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HomeMy WebLinkAboutItem 8.1 - 1281 Authorization to Bid Dublin Boulevard Rule Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: January 10, 2017 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Dublin Boulevard Improvements - Sierra Court to Dublin Court: Project Update, Approval of Plans and Specifications and Authorization to Bid a Project Phase Prepared by: Michael Boitnott, Senior Civil Engineer EXECUTIVE SUMMARY: The City Council will receive an update on the Dublin Boulevard Improvements Project (CIP No. ST1012). Additionally, Staff is requesting City Council approve the plans and specifications, as well as authorize the bidding of the first phase of the project. The undergrounding of utilities is the first phase of construction and provides for the undergrounding of electric, cable TV, and communication lines, and the removal of overhead poles, along Dublin Boulevard from Sierra Court to Dublin Court. STAFF RECOMMENDATION: Receive the Project update and adopt the Resolution Approving the Plans and Specifications and Authorizing Bidding for the Undergrounding of Utilities in the City Of Dublin Underground Utility District 2013-1 as Part of the Dublin Boulevard Improvements – Sierra Court to Dublin Court Project (CIP No. St1012). FINANCIAL IMPACT: The Capital Improvement Program (CIP) budget for the Dublin Boulevard Improvements Project is $6.9 million, and includes $1 million in PG&E Rule 20A funds for the undergrounding of utilities. The construction estimate for the undergrounding work is approximately $1.3 million. It is anticipated, based on the construction estimate, that additional funds may be needed for the undergrounding work. Upon receipt and evaluation of bids, if the lowest bid exceeds the existing budget, Staff will develop funding options, such as other existing street improvement funds, or other non-General Fund sources, to bring to City Council with the consideration of the construction contract. Page 2 of 3 DESCRIPTION: Project Update The Dublin Boulevard Improvements Project (CIP No. ST1012) provides for the widening of Dublin Boulevard from Sierra Court to Dublin Court and for the undergrounding of existing overhead utilities within the project limits. Completion of this project will widen Dublin Boulevard from four to six lanes and install bike lanes, modify two traffic signals, install pedestrian-scaled lights, and enhance the existing landscaping. In addition to addressing traffic congestion and improving multi -modal circulation on Dublin Boulevard, including improved access to the Dublin BART stations, these improvements are necessary to conform to the General Plan. The segment of Dublin Boulevard from Sierra Court to Dublin Court is a critical east/west arterial that carries, on average, over 32,000 vehicle trips a day, with most trips occurring during the daytime. The utility undergrounding, related Dublin San Ramon Services District (DSRSD) sewer work, and road widening phases will require temporary lane closures during construction. In an effort to minimize traffic congestion, impacts to business, and impacts to the overall community, Staff is proposing to construct the improvements at night between the hours of 8:00 pm and 6:00 am, Sunday through Friday, with weekend work by special request requiring Staff approval. Utility Undergrounding On July 16, 2013, the City Council held a Public Hearing establishing Underground Utility District 2013-1 on Dublin Boulevard - Civic Plaza/Sierra Court to Dublin Court, to underground existing overhead utilities along Dublin Boulevard, in conjunction with the widening of Dublin Boulevard from two lanes to three lanes in the westbound direction, and the addition of a bike lanes in both directions. The undergrounding portion of the project will be funded with California Public Utilities Commission Rule 20A funds. The undergrounding work, which applies to Pacific Gas & Electric (PG&E), Comcast, AT&T and Sprint utilities, is the first phase of the widening of Dublin Boulevard. The project plans and specifications have been completed, and will include eliminating overhead utility lines on wooden poles on both sides of Dublin Boulevard between Sierra Court and Dublin Court, installing the utilities underground, and reconnecting overhead services to utility customers with new underground service connections. As part of this project, the surface improvements will be temporarily restored until the ultimate improvements are installed during the second phase widening project. This first phase of the project will be primarily funded with Rule 20A funds. Rule 20A is an electrical tariff program lead by the California Public Utilities Commission which requires a portion of new services to contribute towards the undergrounding of existing overhead utility lines. In our area, PG&E holds agencies’ Rule 20A allotments and local agencies can also borrow up to five years of future credits to be used to construct a Rule 20A project. This Project budget includes $1 million of Rule 20A funds out of a total allotment of $1.14 million (including the future five-year credits). Staff will update the Project budget to include the full allotment once the bid results are presented to the City Council at a future meeting. In addition, the program allows for agencies to borrow or purchase credits with other agencies for use on utility undergrounding projects. The purchase of credits is Page 3 of 3 dependent upon the market, but usually available credits can be purchased at less than face value. The current Engineer’s Estimate for the project is $1.3 million. The City may consider the acquisition of credits should the actual construction work exceed the current credit amount and would look to fund the credit purchase with funding sources other than the General Fund. Once the construction bids are opened and evaluated, Staff would bring back any options needed to bridge any remaining funding gaps for the first phase of the project. In addition to the utility undergrounding work, DSRSD will relocate a sanitary sewer lift station that is located within the current roadway pavement. The DSRSD lift station will be relocated behind the future sidewalk to clear the way for the road widening portion of the project. The lift station work will be funded, constructed, and managed by DSRSD and will be implemented concurrently with the undergrounding work to minimize impacts to the community. This work is exempt under Section 15302 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Staff has started the process of reaching out to business and residential groups in the vicinity of the project to inform them of the future improvements and night construction. ATTACHMENTS: 1. Resolution Approving the Plans and Specifications and Authorizing Bidding for the Undergrounding of Utilities in the City of Dublin Underground Utility District 2013-1 2. Draft Dublin Boulevard Preliminary Construction Schedule and Phasing Exhibit RESOLUTION NO. - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING BIDDING FOR THE UNDERGROUNDING OF UTILITIES IN THE CITY OF DUBLIN UNDERGROUND UTILITY DISTRICT 2013-1 AS PART OF THE DUBLIN BOULEVARD IMPROVEMENTS – SIERRA COURT TO DUBLIN COURT PROJECT (CIP NO. ST1012) WHEREAS, the City of Dublin Capital Improvement Program includes the Dublin Boulevard Improvements – Sierra Court to Dublin Court Project (CIP No. ST1012); and WHEREAS, CIP No. ST1012 includes the undergrounding and relocation of overhead utilities, funded by Rule 20A monies; and WHEREAS, on July 16, 2013, the City Council held a Public Hearing establishing the City of Dublin Underground Utility District 2013-1 (District 2013-1) on Dublin Boulevard – Sierra Court to Dublin Court to underground existing overhead utilities; and WHEREAS, this work is exempt under Section 15302 (Replacement or Reconstruction) of the California Environmental Quality Act (CEQA) Guidelines ; and WHEREAS, the design team has completed the plans and specifications and the utility companies have approved the project plans for the undergrounding of existing overhead utilities in District 2013-1 and the work is ready for public bidding; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves the plans and specifications for the undergrounding of existing overhead utilities in District 2013-1, as part of the Dublin Boulevard Improvements – Sierra Court to Dublin Boulevard Project (CIP No. ST1012) and authorizes public bidding; BE IT FURTHER RESOLVED that the City Council of the City of Dublin hereby authorizes the project to be constructed at night between the hours of 8:00 pm and 6:00 am Sunday through Friday and work on the weekends would be at a special request and require staff approval, in an effort to minimize impacts to the community. PASSED, APPROVED AND ADOPTED this 10th day of January, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk Phase 1A DSRSD Lift Station Relocation Phase 1B Utility Undergrounding Phase 2 Street Improvements DSRSD Lift Station Relocation Utility Undergrounding Street Improvements April 2017 through August 2017 Maintain 1 lane in both directions at all times Hours Sun-Fri 9 PM to 6 AM Late March 2017 through September 2017 Maintain 1 lane in both directions at all times Hours Sun-Fri 8 PM to 6 AM September 2017 through December 2018 Maintain 1 lane in both directions at all times Hours Sun-Fri 8 PM to 6 AM DRAFT DUBLIN BOULEVARD PRELIMINARY CONSTRUCTION SCHEDULE & PHASING December 2016 City of Dublin Public Works Department www.dublin.ca.gov (925) 833-6630