HomeMy WebLinkAboutItem 4.7 - 1241 Task Order for the Metropolitan Planning Gr
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STAFF REPORT
CITY COUNCIL
DATE: December 6, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Task Order for the Metropolitan Planning Group
Prepared by: Jeff Baker, Assistant Community Development Director
EXECUTIVE SUMMARY:
The City Council will consider approving a Task Order for the Metropolitan Planning
Group in the amount of $97,550. The Metropolitan Planning Group will assist the
Planning Division Staff with processing the entitlements for the Boulevard project, and
plan check services related to several approved development projects. The work will be
performed in accordance with the terms of the recently approved Consulting Services
Agreement with the firm to provide these types of services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Task Order #1 with the Metropolitan Planning Group
to provide contract planning services.
FINANCIAL IMPACT:
All charges associated with this Task Order will be reimbursed with funds colle cted from
project applicants in conjunction with the processing of their projects.
DESCRIPTION:
The Community Development Department utilizes consultants on an as -needed basis to
assist staff with overflow work and to provide specific technical expertis e. Typical
contract work utilized by the Planning Division include assisting Staff with processing
entitlements, plan check, landscape design review, and other technical expertise.
Following a competitive process, the City Council authorized entering into a Consulting
Services Agreement with the Metropolitan Planning Group on July 19, 2016. Staff is
currently requesting that the City Council approve a Task Order in the amount of
$97,550 for the Metropolitan Planning Group to assist Staff with processing th e
Planning entitlements (i.e. Site Development Review, subdivision maps, etc.) for the
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Boulevard project, as well as, provide plan check services for the Boulevard, Moller
Ranch/Tassajara Hills, and Kaiser Permanente projects. All work will be performed in
accordance with the existing Consulting Services Agreement.
A Resolution approving Task Order #1 with the Metropolitan Planning Group is included
as Attachment 1 to this Staff Report.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
This Staff Report was posted to the City’s website and provided to the Metropolitan
Planning Group.
ATTACHMENTS:
1. Resolution Approving Task Order #1 for the M-Group
1. Exhibit A - Task Order #1
C:\users\carolines\appdata\local\temp\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\1649.docx
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * * * * * * * * *
APPROVING TASK ORDER #1 FOR THE METROPOLITAN PLANNING GROUP TO
PROVIDE CONTRACT PLANNING SERVICES
WHEREAS, the City Council has directed Staff to process development projects
expeditiously and to hire consultants when services are needed; and
WHEREAS, the City Council approved a Consulting Services Agreement with the
Metropolitan Planning Group on July 19, 2016 to provide contract planning services on an as
needed basis;
WHEREAS, the City desires to hire a qualified consultant to assist with processing
Planning entitlements for The Boulevard project and to provide plan check services;
WHEREAS, the Metropolitan Planning Group has provided a scope and a budget to
assist Staff with processing entitlements for The Boulevard project, and to provide plan check
services related to The Boulevard, Moller Ranch/Tassajara Hills, and Kaiser Permanente
projects;
WHEREAS, all charges associated with this Task Order will be reimbursed with funds
collected from project applicants in conjunction with the processing of their projects; and
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
approve Task Order #1 in the amount of $97,550 for the Metropolitan Planning Group to provide
contract Planning Services, included as Exhibit A; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Task
Order and any minor amendments, attached hereto as Exhibit A, and related Purchase Orders.
PASSED, APPROVED AND ADOPTED this 6th day of December 2016 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________________
Mayor
ATTEST:
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City Clerk
CITY OF DUBLIN
ON-CALL SERVICES TASK ORDER
TASK ORDER No. 1
Resolution Number: ______
This Task Order is being issued against an on-call services agreement and shall serve as authorization by
the City of Dublin to proceed with work as described in the attached Scope of Work.
Project Name: Contract Planning Services Project Description: The Metropolitan Planning Group will assist the Planning Division Staff with processing the
entitlements for the Boulevard project, and plan check services for the Boulevard, Moller Ranch/Tassajara Hills, and
Kaiser on an as needed basis. All work will be performed in accordance with the existing Consulting Services
Agreement with an effective of June 20, 2016.
Vendor Name: Metropolitan Planning Group
Vendor Contact Name/Phone: Kristi Bascom 510-634-8443
Contract Term: June 30, 2019
Department: Community Development Department
Project Manager Name/Phone: Amy Million
City compensation to Consultant shall not exceed the total listed below for this Task Order, and shall be
made in accordance with the terms and conditions of the Agreement and the attached Project Budget.
Task Order Not-to-Exceed Amount
Authorized
Task Order #1 $97,550
Previously Authorized, to date (preceding task orders) $ 0
Subtotal of all Task Orders Authorized /Total Contract Not-to-Exceed $ 97,550
Authorized by: ____________________________________________ Date: ____________________
(Chris Foss, City Manager)
This Task Order hereby incorporates, by reference, the attached Scope of Work and Project Budget. In
addition, this Task Order hereby incorporates, by reference, all terms and conditions set forth in the
Agreement. Upon agreement by both City and Consultant, any substantive changes to the timeline, Project
Budget amount, or Scope of Work will need to be approved in writing and will result in a revised Task Order
issued.
M-GROUP.us • 22561 Main Street, Suite 200 • Hayward, CA 94541 • 510.634.8443 • a new design on urban planning
METROPOLITAN PLANNING GROUP
November 22, 2016
Mr. Jeff Baker
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Jeff,
As requested, below is a summary and budget estimate for planning services that are expected
to be provided to the City of Dublin by M‐Group in accordance with our executed Consultant
Services Agreement.
The approximate number of hours are from today’s date forward through consideration of the
project by the decision‐making authority.
Project Planning services
provided
M‐Group staff
person
Approximate
number of
hours
Approximate
budget
Boulevard
SDR/VTM
(Phases 2/3)
Assist with project
management and
entitlement processing
Kristi Bascom
(Principal)
120 $22,800
Boulevard
SDR/VTM
(Phases 4/5)
Assist with project
management and
entitlement processing
Kristi Bascom
(Principal)
160 $30,400
Total project budget estimates 290 $53,200
Please let me know if any additional information or more detail is needed.
Sincerely,
Kristi Bascom
Principal
M-GROUP.us • 22561 Main Street, Suite 200 • Hayward, CA 94541 • 510.634.8443 • a new design on urban planning
METROPOLITAN PLANNING GROUP
November 22, 2016
Mr. Jeff Baker
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Jeff,
As requested, below is a summary and budget estimate ‐ broken down by project ‐ for plan check and
project implementation services that can be provided to the City of Dublin by M‐Group in accordance
with our executed Consultant Services Agreement.
Project Planning services provided M‐Group staff
person
Approximate
number of
hours 11/1/16
to 6/30/17
Approximate
budget
Kaiser Dublin
Medical Center
(Phase 1A)
Plan check, MMRP compliance, and
project implementation.
Kristi Bascom
(Principal)
20 $3,800
Boulevard
(Phase 1)
Continued plan check, MMRP
compliance, and project
implementation
Kristi Bascom
(Principal) and
Sarah Filipe
(Assistant Planner)
30
30
$5,700
$2,700
Boulevard
(Phases 2/3)
Plan check, MMRP compliance, and
project implementation
Kristi Bascom
(Principal) and
Sarah Filipe
(Assistant Planner)
40
80
$7,600
$7,200
Boulevard
(Phases 4/5)
Plan check, MMRP compliance, and
project implementation
Kristi Bascom
(Principal) and
Sarah Filipe
(Assistant Planner)
40
80
$7,600
$7,200
Moller Ranch/
Tassajara
Highlands
Plan check for 3 neighborhoods and
recreation center
Sarah Filipe
(Assistant Planner)
30 $2,550
Total project budget estimates 350 $44,350
Please let me know if any additional information or more detail is needed.
Sincerely,
Kristi Bascom
Principal