HomeMy WebLinkAbout4.09 AI TrafficSignal00-08CITY CLERK FILE # 600-35
AGENDA STATEMENT
CiTY COUNCIL MEETING DATE: April 17, 2001
SUBJECT:
Acceptance of Work - Contract No. 00-08, Traffic Signals - Village
Parkway at Tamarack Drive, Brighton Drive and Davona Drive
Report Prepared by.' Lee S. Thompson, Public Works Director
ATTACHMENTS:
1)
'2)
Budget Change Form
Contract Change Order No. 4
RECOMMENDATION: 1)
3)
Accepi improvements under Contract No. 00-08 and
authorize the release of retention after 35 days if there are no
subcontractor claims
Approve budget change in the amount of $5,858 from
Measure B (Fund 217), $6,644 from TIF (Fund 300) and
$14,318 from Gas Tax Reserves (Fund 206)
Approve Contract Change Order No. 4
FINANCIAL STATEMENT:
Fund FY 00-01 Budget Estimated Actual
Salaries/Miscellaneous
Inspection/Testing
217 $ 5,000 $ 10,858
300 $ 7,000 $ 20,744
Improvements
210 $ 300,000 $ 300,000
300 $ 99,000 $100,197
206 $ 61,765 $ 67,786
TOTAL: $ 472,765 $ 499,585
This project is funded by the Transportation Equity Act for the 21st Century (TEA 21) (210), Measure B
(217), Traffic Impact Fees (300) and Gas Tax (206). A budget change of $5,858 from Measure B, $6,644
(maximum amount) from TIF and the remaining difference of $14,318 from Gas Tax reserves is required
to complete the project.
DESCRIPTION: At the meeting of July 18, 2000, the Dublin City Council awarded Contract
No. 00-08, Traffic Signals - Village Parkway at Tamarack Drive, Brighton Drive and Davona Drive, to
Wingard Engineering.
g:XmiscprojWPW-3 signals\agstaccept
COPIES TO:
Wingard Engineering
ITEM NO.
This project installed three traffic signals on Village Parkway at Tamarack Drive, Brighton Drive and
Davona Drive, as well as interconnected the signals to the City's existing traffic signals on Village
Parkway south of this project.
The project is over budget primarily due to increased inspection time, PG&E fees and extra work.
Contract .Change Order No. 4 (Attachment 2) in the amount of $2,468.05, covers extra work for sign
panels and substitution of concrete mix to increase concrete strength. The cost of this change order
exceeds the total 5% contingency for this project, thus requiring Council approval for payment.
The City Engineer has reviewed the work on the project and has determined that the work is complete.
Staff recommends that the City Council accept the improvements under Contract No. 00-08 and authorize
the release of retention after 35 days if there are no subcontractor claims. Staff further recommends
approving a budget change in the amount of $5,858 from Measure B (Fund 219), $6,644 (maximum) from
Traffic Impact Fees (Fund 300) and $14,318 from Gas Tax reserves (Fund 206) and approving Contract
Change Order No. 4.
-2-
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
Budget Transfers:
CHANGE FORM #
From Unappropriated Reserves
(If Other than General Fund, Fund No - 206)
From New Revenues
I)ECREASE BUI)GET ACCOUNT
Name:
A'MOIINT
Account #:
Name:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council ApproVal Required)
Other
!~'CREASE BRIDGET ACCOIJ.~"i;' ............ A~IOUNT"
Name:
Improvements - Traffic Signals $6,021
Account #: 206-96560-750-050
Name:
Improvements - Traffic Signals
$1,197
Account #: Account #: 300-96560-750-050
Name: Name:
Salaries
$5,858
ACcount #: Account #: 217-96560-701-001
Name: Name:
Inspections
$5,447
Account #: Account #: 300-96560-740-079
Name: Name:
TIF Revenue
$6,644
Account #: Account #: 300-570-005
Name: Name:
Inspections
Account #:
Account #: 206-96560-740-079
$8,297
City Manager: Date:
Signature
ASD/Fin Mgr' ,(~,.,~,/ VX-/e~-,jx~ Date:
Signature
REASON FOR BUDGET CHANGE ENTRY:
Project cost for construction administration and improvements exceeded the budgeted amount.
Mayor: Date:
Signature
Posted By: Date:
H..ICC-FOR.t4SIFORAI-budget change. doe
Signature
DATE: April 4, 2001
PROJECT NAME:
CIP #:
CONTRACT NO:
CONTRACTOR:
PERCENT COMPLETED:
CONTRACT AMOUNT:
APPROVED BUDGET AMT:
CHANGERORDERS:
CHANGE ORDER SUMMARY
Traffic Signals - Village Parkway at Tamarack, Brighton and Davona Drives
96560
00-08
Wingard Engineering
99%
$438,824.00
$460,765.00
CHANGE ORDER#1
CHANGE ORDER#2
CHANGE ORDER#3
CHANGE ORDERS4
CHANGE ORDER#5
$2,850.77
$12,080.22
$5,590.71
$2,468.05
TOTAL OF CHANGE ORDERS: $22,989.75
CURRENT CHANGE ORDER DESCRIPTION:
Substitute concrete slurry with six-sack concrete as backfill material for trenches and purchase sign panels and
fitting.
ADJUSTED CONTRACT AMOUNT:
PROGRESS PAYMENTS MADE:
PAYMENT #1
PAYMENT #2
PAYMENT #3
PAYMENT ~
PAYMENT #5
PAYMENT #6
PAYMENT #7
PAYMENT #8
PAYMENT #9
$461.813.75
$51,893.78
$22 902.21
$102 129.50
$73 561.25
$18 490.14
$97 332.41
$22 066.17
$20 518.34
$3 452.84
TOTAL PROGRESS PAYMENTS:
REMAINING BALANCE ON CONTRACT:
RECOMMENDATION:
SIGNATURES:
APPROVED Y
pD~clEW[or~c~,~tor
$412.346.64
$49,467.11
APPROVED
DENIED
City Manager
APPROVED
DENIED
Mayor
CITY OF DUBLIN
CONTRACT CHANGE ORDER NO. 4
PAGE 1 OF 1__ PAGES
PROJECT/ROAD:
CONTRACT NO.:
Traffic Signals - Village Parkway at Tamarack Drive, Brighton 'Drive & Davona Drive
00-08
TO: Wingard Engineering, P.O. Box 99, Bethel Island, CA 94511-0099
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
not included in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Public Works Director.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change requested by: City -'
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate.
1. Substitute concrete slurry trench backfill with six-sack concrete backfill at agreed lump sum price.
$1,713.13
2. Furnish the following sign panels and firings at agreed lump sum price: $
a. Five (5) R73-2 signs.
b. One (1) R34-2 sign.
c. Six (6) Type N Markers.
d. Six (6) 24"x30" R7 signs.
754.92
ESTIMATED COST INCREASE: $
2,468.05
BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED. 0 WORKING DAYS
SS;~ED BY:
Ass"'
{ r
Date
APPROVAL RE MENDED BY:
-
a
Sr. Civil Engineer
%iliSdDate
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, fumish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefor the prices shown above.
If the Contractor does not s~gn acceptance of this order, his attention is directed to the requirements of the specifications as to
proceeding with the ordered work and filing a written protest within the time therein specified.