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HomeMy WebLinkAbout01-10-2000 Approved P&CSC Minutes u CITY OF UBLIN a PARS D'COMMUNITY SERVICES COMMISSION GF 7 ok cu r;, F$ �.� t r+^ MINUTES O :JANUARY I0 12000 The January 10, 2000 meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Cobb-Adams. Pledge of Allegiance Pledge of Allegiance was led by Chairperson Cobb-Adams. Roll Call Commissioners Present: Cobb-Adams,Wong-Gilimore, Chapman, Cramer, Swalwell and Munoz. Oral Communications Vimala Hannigan, Youth Advisory Committee, reported that 30-35 middle school students attended Q-Zar Night. lans are underway for a high school Q-Zar Night. Karaoke Night was very successful and a larger facility is needed. YAC would like to conduct a Battle of the Bands outdoors catering to different styles and tastes of music at the Shannon or Civic Center. A subcommittee is in place to prepare a master event calendar for the year. Deadline for the January 29th ski trip is January 14th. The trip is being planned together with Livermore. Signups are slow due to the lack of snow. If cancelled, YAC will plan for another trip or just do a snow day and play around. Cm. Chapman asked where the Karaoke Night was conducted and how many attended. Hannigan replied that it was conducted at Celebrities with about 30-40 students in attendance. Cm.Wong-Gillmore asked if Dub Town Jam was going to be held again this year. Hannigan stated one is planned for May. The Committee is working on a list of sponsors and considering renaming the event. Cm. Chapman asked when the Youth Advisory Committee will respond to the proposed Teen Center? Hannigan replied that a report will be presented at the February 14th meeting of the Parks and Community Services Commission. Approval of Minutes Cm. Wong-Gillmore referred to the last sentence on page 2 (Teen Center Categories), and did not recall asking if any of the cities with Teen Centers accommodated senior programming. She requested that the sentence be deleted from the minutes. ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. WONG-GILLMORE AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF NOVEMBER 15, 1999 AS AMENDED. Written Communications-None Public Hearing-None Unfinished Business New Business Election of Officers Director Lowart recommended that elections for a Chairperson and Vice-Chairperson be conducted. The term of office for the Chairperson and Vice-Chairperson will run through November of 2000. Chairperson Cobb-Adams opened.the nominations for Chairperson. Cm. Cramer nominated Cm. Swalwell for Chairperson, seconded by Cm. Chapman. Nominations were closed. VOTE: UNANIMOUS MINUTES—JANUARY 10,2000 PAGE TWO Chairperson Cobb-Adams opened the nominations for Vice Chairperson. Cm. Swalwell nominated Cm. Cramer for Vice-Chairperson, seconded by Cm. Chapman. Nominations were closed. VOTE: UNANIMOUS Parks&Community Services Goals and Objectives Director Lowart reported that the City Council has scheduled the Annual Goals & Objectives Study Session for Tuesday,February 29,2000 at 6:00pm.The Parks and Community Services Commission has been asked to provide input on the preliminary Goals & Objectives for Parks and Community Services. She reviewed the adopted 1999 Goals & Objectives which included 15 objectives that were assigned to the Parks and Community Services Department. Of those objectives, 13 objectives were given a high priority and 2 objectives were given a medium priority. Since the adoption of the Goals & Objectives Program, 3 additional objectives were initiated by the City Council. Of the 18 objectives, 11 are complete, 6 are underway and no progress has been made on one. Lowart then reviewed the preliminary list of 2000 Goals & Objectives for Parks and Community Services which included seven new objectives for 2000. The remaining seven objectives have been carried over from the previous year. She recommended that the Commission prioritize the objectives by giving a rating.of high, medium, low, or no priority (delete). The Commission priorities will be forwarded to the City Council for consideration at their Annual Goals&Objectives Study Session scheduled for February 29. Cm. Cramer asked if objective#11 is mandated, why is it on the list. Lowart stated that items on the list are those identified as having a financial impact on the City. Cm.Wong-Gillmore asked if an objective for the Dog Park should be added? Lowart stated that Mrs.Rose will be coming back to the Commission with a petition, and identify a potential location and funding. Cm. Wong- Gillmore proposed to add an objective to undertake feasibility study for a,dog park. Lowart added it to the list as objective#15. Cm. Wong-Gillmore proposed conducting skateboard competitions at Emerald Glen Park. Lowart recommended waiting till the grand opening in the fall. Cm. Chapman felt that an exhibition at the grand opening would certainly promote the skateboard park. Cm. Wong-Gillmore inquired if it would be possible to incorporate the Farmers Market at Emerald Glen Park. Lowart reported that the market has not met the goals and expectations of the promoter, the City, or the vendors and community. The City Council will be looking for a new promoter, and possibly may change the date and location. There is a survey on the City's website for the community to provide input and indicate what they would like to see in the Farmers Market. Cm. Cobb-Adams questioned whether an objective to expand teen program special event should be proposed since the Youth Advisory Committee does not have enough funds available for special events. Lowart indicated that the Youth Advisory Committee does not actually have a budget. Funds for teen programs are in the teen budget. The Committee advises on activities that are within the budget. Objective#7 addresses expanding teen programming to include summer camp/excursion programs for middle school teens and monthly special events. Cm. Cobb-Adams stated that objective #7 specifies "middle school teens". Lowart suggested revising it to read "monthly special events for all teens". Cm. Cobb-Adams felt that there should be a separate objective,because she did not feel that we need to expand the teen programming with summer camp/excursion programs. Lowart suggested deleting middle school and monthly special events from objective#7 and adding a new objective #16 to "expand teen programs to include monthly special events". Cm. Wong-Gillmore stated that she would like to see her suggestion of skateboard competitions be pursued as a weekend or once a year event. She felt that Emerald Glen Park can generate additional revenue for the City and that we should be pro-active and take advantage of it. Lowart asked if Cm.Wong-Gillmore could be more specific MINUTES—JANUARY 10,2000 PAGE THREE on the objective to be added. Cm. Wong-Gillmore proposed adding an objective to identify potential income generating programs for City facilities. Cm. Cramer pointed out that there are a lot of skateboard parks in the valley and aksed if they conduct competitions. He suggested having staff conduct a feasibility study for interest and programming. Cm. Chapman suggested checking with CPRS for any information from other cities. He also added that by promoting this facility valley-wide may force our Dublin community out of its own amenity. Lowart suggested wording the proposed objective as follows; "identify potential income generating activities using City facilities". The Commission concurred. Objective was added to the list as#17. Cm. Munoz stated that The Board Club from Dublin High School is very excited about the skateboard park at Emerald Glen Park. He suggested having the President of The Board Club give a speech at the grand opening. Cm. Swalwell stated that perhaps members of The Board Club can conduct demonstrations at the grand opening. • Cm.Munoz replied affirmatively. ON A MOTION BY CM WONG-GILLMORE, SECONDED BY CM. CRAMER, AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO ACCEPT ALL PROPOSED PRIORITIES BY STAFF FOR OBJECTIVES #1-14,• #1-12 AS HIGH AND 13-14 AS MEDIUM, AND #15-17 TO BE DETERMINED BY THE COMMISSION BY SEPARATE VOTE. Cm. Cobb-Adams felt that since the community has provided input and shown interest in objective#13,we should change the priority from.Medium to High. Cm. Wong-Gillmore withdrew the motion. Cm. Cramer withdrew his second. ONA MOTION BY CM. WONG-GILLMORE,SECONDED BY CM.MUNOZ,AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO ACCEPT ALL PROPOSED PRIORITIES BY STAFF FOR OBJECTIVES #1-9, #10 TO BE DISCUSSED, 11-12 AS HIGH, CHANGED #13 FROM MEDIUM TO HIGH,AND #15-17 TO BE VOTED ON SEPARATELY. Cm. Cramer asked if there was some way objective #10 could be indicated as a very high priority. Lowart stated that high is the highest priority that can be given, she recommended that the Commission attend the Councils Goals and Objectives Study Session and emphasize their high priority for the teen center. Cm. Chapman stated that the Commission is willing to support this objective if supported by the residents. ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CRAMER, AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO RATE OBJECTIVE#10 AS HIGH. Cm. Chapman suggested that we continue this agenda item to our next meeting. Lowart stated that this item needs to be completed tonight. Cm. Munoz felt that since the Commission has not heard from the interested individuals on the dog park since July 1999, objective #15 should be rated as a low priority. Lowart reported that they are looking at getting a petition together, as well as identifying a potential location and funding sources. ON A MOTION BY CM. MUNOZ, SECONDED BY CM. CHAPMAN, AND BY UNANIMOUS VOTE; THE COMMISSION VOTED TO RATE OBJECTIVE#15 AS LOW. ON A MOTION BY CM. CHAPMAN, SECONDED BY CM. WONG-GILLMORE, AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO RATE OBJECTIVE#16 AS HIGH. • ON A MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. CHAPMAN, IT WAS PROPOSED TO RATE OBJECTIVE#17 AS HIGH. MINUTES—JANUARY 10, 2000 PAGE FOUR Cm. Cobb-Adams did not feel that the definition of"high" for objective 17 was appropriate. She recommended it be changed to Medium. Cm.Wong-Gillmore withdrew the motion. Cm. Chapman withdrew his second. ONA MOTION BY CM. WONG-GILLMORE, SECONDED BY CM. COBB ADAMS,AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO RATE GOAL AND OBJECTIVE#17 AS MEDIUM Summer 1999 Quarterly Report Cm. Chapman recommended moving this item to next months meeting. Cm. Cramer asked if the Commission can accept it as written. Lowart indicated that if there were no questions,the report could be accepted by motion. ON A MOTION BY CM. CRAMER, SECONDED BY CM. MUNOZ, AND BY UNANIMOUS VOTE, THE COMMISSION ACCEPTED THE SUMMER 1999 QUARTERLY REPORT AS SUBMITTED. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm.Munoz reported that a few weeks ago he was using the tennis courts at Kolb Park, there was a loud beep then the lights went off at approximately 7pm. Lowart stated that sometimes the timer malfunctions. In the future, call the City to report the problem and the maintenance department will check the timer. Cm. Swalwell stated that he has driven past the Sports Grounds and seen the lights on without no one on the fields. Lowart stated that the lights are on a timer and if there is a "no show" that the City is not aware of, the lights will remain on until the timer goes off. Cm. Chapman asked if there was some way to keep people from climbing the first level of the clock tower. Lowart stated that a sign could be posted, but it would be difficult to enforce. Cm. Chapman felt that a sign would be better than nothing at all. Lowart suggested perhaps Dublin Little League and Dublin United Soccer could put something in their newsletter addressing the situation as the majority of the children that climb the clock tower are there because of organized sports leagues. Cm. Wong-Gillmore reported that she saw BMX bikers using the skateboard park at Emerald Glen Park. She was concerned that the bikes will ruin the skateboard park. Lowart replied that the City is aware of unauthorized use and the park is being closely scrutinized to limit the use. Lowart stated that the February 21'meeting of the Parks&Community Services Commission will have to changed due to the holiday. The Commission concurred to change the meeting date to February 14th. Adjournment Being no further business,the meeting was adjourned at 8:45pm. Respectfully submitted, • Char J.Young Administrative Secretary APPROVED: Chairman