HomeMy WebLinkAbout8.1 Election of Officers ,copr bit.
u?`r STAFF REPORT
cite HERITAGE & CULTURAL ARTS COMMISSION
DATE: January 19,2017
TO: Honorable Chair and Commissioners
FROM: Tegan McLane, Cultural Arts &Heritage Manager
SUBJECT: Election of Officers
EXECUTIVE SUMMARY:
The Commission shall annually elect a Chairperson and Vice Chairperson in January of each year per the
Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Conduct elections for Chairperson and Vice Chairperson.
DESCRIPTION:
The Bylaws and Rules of Procedure of the Heritage and Cultural Arts Commission state:
ARTICLE V
OFFICERS
Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are elected
by the majority of the Commission for a 1-year term and hold office until their successors are elected, or
until their terms as members of the Commission expire. The officers are elected at the first meeting of
the Commission in January of each year. Elections,whether regular or to fill vacancies shall be held only
if a simple majority of the Commission members are present. The Commission shall, unless no
Commissioners meet the criteria, elect Commissioners to the positions that have not previously served in
ITEM NO.: 8.1
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the position and that have not declined the appointment, with the intent that no one should serve in the
position for two consecutive years.
The secretary to the Commission will be the City Manager or his/her designee.
Section 2. Vacancies. In case of any vacancy in the Office of Chairperson or Vice
Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the
occurrence of such vacancy. The person so elected shall serve the balance of the term.
Section 3. Duties of Officers. The Chairman performs the following duties.
(a) Presides at all meetings of the Commission.
(b) Appoints committee and chairpersons of committees as necessary.
(c) Signs correspondence on behalf of the Commission.
(d) Represents the Commission before the City Council.
(e) Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice-Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both the
Chairperson and the Vice-Chairperson, the remaining members shall elect one of their members to act as
temporary Chairperson.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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