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Home My WebLink About4.1 - 1292 Minutes of the December 20 2016 Regular Ci Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: January 10, 2017 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Minutes of the December 20, 2016 Regular City Council Meeting Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the December 20, 2016 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the December 20, 2016 Regular City Council meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the December 20, 2016 Regular City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the December 20, 2016 Regular City Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – DECEMBER 20, 2016 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING DECEMBER 20, 2016 A Regular Meeting of the Dublin City Council was held on Tuesday, December 20, 2016, in the City Council Chamber. The meeting was called to order at 7:00 PM., by Mayor Haubert. Closed Session A closed session was held at 6:30 PM, regarding: I. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 2 potential cases II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 12+/- acre parcel located about 1,000 fe et northwest of intersection of Dublin Blvd. and Arnold Road (portion of the Camp Parks property) Agency negotiator: Chris Foss, City Manager Negotiating parties: Dublin Unified School District Under negotiation: Price and terms of payment 1. Call to Order and Pledge of Allegiance – The pledge of allegiance was recited by the City Council, Staff and those present at the meeting. Attendee Name Title Status Arun Goel Councilmember Present Melissa Hernandez Councilmember Present David Haubert Mayor Present Abe Gupta Councilmember Present Don Biddle Vice Mayor Present 2. Report on Closed Session – There was no reportable action out of Closed Session. 3. Oral Communications 3.1. Annual Report by Senior Center Advisory Committee Holly Ito and Eddie Jo Mack presented the Senior Center Advisory Committee Annual Report. DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING DECEMBER 20, 2016 3.2. Dublin Historical Preservation Association Donations The City Council accepted the donations from the Dublin Historical Preservation Association. RESULT: ADOPTED [UNANIMOUS] MOVER: Don Biddle, Vice Mayor SECONDER: Abe Gupta, Councilmember AYES: Goel, Hernandez, Haubert, Gupta, Biddle 3.3. Presentation from Alameda County Mosquito Abatement District The City of Dublin received the report from Ryan Clausnitzer, District Manager of the Alameda County Mosquito Abatement District. 3.4. Public Comment – There were no public comments made. 4. Consent Calendar Megan Rouse, Dublin Unified School District (DUSD) Board President, pulled Item 4.18 for further discussion. Cm. Goel pulled Items 4.8 and 4.12 for further discussion. On motion of Cm. Gupta, seconded by Mayor Haubert and by unanimous vote, the City Council took the following actions: 4.1. Approved the minutes of the December 6, 2016 Special City Council meeting. 4.2. Adopted the Sports Field Use Policy Update and the Memorandums of Understanding with Dublin Little League and Dublin United Soccer League. 4.3. Approved January 31, 2017 as the date for AB 1234 Ethics Training Session for City Officials. 4.4. Adopted RESOLUTION NO. 186 - 16 APPROVING AMENDMENT NO. 2 TO THE AGREEMENT WITH BELLECCI & ASSOCIATES, INC. TO PROVIDE CONSULTING SERVICES FOR THE DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT/CIVIC PLAZA TO DUBLIN COURT, PROJECT NO. ST1012 DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING DECEMBER 20, 2016 4.5. Adopted RESOLUTION NO. 177 – 16 AMENDING THE MASTER FEE SCHEDULE FOR FEES AT THE WAVE AT EMERALD GLEN PARK 4.6. Accepted the Annual Report of Developer Impact Fee Funds for the Year Ended June 30, 2016, and adopted RESOLUTION NO. 178 – 16 MAKING FINDINGS REGARDING UNEXPENDED TRAFFIC MITIGATION CONTRIBUTIONS FOR FISCAL YEAR 2015-16 4.7. Adopted RESOLUTION NO. 179 - 16 APPROVING A PUBLIC ART REPAIR AND MAINTENANCE AGREEMENT WITH SF ART CONSERVATION 4.9. Received the Payment Issuance and Electronic Funds Transfers reports . 4.10. Adopted RESOLUTION NO. 180 – 16 APPROVING THE 2017 CITY OF DUBLIN LEGISLATIVE PLATFORM 4.11. Adopted RESOLUTION NO. 181 – 16 AMENDING THE DUBLIN TRAFFIC CODE APPROVING PARKING REGULATIONS ALONG SCARLETT COURT 4.13. Received the new Recreation Management Software System update report. 4.14. Adopted RESOLUTION NO. 182 – 16 AUTHORIZING THE CITY MANAGER TO PURCHASE EQUIPMENT FOR THE IT INFRASTRUCTURE IMPROVEMENTS PROJECT (CIP NO. GI0117) FROM CDW 4.15. Received the Notice of Pending Decision on Final Map fo r Tract 8267, Parcel H at Jordan Ranch. DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING DECEMBER 20, 2016 4.16. Adopted RESOLUTION NO. 183 – 16 AWARDING A CONTRACT FOR THE EMERALD GLEN AQUATIC COMPLEX - AUDIO SYSTEM AS PART OF THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX PROJECT – PHASE I (CIP NO. PK0105) TO 54 ELECTRIC INC. 4.17. Received and filed the Comprehensive Annual Financial Report (CAFR) and Annual Audit for Fiscal Year Ending June 30, 2016 and Supplemental Reports Completed by the Auditors. Cm. Goel pulled Item 4.8, Appointments to East Bay Community Energy Authority (EBCEA) Joint Powers Agency, for further discussion. Cm. Goel recused himself from voting on this item as he works for PG&E. On motion of Cm. Gupta, seconded by Mayor Haubert and by unanimous vote (Cm. Goel having recused himself), the City Council confirmed the Mayor's appointments of himself and Vm. Biddle as the alternate, to the EBCEA JPA Board. Cm. Goel pulled Item 4.12, City Council Organization/Committee Appointments/Assignments, for further discussion. On motion of Vm. Biddle, seconded by Cm. Gupta and by majority vote (Cm. Goel voting no), the City Council confirmed the Mayor's Appointment/Assignment List and directed Staff to notify affected agencies, as appropriate. Megan Rouse, DUSD Board President, pulled Item 4.18, Second Amendment to Memorandum of Understanding (MOU) between the City of Dublin and the Dublin Unified School District (DUSD) for 12-Acre School/Park Site with the Dublin Crossing Project, for further discussion. On motion of Cm. Gupta, seconded by Cm. Hernandez, and by unanimous vote, the City Council adopted RESOLUTION NO. 184 – 16 APPROVING THE SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DUBLIN AND THE DUBLIN UNIFIED SCHOOL DISTRICT DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING DECEMBER 20, 2016 5. Written Communication 5.1. Traffic Operations Along Major Corridors The City Council accepted the report. 6. Public Hearings – None. 7. Unfinished Business – None. 8. New Business 8.1. Cultural Arts Needs Assessment Kathy Blackburn, Chair of the Heritage and Cultural Arts Commission, provided public comment on this item. Steve Minnear, Heritage and Cultural Arts Commissioner, provided public comment on this item. By consensus, the City Council directed Staff to return with an item reviewing the Public Art Master Plan. 8.2. Dublin's 35th Anniversary Steve Minniear, Dublin resident, provided public comment. The City Council directed Staff to proceed with Option #3 in celebrating Dublin’s 35 th Anniversary, as detailed in the Staff Report. RESULT: ADOPTED [UNANIMOUS] MOVER: Abe Gupta, Councilmember SECONDER: Arun Goel, Councilmember AYES: Goel, Hernandez, Haubert, Gupta, Biddle 8.3. City Councilmember Dublin Pride Week Committee Appointments The City Council appointed Cms. Goel and Hernandez and members of the Dublin Pride Week Committee, and Cm. Gupta as an alternate. DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING DECEMBER 20, 2016 RESULT: ADOPTED [UNANIMOUS] MOVER: Don Biddle, Councilmember SECONDER: Abe Gupta, Vice Mayor AYES: Goel, Hernandez, Haubert, Gupta, Biddle 8.4. Mayor’s Appointments to City Commissions and Committee On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote, the City Council confirmed the appointment to the various Commissions and Committees, with the exception of the Planning Commission. On motion of Cm. Gupta, seconded by Vm. Biddle and by majority vote (Mayo r Haubert and Cm. Goel voting no), the City Council directed the City Attorney to clarify the role of the Mayor in the appointment process, and discuss alternatives that would comply with State law, in appointing members of the Planning Commission. 8.5. Ap pointment of Delegate to Attend the National League of Cities Congressional City Conference and Designation of Voting Delegate for the 2017 National League of Cities Annual Conference On motion of Cm. Gupta, seconded by Mayor Haubert and by unanimous vote , the City Council appointed Cm. Goel as the delegate to attend the Congressional City Conference in March, with Cm. Hernandez and Vm. Biddle as the alternates; and appointed Cm. Hernandez as the delegate to attend the City Summit in November, with Cm. Goel and Vm. Biddle as the alternates. 9. Other Business By consensus, the City Council directed Staff to return with Brown Act Training for all Commissioners and Committee members; a Code of Conduct for City Commissions and Committees, regarding expectations and rules; cost to televise and/or record Planning Commission meetings, and if other cities televise Planning Commission meetings. 10. Adjournment The meeting was adjourned at 10:00 p.m. in honor of Staff Sgt. Sean Diamond and all of our fallen troops Mayor ATTEST: ___________________________ DUBLIN CITY COUNCIL MINUTES 7 REGULAR MEETING DECEMBER 20, 2016 City Clerk