HomeMy WebLinkAboutItem 4.3 - 1343 Authorization of Staff to Purchase Unmarked
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: March 21, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Purchase Unmarked Police Vehicle Directly from Vendor
Prepared by: Nate Schmidt, Captain- Dublin Police Services
EXECUTIVE SUMMARY:
Dublin Police Services recently reallocated the rotating investigator position to the
Dublin Police Special Investigations Unit in order to more efficiently target specific crime
trends and/or areas. This staffing reallocation created the need for an additional
unmarked vehicle in the fleet. Staff conducted research to determine which available
vehicles would best suit the needs of Dublin Police Services and is recommending the
purchase of a 2017 Ford Taurus SE from The Ford Store San Leandro.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Staff to Purchase One Unmarked Police Vehicle from
The Ford Store San Leandro; and, approve the budget change.
FINANCIAL IMPACT:
The purchase of a 2017 Ford Taurus SE will cost $22,800.49, and can be covered by
available asset seizure funds. Approval of the budget change will appropriate $50,000
to cover the vehicle purchase, with the remainder to be available for purchase and
installation of emergency equipment and miscellaneous departmental equipment and
supplies.
DESCRIPTION:
Dublin Police Services recently reallocated the rotating investigator position or 90 -day
detective to the Dublin Police Special Investigations Unit in order to more effici ently
target specific crime trends and/or areas. Due to this reallocation of staffing, there is a
need for an additional unmarked vehicle in the fleet.
Staff conducted research to determine which available vehicles would best suit the
needs of Dublin Police Services, with functionality, durability, performance, and cost in
mind, and selected the 2017 Ford Taurus SE. Section 2.36.080 of the Dublin
Municipal Code allows purchases under $45,000.00 to be made through direct
Page 2 of 2
negotiations based on three quotations. Staff obtained competitive pricing from three
Ford vendors for the purchase of this vehicle. Each vendor was provided a group of
specifications and submitted quotes based on these specifications.
The lowest cost presented for the vehicle was f rom The Ford Store San Leandro. The
competitive pricing obtained reflects the total purchase price including sales tax and
fees, as shown in the table below. With the adoption of the attached resolution
(Attachment 1), Staff will work directly with The Ford Store San Leandro to complete the
vehicle purchase.
COMPARISON PRICING FOR PURCHASE 2017 FORD TAURUS SE
(Includes Purchase Price, Sales Tax, Documentation Fee, and Tire Fee)
DEALER COST
The Ford Store San Leandro $22,800.49
Livermore Ford Lincoln $23,042.52
Walnut Creek Ford $26,152.73
Through the work on several criminal investigations, the Dublin Police Services’ Special
Investigations Unit has acquired revenue through federal asset seizure and forfeitures.
In order for these funds to be used to purchase operational supplies and equipment for
the improvement and enhancement of the department, approval must be obtained to
move the funds into a budgeted account. Approval of the budget change (Attachment
2) will move $50,000.00 in asset seizure funds to the operational budget, to cover the
cost of the new vehicle. The remainder of the funds would then be available for
purchase and installation of emergency equipment for the vehicle , and miscellaneous
departmental equipment and supplies.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing Staff to Purchase One Unmarked Police Vehicle From The
Ford Store San Leandro
2. Budget Change Form
ATTACHMENT 1
RESOLUTION NO. xx - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING STAFF TO PURCHASE ONE UNMARKED POLICE VEHICLE FROM
THE FORD STORE SAN LEANDRO
WHEREAS, Dublin Police Services recently reallocated the rotating investigator position to the
Special Investigations Unit in order to more efficiently target specific crime trends and/or areas , creating a
need for an additional unmarked vehicle to the fleet; and
WHEREAS, Staff conducted research to determine which available vehicles would best suit the
needs of Dublin Police and is recommending a 2017 Ford Taurus SE; and
WHEREAS, Dublin Police Services has revenue from federal and state asset seizure and
forfeitures which will allows for the purchase of operational supplies and equipment for the improvement
and enhancement of the department; and
WHEREAS, Section 2.36.080 of the Dublin Municipal Code allows purchases of under $45,000.00
to be made through direct negotiations based on three quotations; and
WHEREAS, Staff obtained three quotes for the 2017 Ford Taurus SE and is recommending the
procurement from ‘The Ford Store San Leandro’ in the amount of $22,800.49.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager as the Purchasing Agent to procure one 2017 Ford Taurus SE from ‘The Ford
Store San Leandro’ as described to the City Council on March 21, 2017.
PASSED, APPROVED AND ADOPTED this 21st day of March 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
2101.1905.72105 $50,000
3/21/2017
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Utilization of State Seizure Fund to purchase one unmarked police vehicle
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
State Seizure Fund - Non-Dept - Police Vehicles
City Council's Approval Required
C:\Users\walfreds\appdata\local\temp\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\1865 1865