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HomeMy WebLinkAbout8.1 Summer 2016 Quarterly Report ���,;�r r��,�� /ir �y ��iN ��i ll����� STAFF REPORT `'���r����'`^ PARKS & COMMUNITY SERVICES COMMISSION DATE: October 17, 2016 T�: Honorable Chair and Commissioners FROM: Rich Jochner, Recreation Supervisor; Lisa McPherson, Recreation Supervisor; and Damian Sandholm, Recreation Supervisor SUBJECT: Summer 2016 Quarterly Report : EXECUTIVE SUMMARY: The Commission will receive a report on the programs, activities, and events conducted during summer 2016. ; FINANCIAL IMPACT: None. RECOMMENDATION: Receive the Report. DESCRIPTION: The Parks and Communiry Services Department develops and implements quality programs that strengthen community image, provide recreational experiences, encourage healthy lifestyles and preserve the Ciry's heritage. The Parks and Recreation Division provides innovative recreation programs in the areas of family services, preschool, teens, sports, special events, recreational activities, seniars and aquatics. Following is a summary of summer 2016 programs and events. RECREATIONAL ACTIVITIES Recreational Activities are various classes and specialized activities taught by contracted instructors. These offerings provide positive recreational experiences to the participants with opportunities to enhance health and well-being. There were a total of 1,411 registrations this summer, which is a 16% increase from the previous summer. Popular camps were Techsplosion Mine Craft Challenge; KinderBOTS; and cooking camps such as Brazen Baker, Mangia Mangia and Exploring Europe. This increase is largely due to higher participation averages per camp due to the addition �f the Camp Connector program. Following is a summary of registration: � .� �wm .. ___�..._._. _ ... . .. _ .�. ITEM NO: 8.1 Page 1 of 11 Recreational Activities Re istration Com arison . � � Resident 1,299 1,105 949 664 780 Non-Resident 112 108 118 123 132 Total Registration 1,411 1,213 1,067 787 912 Classes/Camps Held 118 116 114 102 108 Avg. I�egi.rtration per Cla.r.r 11.96 �0.5 9.4 7.7 8.4 Classes Offered 126 143 135 121 144 Cancellation Rate 6.30�„ ��o�„ ��o�� �G%, 250�� SUMMER CAMP PROGRAMS Camp Connector The Camp Connector program was offered at four program hubs: the Shannon Communiry Center, Dublin Library, Heritage Park and Stager Gym/Dublin High/Dublin Swim Center/I�olb Park. A total of 615 participated in the program. The program offered parents the opportunity to register for morning extended care from 7:30 to 9:00 AM, Noon care from 12:00 to 1:00 PM and afternoon extended care from 4:00 to 6:00 PM. There was also an afternoon extended care option including a daily swim lesson at the Dublin Swim Center. The Camp Connector program provided campers with extended care options each week plus the ability to combine morning and afternoon camps into a full day experience. Recreation Staff provided supervision during extended care and also transitioned campers between morning and afternoon camps. This year, camps operated for nine weeks instead of 10 weeks as for the previous summer which was contributed to the Dublin Unified School District starting the 2016-2017 school year a week earlier. Following is a summary of registration: Cam Connector Re istration Com arison 1 1 1 1 AM 144 132 --- -- -- Noon 260 333 294 207 254 PM 192 239 --- --- -- PM w/swim lesson 19 48 --- --- --- Total Registration 615* 752 294 207 254 *This year, camps operated for nine weeks instead of 10 weeks due to the Dublin Unified School District starting the 2016-2017 school year a week earlier. Camp Shamrock and Camp Dublin Camp Shamrock is a half-day camp for children three to five years of age and was offered at the Shannon Communiry Center. There were 85 preschool age children registered for the five-week camp held at the Shannon Community Center, which revolved around themes and play. During Camp Shamrock, children were able to explore many activities including crafts, songs and stories. Camp Dublin was offered for one week at Dublin Heritage Park and Museums. A half-day camp was offered for preschool age children and a full-day camp was offered for children six to 12 years of age. This summer, Nature Day Camp was offered during the same week of Camp Dublin, instead of Camp Shamrock. A total of 46 participants registered in Camp Dublin with 23 preschool age campers and 23 six to 12 years of age campers. The 18% decrease is contributed to Nature Day Camp being offered the same week as Camp Dublin, only one Camp Dublin week offered this year, and the Dublin Unified School District starting the 2016- 2017 school year a week earlier. Children experienced a traditional style day camp and participated in nature exploration, outdoor activities, crafts and demonstrations. Following is a summary of registration for the both camps: 2 of 11 Cam Shamrock and Cam Dublin Re istration Com arison ' 1 I 1 1 Residcnt 125 154 154 204 373 Non-Resident 6 8 6 10 45 Total Registration 131* 160 214 418 521 *The 18°/� decrease is contributed to Nature Day Camp being offered the same week as Camp Dublin, only one Camp Dublin week offered this year, and the Dublin Unified School District starting the 2016-2017 school year a week earlier. Prior to 2014, Camp Shamrock was offered at two sites (Emerald Glen Activity Center and Shannon Community Center). With the close of Emerald Glen Preschool, Camp Shamrock is now offered at one site (Shannon Community Center). Nature Day Camp This full-day camp is for children in 1" through 6`h grades and includes crafts, games, sports, excursions and special projects, all with a focus on ecology and nature studies. The camp provides participants with a firsthand experience of nature through hiking, guest speakers, scientific observations, and interpretive nature walks. Campers gain perspectives about themselves, learn about interacting respectfully with nature and discover that they are indeed an important part of nature. Nature Day Camp took place Monday through Friday from 9:00 AM to 4:00 PM for nine weeks. The program was based in the "Nature Nook" at the Shannon Community Center. The program included weekly excursions to regional parks and open space areas such as Big Basin Redwoods, Black Diamond Mines, Coyote Hills, Crab Cove, Hayward Shoreline Interpretive Center, Peralta Adobe, and Tilden Nature Area. On Fridays, campers went to the Dublin Swim Center for a day at the pool. A total of 212 youth participated in Nature Day Camp this summer.This year, camps operated for nine weeks instead of 10 weeks as the previous summer which was due to the Dublin Unified School District starting the 2016-2017 school year a week earlier. Following is a summary of registration: Nature Da Cam Re istration Com arison ' � 1 1 1 1 Resident 206 231 274 259 167 Non-Resident 6 3 10 20 19 Total Registration 212* 234 284 279 186 Extended Care Regi.rtration 41 62 105 908 54 *This year, camps operated for nine weeks instead of 10 weeks due to the Dublin Unified School District starting the 2016-2017 school year a week earlier. Camp Dublin Sports Grounds and Camp Sunrlse These summer camp programs are half-day camps held at park sites for children entering 1" through 5`h grades. The camps provide a fun and healthy alternative for children to be outdoors and play in a safe and supervised environment. Camp Sunrise at Shannon Park (219 participants), Camp Sunrise at Stager Gym (57 participants) and Camp Sunrise at Kolb Park (20 participants) took place Monday through Friday from 9:00 AM to 12:00 PM, and Camp Dublin Sports Grounds (55 participants) took place Monday through Friday from 1:00 to 4:00 PM for nine weeks. A total of 351 participants enjoyed activities which included games, sports, and special events. This year, more specialized contracted camps were utilized (as noted above under Recreation Activities) rather than traditional afternoon camps. Following is a summary of registration: 3of11 Cam Dublin S orts Grounds and Cam Sunrise Re istration Com arison ' I 1 1 1 Full Summer* - - - -- 81 Weekly Registrations 351 400 568 532 260 Total Registration 351* 400 568 532 341 *This year, more specialized contracted camps were utilized rather than traditional afternoon camps. Prior to 2013, campers had the option of registering for individual weeks or for the : endre summer. PRESCHOOL PROGRAM , "LittleLovres"Storp Tlme The Little Lovies program took place for one eight-week session, Monday through Thursday from 9:00 to 11:00 AM. There were a total of 48 children registered for the summer. Following is a summary of registration: "Little Lovies" Re istration Comparison . � Resident 45 46 45 Non-Resident 3 2 4 Total Registration 48 48 49 TEEN PROGRAMS Dublin L.E.A.D. Program The Dublin L.E.A.D. (Leadership-Experience-And-Development) program was open to teens entering 7`h grade or higher. The program combines the Junior Leader Program and the Junior Aquatic Water Safety Program. Participants had the opportunity to assist with camps and swim lessons throughout the summer. They received training on a variety of job-related skills including: resume writing, job search techniques and interview skills. Additional topics included how to lead an activit��, how to engage participants, water safery skills, playground park safety and supervising participants. Teens who participated in past teen volunteer programs for more than two summers had an active role in coordinating and implementing weekly camp activities and coordinating weekly trainings. This summer 68 L.E.A.D. I.eaders logged a total of 3,187 hours. The L.E.A.D. Leaders each gave an average of 46 hours this summer to the various camps offered by the Department. The program currently has a maximum capacity of 80 participants, based on the camp schedule and available opportunities to assist with camps. This year, Dublin Unified School District started the 2016-2017 school year a week earlier which shortened the program to nine weeks instead of 10 weeks as in previous years. Seventy-nine applications were received by the deadline. All 79 applicants were invited to interview, however four of the applicants did not showed up for their interview. Out of the 75 applicants interviewed 68 registered. Following is a summary of registration: L.E.A.D. Partici ation Com arison ' 1 1 1 Resident 62 61 75 Non Resident 6 4 0 Total Registration 68 65 75 TotalVolunteerHozrr.r 3,�87 3,230 3,646 � 4of11 ADULT SPORTS The Parks and Communiry Services Department offers sports and activities that promote healthy living for adults, and the opportunity to build new friendships through recreaaon. Following is a summary of summer registration for leagues: Adult Bocce Leagues Two Coed Bocce Ball leagues were held on Wednesday and Friday evenings with a total of eight teams parucipating. The leagues began in June and ended in August and were held at Emerald Glen Park. Following is a summary of registration: Adult Bocce League Registration Comparison 1 1 1 Coed 8 9 8 8 8 Adult Softball Leagues A Men's "D" league was held on Tuesday nights and a Coed "D" league was held on Thursday nights at Fallon Sports Park. The leagues began in July and concluded in September. Following is a summary of registration: Adult Softball Lea ue Re 'stration Com arison 1 1 I Coed / Business Coed "D" 10 11 9 n/a 11 Men's "D" 6 10 10 9 14 Total Registration 16 21 19 9 25 . YOUTH SPORTS Contracted Sports and Flmess Programs Each quarter the City offers several sports programs by utilizing contracted instructors. Contracted sports camps and classes offered during the summer included Arora Tennis, California Player Development ; Academy, Challenger Soccer, Club VIP Volleyball, Dublin Basketball, Dublin Ranch Golf, Dublin United Soccer, Kidz Love Soccer, Make Me a Pro, Skyhawks Sports Academy, and Wee Hoop. New camps and classes added this summer were from Cricket, 50/50 Cheer and Tumbling and a full-day sports, music and STEM camp from Take 1 Sports. There was a 10% decrease in overall registration (contracted sport camps, classes and clinics) this summer which is contributed to the Dublin Unified School District starting the 2016- 2017 school year a week earlier. Following is a summary of registration: Contracted S orts Re istration Com arison 1 I Sports Campers* (continuing for full-day camp) - - 2�4 207 154 Arora Tennis (adult) 23 23 46 35 26 Arora Tennis (youth) 499 644 467 379 315 Arora Tennis (cardio fitness) 1 S 33 28 - - Arora Tennis (privates) 245 28 50 - - Cadence Basketball 52 39 - - - CALPDA Basketball 30 29 14 13 - Challenger Sports (British Soccer) 13 28 13 22 1 S Club VIP Volleyball 30 48 21 32 28 Core Volleyball (previously - 20 49 26 11 Sofll Velociry) Dublin Basketball 133 124 76 45 46 50/50 Cheer and Tumbling 18 - - - - Dublin Fighting Irish - - - 18 14 Dublin Ranch Golf(adult) 12 4 23 18 13 Dublin Ranch Golf(youth) 17 14 24 14 25 Dublin United Soccer 39 54 41 33 33 Kidz Love Soccer 153 202 169 181 207 Make Me a Pro 93 133 84 64 71 Cricket 20 - - - - Skyhawks Sports 198 376 239 227 106 Take 1 Sports 41 9 - - - Wee Hoop 50 47 55 34 27 World Cup Soccer 18 23 - - - Total Registration* 1,699* 1,878 1,693 1,348 1,110 *There was a 10% decrease in overall registration (contracted sport camps, classes and clinics) this summer which is contributed to the Dublin Unified School District starting the 2016- 2017 school year a week earlier. Junior LParrlors Summer Youth Basketball Leagues The six-week season of the Junior Warriors Youth Basketball program offered divisions for those completing kindergarten through 7`h grade. A total of 213 youth participated in the program. Girls were invited to register and play within any existing boys divisions. All divisions had one clinic and one game per week, except for the Boys 5`h through 7``' grade division which had no clinic and two games per week. 'I'he slight decrease in registration is due to accommodating parents survey comments on previous year's to operate 5`h - 7`" grade teams with an maximum of 10 players on each team. All activities were held at Stager Community Gymnasium. Following is a summary of registration: Youth Basketball unior Warriors) Lea ue Re istration Summa � I I 1 1 Coed K 44 43 45 21 18 Boys 1" Grade 42 43 44 37 28 Boys 2"� Grade 45 45 44 34 21 Boys 3"{&4`'' Grades 41 45 42 43 45 Boys 5``'—7`�' Grades 41 43 46 41 42 Total Registration* 213* 219 221 176 154 *The slight decrease in registration is due to accommodating parents survey comments on previous year's to operate 5`" _7``'grade teams with an maximum of 10 players on each team. AQUATICS PROGRAMS The City operates the Dublin Swim Center which features two pools, a waterslide, diving board,group picnic area, heated showers and locker rooms. The main pool consists of a free-form shallow area, 25-yard lap lanes and a diving area. A one-foot deep wading pool is also available for toddlers and parents. Swim Lessons The swim lesson program offers group and individual lessons for all ages. This year the aquatics programs were included in the Summer Camp and Aquatics Activity Guide that was distributed at the Dublin Swim Center, Dublin Civic Center, Shannon Community Center, Dublin Library, and mailed to all Dublin residents. Following is a summary of registration: 6of11 Swim Lesson Re istration Com arison 1 1 1 1 Parent/Infant 184 158 140 169 148 Preschool 405 399 434 478 460 Youth 798 793 906 894 807 Adult&Teen 57 54 54 50 40 Private Lessons 62 75 78 80 77 Camp Conncctor 19 48 - - - Day Care Lessons 558 638 541 469 461 Total Registration 2,083 2,117 2,153 2,140 1,993 Swtm Camps Campers participaung in morning sports camps at Dublin High School, Kolb Park, and Stager Communiry Gymnasium had the option to also sign up for the Swim Camp in the afternoon and have the camp leaders escort them to the Dublin Swim Center. Campers then spent the afternoon participating in Recreational Swimming and camp activities. Under the supervision of Aquatic Camp Leaders, the participants learned about water safety and enjoyed organized games both in and out of the water. Participants were also able to register for the afternoon swim camp only, without participating in a morning camp. This summer, nine weeks of Swim Camps were offered compared to 10 weeks last summer. There was a 19°/� decrease in overall total Swim Camp attendance. This may be explained by a change in the program hours. This year the program ended an hour earlier to provide consistency for the afternoon camp connector program; however, a separate two-hour extended care option was added that could include a swim lesson. Following is a summary of registration: Swim Cam Re 'stration Com arison 1 I 1 1 Campers—from Sports Camps* n/a n/a 252 165 236 Campers for Swim Camp Only 272 336 136 135 88 Total Registration 272 336 388 300 224 *Beginning in 2015, the Camp Connector program is now tracked independently. Swim campers are now individually counted. Recreational Swimming The Swim Center was open for recreational swimming Monday through Friday from 1:00 to 4:30 PM, Saturday and Sunday from 1:00 to 5:00 PM, and on Monday and Wednesday from 7:00 to 9:00 PM. The attendance during recreational swimming increased 11% from last season. Recreational Swimmin Attendance Com arison � . 1 I 1 1 1 Preschool Admission 88 595 1,127 1,153 1,239 Youth Admission 6,094 4,664 3,923 4,333 4,794 Adult Admission 2,245 1,958 1,963 2,045 2,311 Senior Admission 47 78 184 190 164 Punch Pass Use 14 56 85 179 378 Family Pass Use 292 321 440 584 1,192 Group Admissions 142 332 920 1,920 2,406 Total Attendance 8,922 8,004 8,G42 10,404 12,484 7of11 Competrtive Stroke Lessons Four sessions of Competitive Stroke Lessons were held during the summer. The summer competitive stroke program offers extra instruction in competitive stroke technique, starts, turns and finishes. Following is a summary of registration for summer: Com etitive Stroke Lesson Re istration Summa ' 1 1 1 Resident 69 56 52 38 33 Non-Resident 4 7 14 3 6 Total Registration 73 63 66 41 39 Fitness Programs The City's aquatic fitness programs included Lap Swimming and Water Walking. Lap Swimming and Water Walking are drop-in programs that included morning and evening sessions on weekdays. Participants could pay a daily admission fee or purchase a punch pass at a discounted rate. Lap swimming and water walking attendance decreased by 29%. There was a decrease in Lap Swim attendance because the Tri-Valley Triathlon Club rented the Swim Center for some of their practice times instead of using the pool during the Lap Swim times. The high attendance numbers for Lap Swim in 2015 were due to the Tri-Valley Triathlon Club practicing during that time. Following is a summary of registration for summer: La Swimmin Attendance Com arison ' . 1 1 1 Daily Adult Admission 111 353 240 282 95 Daily Senior Admission 42 11 3 5 13 Lap Pass Uses 142 54 15 69 110 Total Registration 295 418 258 356 218 Dublin Junior Green Ga tor Swim Team The Junior Green Gator swim team gives participants the opportunity to learn about competitive swimming in a non-competitive environment. Practices were scheduled three days a week and participants showcased : their improvement during two non-competitive practice swim meets. There was a 19°/� decrease in registration. The decrease can be attributed to the limited access to the Green Gator Swim Team and the desire of Junior Green Gator participants to advance to a more competitive team. There was a large waitlist for the evening practice that could not be accommodated due to the lack of available pool space in the evening. Following is a summary of registrauon for summer. Swim Team Re istration Com arison . � � Resident 67 80 80 73 47 Non-Resident 10 16 10 11 10 �� Total Registration 77 96 90 84 57 Dubl�n Green Ga tor Swirn Team The Dublin Green Gator Swim Team was open to any child who had not reached their 19`�' birthday by June 1". The Green Gators participate in the Tri-Valley Swim I.eague and the team is dedicated to improving stroke technique, building endurance, creating teamwork, and providing a fun experience to boost swimmer confidence. Practices were held daily from Memorial Day through the last week in July. The season culminates with the league championship meet. The Green Gator Swim Team finished the dual meet season with a perfect record of seven wins and zero losses and placed first at the league championship meet. This was the second consecutive year the team has won the League Championship in their history. There were 78 people on the waitlist. The Tri-Valley Swim League establishes a maximum number of 8of11 swimmers per meet, so this program's capacity must conform to those limits. Following is a summary of registration: Swim Team Re istration Com arison . � Resident 145 146 142 143 141 Non-Resident 0 3 5 1 5 Total Registration 145 149 147 144 146 Party Program The group picnic area at the Swim Center can be reserved to hold a party during recreational swimming hours. There is a fee to reserve the party area and the swimming admission fees are the same as Recreational : Swimming fees. This summer, the number of parties increased 40% compared to last year and overall party attendance increased by 54%. Parry attendance is determined by the party host. Following is a summary of registration for summer: Party Pro ram Attendance Com arison 1 I 1 1 1 Number of Parties 21 15 21 21 24 Total Attendance 735 477 717 570 707 Private Pool Rentals Community groups, businesses and individuals can rent the Swim Center for private functions. The Swim Center is available for private rentals when it is not in use for programs or recreational swimming. This summer, the number of rentals increased 75% as compared to last year. Rental attendance is determined by the party host. Following is a summary of registration for summer: Private Pool Rental Attendance Com arison 1 1 1 1 Number of Parties 7 4 6 6 10 Total Attendance 1,190 725 1,104 850 1,555 SENIOR CENTER The Dublin Senior Center offers activities and events that promote healthy living for seniors, and the opportunity to build new friendships through recreation. Following is a summary of registration for summer: Senior Center Attendance Com arison � � � � Drop-In 2,820 2,694 3,074 2,624 2,646 Programs and Activities 12,218 11,685 11,764 11,460 10,709 Total Attendance 15,038 14,379 14,838 14,084 13,355 Avg. Daily Attendance 23 9 221 228 220 205 (65 days) (65 days) (65 days) (64 days) (65 days) Total Volunteer Hours 4,188 3,209 3,360 4,087 4,004 The Senior Center experienced a 5'% increase in drop-in attendance, a 5`% increase in Programs and Acuvities attendance and a 5%>increase in total Senior Center daily attendance. Volunteer hours increased by 31%. 9of11 The activities showing significant increase in attendance were American Sign Language (150%), American Mah Jong (69`%), and Chinese Mah Jong (47'%). The daily lunch program increased in attendance from 1,391 diners to 2,048 diners (a 47% increase). SPECIAL EVENTS . Famlly Campouts Family Campouts provide an opportuniry for families to experience outdoor camping right here in Dublin. The Campouts are especially popular with those who are camping novices. This year the Parks and Community Services Department offered two Family Campouts: Emerald Glen Park Quly 9-10) and Alamo Creek Park (August 13-14). Each Campout included a unique, featured presentation, with an East Bay Regional Park Naturalist leading a nature walk at Emerald Glen Park, and a reptile expert introducing more than more 30 species of snakes, lizards and tortoises at Alamo Creek Park. Both campouts also include a schedule of traditional camp activities, including outdoor games, arts and crafts, and an evening campfire followed by s'mores. Two meals are included: a barbeque dinner, cooked by the Dublin Lions Club, and breakfast. This year in response to customer satisfaction surveys from the previous summer, Staff added a hot breakfast menu item. Breakfast at the Emerald Glen Park Campout included scrambled eggs and sausage. Breakfast at the Alamo Creek Park campout included hot oatmeal with a toppings bar. Combined attendance at this year's events was 413. The decrease in attendance is due to Staff's decision to limit attendance to approximately 200 per location to ensure a quality level of service was maintained. Staff is considering adding a third campout event next year Family Cam out Attendance Emerald Glen Park 1 � Total Registration 201 250 239 205 192 Famil Cam out Attendance Alamo Creek Park 1 1 1 Total Registration 212 235 205 205 192 : Picnic Fllx The City's popular outdoor "Picnic Flix" Friday evening movie series drew large crowds to enjoy free movies at Emerald Glen Park. Movies shown this summer were Minions Qune 24), The Goonies Quly 22), and the sing-along version of Frozen (August 19), all tides were selected from audience suggesdons given on surveys from the prior year. Food vendors offered kettle corn, smoothies/ice cream, and water and snacks to movie viewers. Picnic Flix Attendance* 1 I I Total Estimated 2,900 2,500 3,200 * * Attendance *Picnic Flix events were held in these years; however, Staff did not track attendance. Concerts at the Farmers'Market A free summer concert series was held during the City-sponsored Farmers' Market on "First Thursdays," May through September at Emerald Glen Park. The concert series featured the bands: Rebel Yell, Ruckatan, Aja : Vu (Steely Dan cover band), OTR and East Bay Mudd. These bands played a variety of pop and dance hits from the 1970s to present. Pacific Coast Farmers Market Association tracks Farmers' Market attendance and reported "First Thursday" concert crowds averaged 1,512, which is about 300 people more than markets on non-concert nights. Estimated individual concert/Farmers' Market atrendance ranged in size from 950 to 1,800. 10of11 Concerts at Farmers Market 1 1 1 1 I Total Estimated 7,5G0 5,000 750* ** ** Attendance *In 2014 three Sham Rock'n concerts were held at Emerald Glen Park on July 13,August 10 ' and September 7, 2014. This concert series featured the cover bands 'I'��-Party band,Take 2- ` Dance band, and Solsa-Top 40 band. **Attendance was not tracked in 2013 and the concert series was not held in 2012. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACH M ENTS: None. 11 of 11