HomeMy WebLinkAbout4.1 DRAFT PCS Minutes 11-14-2016 ITEM NO: 4.1
STAFF REPORT
PARKS & COMMUNITY SERVICES COMMISSION
DATE: December 19, 2016
TO: Honorable Chair and Commissioners
FROM: Rhonda Franklin, Management Analyst
SUBJECT: Minutes of the November 14, 2016 Special Meeting of the Parks & Community
Services Commission
EXECUTIVE SUMMARY:
The Parks & Community Services Commission will consider approval of the minutes of the November 14,
2016 Special Meeting of the Parks & Community Services Commission.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Approve the minutes of the November 14, 2016 Special Meeting of the Parks & Community Services
Commission.
DESCRIPTION:
The Parks & Community Services Commission will consider approval of the minutes of the November 14,
2016 Special Meeting of the Parks & Community Services Commission.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the November 14, 2016 Special Meeting of the Parks & Community Services
Commission.
PARKS AND COMMUNITY SERVICES COMMISSION
SPECIAL MEETING
Draft Minutes
CITY OF DUBLIN
November 14, 2016
A Special Meeting of the Dublin Parks and Community Services Commission was held on
Monday, November 14, 2016 in the City Council Chamber of the Dublin Civic Center. The
meeting was called to order at 7:00 PM by Chair Ballesteros.
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the Commission, Staff, and those present.
ROLL CALL
Commissioners (Cm.) Present: Bedi, Ballesteros, Giannini, Thalblum, Totaro, and Tucker
Commissioners Absent: None
ORAL COMMUNICATIONS
3.1 Brief Informational Only Reports From the Senior Center and Youth Advisory
Committees
Senior Center Advisory Committee – None.
Youth Advisory Committee
Cm. Bedi reported on the October 26, 2016 Youth Advisory Committee meeting and the agenda
for the upcoming November 16, 2016 special meeting.
3.2 Senior Center Advisory Committee Bi-Annual Presentation
Mr. Rich Jochner, Recreation Supervisor, introduced Senior Center Advisory Committee
Members Ms. Holly Ito and Ms. Eddie Jo Mack who provided a presentation on the Senior
Center’s accomplishments over the past two years.
3.3 Public Comments
Ms. Dawn Benson, Valley Children’s Museum President, invited the Commission to attend the
Valley Children’s Museum presentation before the City Council at the November 15, 2016 City
Council meeting.
APPROVAL OF MINUTES
4.1 Regular Meeting October 17, 2016
On a motion by Cm. Totaro, seconded by Cm. Tucker, and by a vote of 6-0-0, the Commission
took the following action:
ACTION
Approved minutes of the October 17, 2016 Regular Commission Meeting as presented.
WRITTEN COMMUNICATIONS – None.
PUBLIC HEARING – None.
UNFINISHED BUSINESS – None.
P&CSC Minutes – November 14, 2016 – Page 2 of 3
NEW BUSINESS
8.1 Sports Field Use Policy Update
Mr. James Rodems, Parks and Community Services Director, presented the specifics of the item
as outlined in the Staff Report.
Chair Ballesteros opened the floor for Public Comment.
Seeing no comment, Chair Ballesteros closed Public Comment.
The Commission commented in support of Staff’s utilization of Memorandums of
Understanding (MOUs) for youth sports league organizations and efforts to streamline the
overall process.
ACTION
The Commission received the Report.
8.2 Senior Center Registration Program
Mr. Rich Jochner, Recreation Supervisor, presented the specifics of the item as outlined in the
Staff Report.
Chair Ballesteros opened the floor for Public Comment.
Mr. Rich Guarienti, Dublin Resident, expressed concerns about the program’s requirement for
patrons to fill out medical emergency forms, access to the facility, and the fee structure.
Seeing no further comment, Chair Ballesteros closed Public Comment.
Ms. Micki Cronin, Assistant Director of Parks and Community Services, clarified that patrons
would be required to fill out emergency contact information, not medical emergency forms.
The Commission expressed support for the program and recognized the Senior Center Advisory
Committee and Staff’s efforts to propose a program that would benefit both the Senior Center
patrons and facility.
On a motion by Cm. Bedi, seconded by Vice Chair Thalblum, and by a vote of 6-0-0, the
Commission took the following action:
ACTION
The Commission recommended in favor of the Senior Center Registration Program as
presented.
8.3 The Wave at Emerald Glen Park – Proposed Grand Opening Activities and Fee
Schedule
P&CSC Minutes – November 14, 2016 – Page 3 of 3
Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics
of the item as outlined in the Staff Report.
Chair Ballesteros opened the floor for Public Comment.
Seeing no comment, Chair Ballesteros closed Public Comment.
The Commission agreed with Staff’s approach to the proposed fee structure, commenting that
the price is competitive and is a good value; however, Cm. Totaro stated he would like the
admission fee to reflect deeply discounted rates for residents during the first year of
operations.
On a motion by Cm. Giannini, seconded by Cm. Tucker, and by a vote of 5-0-1 with Cm. Totaro
abstaining, the Commission took the following action:
ACTION
The Commission recommended in favor of the proposed fee structure for the Wave at Emerald
Glen Park for Fiscal Year 2016-17 as presented.
8.4 New Recreation Management Software
Ms. Rhonda Franklin, Management Analyst, presented the specifics of the item as outlined in
the Staff Report.
ACTION
The Commission received the report.
OTHER BUSINESS
The Commissioners provided brief informational reports on events and meetings attended over
the past month.
Ms. Micki Cronin and Mr. James Rodems provided program and project updates.
ADJOURNMENT
There being no further business to come before the Parks and Community Services
Commission, the meeting was adjourned at 8:30 PM.
Minutes prepared by Rhonda Franklin, Management Analyst.
______________________________
Chairperson
ATTEST: _________________________________
Micki Cronin
Assistant Director of Parks and Community Services