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HomeMy WebLinkAbout07-17-2000 Approved P&CSC Minutes CITYOFDUBLIN PARKS AND COMMUNITY SERVICES°COMMISSION MINUTES OF:" JULY 17 2000 The July 17, 2000 meeting of the Parks and Community Services Commission was called to order at 7:05p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Swalwell. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Swalwell. Roll Call Commissioners Present: Swallwell, Chapman, Cobb-Adams, Wong-Gillmore and Marcoux. Commissioners Absent: Cramer • Oral Communications Administration of Oath of Office Kay Keck, City Clerk, administered the oath of office to newly appointed Commissioner Chris Marcoux. Approval of Minutes ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. COBS ADAMS AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF JUNE 19, 2000. Written Communications-None Public Hearing Amendments to Fee Schedules Lowart reported that it is the policy of the Parks and Community Services Depaitaient to develop programs and classes in which registration will cover direct program costs. On an annual basis, Staff undertakes a review of the expenditures and revenues related to various Depaitinent programs and recommends fee adjustments as necessary. She reviewed the proposed adjustments to the fee schedules for the Commission. Afterschool Recreation -A fee increase of approximately 8% is proposed to cover the increased operational costs of the program. The fee for this program has not been adjusted since 1998. The increase would change the Full Session/Resident fee from$250 to$270 and the 20 Day Pass/Resident fee from$70 to $75. Recreation On Campus (R.O.C.) - Elimination of the 20-Visit Homework Club Pass is proposed to be replaced with a Homework Club Session Pass that can be used for unlimited visits. The proposed fee for the Homework Club Session Pass is $65 per session. Adult Sports- Elimination of the separate fee for fall softball leagues and pro-rating the cost for fall leagues based on the per-game cost of spring and summer leagues is proposed. Youth Sports —A fee increase of approximately 6% is proposed to cover the increased costs of operating the leagues. Fees have not been adjusted since 1998. Senior Citizens - Fee increases for the Senior Supporter Card, Special Events and Dinner Dances are proposed. The $5.00/Resident fee initiated in 1995 has never been adjusted. The $3.50/Resident fee for Special Events and 6.00/Resident fee for Dinner Dances were last adjusted in 1998. Cm. Wong-Gillmore asked if the proposed fee for the Senior Supporter Card is comparable to that of other cities, and what is the purpose of the card. Lowart replied,the fee is comparable to the other cities. The card entitles the cardholder to discounts on trips and receiving the monthly newsletter. The fee is initially used to cover the cost of printing and mailing the monthly newsletter. Cm.Wong-Gillmore felt that the fee for the Supporter card is so nominal, so why even charge it or just increase it to where it makes the seniors feel that it is a benefit. Lowart stated that if we wanted to pursue major changes to the Senior Center fee structure, she would recommend that the Commission have a joint meeting with Senior Advisory Committee. s MINUThS—JULY 17, 2000 PAGE TWO Cm. Wong-Gillmore asked where does the Senior Center stand in regards to the budget. Lowart replied that the actual budget for the Senior Center is about $145,000 with an estimated revenue of $34,000. After Shannon Center and the Swim Center, the Senior Center is third in cost to the City. Cm. Swalwell asked what the total revenue for the Senior Center was last year. Lowart replied, about$26,000. Cm. Cobb-Adams asked if the fee increases are at 8% and some of our costs may increase as much as 10%, why don't we just increase everything 10% across the board. Lowart replied that part-time salaries have increased between 8%-10%, however the costs average out to be about an 8% increase in the overall cost of the programs. It is Staff's goal to review programs fees on an annual basis. Cm. Chapman felt that the fee increases as recommended are nominal. ON A MOTION BY CM. COBS ADAMS SECONDED BY CM. CHAPMAN AND BY UNANIMOUS VOTE, THE COMMISSION • VOTED TO ADOPT THE RESOLUTIONS IN ATTACHMENTS I - 5 AS RECOMMENDED BY STAFF. Unfinished Business-None New Business Winter Quarterly Report Lowart briefly summarized the activities and programs conducted by the Parks and Community Services Department conducted during the Winter Quarter encompassing the months of January,February, and March. Playgrounds - After School Recreation is a supervised activity program for children in 15`-5 grades. The program operates from 1:45pm-5:30pm on school days at Frederiksen, Murray, Nielsen, and Dublin Elementary Schools. Session I was conducted between September 11, 1999-February 3, 2000 had a total enrollment of 204 (Dublin/48, Frederiksen/54,Murray/54, and Nielsen/48). Preschool- The second session of preschool Blue Explorers and Red Rocket filled with 20 enrolled in each class. In January the preschool conducted their annual International Potluck Dinner with 165 children and relatives in attendance. In February the preschoolers exchanged valentines at their Valentine Party. Teens - The Recreation on Campus (R.O.C.) program is conducted Monday-Thursday and utilizes Wells Middle School and the Stager Community Gymnasium. The program is divided into two blocks of time, 1 hour 15 minutes in length. Block one is for the Homework Club Program from 2:45-4:OOpm, and block two includes a choice of activities from 4:00-5:15pm. For the months of January, February and March the Wells Middle School leadership class assisted with the planning of several successful lunch time activities. A total of"19"teens participated in the teen ski trip to Boreal co-sponsored with Livermore Area Recreation and Park District on Saturday,January 29. Youth Sports - The Dublin Youth Sports League (DYSL) basketball league was held from January 8-March 4, 2000. Practices were held once a week at local elementary schools and at the Frank Stager Community Gymnasium. The league reached its ideal enrollment of 360 players for 36 teams. All teams were fully staffed by volunteer coaches. At the conclusion of the season, each participant received a participation trophy. Adult Sports -There were no Adult Sports programs conducted during the Winter Quarter. Special Events St. Patrick's Day Festival - The 17`h Annual St. Patrick's Day Festival was held on Saturday and Sunday, March 18-19, 2000, from 10:OOam-5:OOpm along Amador Valley Boulevard between Regional Street and Starward Drive. Festival activities were also held in the eastern half of the parking lot at Shamrock Village Shopping Center. Festival components included a Green and White Gala on Friday sponsored by the Dublin Sister City Association, a Community Pancake Breakfast on Saturday at Firehouse#16 sponsored by the Alameda County Firefighters, the • MINUTES—JULY 17,2000 PAGE THREE Dublin Lion's Annual St.Patrick's Day Parade, and the 2nd Annual Shamrock 5K Fun Run and Walk sponsored by the City. Shamrock 5K Fun Run and Walk - The Second Annual Shamrock 5K Fun Run and Walk was held on Sunday, March 19, 2000, as part of the St. Patrick's Day Festival. Over 850 runners participated in the race, which was an increase of 280 runners. Senior Center On January 18, seniors welcomed Anna Hudson as the new recreation coordinator at the Dublin Senior Center. Average daily attendance for January was 84,with 508 volunteer hours. On February 10, approximately 48 seniors attended the Valentine's Day Luncheon. Average daily attendance for February was 90 with 525.5 volunteer hours. On March 15 80 seniors attended the St. Patrick's Day Luncheon. The Dinner Dance attracted 65 seniors. Average daily attendance for March was 102 with 600 volunteer hours. Leisure Enrichment Classes Leisure classes are specialized courses, which are taught by contracted instructors in six and eight-week sessions and others are offered as one-time workshops. A total of 444 participants attended classes during the winter session. Popular classes for the winter session included children's Fun for Ones, Terrific Twos and Kinder-Judo. Popular adult classes included Yoga,Tai Chi, and Adult/Pediatric CPR. Cm. Cobb-Adams asked, at what point do we cancel a class. Lowart stated that it depends on the class and instructor. Instructors indicate maximum and minimum enrollment and the nature of the class determines if it will go with the minimum enrollment. Committee Appointments—Youth Advisory Committee Lowart reported that the former student representative to the Commission,Brian Munoz, served as the Commission liaison to the Youth Advisory Committee. As his term has expired,the position is vacant. Cm. Swalwell indicated to Cm. Marcoux that it is customary that the student representative on the Commission be liaison to the Youth Advisory Committee. He asked Cm. Marcoux if he would accept the appointment. Cm. Marcoux replied, yes. Lowart stated that the Youth Advisory Committee meets the first Thursday of the month at 7:00 p.m. at the Dublin Civic Center. An agenda will be mailed prior to each meeting. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Wong-Gillmore reported that she attended the July 14 concert. The band was not ready until about 7:20pm. People began to arrive at about 7:30pm and estimates that there were about 200-250 people in attendance. She reported that when it became dark, the lights did not go on. She asked if Staff has considered having heat lamps available in case of very cool weather. Lowart stated that Staff will check on the cost involved. Cm. Chapman inquired as to the City's official stance on the waterslide at the pool. Lowart stated that the slide is substantially complete with the exception of final punch list items. Cm. Cobb-Adams reported that thee garbage cans at the Swim Center are full of debris and look very messy. Lowart stated that the total project is not complete and that overall cleanup of the site is on the punch list. Cm. Chapman indicated that in visiting the pool he noticed that the dressing area of the locker rooms look out of date in comparison to the rest of the facility, and the dressing rooms smelled very unpleasant. Lowart stated that in the last five years the floors and restrooms have been redone. This item can be added to the list of projects for discussion when the CIP is updated next year. However she will refer the smell problem to maintenance so that they can check it out. MINUTES—JULY 17,2000 ' PAGE FOUR Cm. Swalwell stated that even though the Emerald Glen Park project is scheduled to be on the City Council agenda tomorrow, it is his understanding that the park still may not be opened. Lowart stated that the contractor has two items to complete. The ball infields need to be redone and there is a piece to the play area equipment that is on back order. Cm. Chapman asked if the delay on the infields will affect Dublin Little Leagues ability to have Fall program at that site. Lowart replied that it could affect their ability to use the fields. Staff is working very diligently with the contractor and it is anticipated that the park will be opened by July 29. Cm. Chapman asked if the Youth Sports Liaison meeting is still scheduled for August 17. Lowart replied that it is and that agendas would be forthcoming. Lowart reported on the following: 4The Playground Programs are in full swing with good enrollment. 4The R.A.F.T.Program is going great. The kids seem to be really enjoying themselves. 4After a number of delays,the pool is now operational and programs are going as scheduled.. 4The Parks and Community Services Department has officially been relocated downstairs at the Dublin Civic Center. Adjournment Being no further business,the meeting was adjourned at 8.05p.m. Respectfully submitted, / Char J. Young / Administrative Secret APPROVED: Chairman