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Home My WebLink About8.2 Grant Application Process and Timeline for 2017-2018 Grant Cycle G�� l��y 'v�� STAFF REPORT l�'�,�� HUMAN SERVICES COMMISSION DATE: November 17, 2016 1'Q: Honorable Chair and Commissioners FROM: Rhonda Franklin,Management Analyst SUBJECT: City of Dublin Human Services Grant Application Process and Timeline for the 2017- 2018 Grant Cycle EXECUTIVE SUMMARY: The Cominission will receive a report on the application process and timeline for the 2017-2018 City of Dublin Human Services Grant Program cycle. FINANCIAL IMPACT: As part of the Fiscal Year 2016-2017 Budget process, the City Council approved an allocation of General Fund and Affordable Housing Fund amounts of$140,000 and $8,000, respectively, for the upcoming grant cycle (Fiscal Year 2017-2018). The Community Development Block Grant (CDBG) amount is estimated at last year's actual amount of$75,602. RECOMMENDATION: Receive the Repoxt. DESCRIPTION: On an annual basis, the City of Dublin holds a Human Services Grant funding application process that typically begins in November and ends in February with the City Council's vote to approve or deny grant funding requests. The Ciry of Dublin Human Services Grant Program is composed of three funding sources: Ciry of Dublin General Fund, City of Dublin Affordable Housing Fund, and the Federally-funded Community Development Block Grant (CDBG). The Ciry of Dublin funding sources are planned for as part of the Budget process; however, each year, the CDBG amount is estimated at the CDBG amount received in the prior year. The actual amount,which could �,��,��.� �.�,�� ..�...�, wm�„� ��,....��. ITEM NO: 8.2 � Page 1 of 3 be more or less than the estimated amount, is unknown until HUD notifies the agency. The amount could change each year depending on the population demographics and housing assessment. HUD's norification could be as early as February and as late as June. For the FY 2016-17 grants cycle, HUD provided norification of the final amount in early February; which was within one week after the City Council deliberated and approved funding requests based on the estimated CDBG amount. The final CDBG amount was more than estimated, which meant that the funding amounts had to be reconsidered and adjusted to incorporate the additional funding level. Although in this case the difference was an increase to the funding amount,it is also possible for the opposite to occur. For the 2017-18 City of Dublin f-�uman Services Grant Program cycle, Staff proposes pushing out the timeline to allow more time to receive HUD's final CDBG funding amount. Following is the proposed timeline: Email Notice of Applicarion Dates to Interested 11/18 to 11/21 Parties Publish Newspaper Legal Advertisement 11/18 , 11/25, 12/2 Distribute Website Notifications 11/21 Application Period 12/1/16 to 1/8/17 Mandatory Applicarion Workshops 12/1 (AM Session) and 12/7 M Session Staff Application Review 1/9 to 2/10/17 Commission Review Period 2/23 to 3/23/17 ' Distribute Human Services Cotninission 3/23/17 On or before 2/23/17 ' A enda Packet to Commissioners and the Public Commission Regular Meeting Date for Grant 3/23/17 Funding Recommendations City Council Regular Meeting Date for Funding 4/18/17 Approvals This timeline allows more time to receive the final CDBG grant amount for input into the budget process. In addirion, it is more aligned with the neighboring ciries of Livermore and Pleasanton and it affords more time for the application review process for both the Commission and Staff. At the January 2017 regular meeting, the Commission could potentially have three new Comtnissioners as a result of three Commissioner's term expirations in December 2016. Therefore, at the January Commission ' meeting, Staff plans to report on Fiscal Year 2015-16 organization year end reports and provide an overview on how to review grant applications in ZoomGrants. This will prepare the Commission for reviewing the grant applications beginning in February and making funding recommendations at the March regular Commission meeting. GrantApplica t�on The Grant Application for this year will be sunilar to the application used for last year's process (Attachment 1). Citp Council Ptiorlties At the October 20, 2015 meeting, the Cit�� Council discussed ongoing priorities for the Grants Program allocation process and provided direction for specific areas of focus for the Program. The discussion resulted in City Council direction that the grants program emphasizes programs that specifically address human service needs. These needs include critical services such as food and nutrition, healthcare, homelessness, ' childcare, etc. The City Council provided further direction to de-emphasize and not award the limited grant Page 2 of 3 funds to arts-based or school programs that do not address human service needs,which include the following axeas of concern as identified in the 2011 Tri-Valley Human Services Needs Assessment: • Behavioral health (mental health and substance abuse) • Affordable housing • Health care • Workforce development • Homelessness • Transportation services and access • Domestic violence and child abuse • Disabilities • Food and nutrition • Senior Services • Youth services • Child care,early childhood development and educarion • Changing demographics and growing diversity • Financial assistance In addirion, in 2012, the Human Services Task Foxce also idenrified dental care as a priority in the Dublin/Tri-Valley area. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACH M ENTS: 1. 2016-2017 City of Dublin Human Services Grant Program Application Page 3 of 3 __ ATTACHMENT 1 ��;r^/� �� I Existing ZoomGrantsT"'Users: Emaii Password ^�� r� �� , t=1 Stay logged in?(Admins and Reviewers only) 4D �I� i./ � �� c�rt�ot pa s�vo�u'� Po�ered_by ZoarnGrartts':`'. HELP RESOURCES A�♦ You must be logged in to apply. New ZoomGrantsTM'�Account;�� City of Dublin Parks and Community Services Department C�OSED Deadline 12/11/2015 ' 2016-2017 Community Grants Program I � � Open Programs � Description Restrictions Contact Admin Announcements � Applicant View Application Status:Not Submitted �, You must be logged in to begin. i Summary Application Questions Budget Documents Activity Log I'� Financial Report Report Totals i 4 ,��f�J�EC��iOtt QU@S�l{�t1S (answers are saved automatically when you move to anotherfield) � 1.Please describe your organization category(select one of the following): Private Non-Profit II Public Agency , � Other: , 2.Please describe your agency's mission(no more than 3 sentences or 250 characters). _ Maximum characters:255.You have 255 characters left. �i' 3.For what type of Dublin Grant is your agency applying? I I Capital Project �, Public Service Program or Project 4.Is this a"new"service, program,project or activity?"New"is identified as not yet started,implemented or in operation. Yes No 5.Please indicate below if this application is a request for one-time funding and/or"seed"funding. One-time funding Seed funding One-time and Seed funding Operational funding None 6.If your agency has NEVER received grant funding from the City of Dublin,please describe any other City/County funding received within the last three years Qurisdiction,year,amount,purpose,etc.).Enter"NIA"if you HAVE received Dublin Funds. 1 of 11 i Maximum characters:2000.You have 2000 characters left. 7.Please provide information to justify your agency's capacity to conduct this project(type of management or governing body,fiscal staff resources,skills and experience,etc.). Mapmum characters:2000.You have 2000 characters left. 8.Provide a brief summary of the project for which your agency is seeking funding(no more than three sentences or 250 characters�.This text will be used widely during the review and implementation process to describe your project. Maximum characters:255.You have 255 'characters left. 9.Estimate the total number of UNDUPLICATED Dublin residents to be served by this project.(UNDUPLICATED:client is counted only once regardless of number of services received in a year.) Maximum characters:255.You have 255 characters left. 10.Which of the 14 Areas of Concern identified in the Eastern County 2011 Needs Assessment Report does your project identify with? Behavioral Health(mental health and substance abuse) Affordable Housing Health Care(including dental) Workforce Development Homelessness Transportation Services and Access Domestic Violence and Child Abuse Disabilities Food and Nutrition Senior Services Youth Services ' Child Care,Early Childhood Development and Education Changing Demographics and Growing Diversity Financial Assistance None of the above ' 11.Explain how this project will be implemented,administered,and operated. 2of11 i ,,I; Maximum characters:2000.You have'2000 characters left. 12.Describe in detail the role of Dublin grant funds in this project(e.g.,what specifically will the grant funds be used ',; for?). Maximum characters:2000.You have 2000 'characters left. 13.Please list and briefly describe the outcome measures that are crucial to the success of this project.What strategies or objectives will your agency use to track the progress of ineeting the outcome(s)? _ Maximum characters:2000.You have 2000 'characters left. 14.Describe the population your agency anticipates serving with these funds and how they will benefit from the implementation of this project,i.e.seniors,youth,disabled,low-income,etc. Maximum characters:2000.You have 2000 characters left. 15.How is this project culturally appropriate(i.e.,describe how it is specifically tailored to the clienUcustomer population served�? 3of11 i I Maximum characters:2000.You have 2000 characters left. 16.Explain how your agency will outreach to low-income,limited English speakers,and/or disabled persons.How will each of these groups access the project for which your agency is requesting fundingl Maximum characters:2000.You have 2000 characters left. 17.Identify the organizations that your agency partners with and describe their relevant capabilities that result in greater service integration. _ Maximum characters:2000.You have 2000 characters left. 18.Describe the marketing and outreach your organization has done,particularly to Dublin residents.In addition,outline specific collaboration with other service organizations in the City of Dublin or Tri-Valley. Maximum characters:2000.You have 2000 characters left. 19.Referring to questions 28,29 and 30,describe the project for which your agency is requesting funding and how this project serves Dublin residents by meeting at least one of the City of Dublin's Mission,Vision,and Values. 4ofll i � � r � _ ; � ' Maximum characters:2000.You have'2000 characters left. 20.BUDGET NARRATIVE Describe how this project is cost effective and how the budget is reasonable for the anticipated result. Maximum characters:2000.You have 2000 characters left. 21.If this application does not receive funding,or receives reduced funding,what will be the effect on the projectl Mabmum characters:2004 You have 2000 characters left. 22.Does your agency anticipate having any unspent grants funds at the end of the fiscal year? Yes No 23.If you answered yes to the preceding question please explain.Enter"NIA"if not applicable. Maximum characters:2000.You have 2000 characters left. 24.CAPITAL EXPENDITURE NARRATIVE Is your agency requesting funds for a Capital project(e.g.one time expenses for construction,equipment,furniture,fixtures)? Yes No.If no,enter N/A for questions 25&26,and check Not applicable for question 27 Sofll i i25.If your agency is requesting Capital funding,describe the detailed scope of work for the project.[You will also be asked to attach a budget,photos,designs,site plans,specs,etc.later in the"Documents"tab.]Enter"N/A"if not ', applicabie. _ I Maximum characters:2000.You have 2000 characters left. 26.If your agency is requesting Capitai funding please describe any land tenure issues(e.g.does your agency own or lease the property,lease terms,plans for future relocation or expansion,etc.).Enter"N/A"if not applicable. ' Mabmum characters:2000.You have 2000 'characters left. 27.If your agency is requesting Capital funding,will this project require implementation of Davis-BaconlFair Labor Standards Act requirements? Not Applicable Yes No Not known(please contact staff at 925-833-6645 immediately if you have any questions regarding Davis-Bacon requirements) 28.PERFORMANCE MEASURES Identify AT LEAST ONE of the City of Dublin's Mission&Vision Statements:(you may choose more than one) Promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities. Balance history with progress,t0 sustain an enlightened,economicaliy balanced and diverse community. Encourages innovation of City life,including programs to strengthen our economic vitality,supports environments stewardship and sustainability through the preservation of our natural surroundings. Promotes active and healthy lifestyle through the creation of first-class recreational opportunities,facilities and programs. 29.identify AT LEAST ONE of the City of Dubiin's Values:(you may choose more than one) Building Community:by promoting locations and events that brings people of ali ages together;providing more venues for family-based activities and fostering heritage and culturai development Ensuring a Safe Community:by providing high quality police and fire services to insure the safety of the citizens living in the community and providing education and training to residents and businesses that would promote public safety Guiding Development:to assure that development contributes positively to the City's fiscal health;supports pedestrian-friendly development,transit-oriented development,green building and environmental responsiveness; promotes high quality design and architectural standards in private development and in all public facilities and develops transportation systems that facilitate ease of movement throughout the City 6of11 Governing:that commits to openness and responsiveness to the public and community;operates at all times with honesty and integrity;exercises fairness in consideration of issues and provides a high level of customer service; responsiveness from City staff to citizens;embraces technology to improve effectiveness and efficiency and strives to build an informed community through communication Relating to Other Communities and Entities:by encouraging collaboration and communication with other communities on issues of mutual concern,and encouraging public and private partnerships of mutal benefit 30.""QUESTIONS 31 THROUGH 43 ARE FOR THOSE AGENCIES INTERESTED IN APPLYING FOR COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)FUNDING ONLY.**Are you are interested in applying for CDBG funds? Yes.If so,answer questions 31 through 43. No.If no,check box here,and questions 31 through 43 will not be required.. Don't know.If you are unsure,please call the City at(925)833-6645 and speak to a staff person that can answer your questions. 31.CDBG ONLY-Explain your Limited English ProficiencylLanguage Access Plan(LEP/LAP).How does your agency outreach to limited English speaking residents to encourage access to services&housing?What access accommodations are used?Provide detail P/ease enter"N/A"if you are not interested in qualifying for CDBG funding. Maximum characters:2000.You have 2000 'characters left. 32.CDBG ONLY-Identify AT LEAST ONE U.S.Department of Housing and Urban Development(HUD)Consolidated Plan Guiding Principle that relates to your project: Be culturally accessible,appropriate and inclusive Encourage community engagement and invotvement Promote energy and resource e�ciency Encourage networking and information sharing across service providers Encourage process streamlining Consolidate service delivery Not Applicable.I am not interested in qualifying for CDBG funding. 33.CDBG ONLY-Identify AT LEAST ONE U.S.Department of Housing and Urban Development(HUD)Consolidated Plan Goals that relates to your project: A)Support and develop a continuum of housing resources that will increase access to low-income,seniors, disabled and homeless persons with emphasis on activities that: "Increase and maintain transitional housing opportunities with supportive services to increase positive outcomes and stability into permanent housing. 'Preserve and increase affordable rental housing opportunities for low and moderate income households. *Assist with homeownership opportunities for first-time homebuyers and ensure existing homeowners have safe housing that maintains affordability. *Promote fair housing and reduce housing discrimination. B)Improve community health and access to basic and specialty care including dental and optometry care, behavioral and mental heaith care services especially for low-income,uninsured and under-insured residents with emphasis on activities that: ' 'Support the maintenance and expansion of services and programs aimed at weliness and preventative care services. 'Increase outreach and access for underserved populations including limited English speaking persons,youth, I disabled,seniors and homeless persons. � I � � 7of11 C)Increase and maintain affordable and accessible weliness and development opportunities for youth that are age appropriate. � D)Support and expand programs and opportunities that keep seniors engaged and involved in their community. E)Foster and encourage innovative programs that meet emerging community needs with emphasis on low-income � and underserved populations. � F)Not Applicabie.I am not interested in qualifying for CDBG funding. � 34.CDBG ONLY-Identify AT LEAST ONE U.S.Department of HUD Strategic Goal that relates to your project: � Increase homeownership � Promote decent affordable housing I Strengthen communities � Ensure equal opportunity in housing '� Promote participation of grass-roots,faith-based,and other community-based organizations � Not Applicable.I am not interested in qualifying for CDBG funding. 35.CDBG ONLY-Identify AT LEAST ONE U.S.Department of HUD Policy Priority that relates to your project: Provide increased homeownership and rental opportunities for low and moderate-income persons,persons with disabilities,the elderly,minorities,and families with limited English proficiency. Improving the quality of life for our Nation's communities Encouraging accessibie design features. Participation of minority-serving institutions in HUD programs. End chronic homelessness within ten years. Removal of barriers to affordabie housing. Not Applicable.I am not interested in qualifying for CDBG funding. 36.CDBG ONLY-Identify AT LEAST ONE Consolidated Plan objective that relates to your project: Increase the availability of affordable rental housing for extremely low income(30%),very low income(50%)and low income(80%)households. Preserve existing affordable rental housing and ownership for househoids at or below 80%of Area Median Income (AMI). Assist low and moderate income first-time homebuyers. Reduce housing discrimination. ' Maintain,improve and expand(as needed)the capacity of housing,shelter and services for homeless individuals and families including integrated healthcare,employment services and other supportive services. , Maintain and expand activities designed to prevent those currently housed from becoming homeless. Build on inter-jurisdictional cooperation to achieve housing and homeless needs. InCrease the availability of service-enriched housing for persons with special needs. Not Applicable.I am not interested in qualifying for CDBG funding. 37.CDBG ONLY-Select ONE Objective that relates to your project(TIP:When selecting an objective ask yourself,"What is the purpose of the activity?What is the larger community need that I am seeking to address?"): , Creating a Suitable Living Environment Providing Decent Affordable Housing Creating Economic Opportunities Not Applicable.I am not interested in qualifying for CDBG funding. 38.CDBG ONLY-Select ONE Outcome that relates to your project(TIP:When sefecting an outcome ask yourself,"What type of change or result am I seeking?"): Ava ilability/Accessi bility Affordability Sustainability 8of11 Not Applicable.I am not interested in qualifying for CDBG funding. 39.CDBG ONLY-Select ONE Specific Indicator that relates to your project: Public facility or infrastructure:This indicator shows the number of persons that have been assisted by public facility or infrastructure activities that provide individuals with new or improved access to the facility or infrastructure. If the activity was used to meet a quality standard or to measurably improve quality,then this indicator will report the number of household units that no longer have access to a substandard service. Public Service:This indicator shows the number of persons that have been assisted with new or improved access to a service.If the activity was used to meet a quality standard or to measurably improve quality,then this indicator will report the number of persons that no longer have access to a substandard service. Targeted revitalization:This indicator shows a range of outcomes such as jobs created and retained,businesses assisted,low-and moderate-income persons and households served,slum/blight demolition,number of acres of brownfields remediated,etc.in a targeted area. Commercial facade treatments or business building rehabilitation:This indicator shows the number of commercial facade treatments undertaken and the number of business buildings that were rehabilitated. Brownfields remediated:This indicator shows the number of acres of brownfields that were remediated. Rental units constructed:This indicator shows the number of affordable rental units created,as well as the number ; of years of affordabiliry,number of units occupied by the elderly,and those units designated for chronically � homeless persons and persons with HIV/AIDS. iRental units rehabilitated:This indicator shows the number of affordable rental units rehabilitated as well as the number of years of affordability,units for chronically homeless persons,elderly persons,and persons with � HIV/AIDS. f Homeownership units constructed or acquired with rehabilitation:This indicator shows the total number of i homeownership units constructed,acquired,and/or acquired with rehabilitation per activity.This includes total number of affordable units,number of years of affordability,Energy Star qualified units,section 504 accessible I units,and number of households previously living in subsidized housing.In addition,data will be collected on the � number of units occupied by the e�derly,number of units designated for persons with HIV/AIDS,and number of units � for the chronically homeless. Owner occupied units rehabilitated:This indicator shows the total number of owner occupied units rehabilitated, including the number of these units occupied by the elderly,number of units designated for persons with HIV/AIDS, and number of units for the chronicaily homeless. ers receivin direct ' icator shows t he number of homebuy 9 � Direct financial assistance to homebuyers:This ind financial assistance,housing counseling,and down payment assistance/closing costs. Tenant Based Rental Assistance(TBRA):This indicator shows the total number of househoids receiving TBRA as well as the number with short-term rental assistance(less than 12 months)and the number of homeless and chronically homeless households assisted. Homeless shelters:This indicator shows the number of homeless persons given overnight shelter. Emergency housing:This indicator shows the number of beds created in an overnight shelter or other emergency housing. Homeless prevention:This indicator shows the number of households that received emergency financial assistance to prevent homelessness and emergency legal assistance to prevent homelessness. Jobs Created:Of the total number of jobs created,this indicator shows the number of jobs that have employee- , sponsored health care,the types of jobs created(using Economic Development Administration(EDA) ' classifications)and the number of persons unemployed before taking the job. Jobs retained:Of the total number of jobs retained,this indicator shows the number of jobs retained,the number of jobs with employer-sponsored health care benefits,and the types of jobs retained(using EDA classifications) Business assistance:This indicator shows the totai number of businesses assisted.Specifically,it shows the number of new businesses,existing businesses,and the DUNS number of each business so that HUD can track the number of new businesses that remain operational for three years after assistance. Businesses providing goods or services:This indicator shows whether an assisted business provides goods or services to meet the needs of the service area,neighborhood,or community,as determined by the grantee. Not Applicable.I am not interested in qualifying for CDBG funding. 40.CDBG ONLY-Please choose a common indicator that your agency will use to track clients(select only ONE): Persons ' Households Not Applicable.I am not interested in qualifying for CDBG funding. 9of11 41.CDBG ONLY-For the category you selected above,provide the total number of unduplicated Dublin clients�EITHER Persons OR Households)your agency anticipates serving through this project: Maximum characters:255.You have 255 characters left. 42.CDBG ONLY-Based on the common indicator you selected above,please list the number of unduplicated Dublin clients your agency anticipates serving in each category."If none,please enter"0". `Low Income(50%-80%AMI;please refer to the Income Limits chart at www.dublin.ca.gov/housing/) 'Extremely Low Income(<30%AMI;please refer to the Income Limits chart at www.d ubli n.ca.gov/housing/) __ Disabled 'Female Headed Households 'Senior Youth 'Homeless Not Appiicable.I am not interested in qualifying for CDBG funding.(Type N/A) 43.CDBG ONLY-List the number of clients your agency anticipates serving in racelethnicity categories.The sum entered below must match the total clients entered in#42 above.Per HUD"Hispanic"is an ethnicity,not a race."If none,please enter"0" White 'White+HISPANIC 'Black/African American Black/African American+HISPANIC ,_ _ ;Asian 'Asian+HISPANIC 'American Indian/Alaskan Native American Indian/Alaskan Native+HISPANIC Native Hawaiian/Other Pacific Islander 'Native Hawaiian/Other Pacific Islander+HISPANIC American Indian/Alaskan Native and White American Indian/Alaskan Native and White+HISPANIC Asian and White ' 'Asian and White+HISPANIC Black/African American and White I Black/African American and White+HISPANIC ' '!American Indian/Alaskan Native and Black/African American If f h � ! 10 of I1 'American Indian/Alaskan Native and Black/African American+HISPANIC Multi Racial+HISPANIC OR other Muiti Racial Not Applicabie.I am not interested in qualifying for CDBG funding.(Type N/A) 44.If your agency is submitting more than one application or the same agency has different programs within it,please RANK the priority of this application,with number 1 being the highest priority for funding.There should only be one#1 PER AGENCY #1 -This program/project has the highest priority for funding within the organization,agency,district or entity. #2-This program/project has the 2nd highest priority for funding within the organization,agency,district or entity. #3-This program/project has the 3rd highest priority for funding within the organization,agency,district or entity. #4-This program/project has the 4th highest priority for funding within the organization,agency,district or entity. #5-This program/project has the 5th highest priority for funding within the organization,agency,district or entity. #6-This program/project has the 6th highest priority for funding within the organization,agency,district or entity. If you have more than 6 applications per organization,agency,district or entity,check here. 45.Please describe actions your organization is taking to become financially self-sufficient(i.e.what steps are you taking to reduce dependency on the City's grant program). _ i � ' __ _ Maximum characters:1000.You have 1000 characters left. 46.All organizations must provide valid City of Dublin Business Registration number at time of application.Please ! provide the organization's registration number here. �, � � Maximum characters:255.You have 255 characters left. previous Next � Become a i'c��r ir's'�on Facebook Problems4ContactusatC?� �?'t�`:°-� �2002-2016 GrantPnaiystcom.Pll�rights reserved. '2oomGrants"and the ZoomGrants logo are lrademarks of GrantAnalysLCOm,LLC. ....'� 4.�r 11 Of I 1