Commissioner Cramer indicated that he would remain as the alternate. Youth Sports Liaison Committee(2) Commissioner Chapman volunteered as representative. Commissioner Cramer volunteered as the alternate. Fiscal Year 1998-99 Park Capital Improvement Program Update Director Lowart reported that the Fiscal Year 1998-99 Budget includes funds for a variety of Park Capital Improvement Projects. She briefly updated the Commission on the status of each of the projects. Dougherty Hills Park Slope Repair—Phase II provides for the mitigation of potential instabilities in the north end of the Crossridge Road slope by adding subdrains and concrete vee ditches. The project was completed in November, 1998. Shannon Park Subdrain - provides for the placement of a subdrain in the Shannon Park parking lot to pick up underground spring water and drain it to the creek exiting the park. This project was completed in October, 1998. Dublin Heritage Center Improvements - This project includes: 1) parking lot landscaping; 2) church landscaping and wedding court; 3) school landscaping and picnic area; and 4) cemetery landscaping and walkways. The project should be completed June, 1999. MINUTES—JANUARY 11, 1999 PAGE THREE Emerald Glen Park Phase I— It is anticipated that the project will go out to bid by late February with a ground breaking in the Spring. The anticipated opening date is August or early September. The athletic fields will not be available for use until Spring 2000. Mape Memorial Park Pedestrian Bridge — The bridge has been installed and has already been in use. The improvements will be accepted by the City Council in February 1999. Dublin Swim Center Deck Replacement- This project is presently out to bid and it is anticipated that the bid will be awarded by the City Council on January 19, 1999. The anticipated completion date for the improvements is mid-May 1999. Commissioner Wong-Gillmore asked if the City Council selected the double or triple loop waterslide. Director Lowart indicated that the Council selected the double loop. Community Gymnasium at Valley High School - The gym is substantially complete, however there are several "punch list" items that need to be completed before the improvements can be formally accepted by the City and School District. The gym is currently in use and applications for community use are available. Staff is in the process of determining a date for the dedication. The City and the School District want to install a plaque, which will take about six weeks to order. The School District has a policy requiring a committee to name District facilities. Therefore Staff will be moving forward in ordering the plaque without,a name. Commissioner Wong-Gillmore inquired if the School District had as yet selected a committee. Director Lowart indicated that to her knowledge the committee had not been selected. Shannon Center Window Coverings—The draperies at Shannon Center will be replaced with vertical blinds in the Social Hall, Office Area and AB Room of the Shannon Community Center. Installation should be completed by Spring 1999. Civic Center Fountain Pump Replacement - The pump for the Dublin Civic Center Plaza Fountain was replaced with a 30 horsepower pump in October 1998. Heritage Center HVAC System-The replacement of the HVAC system at the Murray Schoolhouse is presently out to bid and it is anticipated that the new system will be installed in February 1999. Kolb Park Tennis Court Resurfacing-The tennis courts at Kolb Park will be resurfaced. The bid was awarded by the City Council in December 1998 and it is anticipated that the work will be completed by February 1999. Camp Parks Park Project-This project can not move forward until it is determined whether it is possible for Camp Parks to convey the property to the City. At this time,a final decision has not yet been made. Dublin Elementary School Athletic Field Renovation—This project will be put out to bid by the School District in January 1999,and pending receipt of favorable bids,work on the project will begin in Spring 1999. Dublin Ranch Phase I Neighborhood Park— Shea Homes, the developer for the project, has received permission from the City to proceed with the design for the five-acre neighborhood park. It is anticipated that the conceptual design will be presented to the Commission in February or March 1999. Commissioner Chapman inquired about how large a greenbelt could be before it is called something else requiring City approval. Director Lowart stated many developers choose to put in recreation amenities, which are reviewed at the Planning Department staff level. However,if it is something dedicated to the City for public use,developers can only receive credit against their park fees for facilities that meet the criteria of the Park and Recreation Master Plan. MINUTES—JANUARY 11, 1999 PAGE FOUR New Central Library - The City Council has authorized Staff to proceed with the planning and development of a new central library at the Dublin Civic Center site. Requests for Proposals for a design team for the library is currently being circulated. It is anticipated that a design team will be selected by March 1999. Director Lowart stated that the City Council recently approved a new position of Parks and Facilities Development Manager. This position will report to the Parks and Community Services Director for Park and Recreational Facilities project management,and to the City Manager for all non-park and recreational facilities. It is anticipated that this project will be filled by April 1999. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Commissioner Swalwell asked if there is a way to keep children off of the art in the park? Commissioner Cobb- Adams suggested posting a sign or contacting Dublin Little League and Soccer and ask them to relay this problem to their parents. Director Lowart stated that she would like to start with contacting the Leagues before pursuing any signage. Commissioner Wong-Gillmore stated that at this time of year there should not be any use on the sports fields. However, she has seen people on all the fields. There are no signs indicating that the fields are closed for maintenance. Signage would give Police leverage to enforce it. Director Lowart agreed that perhaps a sign is needed. Commissioner Cobb-Adams asked if the leagues were aware of timeframe of field closure for maintenance. Director Lowart indicated they are. Commissioner Cramer stated that he has also seen adult soccer on the fields. He asked if there is a reason why signage has not been posted on the fields. Director Lowart indicated she will discuss it with Maintenance. She asked the Commissioners to call and leave a message should they see anyone on the fields on weekends. If the problem is on-going Staff will follow-up. Commissioner Gill reported that she did not attend the last meeting of the Youth Advisory Committee. The Committee has been talking about the ski and snowboard trip and a Q-zar event they are putting on for Wells students. The Committee will sell t-shirts at the St. Patrick's Day Celebration. The Acts of Kindness Week is coming up. Commissioner Chapman stated that the 101 anniversary of Eileen Misheloff s disappearance is coming up this month. He suggested that perhaps the Youth Advisory Committee could coordinate something with the annual walk. Commissioner Gill indicated that she would bring it up at the next Youth Advisory Committee meeting. Commissioner Cramer stated that Youth Basketball has just started and he has received complaints from parents regarding the substitution rotation. Commissioner Chapman indicated that CYO also does substitution rotation, which insures that all the players get the same amount of playing time. Commissioner Cramer felt that substitution rotation eliminates any strategy. Director Lowart indicated that she will pass this information along to Staff. Commissioner Chapman stated that he saw many signs posted in the parking lot on the way to the gym, to announce that there was no food or drink permitted in the gym. However,there were two or three employees at the scorers table with sodas. Commissioner Wong-Gillmore felt that the new gym is going to be a great addition to the community and a boost for our sports programs. Commissioner Cobb-Adams reported that at the Heritage Committee meeting, they conducted an exercise about different interpretations of pictures to use as input for their pamphlet for the Heritage Centel-. A San Francisco artist is doing the artwork for the pamphlet. The February exhibit theme is "old hearts" and may be delayed if the heater installation is not completed. Director Lowart added that students at Wells have agreed to take photographs MINUTES—JANUARY 11, 1999 , PAGE FIVE of the Heritage Center as their class project. The photographs will be featured in the brochure and an exhibit of the photographs will take place at the Heritage Center. Commissioner Wong-Gillmore asked if the City mails out the calendars anymore. Director Lowart stated that they are no longer done. Commissioner Wong-Gillmore felt that with all the new growth in Dublin now, it would be nice to have the calendar. Director Lowart indicated that she will direct Commissioner Wong=Gillmore's suggestion to the City Managers office. Director Lowart reminded the Commission that the regular meeting of February 15th was cancelled due to the Presidents Holiday and rescheduled for February 8`h. She passed out the 1998 Goals and Objectives, pointing out that Staff's recommendations will be brought to the next meeting. The Commission may indicate their recommendations at the meeting or call her to add to the list. Director Lowart reported on the following: • Reorganization of the Department is complete + Staff is currently working on the St.Patrick's Day Celebration +Plans for Summer programming is currently underway Adjournment Being no further business,the meeting was adjourned at 8:20p.m Respectfully submitted, Char J. Young / / Administrative Secret. / APPROVED: Chairperson