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Home My WebLink About4.1 Minutes of 2-9-17 Regular Meeting `�,��t nG�`i C y 1 ,`II►�\ 8'\ STAFF REPORT _ll HERITAGE AND CULTURAL ARTS COMMISSION DATE: March 9, 2017 TO: Honorable Chair and Commissioners FROM: Tegan McLane,Cultural Arts&Heritage Manager SUBJECT: Minutes of the February 9,2017 Regular Meeting EXECUTIVE SUMMARY: The Heritage & Cultural Arts Commission will consider approval of the minutes of the February 9, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the February 9,2017 Regular Meeting of the Heritage and Cultural Arts Commission. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the February 9, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1.Draft Minutes of the February 9,2017 Regular Meeting of the Heritage and Cultural Arts Commission. ITEM NO: 4.1 C)r/5 , HERITAGE AND CULTURAL ARTS COMMISSION i t REGULAR MEETING _� Draft Minutes CITY OF DUBLIN February 9, 2017 The February 9, 2017, Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Vice Chair Bennett. Commissioners (Cm.) Present: Bennett, Blackburn, Lau, Peesapati, Rawal Commissioners Absent: Szollos PLEDGE OF ALLEGIANCE Vice Chair Bennett led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Public Comments—None. APPROVAL OF MINUTES 4.1 Minutes of January 19, 2017 Special Meeting On a motion by Cm. Blackburn, seconded by Vice Chair Bennett, and by a vote of 5-0-0 with Chair Szollos absent, the Commission took the following action: ACTION: Approved the minutes of the January 19, 2017 Special Meeting as presented. WRITTEN COMMUNICATIONS— None. PUBLIC HEARING— None. UNFINISHED BUSINESS—None. NEW BUSINESS 8.1 Proposed Location for Public Art Honoring U.S. Veterans Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report. Commissioners asked questions regarding the considered locations and the process of choosing the artist and the art work. Ms. McLane addressed the questions and explained that this process is similar to what was done for the Emerald Glen Park art location. Staff identifies general locations and seeks City Council approval to begin the art project process. The Commission then has an opportunity to comment on exact locations once an actual piece of art is being considered for the location. H&CAC Draft Minutes—February 9,2017—Page 2 of 3 Vice Chair Bennett opened the floor to Public Comment. Ms. Dawn Benson of the Valley Children's Museum spoke about their organization's proposed area on the Dublin Crossing site and expressed support for the art's possible location on the site's proximity. Seeing no further comments, Vice Chair Bennett closed the floor to Public Comment. ACTION: The Commission received the Report and expressed support for the location and concept of honoring all military service. 8.2 Committee Assignments Ms. McLane presented the report on upcoming ad hoc Committee assignment availabilities, with the need for two Commissioners to serve on each of the following ad hoc Committees: Large Scale Art Artist Qualifications Review Committee, City Historian Application Review Committee, and Poet Laureate Application Review Committee. ACTION: The Commission unanimously selected Cm. Bennett and Cm. Peesapati to serve on the Large Scale Art Artist Qualifications Review Committee; Cm. Rawal and Cm. Blackburn to serve on the Poet Laureate Application Review Committee; and Cm. Lau to serve on the City Historian Application Review Committee; and appointed Cm. Szollos to also serve on the City Historian Application Review Committee by a vote of 5-0-0 with Cm. Szollos absent. OTHER BUSINESS 9.1 Brief Information Only Reports from Heritage& Cultural Arts Commissioners and/or Staff Ms. McLane provided event updates, including the upcoming festivities related to the St. Patrick's Day Celebration in March. She further announced the resignation of Cm. He, and informed the Commission that there is an ongoing recruitment with a deadline of February 21, 2017. This position's term still ends on December 2018 as this recruitment is to fill the vacancy. 9.2 Discussion of Future Agenda Items Cm. Blackburn inquired about timing of two future agenda items that had been mentioned at the previous meeting: donation and sponsorship policy, and the Public Art Master Plan. Ms. McLane confirmed that those items are planned for the March agenda. Cm. Blackburn also reiterated the Commission's interest in the Heritage Tree Policy and arts-related collaborations with other cities and requested the Heritage and Cultural Arts database of artists to be made available to the Commission, as a starting place for forming a partnership with the cultural arts community. A discussion ensued regarding privacy rights. Ms. McLane offered to send the link to register for that database, so that the Commission could see the information required to register. On a motion by Cm. Bennett, seconded by Cm. Peesapati; and by a vote of 5-0-0 with Chair Szollos absent, the Commission took the following action: ACTION: H&CAC Draft Minutes—February 9,2017—Page 3 of 3 Request Staff to provide a copy of the Heritage and Cultural Arts database of artists who are willing to share their information and to redact information for those who are not. ADJOURNMENT Being no further business, the meeting adjourned at 8:17 PM. Minutes prepared by Yashin Griffith, Recording Secretary. Chairperson ATTEST: Tegan McLane Cultural Arts and Heritage Manager