HomeMy WebLinkAbout8.2 Sr Ctr Registration Program G��.�OF DLB��
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! l� � f f STAFF REPORT
` �'��w���`'`� PARKS & COMMUNITY SERVICES COMMISSION
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� DATE: November 14,2016
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, TO: Honorable Chair and Commissioners
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FROM: Rich Jochner,Recrearion Supervisor
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SUBJECT: Senior Center Registration Prograin
DCECUTIVE SUMMARY:
The Coininission will receive a report on a proposal for a Senior Center Registration Program. This program
will allow the City to better account for who is using the Senior Center, and bring convenience to the
consumer by requesting a waiver annually as opposed to daily, plus allow the use of pre-funded cards instead
of paying for activities daily.
FINANCIAL IMPACT:
A Registration fee would replace the current Supporter program and help to offset the administrative costs to
administer the program. The Registration Program would have two registrarion levels. The first level would
be for an individual registration at $20 for residents, and the second level would be for a VIP registration
which includes an individual registration plus two single day facility guest passes at $30 for residents. The
non-resident rate would be 20% higher.
RECOMMENDATION:
Receive the Report,provide feedback, and make a recommendation on the program.
DESCRIPTION: �
The Dublin Senior Center currendy has a Supporter program with an annual fee of$9.00. This program is ?�
oprional and does not require the "supporter" to attend the Senior Center. The benefit of being a supporter is �'.
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to be mailed a copy of the quarterly Senior Center ne�vsletter, the `Dublin Doings."
Staff recommends replacing the Supporter Program with a new Registration Program using the advanced i'
capabilities of the new recreation management software, Vermont Systems (VSI). Those registered will be j
given a Dublin Senior Center registration card. This will accomplish two objectives. �
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The first objecrive is to ensure that the City can account for the persons taking part in scheduled and leisure F
activities at the Senior Center. Currendy patrons enter the Senior Center building and are not accounted for ,
unless they participate in an activity. Should there be a medical emergency or a disaster, there might not be a :
ITEM NO: 8.2
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viable method to account for who is in the facility and their emergency contact information. Modeling what
many other Senior Centers in the Bay Area have already implemented, this program would require all Dublin
Senior Center patrons to register or check-in upon entrance to the facility. The Registration Program would
allow Staff to obtain emergency contact information for each patron and verify who has entered the facility
on a daily basis.
The second objective is to create operational efficiencies at the Center. Currently, each program parricipant
must fill out a waiver per program and funds are collected each time they participate in a program/activity.
' Under the proposed Registrauon Program, the waiver would be filled out annually and the card holder would
j have the convenient option to pre-pay to participate in multiple acrivities rather than pay each time.
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� Staff anricipates the program will officially commence on March 1, 2017. The suggested fee for the Senior
� Center Registration Program would be $20 yearly for residents and $24 for non-residents. Patrons 85 and
jolder would receive honorary status and no annual fee.
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i A card program would feature the following benefits to patrons:
� • Each person would be asked to annually update a waiver form with emergency contact information
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and receive a card for doing so.
• The Senior Center quarterly newsletter, the `Dublin Doings" would be emailed to them or available
for pick-up.
• During senior prograintning hours, access to shared use of the television,lounge,patios and computer
center, free coffee and snacks, attendance at free workshops, use of jigsaw puzzles, and use of the
lending library (books,magazines, CDs).
• All drop-in classes are charged the registered rate as opposed to a non-registered (daily) rate of a
minimum of$2 per class more than the registered rate.
, � Opportunity to pre-pay to participate in muluple activities/programs with monthly and/or quarterly
options.
For those who are not interested in registering for a card, the following conditions would apply:
• A day use pass would cost $5 for leisure use of the facility (this would also be in addirion to any class
or program fee, excluding the lunch program).
• Drop-in classes would be charged at a higher rate; a minimum of$2 per class more than those who
are registered.
• Non-card holders would be required to complete a waiver form on each visit or program registration.
At the October 6, 2016 Senior Center Advisory Cominittee meeting, the Cotnmittee voted 3-1-0, with
Commissioner Krausnick absent, to establish a Senior Center Registration Program with two registration
levels. The first level would be for an individual registration at $20 for residents, and the second level would
be for a VIP registration which includes an individual registration plus two single day faciliry guest passes at
$30 for residents. The non-resident rate would be 20% higher.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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