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HomeMy WebLinkAbout02-14-2000 Approved P&CSC Minutes CITYOFJjUBEW b % PARKLAND COMMUNITY SERVICES COMMISSION 1;;;;;L:;_;--. ' 2 MINUTES`'OF FEBRUARY I'4,2000 • The February 14,2000 meeting of the Parks and Community Services Commission was called to order a 7:02p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Swalwell. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Swalwell. Roll Call Commissioners Present: Chapman,Wong-Gillmore, Cramer, Swalwell and Munoz. Commissioners Absent: Cobb-Adams Oral Communications-None Approval of Minutes ONA MOTION BY CM. WONG-GILLMORE,SECONDED BY CM. CRAMER AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF JANUARY 10, 2000 AS PRESENTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business Review of Teen Center Survey and Y.A.C. Recommendations Michelle Wierschem, Recreation Supervisor, reported that on November 15, 1999 the Parks & Community Services Commission was presented with a report on "Teen Centers". After receiving the report, the Parks & Community Services Commission directed Staff to work with the Youth Advisory Committee to complete a Teen Center Survey. A subcommittee was appointed to produce, administer and tally a Teen Center Survey. A total of 554 survey forms were collected, 161 of which were received from middle school students and 393 from high school students. After review of the survey and discussion, the Youth Advisory Committee does not believe that there is enough youth support at the present time to actively pursue a Teen Center. They recommend that we begin building support for a Teen Center by expanding current teen offerings using existing resources such as local businesses and City facilities such as the Shannon Community Center. Staff reported that there are presently three objectives related to teens on the proposed 2000 Goals &Objectives that will be considered by the City Council on February 29, 2000; 1) Expand teen programming to include summer camp/excursion programs for middle school teens, 2) Expand teen programming to include monthly special events for middle and high school teens, and 3) Evaluate the need for a youth/teen center. If the first and second objectives are rated high by the City Council, Staff will request increased funding for teen programs as part of the Fiscal Year 2000- 2001 Budget. Cm. Wong-Gillmore asked if"The Edge" is part of our teen program. Yvette Martin stated that it is a Valley Christian youth group. Leslie Allen, 6749 Oak Court, asked for the Commissions blessing and support for a Teen Center. She said that the YAC wants to show the Commission that they really want this to happen. There were at least 100 at the coffee house for Karaoke Night, so attendance has been good. Everyone agrees that teens need a place to go where they can do other things. Cm. Wong-Gillmore asked Allen if she envisioned the Teen Center for weekend use, and if the teens want control of the center. Allen replied, probably afterschool from 3-9:30pm but mostly on weekends. The teens would want to operate and run the center. - MINUTES—FEBRUARY 14,2000 PAGE TWO Cm. Chapman stated that if there were "maybes"in the audience,what would you say to them. Allen said she would ask them what do they do in their spare time and what do they want. Cm. Chapman stated what does it tell you when half of those surveyed didn't think a teen center was such a great idea. Allen replied,they probably don't want to do the work that would be required to pursue or promote a center. But if they knew it would be a cool place to be, they would come. Cm. Chapman indicated that he was disappointed in the attendance tonight for this agenda item. He had expected more of an over whelming interest. Perhaps if they could see one of the teen centers in the valley, they may recognize the work it will take to get something in our own back yard. Cm. Swalwell asked if the teens would study at the teen center. Martin replied, yes. A lot of times the library is closed. Allen stated that most assignments require the use of a computer, and a lot of kids don't have one or access to one. If promoted in the right way, the teens would use a computer lab. She indicated that a tour is planned of the San Carlos Youth Center. Cm. Cramer felt that 42% of the teens in favor of a teen center is a sizable response. He hoped that their enthusiasm will continue. Cm. Wong-Gillmore asked what building facilities will there available at Emerald Glen Park for teens. Lowart stated that space has been designated for teens at the future Community Center at Emerald Glen Park, and teen input would be required for the design. Report on "Kick-Off'Concert to Summer Concert Series Paul McCreary, Recreation Supervisor, reported that at the Parks and Community Services Commission meeting on September 20, 1999,the Commission recommended to the City Council that a Classical Music Concert should be held as a kick-off event for the annual Summer Concert Series. The City Councilmembers concurred and directed Staff to investigate the feasibility of hosting a classical music concert prior to the annual Summer Concert Series. McCreary reviewed the conceptual program plan for the Commission. Event Description - This event would serve as the kick-off event each season for the Summer Concert series and therefore would be held on a Saturday evening in late June or early July each year. The target audience for this event would be adults. The entertainment would feature a live symphony orchestra, beginning with a wine and cheese tasting featuring local wineries. Location and Layout - The event could be held at the Civic Center in the courtyard and lobby areas. However, the size and configuration of the courtyard would limit the size of the orchestra and the number of people who could attend the event. McCreary estimates that the courtyard could seat up to 125 people for this event. Sponsorships - An orchestra has a larger number of performers than a typical band, therefore the costs for this event would be more than double of what a normal Summer Concert would be. Additional costs would include catering, beverages and other event supplies. McCreary would anticipate offsetting these costs with ticket sales for the event, and to keep the cost reasonable, sponsors would be secured. Promotions-Promotional materials would be produced internally by City Staff. Leadership —McCreary reviewed the two alternatives for planning and implementing this event. First, the City would have to take the lead in coordinating the event and additional Staff resources would be needed. Second alternative would be to co-sponsor the event with a local non-profit organization. The non-profit organization would use the concert as a fundraiser and take the lead in planning the event and securing sponsors. The City would assist by providing the facility as well as promotional materials and advertising space in the Activity Guide. � y MINUTES—FEBRUARY 14,2000 PAGE THREE McCreary concluded by saying that it could be feasible to hold a classical music concert at the Civic Center in the courtyard. However with only four months remaining until the 2000 Summer Concert Series, there is not enough lead time to secure sponsors and plan a successful event. Therefore, if it were the desire of the Commissioners to pursue this event,it is recommended that funds be included in the FY 2000/2001 budget to hold the event prior to the 2001 Summer Concert Series. Commissioners Wong-Gillmore, Cramer, Chapman and Munoz voiced their disappointment that a kickoff would not be done this year. Cm. Wong-Gillmore suggested having the Chamber conduct their annual mixer here and incorporate the Wine Growers Association. Keep it simple,have a harp player in the courtyard, and charge $5-10. Cm. Chapman felt that the Commission should continue to discuss a kick-off concert for 2001 to insure success. Lowart stated that the Commissions input is needed to determine if we should work with local non-profits or take on ourselves. Between the Pasta Festival, St. Patrick's Celebration and the 5k Run, local businesses are being hit hard for sponsorship. Cm. Cramer stated that the City should do the event,with no outside involvement or the use of a non-profit. Cm. Swalwell agreed with Cm. Wong-Gillmore. The event should be a simple gathering of a 100 or so people and dignitaries, Council, School Board, Chamber and business community should be invited. Lowart pointed out that it would be quite problematic to get more than 125 people in the courtyard. She also indicated that it would be necessary to determine how the event would be paid for. Cm.Wong-Gillmore suggested charging a fee. McCreary estimated that a symphony orchestra would cost between$3,000-3,600. A quartet may be a good idea and less expensive. Cm. Munoz suggested the Walnut Creek Symphony, which would cost less. Also, the band boosters could take care of the food. They did a great job at the Water Carnival and get things done. Cm. Wong-Gillmore stated that since using the courtyard may be difficult, perhaps the event should be simplified to just a small quartet with wine and cheese. Cm. Swalwell asked what would the date be, if we do it this year. McCreary replied probably July 8, prior to the first concert on July 14. Lowart stated that a report on the kickoff concert will go to the Council in March for their consideration. 2000 St.Patrick's Day Celebration Paul McCreary, Recreation Supervisor, reported that the City of Dublin's 17th Annual St. Patrick's Day Festival will be held the weekend of March 18-19, 2000. He briefly summarized each of the events including the Green & White Gala Dinner, the Pancake Breakfast, the Parade, Festival and Fun Run. He indicated that volunteers are still needed for the event. Cm. Swalwell asked if the Commission wants to participate in the parade this year. He suggested using his corvette go cart and motorcycles. He asked if he could hand out or throw candy into the crowd. McCreary pointed out that the Lions has a rule against throwing anything into the crowd or stopping along the parade route. Lowart stated that she will submit an application for the Commission. The fee will be waived. MINUTES—FEBRUARY 14, 2000 PAGE FOUR Cm. Wong-Gillmore asked if Cm. Chapman will be commentator again this year. Cm. Chapman stated that if asked, he would accept. Cm. Wong-Gillmore asked if there was any way that we can help this year. Lowart stated that volunteers are needed along the 5k Run. McCreary added that about 20 adult volunteers are needed. Committee Appointments Director Lowart reported that there are a number of City committees that require the representation of a member of the Parks and Community Services Commission. As per the Bylaws and Rules of Procedure for the Commission, the Chairman"appoints committees and chairpersons of committees as necessary". She summarized the various committees indicating the current representatives and alternates. Cm. Cramer volunteered as representative to the Senior Center Advisory Committee; Cm. Munoz volunteered to remain as the representative and Cm. Wong-Gillmore volunteered to remain as the alternate to the Youth Advisory Committee; Cm. Chapman indicated he would continue as representative and Chairperson Swalwell appointed Cm. Cobb-Adams as the alternate to the Youth Sports Liaison Committee. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Wong-Gillmore asked Lowart if any complaints have been received regarding the use of the gyms at assigned times. Lowart replied, no. Cm. Wong-Gillmore stated that she has heard of scheduling problems which conflict with City/Community scheduled use. Lowart asked the Commission to notify Staff if they hear about problems. Cm. Munoz reported that the Winter Guard and a high school sport team were scheduled to use the high school gym at the same time. Lowart stated that the school evidently double booked the gym. Cm. Swalwell indicated that he received a call from a parent who said her daughter attends the Nielsen Afterschool Program and was left unattended when there was a Monday Funday at another location. Lowart stated that the program schedule indicates when there are no programs on-site. Staff does not provide or coordinate transportation. It is the parents responsibility to drop off and pickup their child. Lowart reported that Emerald Glen Park is progressing and it is hoped that the hard courts will be available in April, the play area in May, and the fields in the Fall. Cm. Chapman asked if a date has been scheduled for the grand opening. Lowart stated that this is one of the items the City Council will review at their Goals and Objectives meeting scheduled for February 29 at 7pm at the Civic Center. She encouraged the Commission to attend to provide input. McCreary reported that there was a mechanical failure at the Swim Center last weekend. Bids will need to go out for a new pool heater. Arrangements have been made for the high school swim team to use Cal High Pool. Cm.Wong-Gillmore asked where will the swim team go when Cal is not available and if the heater could be fixed before April 14. McCreary stated that Staff is currently looking at other alternatives at this time. Cm. Wong-Gillmore asked if the school pays for use of the pool, and if so, would they receive a refund. Lowart stated that they only pay when they use it. Cm. Chapman asked if Briarwood's pool would be available. McCreary indicated that the pool is too small. Adjournment Being no further business,the meeting was adjourned at 8:20p.m. l MINUTES—FEBRUARY 14,2000 PAGE FIVE Respectfully submitted, Char J. Young I Administrative Secretary / APPROVED: Chairman -- •