HomeMy WebLinkAbout4.2 - 1410 Trash Capture Award
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STAFF REPORT
CITY COUNCIL
DATE: May 2, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to McGuire and Hester and Approval of Plans and
Specification for the Storm Drain Trash Capture Project, Project No.
ST1312.
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to McGuire and Hester
and approving the plans and specifications for the Storm Drain Trash Capture Project,
CIP No. ST1312. The City Council will also consider approving a budget change to
increase project funding. The project will provide for the installation of two storm water
trash capture devices and associated modifications to the existing storm drain system.
The trash capture devices will be located in Amador Valley Boulevard east of I -680 and
in an easement south of the cul-de-sac terminus of Regional Street near I-580.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project No. ST1312 to McGuire and Hester for the Storm Drain Trash Capture
Project; and approve the budget change.
FINANCIAL IMPACT:
The total existing budget for the improvement project is $546,877 (for soft costs and
equipment installation), funded by the General Fund reserve for Municipal Regional
Permit requirements, for the construction of one unit on Amador Valley Boulevard.
Expanding the project to include an additional unit at Regional Street would require the
City Council’s approval of a budget increase of $243,251, which can be covered by the
same reserve (current reserve balance is $2.25 million).
The amount of the lowest responsive bid for the installation work was $521,913.00. A
10 percent construction contingency in the amount of $52,191.00 is requested for
unforeseen construction issues, bringing the total cost to $574,104.00.
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DESCRIPTION:
The 2016-2020 Capital Improvement Program (CIP) includes the Storm Dra in Trash
Capture Project (CIP No. ST1312). The project provides for the installation of storm
water trash capture devices and modifications to the existing storm drain system in
compliance with the Municipal Regional Permit (MRP). A General Fund reserve was
set up in Fiscal Year 2014-15 and funded with $2.25 million for these purposes.
The project currently includes budget for a trash capture device at Amador Valley
Boulevard, east of I-680. With approval of the attached budget change to use another
$243,251 of the General Fund MRP reserve, the project will be expanded to provide for
another device in an easement south of the southern terminus of Regional Street, near
I-580. The trash capture device uses swirl concentration and continuous deflective
separation to screen, separate and trap trash, debris, sediment, and hydrocarbons from
storm water runoff prior to discharging the water into a creek or drainage canal. This
project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
The project was previously bid in the summer of 2016. At that time, the City received
bids, with the lowest bid being approximately 47% over the construction estimate. One
reason for the high bid prices was the contractor mark up on the trash capture devi ces.
On August 16, 2016, City Council rejected those bids and authorized the direct
purchase of the two storm drain trash capture devices from Contech Engineered
Solutions, LLC. Subsequently staff revised the bid package, plans, and specifications,
and rebid the construction.
A total of two (2) sealed bids were received on April 4, 2017, ranging from $521,913.00
to $578,083.00 and a summary of the bids is provided as Attachment 1. The low bid of
$521,913.00 was submitted by McGuire and Hester Inc. Staff has reviewed the bid
results, checked references and necessary licenses, and recommends that the City
Council adopt the Resolution (Attachment 2) awarding the Contract for Storm Drain
Trash Capture, Project No. ST1312 to McGuire and Hester as the lowest responsive
bidder.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the
contingency amount of $52,191.00. The Resolution will authorize this change as it
relates to this Project.
Staff expects the project to begin in June and anticipates completion of the majority of
the improvements by the end of August 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to McGuire and Hester Inc.
ATTACHMENTS:
1. Bid Results
2. Resolution Approving the Plans and Specifications and Awarding a Contract for
Project No. ST1312 to McGuire and Hester for the Storm Drain Trash Capture Project
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3. Budget Change Form
Attachment 1
Storm Drain Trash Capture Project
ST1312
Bid Date:4/4/2017 2:00PM
BASED BID
ITEM Qty.UNIT Unit CostExtensionUnit CostExtension
1 1LS$50,000.00$50,000.00$56,000.00$56,000.00
2 1LS$38,000.00$38,000.00$35,000.00$35,000.00
3 1LS$15,000.00$15,000.00$35,000.00$35,000.00
4 1LS$12,500.00$12,500.00$50,000.00$50,000.00
5 1LS$7,500.00$7,500.00$3,000.00$3,000.00
6 106LF$15.00$1,590.00$25.00$2,650.00
7 570SF$7.50$4,275.00$5.00$2,850.00
8 3,500SF$5.50$19,250.00$1.75$6,125.00
9 230SF$8.00$1,840.00$10.00$2,300.00
10 760CY$135.00$102,600.00$41.00$31,160.00
11 24LF$42.00$1,008.00$72.00$1,728.00
12 56LF$35.00$1,960.00$50.00$2,800.00
13 300SF$6.00$1,800.00$6.00$1,800.00
14 440CY$55.00$24,200.00$52.00$22,880.00
15 50TON$435.00$21,750.00$180.00$9,000.00
16 10LF$529.00$5,290.00$630.00$6,300.00
17 12LF$1,100.00$13,200.00$950.00$11,400.00
18 40LF$335.00$13,400.00$370.00$14,800.00
19 50LF$125.00$6,250.00$170.00$8,500.00
20 1LS$52,000.00$52,000.00$86,000.00$86,000.00
21 1LS$35,000.00$35,000.00$84,000.00$84,000.00
22 1EA$5,500.00$5,500.00$8,500.00$8,500.00
23 1EA$3,400.00$3,400.00$7,500.00$7,500.00
24 3,600SF$15.00$54,000.00$18.00$64,800.00
25 190SF$64.00$12,160.00$42.00$7,980.00
26 300SF$20.00$6,000.00$11.00$3,300.00
27 86LF$80.00$6,880.00$75.00$6,450.00
28 1LS$4,800.00$4,800.00$5,500.00$5,500.00
29 95LF$8.00$760.00$8.00$760.00
TOTAL $521,913.00$578,083.00
Project Name:
McGUIRE & HESTERJMB CONSTRUCTION INC
CITY OF DUBLIN
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
BID SUMMARY
DESCRIPTION
Mobilization (Maximum bid 10%)
Traffic Control (Maximum bid 10%)
Control of Water & Dewatering
Project No. :
Shoring, Including 3rd Party Review
Water Pollution Control Work
Remove Curb & Gutter
Remove 12” Asphalt Concrete
Remove 3” Asphalt Concrete
Remove Reinforced Concrete Slab
Soil Off-Haul (10% Bulking Allowance)
Remove 36” RCP
Remove 30” RCP
Remove Sidewalk, Planter, and Other Demolition
Class 2 Aggregate
Install Contech Model CDS 4045-10 "Regional Site, Owner Furnish Unit"
12” Hot Mix Asphalt
30” RCP
36” RCP
36” SRPE Duromaxx Pipe
12” SDR26 PVC Pipe
Concrete Valley Gutter
Drain Inlet Conversion to Manhole
Painted “Red” Curb
Install Contech Model CDS 4030-10 "Amador Valley Blvd. Site, Owner furnish unit"
Storm Drain Manhole
Drain Inlet
6” Reinforced Concrete Slab
8” Reinforced Concrete Pad
Concrete Sidewalk and Planter
APPARENT LOW BIDDER
1
ATTACHMENT 2
RESOLUTION NO. XX- 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT FOR
PROJECT NO. ST1312 TO MCGUIRE AND HESTER FOR STORM DRAIN TRASH CAPTURE
PROJECT.
WHEREAS, Staff completed plans and specifications for the Storm Water Trash Capture Project,
Project, Project No. ST1312 (“Project”). The Project will provide for the installation of a storm water trash
capture device and modifications to the existing storm drain system to accommodate a unit at Amador
Valley Boulevard east of I-680 and a second unit at the extension of Regional Street near I-580.
WHEREAS, the City of Dublin did, on April 4, 2017, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Project No.ST1312, Storm Drain Trash Capture Project, which Plans, Specifications, and Modifications
are hereby expressly referred to for a description of said work and for all part iculars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter is the lowest and best bid for doing said work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the
Contract for Project No. ST1312, Storm Drain Trash Capture, to the lowest responsible bidder therefore,
to wit, McGuire and Hester, at a bid of Five Hundred and Twenty-One Thousand, Nine Hundred and
Thirteen Dollars and no Cents ($521,913.00), the particulars of which bid are on file in the Office of the
Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve the project Contract Change Orders based on the
appropriated funds designated for Project No. ST1312 up to the contingency amount of $52,191.00.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Construction
Agreement with McGuire and Hester.
PASSED, APPROVED AND ADOPTED this 2nd day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves X Other
Account Amount Account Amount
ST1312.9400.9401 - Improvements $243,251
3600.9601.49999 (Transfers In)$243,251
ST1312.1001 (1001.9601.89101) - General
Fund - Transfers Out $243,251
5/2/2017
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
To incorporate additional device and bid results.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: General Fund -Storm Drain Trash Capture - Improvements
City Council's Approval Required
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