HomeMy WebLinkAboutMay 16, 2017 Agenda PacketMay 16, 2017 Dublin City Council Agenda Page 1 of 5
REGULAR MEETING
Tuesday, May 16, 2017
Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL
A G E N D A
Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
CLOSED SESSION 6:30 P.M.
I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin
Blvd. and Arnold Road (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
REGULAR MEETING 7:00 P.M.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. Annual Report by Youth Advisory Committee
The City Council will receive an Annual Report on the Youth Advisory Committee’s
activities and accomplishments during the past year.
STAFF RECOMMENDATION:
Receive the report.
3.2. Appointments to Youth Advisory Committee and Student Representative to Parks and
Community Services Commission
The City Council will consider confirmation of the Mayor's recommended appointments of
three middle school and 10 high school youth, along with three alternates, to the Youth
Advisory Committee for the term of June 2017 through May 2018. The City Council will
also consider the Mayor's recommended appointment of Nicole Butler as the Student
Representative to the Parks and Community Services Commission for the term of July 2017
through June 2018.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointments to the Youth Advisory Committee and the Student
Representative to the Parks and Community Services Commission for the 2017 - 2018 terms.
3.3. Community Spotlight: Certificate of Recognition for CALICO Center
The City Council will present a "Community Spotlight" certificate of recognition to CALICO
Center in recognition of their continued contributions to the Dublin community.
STAFF RECOMMENDATION:
Present the certificate of recognition.
May 16, 2017 Dublin City Council Agenda Page 2 of 5
3.4. Presentation Regarding Public Art at East County Hall of Justice
The City Council will receive a presentation regarding public art at the East County Hall of
Justice in Dublin.
STAFF RECOMMENDATION:
Receive the presentation.
3.5. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. May 1, and May 2, 2017 City Council Minutes
The City Council will consider approval of the minutes of the May 1, 2017 Special City
Council meeting and the May 2, 2017 Regular City Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the May 1, 2017 Special City Council meeting and the May 2, 2017
Regular City Council meeting.
4.2. City of Dublin Fiscal Year 2017-18 Human Services Grant Program Funding
Recommendations
The City Council will consider the Human Services Commission funding recommendations
for the Fiscal Year 2017-18 Human Services Grant Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2017-18 Human
Services Grant Program.
4.3. Community Facilities District Formation - Dublin Crossing Public Services
The City Council will consider various actions in preparation of the formation of a
Community Facilities District for maintenance services at the Dublin Crossing project
location.
STAFF RECOMMENDATION:
Adopt the following Resolutions in the process of creating a Community Facilities District
for maintenance services under the Mello-Roos Community Facilities Act of 1982, to be
designated City of Dublin Community Facilities District No. 2017-1 (Dublin Crossing –
Public Services): 1) Resolution Adopting Amended and Restated Local Goals and Policies;
2) Resolution Approving the Boundary Map, including Exhibit A: Proposed Boundaries of
City of Dublin Community Facilities District No. 2017-1; 3) Resolution Authorizing the
City Manager to Execute a Deposit and Reimbursement Agreement with Dublin Crossing
Venture LLC; and, 4) Resolution of Intention to Establish a Community Facilities District
and to Authorize the Levy of Special Taxes (“Resolution of Intention”).
4.4. Acceptance of Donation from Hana Japan Restaurant
The City Council will present Hana Japan Restaurant with a Certificate of Appreciation for
their donation of $300 to Dublin Police Services. This generous donation will be used to
enhance Dublin Police Services’ community-related programs.
STAFF RECOMMENDATION:
Formally accept the donation and recognize the donor.
May 16, 2017 Dublin City Council Agenda Page 3 of 5
4.5. Adoption of an Appropriations Limit for Fiscal Year 2017-18
Each year, the City Council is required by State Law to adopt an Appropriations Limit
(Limit) in conjunction with the annual budget process. The Fiscal Year 2017-18
Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a
set of factors to create a new limit. The Appropriations Limit for Fiscal Year 2017-18 is
$314,611,477, which exceeds the appropriations which are subject to the Limit by
$253,067,043.
STAFF RECOMMENDATION:
Adopt the Resolution Adopting an Appropriation Limit for Fiscal Year 2017-18 of
$314,611,477.
4.6. Request for Waiver of Competitive Bid Process and Authorization to Purchase and
Outfit a Replacement Fire Apparatus
The City Council will consider adoption of a resolution waiving the competitive bid
requirement and approving (1) the purchase of a replacement fire engine through a
cooperative purchasing agreement, and (2) the outfitting of the apparatus unit by the
Alameda County Fire Department (ACFD) as a sole-source provider. The City Council will
also consider donating the replaced fire engine to ACFD to support the reserve firefighter
training efforts.
STAFF RECOMMENDATION:
1) Adopt the Resolution Waiving the Competitive Bid Process and Approving the Purchase
of One Fire Engine from Skeeter Brush Trucks through a Cooperative Purchasing Program
Contract, and Approving the Outfitting of the Fire Engine by the Alameda County Fire
Department (ACFD) as a Sole-Source Provider; and 2) Approve the donation of the replaced
fire engine ACFD to support the reserve firefighter training efforts.
4.7. Acceptance of Work – Project No. ST0316, Village Parkway and Brighton Drive Traffic
Signal Upgrade
The City Council will consider acceptance of the Village Parkway and Brighton Driv e
Traffic Signal Upgrade Improvements, (CIP No. ST0316) which provided for safety
improvements including traffic signal modifications, roadway striping modifications, and
pedestrian curb ramp upgrades to comply with the Americans with Disabilities Act (ADA )
requirements.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Village Parkway and Brighton Drive Traffic Signal
Upgrade Improvements (Project No. ST0316).
4.8. The Wave at Emerald Glen Park – Slide Naming
The City Council will consider approval of the waterslide names that were voted on via the
City's online survey. Upon approval of the names, the persons that submitted those names
will receive a certificate of appreciation and receive an invitation to ride the slide they named
at the Grand Opening of The Wave on May 27, 2017.
STAFF RECOMMENDATION:
Approve the slide names.
4.9. Affordable Housing Week Proclamation
The City Council will consider proclaiming Affordable Housing Week in the City of Dublin
for the week of May 11 - 21, 2017.
STAFF RECOMMENDATION:
Present the Proclamation.
4.10. Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from April 1, 2017 - April 30,
2017 totaling $13,561,884.48.
STAFF RECOMMENDATION:
Receive the report.
May 16, 2017 Dublin City Council Agenda Page 4 of 5
4.11. Award of Contract to CompView, Inc. and Approval of Plans and Specifications for the
Civic Center Modification Design & Construction Project, CIP No. GI4099
The City Council will consider awarding a construction contract to CompView, Inc. and
approving the plans and specifications for the Civic Center Modification Design &
Construction Project, CIP No. GI4099. The project will provide for the installation of audio
and visual equipment for broadcasting purposes in the City Council Chamber.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract for
Project No. GI4099 to CompView, Inc. for the Civic Center Modification Design &
Construction Project.
4.12. Amendment No. 3 to the Development Agreement Between the City of Dublin and
Dublin Crossing LLC Related to the Dublin Crossing Project
The City Council will consider the introduction of an Ordinance approving Amendment No.
3 to the Development Agreement between the City of Dublin and Dublin Crossing LLC. This
third amendment to the Agreement proposes for the Developer (Dublin Crossing LLC) to
design and construct the Dublin Crossing Community Park. Developer and Staff have agreed
upon certain revisions to construction phasing and timing of improvements in concert with
components of the Development Agreement Fee.
STAFF RECOMMENDATION:
Waive the reading and INTRODUCE the Ordinance Approving Amendment No. 3 to the
Development Agreement between the City of Dublin and Dublin Crossing LLC related to the
Dublin Crossing Project.
5. WRITTEN COMMUNICATION – NONE.
6. PUBLIC HEARING
6.1. Fiscal Year 2017-18 Budget Update
The City Council will consider approval of a Resolution adopting the City’s budget for Fiscal
Year 2017-18 and related additional resolutions regarding personnel salary plans.
STAFF RECOMMENDATION:
Adopt the following: (1) Resolution Adopting a Budget for the City of Dublin for Fiscal
Year 2017-18; (2) Resolution Establishing a Salary Plan for Management Positions; (3)
Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the
Personnel Rules; and (4) Resolution Establishing a Salary Plan for Part-Time Personnel.
6.2. Resolution Ordering Change to Exhibit A of Resolution 96-15 to Authorize the
Addition or Deletion of Capital Improvements and Capital Facilities Fees Which May
be Financed
On June 2, 2015, the City Council adopted the Resolution of Formation (Reso 96-15),
establishing Community Facilities District (CFD) No. 2015-1 (Dublin Crossing). The new
resolution proposed with this report would add language to Exhibit A of the Resolution of
Formation that would preserve eligibility for financing the CFD any items which become the
subject of a written agreement between the Developer and the applicable public agency if
such items are moved from the “fees” category to the “improvements” category (or vice
versa), without the need to return to the City Council to undertake further change
proceedings of this same technical nature.
STAFF RECOMMENDATION:
Adopt the Resolution Ordering Change to Exhibit A of Resolution 96-15 to Authorize,
Under Prescribed Conditions, the Addition or Deletion of Capital Improvements and Capital
Facilities Fees Which May be Financed.
May 16, 2017 Dublin City Council Agenda Page 5 of 5
7. UNFINISHED BUSINESS
7.1. Resolution Amending and Restating the Rules for the Conduct of Meetings of the City
Council
At its April 4, 2017 meeting, the City Council directed Staff to prepare a resolution amending
the Rules for the Conduct of Meetings of the City Council (Resolution 09-16). The amended
rules would 1) grant the same amount of time (3 minutes) to all members of the public
regardless of the number of speaker slips received and 2) eliminate City Council discretion in
the allotment of time granted to members of the public wishing to address the City Council.
STAFF RECOMMENDATION:
Adopt the Resolution Amending and Restating the Rules for the Conduct of Meetings of the
City Council.
8. NEW BUSINESS
8.1. Update on Dublin's Economic Development Activities
The City Council will receive a brief update of economic development activities.
STAFF RECOMMENDATION:
Receive the presentation.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Annual Report by Youth Advisory Committee
Prepared by: Lisa McPherson, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council will receive an Annual Report on the Youth Advisory Committee’s
activities and accomplishments during the past year.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Youth Advisory Committee is comprised of middle and high school students that
are appointed to annual terms by the Mayor with the approval of the City Council. The
current term ends May 31, 2017.
The general responsibilities of the Youth Advisory Committee, as outlined in the Bylaws
and Rules of Procedure, are to:
Provide input on youth services and programming to the Parks and Community
Services Commission, City Council, and City Staff.
Address issues that affect youth in the community.
Assist with the promotion and implementation of youth activities.
Generate and present an annual report on the accomplishments of the Youth
Advisory Committee.
Advisory Committee Members will make a presentation to the City Council on the
Advisory Committee’s activities and accomplishments during the 2016-2017 term.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was distributed to the members of the Youth Advisory
Committee.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Appointments to Youth Advisory Committee and Student Representative
to Parks and Community Services Commission
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider confirmation of the Mayor's recommended appointments
of three middle school and 10 high school youth, along with three alternates, to the
Youth Advisory Committee for the term of June 2017 through May 2018. The City
Council will also consider the Mayor's recommended appointment of Nicole Butler as
the Student Representative to the Parks and Community Services Commission for the
term of July 2017 through June 2018.
STAFF RECOMMENDATION:
Confirm the Mayor’s appointments to the Youth Advisory Committee and the Student
Representative to the Parks and Community Services Commission for the 2017 - 2018
terms.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Youth Advisory Committee Appointments
The term of office for the current Youth Advisory Committee expires on May 31, 2017.
During the months of February and March 2017, recruitment efforts took place to
encourage middle school and high school students to apply for appointment to the
upcoming term of office.
Per the Bylaws and Rules of Procedure for the Youth Advisory Committee, the
composition of the Youth Advisory Committee is composed of a minimum of nine and a
maximum of 13 youth members, plus three alternates. At least three must be from
middle school and six from high school. In the event that there are insufficient
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applications to meet the middle school to high school ratio, the Mayor may make
appointments from any of the grade levels. Additionally, there are four non-voting adult
members representing Dublin Police Services, Dublin Unified School District, Dublin
Chamber of Commerce, and the At-Large Community.
The Mayor, with the approval of the City Council, appoints the youth members, the one
at-large adult member, and the three alternates. The remaining three adult members
are appointed by their representing agency.
Fifty-two applications were received for the youth member positions; 49 will be high
school students and three will be middle school students. This is a 62.5% increase in
applications received last year. This year, no applications were received for the adult
at-large community member. The application period for the adult at-large community
member will remain open until filled.
Mayor Haubert recommends appointment of the following middle and high school
students to the Youth Advisory Committee:
Members Grade in 2017-18 School
Arush Dhillon 7th Fallon Middle School
Frank Yao Xiao 7th Fallon Middle School
Khushi Sharma 7th Fallon Middle School
Anish Kolan 9th Dublin High School
Rhea Mitr 10th Quarry Lane School
Shaina Goel 10th Dublin High School
Mounica Padakandla 11th Dublin High School
Rebecca Brakeman 11th Dublin High School
Sophia Huang 11th Dublin High School
Nikolai Peram 12th Dublin High School
Sakina Nuruddin 12th Dublin High School
Alex Tran 12th Dublin High School
Christopher Liu 12th Dublin High School
The recommended alternates to the Youth Advisory Committee are:
Alternates Grade in 2017-18 School
Sarah Bray 9th Dublin High School
Darren Furtado 10th Dublin High School
Racheal Matheny 12th Dublin High School
Student Representative to the Parks and Community Services Commission
The current term of the Student Representative to the Parks and Community Services
Commission expires on June 30, 2017. During the months of February and March
2017, recruitment efforts took place to encourage high school students to apply for the
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position for the upcoming term of office. A total of four applications were received by
the application deadline.
Mayor Haubert recommends the appointment of Nicki Butler as the Student
Representative to the Parks and Community Services Commission for the term
commencing in July 2017 and expiring in June 2018. Ms. Butler will be a senior at
Dublin High School next school year.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The openings for the appointments were advertised at the local middle and high
schools, on the City’s website, and a press release was distributed to local media. A
copy of the Staff Report was sent to those youth being considered for appointment.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Community Spotlight: Certificate of Recognition for CALICO Center
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The City Council will present a "Community Spotlight" certificate of recognition to
CALICO Center in recognition of their continued contributions to the Dublin community.
STAFF RECOMMENDATION:
Present the certificate of recognition.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In an effort to highlight the benefits of non-profit agencies that serve the Dublin
community, the City Council will present a "Community Spotlight" certificate of
recognition to CALICO Center in recognition of their continued contributions to the
Dublin community as a child advocacy center achieving justice and healing for abused
children. CALICO Center stands for Child Abuse, Listening, Interviewing, and
Coordination Center. In 2017, the organization celebrated its 20th anniversary.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Presentation Regarding Public Art at East County Hall of Justice
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will receive a presentation regarding public art at the East County Hall
of Justice in Dublin.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will receive a presentation regarding bronze sidewalk plaques at the
East County Hall of Justice in Dublin.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
May 1 and 2, 2017 City Council Minutes
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the May 1, 2017 Special City
Council meeting and the May 2, 2017 Regular City Council meeting.
STAFF RECOMMENDATION:
Approve the minutes of the May 1, 2017 Special City Council meeting and the May 2,
2017 Regular City Council meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the minutes of the May 1, 2017 Special City
Council meeting and the May 2, 2017 Regular City Council meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the May 1, 2017 Special City Council Meeting
2. Draft Minutes of the May 2, 2017 Regular City Council Meeting
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DUBLIN CITY COUNCIL MINUTES 1
SPECIAL MEETING
May 1, 2017
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
SPECIAL MEETING – May 1, 2017
A special meeting of the Dublin City Council was held on Monday, May 1, 2017, at the Dublin
Library Program Room. The meeting was called to order at 6:01 p.m., by Mayor Haubert.
ROLL CALL & PLEDGE OF ALLEGIANCE
PRESENT: Councilmembers Biddle, Gupta, Hernandez, Goel, and Mayor Haubert
ABSENT:
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
Retreat, Facilitated By Patrick O’Keefe of Management Partners
The City Council participated in the retreat and discussed City Council communications styles
as well as City Council norms.
ADJOURNMENT
There being no further business to come before the City Council, the meeting was adjourned at
9:37 p.m.
Minutes prepared by Caroline P. Soto, City Clerk.
_________________________________
Mayor
ATTEST: ___________________________
City Clerk
4.1.a
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – MAY 2, 2017
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
MAY 2, 2017
Closed Session
A closed session was held at 6:30 PM, regarding:
I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of
Dublin Blvd. and Arnold Road (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 3.6+/- acre parcel adjacent to the northeast intersection of Dublin Blvd. and
Scarlett Drive (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Valley Children’s Museum
Under negotiation: Price and terms of payment
III. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: Undeveloped portion of APN 985-54-2 (Fallon Sports Park)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
IV. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
1. Call to Order and Pledge of Allegiance – The pledge of allegiance was recited by the
City Council, Staff, and those present at the meeting.
Attendee Name Title Status
David Haubert Mayor Present
Don Biddle Vice Mayor Present
Arun Goel Councilmember Present
Abe Gupta Councilmember Present
Melissa Hernandez Councilmember Present
2. Report on Closed Session – There was no reportable action out of Closed Session.
4.1.b
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DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
MAY 2, 2017
3. Oral Communications
3.1. Recognition of St. Patrick's Day Festival Sponsor
The City Council formally recognized the Boulevard.
3.2. Employee Introduction: Olivia Nashed
The City Council welcomed the new employee to City Staff.
3.3. Recognition of 2017 Dublin Rotary Community Superstars
The City Council congratulated the 2017 Dublin Rotary Community Superstars.
3.4. Public Comment
Dave Wetmore provided public comment.
4. Consent Calendar
Cm. Gupta pulled Item 4.4 for further discussion. A vote of the full Consent Calendar
was taken after Cm. Gupta's comments.
4.1. Approved the minutes of the April 18, 2017 Regular City Council meeting.
4.2. Adopted
RESOLUTION NO. 40 – 17
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT
FOR PROJECT NO. ST1312 TO MCGUIRE AND HESTER FOR
STORM DRAIN TRASH CAPTURE PROJECT
4.3. Presented the National Public Works Week proclamation.
4.4. Received the Five-Year Evaluation on Fire Services report.
4.5. Adopted
RESOLUTION NO. 41 – 17
APPROVING AN AMENDED AND RESTATED ENERGY SERVICES CONTRACT FOR
OPERATION AND MAINTENANCE BETWEEN THE CITY OF DUBLIN AND
OPTERRA ENERGY SERVICES, INC.
4.1.b
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DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
MAY 2, 2017
4.6. Adopted
RESOLUTION NO. 42 – 17
APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH CARDUCCI AND ASSOCIATES INCORPORATED
RESOLUTION NO. 43 – 17
APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH E. MAJDALANI CONSTRUCTION MANAGEMENT INCORPORATED
RESOLUTION NO. 44 – 17
APPROVING CHANGE ORDER NO. 2 WITH ROBERT A. BOTHMAN, INC.
FOR FALLON SPORTS PARK PHASE II, PROJECT NO. PK0414
4.7. Adopted
RESOLUTION NO. 45 – 17
AWARDING A CONTRACT FOR PROJECT NO. ST1012 TO ST. FRANCIS
ELECTRIC, LLC FOR THE DUBLIN BOULEVARD RULE 20A UNDERGROUND
UTILITY DISTRICT 2013-1 “SIERRA COURT TO DUBLIN COURT”
RESOLUTION NO. 46 – 17
APPROVING A MEMORANDUM OF UNDERSTANDING WITH CITY OF VALLEJO
FOR THE PURCHASE OF RULE 20A CREDITS
4.8. Adopted
RESOLUTION NO. 47 – 17
A APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A
CONTRACT FOR PROJECT NO. PK0416 TO SUAREZ AND MUNOZ
CONSTRUCTION INC. FOR DUBLIN SPORTS GROUNDS RENOVATION
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Melissa Hernandez, Councilmember
AYES: Goel, Hernandez, Haubert, Gupta, Biddle
5. Written Communication – None.
6. Public Hearing – None.
4.1.b
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DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
MAY 2, 2017
7. Unfinished Business
7.1. History on the Public Art Ordinance and Fee
By consensus, the City Council asked Staff to assure that future art is more visible and
distinct from the look of the related project; consider art at the Dublin Heritage Park &
Museums and the Dublin Sports Grounds; incorporate art into the Downtown
Streetscape Master Plan; and add functional art to park structures like benches and
bridges.
8. New Business
8.1. Resolution Approving Public Agencies Post-Employment Benefits Trust
Program by Public Agency Retirement Services (PARS) to Pre-Fund Pension
Obligations
Adopted
RESOLUTION NO. 48 – 17
APPROVING THE ADOPTION OF THE PUBLIC AGENCIES POST-EMPLOYMENT BENEFITS
TRUST ADMINISTERED BY PUBLIC AGENCY RETIREMENT SERVICES (PARS)
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Don Biddle, Vice Mayor
AYES: Goel, Hernandez, Haubert, Gupta, Biddle
9. Other Business – Brief information only reports from City Council and/or Staff,
including committee reports and reports by City Council related to meetings attended at
City expense (AB1234).
8:08 p.m.
The City Council reconvened to Closed Session.
9:15 p.m.
Report on Closed Session:
The Mayor stated there was no reportable action out of Closed Session.
4.1.b
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DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
MAY 2, 2017
10. Adjournment
The meeting was adjourned by Mayor David Haubert at 9:15 p.m.
Mayor
ATTEST:
___________________________
City Clerk
4.1.b
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Page 1 of 8
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
City of Dublin Fiscal Year 2017-18 Human Services Grant Program
Funding Recommendations
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider the Human Services Commission funding
recommendations for the Fiscal Year 2017-18 Human Services Grant Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2017-18
Human Services Grant Program.
FINANCIAL IMPACT:
The City of Dublin Human Services Grants Program is supported by several funding
sources including the Federally-funded Community Development Block Grant (CDBG)
Fund, and the City of Dublin General Fund and Affordable Housing Fund. The
estimated Fiscal Year 2017-18 CDBG allocation is $75,602 for direct support of social
service programs in the Dublin community. This amount is estimated as the final
allocation from the Department of Housing and Urban Development (HUD) is currently
unknown. During the grant application process, the General Fund funding level was
incorrectly estimated by Staff at $140,000, when the actual amount should have been
$130,000. As a result, the City Council is being asked to augment the General Fund
funding level by $10,000 to be consistent with the funding recommendations of the
Human Services Commission. The additional funding will be allocated from the Parks
and Community Services Operating Budget. Affordable Housing Fund support is
$8,000. Each organization is eligible for a minimum award of $3,500 and a maximum of
$25,000.
RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2017-18
Human Services Grant Program.
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DESCRIPTION:
The Human Services Grants Program provides financial support to local non-profit
organizations serving the Dublin community. The program is supported through three
funding sources including the Federally-funded Community Development Block Grant
(CDBG) program, and the City of Dublin General Fund and Affordable Housing Fund.
Each year the City Council awards funding to organizations that best meet the
community’s needs in support of the City’s adopted Mission, Vision and Values
(Attachment 3) and needs identified in the Tri-Valley Needs Assessment
(Attachment 4).
Funding Support History
Over the past 10 years, funding support of the Human Services Grant program has
varied as shown in the table below. The minimum and maximum grant award amounts
have ranged from $1,000 to $25,000.
Fiscal Year General Fund Affordable Housing Fund CDBG
2007-08 $125,413 $20,000 $51,176
2008-09 $131,975 $34,215 $59,708
2009-10 $110,475 $30,635 $59,708
2010-11 $115,423 $34,770 $69,464
2011-12 $120,000 $31,180 $53,826
2012-13 $125,000 $36,000 $54,746
2013-14 $135,000 $33,000 $45,184
2014-15 $120,000 $7,000 $67,402
2015-16 $120,000 $8,000 $69,812
2016-17 $140,000 $8,000 $75,602
Analysis and Funding Recommendations
During the grant application process, the General Fund funding level was incorrectly
estimated by Staff at $140,000, when the actual amount should have been $130,000.
As a result, the City Council is being asked to augment the General Fund funding level
by $10,000 to be consistent with the funding recommendations of the Human Services
Commission. The additional funding will be reallocated out of the Parks and Community
Services Operating Budget.
With the additional $10,000, the City’s Fiscal Year 2017-18 total funding allocation is
$223,602 which includes CDBG estimated at $75,602 for direct support to social
services/capital programs, City General Fund at $140,000, and City Affordable Housing
Fund at $8,000.
Of the $75,602 estimated for CDBG, a portion is earmarked for support to Axis
Community Health for the facility project loan obligation. On May 6, 2014 the City
Council approved Resolution 51-14 authorizing the City to enter into a Public
Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Livermore, and
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the County of Alameda for repayment of a HUD loan to support Axis Community
Health’s Health Center expansion in Pleasanton. The agreement was executed in July
2015 and the facility grand opening was held in May 2016. The PPJ allowed the
agencies, with city of Pleasanton acting as lead agency, to borrow $1.25 million to
support Axis Community Health’s facility construction. As a result of the agreement, the
City of Dublin is required to repay its portion of the loan, a total of $265,618, with CDBG
funds. The funding allocation for repayment of the loan is included as part of the Staff
and Human Services Commission recommendations. The estimated loan repayment
amount for Fiscal Year 2017-18 is $13,502.
During this year’s application period, the City of Dublin received 27 applications from 22
organizations, a 29% increase in applications from last year. Of the 27 applications
received, nine (9) are eligible for CDBG funding. Five (5) organizations submitted
applications for two (2) different programs/projects:
Chabot-Las Positas Community College District/Tri Valley One Stop Career
Center
Child Care Links
Hope Hospice
Tri-Valley Haven
YMCA of the East Bay Tri-Valley Branch
Under direction of the City Council, the Human Services Commission is responsible for
providing Human Services Grant Program funding recommendations to the City Council
each year. On March 23, 2017 the Commission held a public meeting for the Fiscal
Year 2017-18 Human Services Grant Program funding recommendations. T he
Commission received presentations from 22 non-profit organizations that submitted
applications for 27 programs. After deliberation the Commission recommended 21
programs for grant funding for the Fiscal Year 2017-18 funding cycle, as shown below.
FISCAL YEAR 2017-18
CITY OF DUBLIN HUMAN SERVICES GRANT PROGRAM RECOMMENDATION
ORGANIZATION NAME PROJECT TITLE
FY 2017-18
REQUESTED
FUNDING
STAFF
RECOMMENDED
FUNDING
HUMAN SERVICES
COMMISSION
RECOMMENDATION
Axis Community
Health
Facility Project Loan
Obligation (annual)*
$13,502 $13,502 $13,502
Axis Community
Health
Enhancing Health
Outcomes with
Patient Care
Messaging
$7,000 $7,000 $6,800
CALICO Center Dublin Child Abuse
Intervention
$10,000 $10,000 $9,600
Center for Community
Dispute Settlement
Tri Valley Youth
Court
$3,500 $3,500 $3,500
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Chabot-Las Positas
Community College
District/Tri Valley One
Stop Career Center
Dublin Jobs Initiative
2017-2018
$19,385 $15,000 $13,500
Chabot-Las Positas
Community College
District/Tri Valley One
Stop Career Center
Dublin VITA Grant
2017-18
$7,430 $7,000 $7,000
Child Care Links Child Care Links
Diaper Pantry
$13,000 $8,000 $8,000
Child Care Links Professional
Development
Trainings
$7,000 - -
CityServe of the Tri-
Valley
CityServe of the Tri-
Valley
$15,000 $15,000 $14,400
Community Resources
for Independent Living
Independent Living,
Housing &
Employment
Services for People
with Disabilities
$10,118 $10,000 $9,800
Deaf Counseling
Advocacy and Referral
Agency (DCARA)
Deaf Seniors
Services
$25,000 $10,000 $10,400
Easter Seals Bay Area Easter Seals
Kaleidoscope
$15,000 $15,000 $14,400
Eden I&R, Inc. 2-1-1 Alameda
County
Communication
System
$10,000 $10,000 $9,400
Hope Hospice, Inc. Grief Support Center
and Hospice
Volunteer Program
$18,500 $15,000 $15,000
Hope Hospice, Inc. Hope Hospice -
Unified
Communications
Phone System
$20,000 - -
Kidango, Inc. Emerald Vista Parent
Workshops
$2,000 - -
Legal Assistance for
Seniors
Legal Services,
HICAP and
Community
Education for Dublin
Seniors
$10,000 $8,500 $7,300
Open Heart Kitchen OHK-Dublin Meal
Programs
$25,000 $14,100 $15,800
Sandra J Wing
Healing Therapies
Foundation
Cancer Assistance
for Dublin Residents
$10,000 - -
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Senior Support
Program of the Tri
Valley
Case Management $14,280 $13,000 $13,000
Spectrum Community
Services
Meals on Wheels for
Dublin's Homebound
Seniors
$10,000 $10,000 $10,000
Sunflower Hill Sunflower Hill
Garden Teachers /
Educators
$20,120 - -
Teen Esteem Teen Esteem
Student and Parent
Education Programs
$10,000 - -
Tri-Valley Haven Domestic Violence
Services Program
$25,000 $8,000 $9,600
Tri-Valley Haven Homeless Services
Program
$25,000 $11,000 $11,400
Valley Children's
Museum
Valley Children's
Museum (VCM)
Children's Programs
$25,000 - -
YMCA of the East
Bay, Tri-Valley YMCA
Affordable Summer
Childcare - YMCA
Day Camp
$25,000 $10,000 $9,400
YMCA of the East
Bay, Tri-Valley YMCA
Mental Health
Services
$25,000 $10,000 $11,800
GRAND TOTAL $420,835 $223,602 $223,602
CDBG TOTAL - $75,602
AFFORDABLE HOUSING FUND TOTAL -$ 8,000
GENERAL FUND TOTAL - $140,000
FUNDING GRAND TOTAL - $223,602
*The Axis Community Health Facility Project Loan is a contractual annual repayment
obligation and does not participate in the annual application process.
Staff allocated the Human Services Commission funding recommendations to the
various funds given the amount available in each fund and based on each
organization’s qualifications for the various funds. The allocation by fund is shown in
Exhibit A of the Resolution (Attachment 2).
Organizations Not Recommended for Funding
Of the 27 applications received, seven (7) organizations were not recommended for
funding. The overall funding amount requested exceeded the amount available by
almost 90%. As a result, the City is unable to fund all of the application requests.
Additional reasons include fund requests being passed through for scholarships,
projects not providing direct critical human service needs, and funds requested could be
eligibility for other educational and arts related grants.
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Projects Recommended by Funding Type
The following table shows the number of projects recommended for funding by project
type.
Project Type Quantity Recommended Funding
Capital/Rehab* 2* $20,302*
Services – Medical/Health 1 $11,800
Services – Food 2 $25,800
Services – Homeless 2 $21,000
Services – Financial/Legal 3 $17,800
Services – Disabled/Special Needs 3 $34,600
Services – Other 8 $92,300
Total Projects 21 $223,602
*Includes the Axis Community Heath Facility Loan Obligation
Review and Rating Criteria
Staff reviewed the Fiscal Year 2017-18 grant applications to verify that all requests
qualify for funding based on the adopted program guidelines. As part of the review,
Staff applied the City Council-approved Rating Criteria worksheet (Attachment 5) to
each grant application.
The Rating Criteria worksheet is only one of several factors used in determining Staff’s
funding recommendations. Other factors include consideration of such elements as:
The number of Dublin residents served and cost per participant;
Past performance for existing Dublin programs;
Whether the project addresses one or more of the 14 Key Areas of Concern
identified in the 2011 Tri-Valley Needs Assessment Report; and
Whether City funds are used to leverage other funding sources.
City and Regional Priorities
Based on the Human Services Commission’s work in establishing local and regional
priorities, additional consideration was given to applications addressing needs in the
areas of: Behavioral Health (mental health and substance abuse), Health Care
(including dental), and Senior Services.
In addition, at the October 20, 2015 City Council Meeting, the City Council discussed
the funding priorities for the upcoming grants cycle. The discussion resulted in City
Council direction that the Grants Program emphasize funding programs specifically
directed towards human service needs. As such, the City Council decided that, going
forward grants would not be awarded to arts or school-based programming or events,
but would be focused on the most critical human services needs such as health care,
food and nutrition, homelessness, child care, etc.
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Alameda County Urban County CDBG Program
The City of Dublin participates in Alameda County’s Urban-County CDBG Program.
The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont
(cities with a population of less than 50,000 residents), are called the “Urban County
Cities,” along with the unincorporated areas of Alameda County. During the current
Fiscal Year (FY 2016-17), the City of Dublin received $75,602 in CDBG funds for direct
support to organizations. This same amount is being estimated for Fiscal Year 2017-18
until the City is provided the approved funding level from Alameda County.
Project Type: Public Service Project vs. Capital Project
Each year, the County limits each Urban County City to approximately 12% of the
CDBG allocation for service-based organizations and projects. Based on the estimated
CDBG allocation, this amount would be $12,373 for public service projects, with the
remaining $63,229 for capital projects. The County’s past practice has been to review
all applications received from each Urban County City to determine if the overall request
for service-based projects exceeds the 12% limit.
For the past few years, the County has requested that the City make adjustments to the
service-based project allocation as the County was projected to exceed the 12% limit. If
adjustments are needed for Fiscal Year 2017-18, Staff will work with eligible grant
applicants and the County to make adjustments, including implementation of a prorated
reduction for all CDBG awards, if necessary.
This year the City received two (2) capital project requests and 25 public service project
requests. The City typically receives far more service project requests than capital
project requests.
Summary
In total, grant applicants requested $420,835 in funds with only $223,602 grant funds
available. The following chart summarizes the total funding requests and the amount
available for the Fiscal Year 2017-18 Human Services Grants Program:
Funding Sources
FY 2017-18
Funding Request
FY 2017-18
Funds Available
CDBG Fund $174,898 $75,602*, **
General Fund $245,937 $140,000
Affordable Housing Fund $0*** $8,000
Total $420,835 $223,602
* Estimated amount available for direct funding to community organizations.
** Includes allocation to the Axis Community Health Facility Project Loan Obligation.
*** All non-CDBG requests included in General Fund requests.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A web link to the Staff Report was sent to all grant applicants.
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ATTACHMENTS:
1. Resolution Approving Funding Recommendations for Fiscal Year 2017-18 Human
Services Grant Program
2. Exhibit A to Resolution
3. City of Dublin Mission, Vision and Values
4. Tri-Valley Needs Assessment 14 Areas of Concern
5. Rating Criteria Worksheet
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ATTACHMENT 1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2017-18 HUMAN SERVICES GRANT PROGRAM
WHEREAS, the City received 27 applications for the Fiscal Year 2017-18 Human Services
Grant Program; and
WHEREAS, the funding requests exceeding funding availability; and
WHEREAS, on March 23, 2017, the Human Services Commission recommended 21
projects/programs receive grant funding through the Human Services Grant Program; and
WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year
2017-18 Human Services Grant Program funding recommendations; and
WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal
Year 2017-18 Human Services Grant Program funding recommendations for the City of Dublin; and
WHEREAS, the action taken by this Resolution shall approve the funding recommendations
of all funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions:
1. Approve the Human Services Grant Fund allocations, as recommended by the
Human Services Commission, for Fiscal Year 2017-18, as outlined in Exhibit A;
2. Direct Staff to work with the County of Alameda as required on the CDBG funding
allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines
and funding level; and
3. Authorize the City Manager to execute agreements with the County of Alameda for
use of CDBG funds and the funding agreements with each grant recipient effective July 1, 2017,
and take such further actions as may be necessary or appropriate to carry out the City Council’s
obligations pursuant to this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of May 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
4.2.a
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_________________________________
City Clerk
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FISCAL YEAR 2017-18
CITY COUNCIL APPROVED HUMAN SERVICES GRANT PROGRAM FUNDING
1 of 1
ORGANIZATION NAME APPLICATION TITLE
CITY COUNCIL
APPROVED
FUNDING
CDBG FUND
$75,602
AFFORDABLE
HOUSING
FUND
$8,000
GENERAL
FUND
$140,000
Axis Community Health Facility Project Loan Obligation
(annual)
$13,502 $13,502 $0 $0
Axis Community Health Enhancing Health Outcomes with
Patient Care Messaging
$6,800 $6,800 $0 $0
CALICO Center Dublin Child Abuse Intervention $9,600 $9,600 $0 $0
Center for Community Dispute
Settlement
Tri Valley Youth Court $3,500 $0 $0 $3,500
Chabot-Las Positas Community College
District/Tri Valley One Stop Career
Center
Dublin Jobs Initiative 2017-2018 $13,500 $0 $0 $13,500
Chabot-Las Positas Community College
District/Tri Valley One Stop Career
Center
Dublin VITA Grant 2017-18 $7,000 $0 $0 $7,000
Child Care Links Child Care Links Diaper Pantry $8,000 $0 $0 $8,000
Child Care Links Professional Development Trainings - - - -
CityServe of the Tri-Valley CityServe of the Tri-Valley $14,400 $0 $0 $14,400
Community Resources for
Independent Living
Independent Living, Housing &
Employment Services for People with
Disabilities
$9,800 $8,500 $0 $1,300
Deaf Counseling Advocacy and
Referral Agency (DCARA)
Deaf Seniors Services $10,400 $0 $0 $10,400
Easter Seals Bay Area Easter Seals Kaleidoscope $14,400 $0 $0 $14,400
Eden I&R, Inc.2-1-1 Alameda County Communication
System
$9,400 $0 $0 $9,400
Hope Hospice, Inc.Grief Support Center and Hospice
Volunteer Program
$15,000 $0 $0 $15,000
Hope Hospice, Inc.Hope Hospice - Unified
Communications Phone System
- - - -
Kidango, Inc.Emerald Vista Parent Workshops - - - -
Legal Assistance for Seniors Legal Services, HICAP and Community
Education for Dublin Seniors
$7,300 $0 $0 $7,300
Open Heart Kitchen OHK-Dublin Meal Programs $15,800 $15,800 $0 $0
Sandra J Wing Healing Therapies
Foundation
Cancer Assistance for Dublin Residents - - - -
Senior Support Program of the Tri
Valley
Case Management $13,000 $0 $0 $13,000
Spectrum Community Services Meals on Wheels for Dublin's
Homebound Seniors
$10,000 $10,000 $0 $0
Sunflower Hill Sunflower Hill Garden Teachers /
Educators
- - - -
Teen Esteem Teen Esteem Student and Parent
Education Programs
- - - -
Tri-Valley Haven Domestic Violence Services Program $9,600 $0 $8,000 $1,600
Tri-Valley Haven Homeless Services Program $11,400 $11,400 $0 $0
Valley Children's Museum Valley Children's Museum (VCM)
Children's Programs
- - - -
YMCA of the East Bay, Tri-Valley YMCA Affordable Summer Childcare - YMCA
Day Camp
$9,400 $0 $0 $9,400
YMCA of the East Bay, Tri-Valley YMCA Mental Health Services $11,800 $0 $0 $11,800
$223,602 $75,602 $8,000 $140,000TOTAL
4.2.b
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Mission, Vision & Values
Ensuring the Prosperity & Well-Being of Our Community
The City Council adopted Dublin's Mission, Vision, and Values statements as part of the City's
10-Year Strategic Plan. These statements are intended to serve as guidance for the City Council
and commissions in their deliberations on various proposals presented to them, and to ensure that
our developing community remains happy, healthy, and well-balanced. These statements were
updated and modified in 2013.
Our Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, and fosters new opportunities.
Our Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As
Dublin grows, it will balance history with progress, to sustain an enlightened, economically
balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in
all aspects of City life, including programs to strengthen our economic vitality, and support
environmental stewardship and sustainability through the preservation of our natural
surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the
creation of first-class recreational opportunities, facilities, and programs.
Our Values
• Our Values in Building Community
o Promote locations and events that bring people of all ages together.
o Provide more venues for family-based activities.
o Foster heritage and cultural development.
• Our Values in Ensuring a Safe Community
o Provide high quality police and fire services to insure the safety of the citizens
living in the community.
o Provide education and training to residents and businesses that would promote
public safety.
• Our Values in Guiding Development
o Assure that development contributes positively to the City's fiscal health.
o Support pedestrian-friendly development, transit-oriented development, green
building, and environmental responsiveness.
o Promote high quality design and architectural standards in private development
and in all public facilities.
o Develop transportation systems that facilitate ease of movement throughout the
City.
4.2.c
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Organization: ______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
FUNDING SOURCE CDBG Comm. Grant Incl. Fund
Total Requested Total Recommended
IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS
DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE).
CAPITAL PROJECTS PUBLIC SERVICE HOUSING ECONOMIC DEVELOPMENT
THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
The organization previously received funding from Dublin, and has fully complied with the City’s management
procedures, including invoice and report deadlines.
The organization, as presented in the application, is able to achieve the stated goals and outcomes.
The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit
status, resumes for staff, a Board of Directors, information on clients served).
The organization has completed all required aspects of the application process.
The proposed program has a successful proven track record (not a new program).
(Maximum of 5) ______
2. Needs/Benefit
The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.)
The organization provides an activity to Dublin residents that other organizations do not provide.
Applicant’s activity: (choose a or b)
a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR
b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy
Priorities.
The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda
County Needs Assessment Report
The organization collaborates with other agencies to enhance services.
(Maximum of 5) ______
City of Dublin
Universal Grant Rating Sheet
TO BE FILLED OUT BY CITY STAFF
4.2.e
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3. Funding/ Budget
The amount of funding requested compared to the number of Dublin residents served is reasonable.
Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses*
(or equivalent) that could jeopardize other funding.
Program and administrative budget covers the cost to provide for the program.
The organization leverages other funding sources to provide activities/services/improvements.
The organization charges a fee and/or produces other income that may be used to support this program
(review submitted fee schedule if applicable).
(Maximum of 5) ______
*Standardized accounting audit statements
1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a
control does not allow management or employees, in the normal course of performing their assigned functions,
to prevent or detect misstatements on a timely basis.
2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely
effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with
the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s
financial statement that is more than inconsequential which will not be prevented or detected by the
organization’s established internal controls.
3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements which will not be
prevented or detected by the organization’s established internal controls.
Rating Criteria is subject to change from time to time to reflect the current industry
or to address the type of applications received.
4.2.e
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Page 1 of 5
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Community Facilities District Formation - Dublin Crossing Public Services
Prepared by: A. Russell, Asst PW Dir/City Engineer and L. Quint, Attorney
EXECUTIVE SUMMARY:
The City Council will consider various actions in preparation of the formation of a
Community Facilities District for maintenance services at the Dublin Crossing project
location.
STAFF RECOMMENDATION:
Adopt the following Resolutions in the process of creating a Community Facilities
District for maintenance services under the Mello-Roos Community Facilities Act of
1982, to be designated City of Dublin Community Facilities District No. 2017-1 (Dublin
Crossing – Public Services)
1. A Resolution Adopting Amended and Restated Local Goals and Policies.
2. A Resolution Approving the Boundary Map, including Exhibit A: Proposed
Boundaries of City of Dublin Community Facilities District No. 2017-1.
3. A Resolution Authorizing the City Manager to Execute a Deposit and
Reimbursement Agreement with Dublin Crossing Venture LLC.
4. A Resolution of Intention to Establish a Community Facilities District and to
Authorize the Levy of Special Taxes (“Resolution of Intention”).
FINANCIAL IMPACT:
The adoption of these resolutions has no direct fiscal impact on the City. The costs
associated with the formation of a Community Facilities District for maintenance
services are borne entirely by the Developer. The Community Facilities District will be
self-sustaining, including compensation for the administrative burden of managing it.
DESCRIPTION:
4.3
Packet Pg. 35
Page 2 of 5
In November 2013, the City Council adopted the Dublin Crossing Specific Plan for a
private development of approximately 189 acres on the southern portion of the Parks
Reserve Forces Training Area (Camp Parks). On March 25, 2014, the City of Dublin
Planning Commission conditionally approved Vesting Tentative Tract Map 8150, for the
Dublin Crossing project (now marketed as the Boulevard project). The subdivision
included a condition of approval requiring the formation of an assessment district to fund
the ownership and maintenance costs of the public street lights and public median
landscaping within the project. The tentative map condition of approval is as follows:
“Street Lighting Maintenance Assessment District: The Developer shall form a new
Street Landscape and Lighting Maintenance Assessment District (LLMD) for the
Dublin Crossings development. The Developer shall provide all exhibits required for
the formation of the LLMD. In addition, Developer shall pay all administrative costs
associated with processing the formation of the Boulevard LLMD.”
The reason for requiring the formation of an assessment district was to create a
revenue source to operate and maintain decorative public street lights and the median
landscape improvements within the project. The City of Dublin currently has five
LLMDs, or assessment districts, two of which fund the operation and maintenance of
public street lights throughout the City and three which fund the operation and
maintenance of public landscaping associated with specific subdivision developments
within the City. Funding for LLMDs is provided to the City via the levy of an annual
assessment on properties within the LLMD. The assessment is collected as part of the
property tax bill and transferred to the City by the County Tax Collector.
Community Facilities District for Public Services
On June 2, 2015, the City Council approved the formation and establishment of the City
of Dublin Community Facilities District No. 2015-1 (Dublin Crossing) (“CFD No. 2015-1”)
to provide for the financing of authorized public improvements to be constructed as part
of the Dublin Crossing project. CFD No. 2015-1 was only established to fund the
construction of improvements and related costs. CFD No. 2015-1 does not include an
ongoing funding source for the ownership, operation, and maintenance costs of the
authorized public improvements.
Once project construction is completed and the City has accepted the public
improvements from the Developer, the City will become responsible for the ownership
and maintenance costs for the public parks, streets, street lights, and median
landscaping. Public street frontage landscaping, as well as all the private streets,
private lights, and private common areas, will be the responsibility of the neighborhood
home owner associations (HOA). The ownership and maintenance cost of the public
street lights and the street median landscaping was to be funded by forming a
Landscape Lighting and Maintenance District (LLMD).
4.3
Packet Pg. 36
Page 3 of 5
During the processing of subsequent development applications, including tentative
maps for the first phase of neighborhoods within Dublin Crossing, the Developer and
City Staff discussed the benefits of establishing a Community Facilities District (CFD) to
provide for the public services that were to be funded by a Landscape and Lighting
Maintenance District (LLMD). Through these discussions, it was decided that formation
of a CFD is preferred over the formation of an LLMD, for the following reasons:
A CFD for Public Services may fund 100% of maintenance costs, whereas an
LLMD can only fund the “special benefit” received by District property owners
and cannot fund the “general benefit” received by non-paying members of the
public. In other words, it is difficult to fund 100% of costs.
Recent legal challenges to assessment districts, particularly the “special benefit”
finding, have resulted in the invalidation of assessment districts and cities having
to reimburse assessments and pay legal fees.
There is no “special benefit” finding required for a CFD.
Because of the reasons listed above, and because the CFD for services will provide
funding for maintenance and operation of the public street lighting and median
maintenance, which is identical to the services that were to be funded by the LLMD per
the condition of approval, Staff recommends initiating the proceedings to form
Community Facilities District No. 2017-1 (Dublin Crossing – Public Services).
Maintenance and Operations Costs
The Community Facilities District No. 2017-1 (Dublin Crossing – Public Services) will
fund the operation and maintenance of public street lights and median landscaping
within the project boundary. Because the project is being constructed in phases, as
property is transferred from the United States government to the Developer, the public
improvements that will be maintained by CFD 2017-1 will be turned over to the City in
phases.
The Resolution of Intention (ROI) to form the CFD (Attachment 3) describes the public
improvements proposed to be maintained by the CFD pursuant to the Mello-Roos
Community Facilities Act of 1982. The Rate and Method of Apportionment (RMA),
which is included as Exhibit B of the ROI, sets forth the maximum special taxes that can
be levied on the property to be included in the initial boundaries of the CFD. To
determine the amount of special taxes needed for maintenance, the Developer provided
the total estimated quantities of median landscaping, public street lights, and other
associated improvements that would be included in the CFD at initiation (which
represents Boulevard Phases 1a and 1b – Neighborhoods 1 through 6). The Developer
also provided total build-out quantities that would be maintained by the CFD when the
entire project is complete.
Improvement Quantities at CFD Initiation
4.3
Packet Pg. 37
Page 4 of 5
Approximately 7,000 square feet of median landscaping, with associated
irrigation controller and electrical meter;
Forty-two (42) Public Street Lights, as follows:
o Five Dual-Arm Street Lights
o Twenty-five (25) Single Arm Street Lights
o Twelve (12) Pedestrian Scale Lights
Build-Out CFD Quantities
Approximately 20,400 square feet of median landscaping, with four irrigation
controllers and electrical meters;
One Hundred Thirty-Nine (139) Public Street Lights, as follows:
o Sixteen (16) Dual-Arm Street Lights
o One Hundred Three (103) Single Arm Street Lights
o Twenty (20) Pedestrian Scale Lights
In addition to the annual maintenance costs, the district will fund associated
administration costs, utility costs (recycled water and electricity), and a fee charged by
Alameda County to include the special tax on the property tax roll. A reserve fund, for
the future replacement of the improvements, is also included. Based on the current
rates for maintenance services, utilities, staffing and administration, and funding a
reserve account, Staff estimated the annual budget at CFD initiation to be $23,433 and
the annual budget at build-out to be approximately $70,500.
The first project phase includes six neighborhoods and a total of 453 units while the
build-out project is proposed at 24 neighborhoods and 1,750 units. In order to provide
funding to cover the estimated annual budget, each residential unit will pay a maximum
special tax of approximately $38 to $57 per year depending on the type and size of the
residential unit. Non-residential property and undeveloped property will pay a maximum
special tax of $1,600 per acre. The maximum special tax will escalate at four percent
(4%) per year; however the annual special tax may be less than the maximum,
depending upon the annual budget calculation.
Actions for City Council Consideration
1. Adopt a Resolution Adopting Amended and Restated Local Goals and Policies
2. Adopt a Resolution Authorizing the City Manager to Execute a Deposit and
Reimbursement Agreement
3. Adopt a Resolution Approving the Boundary Map
This Resolution designates the CFD as “Community Facilities District No. 2017-1
(Dublin Crossing – Public Services)” (CFD No. 2017-1), and designates certain
additional land as Future Annexation Area.
4.3
Packet Pg. 38
Page 5 of 5
4. Adopt a Resolution of Intention (ROI) to form the CFD
This Resolution establishes the City’s intention to form the CFD in the area
designated by the Boundary Map and describes the public services proposed to
be financed by the CFD pursuant to the Act. The ROI also sets June 20, 2017 as
the date for the City Council to conduct a Public Hearing and special election on
the matter, and describes the thresholds for voter approval or rejection of the
CFD. In this case the project developers and builders are the sole owners of the
subject property and there are no registered voters residing on the property.
Next Steps
Should the City Council approve the ROI, the City Clerk will notice the Public Hearing
for June 20, 2017 when the City Council will take the following actions:
1. Hold Public Hearing
2. Adopt a Resolution of Formation of the CFD
3. Adopt a Resolution Calling for Election
4. Conduct Landowner-Voter Election
5. Adopt Resolution Declaring Election Results
6. Introduce Ordinance Levying Special Tax (First Reading)
Following the June 20, 2017 meeting, City Staff will continue the various administrative
actions required to complete CFD formation and to levy the special tax. At a future
meeting, the City Council will adopt the Ordinance Levying Special Tax.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Landowner Petition to Form a Community Facilities District
2. Resolution Adopting Amended and Restated Local Goals and Policies
3. Exhibit A to Resolution - Local Goals and Policies
4. Resolution Approving a Deposit and Reimbursement Agreement
5. Exhibit A to Resolution - Deposit and Reimbursement Agreement
6. Resolution Approving the Boundary Map for Community Facilities District No. 2017-1
7. Boundary Map CFD 2017-1
8. Resolution of Intention to Establish a Community Facilities District, to Designate
Future Annexation Area, and Subject to the Required Voter Approval, to Authorize Levy
of a Special Tax
9. Exhibit A, B, and C to Resolution of Intention
4.3
Packet Pg. 39
4.3.a
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ATTACHMENT 2
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
ADOPTING AMENDED AND RETATED LOCAL GOALS AND POLICIES FOR USE OF THE
MELLO-ROOS COMMUNITY FACILIITES ACT OF 1982
WHEREAS, this City Council (this “City Council”) of the City of Dublin (the “City”) intends to
undertake legal proceedings for establishment of a community facilities district (the “CFD”), the
designation of an improvement area and the identification of property for future annexation, all
pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”) and, subject to such
proceedings and to thereafter obtaining the approval of the qualified electors of the CFD as required
by the Act; and
WHEREAS, in connection with such intention and in compliance with the requirements of
Sections 53312.7 and 53345.8 of the Act, this City Council wishes to adopt amended and restated
local goals and policies applicable to the City’s use of the Act; and
WHEREAS, a copy of the amended and restated “Local Goals and Policies Concerning Use
of the Mello-Roos Community Facilities Act of 1982” (the “Local Goals and Policies”) has been filed
with the City Clerk of the City (the “City Clerk”) for consideration and adoption by this City Council,
and a copy of the amended and restated Local Goals and Policies is attached hereto as Exhibit A
and by this reference incorporated herein; and
WHEREAS, in compliance with the requirements of Sections 53312.7 and 53345.8 of the Act,
this City Council wishes to adopt the amended and restated Local Goals and Policies.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby:
1. Determine that the amended and restated Local Goals and Policies contain the matters
required for compliance with Sections 53312.7 and 53345.8 of the Act; and
2. Adopt the amended and restated Local Goals and Policies in the form on file with the City
Clerk, a copy of which is attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
4.3.b
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ATTACHMENT 2
Mayor
ATTEST:
_________________________________
City Clerk
4.3.b
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City of Dublin
Local Goals and Policies Concerning
Use of Mello-Roos Community Facilities Act of 1982
═══════════════════════════════
The City Council (the “City Council”) of the City of Dublin (the “City”) has
considered and hereby adopts the following in compliance with Section 53312.7 and 53345.8 of the
Mello-Roos Community Facilities Act of 1982 (the "Act").
A. General Policy Respecting Use of the Act.
As a matter of general policy, the City will utilize the Act for purposes of (1) providing
financing to fund public services (2) acquiring and constructing and providing financing for all or a
prescribed portion of the cost and expense of public capital improvements (“facilities”) to be owned
by the City and any other local agency or public utility providing an essential governmental services
to the City and its inhabitants and (3) financing all or a prescribed portion of the estimated cost and
expense of maintaining and operating those facilities to be owned by the City to the extend
permitted by the Act.
It is expressly understood that the contents of these Local Goals and Policies constitute a
statement of policies and shall not be construed to constitute a statement of legal requirements or
limitations. The City shall look to the provisions of the Act or the City’s adopted municipal code
for such legal requirements and limitations.
B. Priorities for Use of Act.
Reserving the right to make exceptions when circumstances warrant, the City establishes
the following priority for use of the Act:
1. Facilities which provide a community-wide benefit to all inhabitants of the City;
2. Facilities needed to serve a community plan or specific plan area that is currently
deficient in off-site infrastructure needed to develop the area as planned; that is:
"backbone" infrastructure to support already-approved community plan or specific
plan areas;
3. Other facilities for which there is a clearly demonstrated public benefit but which
benefit is likely to be greater to specific sub-areas of the City rather than
community-wide;
4. Other facilities permitted by the Act;
5. The cost and expense of maintaining and operating any of the foregoing facilities;
and
4.3.c
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6. The cost and expense of financing services designated for funding with the CFD
special tax.
C. Required Credit Quality.
The City Council adopts the requirements of Section 53345.8 of the Act as sufficient
minimum standards for the credit quality of any bonds issued pursuant to the Act.
D. Disclosure to Property Purchasers.
The City Council finds that the statutory requirements of disclosure to property purchasers
contained in the Act, most notably, but not limited to, Sections 53328.3, 53328.5 (including the
referenced sections of the California Streets and Highways Code), 53340.2 and 53341.5 adequately
address this need, and no additional procedures need be imposed by the City. The City Council
reserves the right to require additional disclosure procedures in any particular case.
E. Requirements for Special Tax Formulas.
Except in circumstances warranting a departure from the following, the proposed rate and
apportionment of the special tax (the “Special Tax Formula”) for each community facilities district
("CFD") shall comply with the following criteria:
1. The Special Tax Formula shall be structured to produce sufficient annual special tax
revenue to pay: (a) annual debt service on special tax bonds which have been issued,
if any, (b) reasonable annual administrative expenses of the City in the
administration of the special taxes and the bonds, if any, of the CFD and (c) the cost
of any services and "pay as you go" programs funded by the CFD special tax. The
foregoing shall not be construed to exclude other components which may be
considered for inclusion in the annual special tax revenue.
2. Where appropriate, consideration may be given to providing for a backup special tax
to protect against unforeseen contingencies, including but not limited to unusual
levels of delinquency in the payment of the special tax.
3. The Special Tax Formula may provide for an annual increase in the maximum
special tax for residential properties not to exceed two percent (4%) annually and
shall provide for prepayment and discharge of that portion of the special tax
obligation on any residential properties pertaining to debt service on special tax
bonds, if any, as distinguished from that portion of the special tax obligation on such
residential properties pertaining to services.
4. The total projected annual special tax revenues, less estimated annual administrative
expenses, should generally exceed the projected annual gross debt service on
outstanding special tax bonds, if any, plus the amount necessary for services, by ten
percent (10%).
4.3.c
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5. Absent circumstances warranting a departure from the following, all property within
the CFD not otherwise statutorily exempted or owned (or to be owned) by a public
entity and to be benefited should bear its reasonable share of the special tax liability.
6. The rate and method of apportionment of the special tax shall be structured to
allocate and apportion the special taxes on the basis of reasonableness to all
categories and classes of property within the CFD not statutorily exempted.
7. Absent circumstances warranting a departure from the following, the total amount
of projected ad valorem property tax and other direct and overlapping debt for the
proposed CFD (including estimated CFD charges, projected benefit assessments,
levies for authorized but unissued debt and any other anticipated municipal charges
which may be included on a property owner's annual property tax bill), including the
proposed maximum special tax, should not exceed two percent (2%) of the
estimated market value for any single family home, condominium, town home or
like residential unit.
F. Appraisal Standards.
The Appraisal Standards for Land Secured Financings (the "Standards") published by the
California Debt and Investment Advisory Commission, originally dated May 1994 and as amended
July 2004, are adopted as the appraisal standards for the City.
2713490.2
4.3.c
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ATTACHMENT 4
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A DEPOSIT AND REIMBURSEMENT AGREEMENT WITH DUBLIN CROSSING
VENTURE LLC
WHEREAS in accordance with subsection (c) of Section 53318 of the California Government
Code (the “Code”), a petition (the “Petition”) containing the matters prescribed by Section 53319 of
the Code, has been filed with the City Clerk of the City of Dublin (the “City Clerk”) by Dublin Crossing
Venture LLC (the “Developer”); and
WHEREAS, the Petition requests that proceedings be initiated and conducted pursuant to the
Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following of the Code; hereafter in
this resolution, the “Act”) to establish a community facilities district to be known as “City of Dublin
Community Facilities District No. 2017-1 (Dublin Crossing – Public Services)” (“CFD No. 2017-1”), in
order to finance the maintenance, operation, and lighting of landscaped streets and street medians
(the “Authorized CFD Services”); and
WHEREAS, subsection (d) of Section 53318 of the Code specifies that the Petition shall not
be acted upon prior to the time that the City receives a deposit of funds sufficient to compensate the
City for all costs incurred in conducting the requested proceedings; and
WHEREAS, to provide the terms and conditions under which (a) the Developer will make an
initial deposit and subsequent deposits if needed, (b) the City will utilize the funds deposited to pay
its costs to be incurred in conducting the requested proceedings (the “Proceedings Costs”), and (c)
the City will include in its estimate of costs to be financed by CFD No. 2017-1, from proceeds of
special taxes, the full amount of deposits made by the Developer for the payment of such
Proceedings Costs, a form of Deposit and Reimbursement Agreement has been prepared, filed with
the City Clerk and submitted to the members of this City Council for consideration at this meeting.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Deposit and Reimbursement Agreement, a copy of which is attached hereto
as Exhibit A, and directs the execution and delivery thereof by the City Manager on behalf of the
City; provided that, prior to such execution, the Deposit and Reimbursement Agreement may be
modified to reflect changes mutually agreed upon by the City Manager and the Developer, with
such mutual agreement to be conclusively evidenced by execution of the Deposit and
Reimbursement Agreement by both parties.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
4.3.d
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ATTACHMENT 4
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.3.d
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ATTACHMENT 6
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE BOUNDARY MAP
COMMUNITY FACILITIES DISTRICT NO. 2017-1
(DUBLIN CROSSING – PUBLIC SERVICES)
WHEREAS attached to this resolution as Exhibit A and by this reference incorporated herein
is a map of proposed boundaries (the “Boundary Map”), said map entitled “Proposed Boundaries of
City of Dublin Community Facilities District No. 2017-1 (Dublin Crossing – Public Services), City of
Dublin, County of Alameda, State of California” (“CFD No. 2017-1”), and which map shows (a) the
area proposed to be included initially in CFD No. 2017-1 and (b) additional land to be designated as
future annexation area for CFD No. 2017-1 (the “Future Annexation Area”); and
WHEREAS, said map has been filed with the City Clerk of the City (the “City Clerk”) and
presented to this City Council of the City (this “City Council”) at this meeting for consideration and
approval, and said map constitutes the map of (a) the proposed initial boundaries of CFD No. 2017-1
and (b) the area to be designated as the Future Annexation Area for CFD No. 2017-1.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby finds, determines, and resolves as follows:
Section 1. This City Council approves the Boundary Map and adopts the boundaries
shown on the Boundary Map as describing the extent of the territory initially included in a
proposed community facilities district to be known as “Community Facilities District No. 2017-1
(Dublin Crossing – Public Services), City of Dublin, County of Alameda, State of California,”
together with the extent of the territory to be designated as Future Annexation Area for CFD No.
2017-1.
Section 2. This City Council hereby finds and determines that the Boundary Map
contains the matters and is in the form prescribed by Section 3110 of the California Streets and
Highways Code (the “Code”), as directed by Section 53328.5 of the Mello-Roos Community
Facilities Act of 1982 (Sections 53311 and following, California Government Code) and hereby
authorizes and directs the City Clerk to cause the filing of a copy thereof with the Alameda
County Recorder for placement in the Book of Maps of Assessment and Community Facilities
Districts. Such filing with the Alameda County Recorder shall be accomplished within 15 days
of the date of adoption of this resolution, as specified by Section 3111 of the Code.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
4.3.f
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ATTACHMENT 6
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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ATTACHMENT 8
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
INTENTION TO ESTABLISH A COMMUNITY FACILITIES DISTRICT, TO DESIGNATE
FUTURE ANNEXATION AREA, AND SUBJECT TO THE REQUIRED VOTER APPROVAL,
TO AUTHORIZE LEVY OF A SPECIAL TAX
COMMUNITY FACILITIES DISTRICT NO. 2017-1
(DUBLIN CROSSING – PUBLIC SERVICES)
WHEREAS in accordance with subsection (c) of Section 53318 of the California Government
Code (the “Code”), a petition (the “Petition”) containing the matters prescribed by Section 53319 of
the Code, has been filed with the City Clerk of the City of Dublin (the “City Clerk”) by Dublin Crossing
Venture LLC, Brookfield Bay Area Holdings LLC, Brookfield Wilshire LLC, CalAtlantic Group, Inc.,
and Brookfield Fillmore LLC (the “Landowners”), and representing that the Landowners are the sole
owner of certain real property situated within the City of Dublin (the “City”) shown on an exhibit map
attached to the Petition as Exhibit A thereto (the “Exhibit Map ”); and
WHEREAS, the Petition requests that proceedings be initiated and conducted pursuant to the
Mello-Roos Community Facilities Act of 1982 (Sections 53311 and following of the Code; hereafter in
this resolution, the “Act”) to establish a community facilities district to be known as “Community
Facilities District No. 2017-1 (Dublin Crossing – Public Services)” (“CFD No. 2017-1”), in order to
finance the maintenance, operation, and lighting of landscaped streets and street medians (the
“Authorized CFD Public Services”); and
WHEREAS, as requested by the Petition, this City Council of the City (this “City Council”)
proposes to establish CFD No. 2017-1, and in furtherance thereof, has by resolution adopted on this
same date approved a boundary map (the “Boundary Map”), which is on file with the City Clerk and
which establishes the initial boundaries of CFD No. 2017-1 as shown on the Exhibit Map; and
WHEREAS, Section 53321 of the Act provides that legal proceedings for the
establishment of a community facilities district pursuant to the Act shall be instituted by the
adoption of a resolution of this City Council declaring its intention as provided hereafter in this
resolution; and
WHEREAS, the Petition further requests that this City Council designate certain
additional land as Future Annexation Area (the “Future Annexation Area”), as shown on both the
Exhibit Map and the Boundary Map, pursuant to Section 53339.2 and Section 53339.3 of the
Act; and
WHEREAS, , this City Council wishes by this resolution to declare its intention to provide
for future annexation of the Future Annexation Area in sequential portions, as the Landowners
or the Landowners’ successors in interest become the owner of such portions thereof and
provide written unanimous approval for such annexation, as prescribed by subsection (b) of
Section 53339.3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby finds, determines, and resolves as follows:
4.3.h
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ATTACHMENT 8
Section 1. The foregoing recitals are true and correct, and this City Council hereby
expressly so finds and determines.
Section 2. The Authorized CFD Public Services proposed to be financed from
proceeds of the special tax to be levied on the taxable property within CFD No. 2017-1 (the
“Special Tax”), are set forth on the Exhibit A attached to this resolution and by this reference
made a part hereof.
Section 3. Except where funds are otherwise available, the Special Tax will be
annually levied on all nonexempt taxable parcels within CFD No. 2017-1, with the determination
as to the first Fiscal Year in which the Special Tax will be levied upon the nonexempt parcels in
accordance with the provisions of the rate and method of apportionment of the Special Tax (the
“RMA”). Upon recordation of (a) the initial notice of special tax lien pursuant to Section 3114.5
of the California Streets and Highways Code and (b) a notice of annexation as to each
subsequent area pertaining to an annexed portion of the Future Annexation Area, a continuing
lien to secure each levy of the Special Tax shall attach to all nonexempt real property within
CFD No. 2017-1, and this lien shall continue in force and effect until the Special Tax obligation
is prepaid and permanently satisfied and the lien cancelled in accordance with law or until levy
and collection of the Special Tax by the City ceases. The rate and method of apportionment of
the Special Tax (the “RMA”) is attached hereto as Exhibit B and by this reference made a part
hereof. The rate and method of apportionment of the Special Tax for each subsequent area to
an annexed into CFD No. 2017-1 may be identical to the RMA or may be modified, as shall be
specified in the unanimous approval form submitted by the then-owner(s) of the land within such
portion of the Future Annexation Area (each, a “Future Annexation Area RMA”).
Subject to the limitation that the amount of the Special Tax levied for any year on any
parcel may not exceed the then-applicable maximum Special Tax, the aggregate amount of
Special Taxes to be levied annually on all taxable parcels within CFD No. 2017-1 (collectively,
the “Taxable Property”) shall be the total of the “Special Tax Requirement” for the subject Fiscal
Year, as defined in the RMA or the applicable Future Annexation Area RMA.
Section 4. The types of incidental expenses which may be incurred and which are
authorized to be paid from the proceeds of the Special Tax are set forth on Exhibit C attached to
this resolution and by this reference made a part hereof.
Section 5. This City Council hereby approves (a) the establishment of the initial
boundary of CFD No. 2017-1 as shown on the Boundary Map and (b) the designation of land
shown as the Future Annexation Area as such future annexation area.
Section 6. Advances of funds or contributions of work in kind from any lawful source,
specifically including but not limited to the City or any owner of property within CFD No. 2017-1
or the Future Annexation Area, may be reimbursed from proceeds of the Special Tax to the
extent of the lesser of the value or cost of the contribution, but any agreement to do so shall not
constitute a debt or liability of the City, any member of the City Council or any other officer,
employee or agent of the City.
Section 7. This City Council hereby sets Tuesday, June 20, 2017, at 7:00 p.m. or as
soon thereafter as the matter may be heard, in the City Council Chamber at the Dublin Civic
Center, 100 Civic Plaza, Dublin, California, as the time and place for the public hearing on the
establishment of CFD No. 2017-1 and the designation of the Future Annexation Area. At the
4.3.h
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ATTACHMENT 8
hearing, testimony of all interested persons and taxpayers for or against establishment of CFD
No. 2017-1, the extent of CFD No. 2017-1, the proposed list of Authorized CFD Public Services
to be authorized, the Special Tax Formula, the designation of the Future Annexation Area, the
authorization to levy the Special Tax, the establishment of the appropriations limitation for CFD
No. 2017-1 or any other aspect of the proposed CFD No. 2017-1, will be heard and protests will
be considered from persons owning real property within CFD No. 2017-1, it having been
determined that there are no registered voters residing within CFD No. 2017-1. As provided by
the Act, written protests by the owners of a majority in area of the land within the proposed CFD
No. 2017-1 will constitute a “majority protest” and will require the suspension of proceedings for
at least one year. Written protests must be filed with the City Clerk at or before the time fixed for
the hearing. If such majority protests are directed only against certain elements of the proposed
CFD No. 2017-1, the Authorized CFD Public Services, the designation of the Future Annexation
Area, the Special Tax to be levied in accordance with the proposed RMA, this City Council may
direct that those elements be deleted from the proceedings and that the proceedings may
continue as revised.
Section 8. It is anticipated that the Special Tax will be billed as a separate line item on
the regular property tax bill of the County of Alameda (the “County”). However, this City Council
reserves the right, under Section 53340, to utilize any method of collecting the Special Tax
which it shall, from time to time, determine to be in the best interests of the City, including, but
not limited to, direct billing by the City to the property owners and supplemental billing.
Section 9. Goodwin Consulting Group, as special tax consultant to the City for CFD No.
2017-1, is directed to study CFD No. 2017-1 and to cause the preparation and filing of the report
required by Section 53321.5 of the Act (the “Hearing Report”) prior to the time of the public
hearing.
Section 10. On the basis of the information set forth in that certain certificate entitled
“Certificate re Registered Voters,” dated May 3, 2017, executed by the City Clerk and on file
with in the Office of the City Clerk, in the event that an election is held in these proceedings, it is
the intention of this City Council that the electors will be the landowners of the land within
proposed CFD No. 2017-1 in accordance with Section 53326 of the Act, which provides that
each landowner shall be accorded one vote for each acre or portion of an acre owned.
Section 13. This City Council also intends to establish the annual appropriations limit of
CFD No. 2017-1 at $25,000.00 for the first fiscal year for which the Special Tax is levied.
Section 14. The City Clerk is hereby authorized and directed to cause the publication of
a notice of hearing, containing the matters specified by Section 53322 of the Act, one time in a
newspaper in general circulation in the area of CFD No. 2017-1, said publication to occur no
later than seven days prior to the date of the public hearing. In addition to published notice, the
City Clerk is authorized to provide for mailed notice of hearing by first-class mail, postage
prepaid, in accordance with Section 53322.4 of the Act, to each landowner within the proposed
boundary of CFD No. 2017-1, which mailed notice shall contain the same information as is
required to be contained in the published notice.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
4.3.h
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ATTACHMENT 8
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.3.h
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Page 1 of 1
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Donation from Hana Japan Restaurant
Prepared by: Victor Fox, Lieutenant Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will present Hana Japan Restaurant with a Certificate of Appreciation
for their donation of $300 to Dublin Police Services. This generous donation will be used
to enhance Dublin Police Services’ community-related programs.
STAFF RECOMMENDATION:
Formally accept the donation and recognize the donor.
FINANCIAL IMPACT:
The $300 donation will assist Dublin Police Services in enhancing community-related
programs. Upon City Council’s acceptance of the donation, Staff will follow
administrative procedures to increase revenue and expenditure budgets in this amount.
DESCRIPTION:
In April 2017, Dublin Police Services received a mailed donation in the amount of $300
from the owner of the Hana Japan Restaurant, Jeenee Yoon. Dublin Police Services
has decided this donation would be best suited for the Crime Prevention Unit to
enhance community-related programs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
4.4
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Adoption of an Appropriations Limit for Fiscal Year 2017 -18
Prepared by: Lisa Hisatomi, Assistant Administrative Services Director
EXECUTIVE SUMMARY:
Each year, the City Council is required by State Law to adopt an Appropriations Limit
(Limit) in conjunction with the annual budget process. The Fiscal Year 2017-18
Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a
set of factors to create a new limit. The Appropriations Limit for Fiscal Year 2017-18 is
$314,611,477, which exceeds the appropriations which are subject to the Limit by
$253,067,043.
STAFF RECOMMENDATION:
Adopt the Resolution Adopting an Appropriation Limit for Fiscal Year 2017-18 of
$314,611,477.
FINANCIAL IMPACT:
The proposed Limit for Fiscal Year 2017-18 is $314,611,477 and only $61,544,434 of
the total City appropriations for Fiscal Year 2017-18 is subject to this Limit.
DESCRIPTION:
Each year, the City Council is required by State Law to adopt an Appropriations Limit
(Limit) in conjunction with the annual budget process, before the start of the new fiscal
year. The laws regulating the application of the Limit forbid an agency from
appropriating specific funds that would exceed the Limit. The restriction applies to
appropriating monies categorized as “Proceeds of Taxes”. The Limit carries forward
each year and is subject to an adjustment in accordance with a specified formula.
Each government entity is required to calculate a new Limit, also referred to as the
Gann Limit or Proposition 4 Limit, that shows the change from the prior year Limit. The
adjustment is made annually and is based on a formula which may include the following
factors (the City has the discretion to choose one factor from each category below):
4.5
Packet Pg. 90
Page 2 of 2
1 Change in City population; or
2 Change in population for the entire County;
and
3 Change in State Per Capita income; or
4 Change in non-residential assessed valuation.
Staff has prepared the calculations necessary to adopt the Limit for Fiscal Year 2017-18
in accordance with State Law and with the Uniform Guidelines of the League of
California Cities. The discretionary factors selected in calculating the 2017-18 Limit are:
(1) Change in the City population; and (2) Change in State Per Capita income.
The new Fiscal Year 2017-18 Appropriations Limit as calculated and attached to the
proposed Resolution is $314,611,477, based upon an increased adjustment factor of
1.0796% applied to the 2016-17 Limit. The Fiscal Year 2017-18 Budget Update
includes appropriations subject to the Limit totaling $61,544,434 that would be
categorized as “Proceeds of Taxes”. Therefore, the appropriations subject to the
Appropriations Limit are below the allowed amount by $253,067,043.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
On May 1, 2017, a Public Notice was posted stating that the factors used in calculating
the Appropriations Limit were available for public review; the notice was also displayed
on the City website, and the information is contained in the Fiscal Year 2017-18 Budget
Update.
ATTACHMENTS:
1. Resolution Adopting an Appropriations Limit for Fiscal Year 2017-18
4.5
Packet Pg. 91
ATTACHMENT 1
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
***************************
ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-18 OF $314,611,477
WHEREAS, State law requires that an Appropriations Limit be adopted by the City
Council in conjunction with the Annual Budget process; and
WHEREAS, Article XIII B of the California Constitution places certain restrictions on
appropriations made by cities; and
WHEREAS, the restrictions are applicable to appropriations, which meet the definition of
a "Proceeds of Taxes"; and
WHEREAS, the law allows the option to select the factors to be used in the calculation of
the Appropriations Limit; and
WHEREAS, for one of the adjustment factors the City must select between: (A) the
change in City population, or (B) Countywide population, and the City has selected the Change
in City population; and
WHEREAS, for the second adjustment factor the City must select between: (1) the
change in the State per capita income, or, (2) the change in the assessed valuation of local non-
residential construction, and the City has selected the change in the State per capita income;
and
WHEREAS, the calculation of the Appropriations Limit for Fiscal Year 2017-18 is
described in Exhibit A, attached hereto and by reference made a part hereof.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby adopt the Fiscal Year 2017-18 City of Dublin Appropriations Limit as $314,611,477.
BE IT FURTHER RESOLVED that the limit has been calculated in accordance with State
Law and is shown in Exhibit A, attached hereto.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017.
AYES:
NOES:
ABSENT:
________________________________
ATTEST: Mayor
_____________________________
City Clerk
4.5.a
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EXHIBIT A
CALCULATION OF FISCAL YEAR 2017-18 APPROPRIATIONS LIMIT
(Based on Fiscal Year 2016-17 Limit)
A. Selection of Optional Factors
1. Change in Population – City vs. County.
Factors 1/1/2017 1/1/2016 % Change
a. City of Dublin 57,976 55,684 4.12%
b. County of Alameda 1,642,173 1,626,047 0.99%
The City selected Factor 1a. City of Dublin population growth 4.12%
2. Change in State per Capita Personal Income vs. City Non Residential Building
Construction.
Factors % Change
a. Change in State per Capita Personal Income 3.69%
b. Change in Non Residential Assessed Valuation 0.26%
The City selected Factor 2a. Change in State per Capita Personal Income 3.69%
B. FY2017-18 Growth Adjustment Factor
Calculation of factor for FY2017-18 = X*Y = 1.0412*1.0369 = 1.0796
X = Selected Factor #1 + 100 = 4.12+100 = 1.0412
100 100
Y = Selected Factor #2 + 100 = 3.69+100 = 1.0369
100 100
C. Calculation of Appropriations Limit
Fiscal Year 2016-17 Appropriations Limit $291,414,855
Fiscal Year 2017-18 Adjustment Factor x ___ 1.0796
Fiscal Year 2017-18 Appropriations Limit $314,611,477
4.5.a
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Request for Waiver of Competitive Bid Process and Authorization to
Purchase and Outfit a Replacement Fire Apparatus
Prepared by: Lisa Hisatomi, Assistant Administrative Services Director
EXECUTIVE SUMMARY:
The City Council will consider adoption of a resolution waiving the competitive bid
requirement and approving (1) the purchase of a replacement fire engine through a
cooperative purchasing agreement, and (2) the outfitting of the apparatus unit by the
Alameda County Fire Department (ACFD) as a sole-source provider. The City Council
will also consider donating the replaced fire engine to ACFD to support the reserve
firefighter training efforts.
STAFF RECOMMENDATION:
1) Adopt the Resolution Waiving the Competitive Bid Process and Approving the
Purchase of One Fire Engine from Skeeter Brush Trucks through a Cooperative
Purchasing Program Contract, and Approving the Outfitting of the Fire Engine by the
Alameda County Fire Department (ACFD) as a Sole-Source Provider; and 2) Approve
the donation of the replaced fire engine ACFD to support the reserve firefighter training
efforts.
FINANCIAL IMPACT:
There is sufficient appropriation in the adopted Fiscal Year 2016-2017 Budget, in the
Vehicle Internal Service Fund, for the replacement and the outfitting of the fire
apparatus. The purchase price of the fire engine is $211,623.52 and the ACFD
estimated equipment and installation cost is $38,000, for a total cost of $249,623.52.
The Fiscal Year 2016-17 budget includes $250,000 for this purpose.
DESCRIPTION:
The City of Dublin owns all the fire apparatus stationed in the City. As part of the fire
services contract, the Alameda County Fire Department (ACFD) maintains the City’s fire
apparatus fleet. The ACFD routinely reviews the condition of the City’s fleet to ensure
the safety and reliability of the fire apparatus when firefighters respond to emergency
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incidents. Based on the ACFD assessment, it is recommended to replace the front line
engine (unit #366) in Station 16. The City’s fire apparatus are custom built to meet all
legal requirements and current National Fire Protection Agency standards.
Staff recommends that the replacement fire engine be purchased from Skeeter Brush
Trucks through the Houston-Galveston Area Council of Governments (HGACBuy)
contract (contract #FS12-15, YB03), which is valid through November 30, 2017. Staff
also recommends sole-sourcing the outfitting of the fire engine to ACFD. This action
ensures that the unit is built and outfitted to the standard specifications of the other
apparatus of the ACFD fleet.
Chapter 2.36 of the Dublin Municipal Code establishes the procedures for contracting
and purchasing, which require City Council approval for the procurement of goods and
services in excess of $45,000. The City Purchasing Ordinance provides the City
Council with authority to waive the competitive bidding process when the procurement
meets the Exceptions to Competitive Bidding criteria. Staff recommends that the City
Council waive the competitive bid process for the procurement and outfitting of the fire
engine based on the following exceptions stated in Dublin Municipal Code Section
2.36.100:
B.9 - “When another public agency has administered a competitive bidding
process and has a current valid agreement for the same or substantially similar
consultant or professional services, general services, supplies or equipment.”
The procurement of the fire engine meets the criteria: HGACBuy has
administered a competitive bidding process; the contract is valid through
November 30, 2017.
B.4 - “When a contract or purchase involves goods of a technical nature, which it
would be difficult for a vendor to bid on a standard set of specifications.”
Sole-sourcing the outfitting of the fire engine to the ACFD meets the criteria. The
City contracts with ACFD for apparatus repairs and maintenance. Sole-sourcing
the installation of equipment to ACFD will ensure the apparatus unit is outfitted to
the ACFD specifications.
Fire engine unit #366 is more than 15 years old and it will be retired from the City’s fleet
once the replacement unit is in service. In the past, the City has contracted with a
private company to surplus retired fire apparatus. However, this time, Staff is
recommending that the retired fire apparatus and equipment be donated to ACFD for
the Reserve Firefighter Program when the replacement engine is in service. T he
reserve program exposes young people to the fire service and provides them with
training on how to become a firefighter.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
1. Resolution Waiving the Competitive Bid Process and Approving the Purchase of One
Fire Engine and Approving the Outfitting of the Engine by Alameda County Fire
Department
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RESOLUTION NO. - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***************************
WAIVING THE COMPETITIVE BID PROCESS AND APPROVING THE PURCHASE ONE FIRE
ENGINE FROM SKEETER BRUSH TRUCKS THROUGH A COOPERATIVE PURCHASING
PROGRAM CONTRACT, AND APPROVING THE OUTFITTING OF THE FIRE ENGINE BY THE
ALAMEDA COUNTY FIRE DEPARTMENT AS A SOLE-SOURCE PROVIDER
WHEREAS, the City requires the purchase of fire apparatus for fire services operations; and
WHEREAS, the City follows a process of periodically replacing vehicles based upon the age
and condition of the vehicles; and
WHEREAS, sufficient budget is included in the Fiscal Year 2016-2017 Vehicle Internal Service
Fund for the replacement and outfitting of one fire engine; and
WHEREAS, Section 2.36.100(B)(9) of the Dublin Municipal Code allows for exception to the
competitive bid process when another public agency has administered a competitive bidding process
and has a current valid agreement for the same or substantially similar consultant or professional
services, general services, supplies or equipment; and
WHEREAS, Section 2.36.100(B)(4) of the Dublin Municipal Code allows for exception to the
competitive bid process when a contract or purchase involves goods of a technical nature, which it
would be difficult for a vendor to bid on a standard set of specifications; and
WHEREAS, the City Council finds that significant benefits are possible by purchasing the fire
engine from Skeeter Brush Trucks through the Cooperative Purchasing Program of the Houston-
Galveston Area Council of Governments (HGACBuy), contract #FS12-15, YB03, and sole-sourcing
the outfitting of the apparatus unit to the Alameda County Fire Department.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the purchase of one fire engine from Skeeter Brush Trucks through the contract with
HGACBuy (contract #FS12-15, YB03) and sole source the outfitting of the new fire engine to the
Alameda County Fire Department.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017.
AYES:
NOES:
ABSENT:
________________________________
Mayor
ATTEST:
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____________________________
City Clerk
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Project No. ST0316, Village Parkway and Brighton
Drive Traffic Signal Upgrade
Prepared by: William Lai, Assistant Civil Engineer
EXECUTIVE SUMMARY:
The City Council will consider acceptance of the Village Parkway and Brighton Drive
Traffic Signal Upgrade Improvements, (CIP No. ST0316) which provided for safety
improvements including traffic signal modifications, roadway striping modifications, and
pedestrian curb ramp upgrades to comply with the Americans with Disabilities Act
(ADA) requirements.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Village Parkway and Brighton Drive Traffic Signal
Upgrade Improvements (Project No. ST0316).
FINANCIAL IMPACT:
The project cost summary is listed below.
Project Funding
Transportation for Clear Air Grant $ 61,133.00
Vehicle Registration Fee $135,347.00
Total Funding $196,480.00
Final Expenditures
Construction Contract $145,334.00
Change Order #1 $ 11,172.00
Contract Services, Design, Salary, & Testing $ 37,271.39
Total Expenditures $193,777.39
Remaining Balance $ 2,702.61
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DESCRIPTION:
On May 3, 2016, the City Council awarded a contract to W. Bradley Electric Inc. in the
amount of $145,344.00 for the Village Parkway and Brighton Drive Traffic Signal
Upgrade, Project ST0316. This project provided for traffic safety improvements at the
intersection of Village Parkway and Brighton Drive. This intersection is heavily utilized
by pedestrians, bicyclists, and automobiles, many of which are associated with Dublin
High School. The completed traffic safety improvements were recommended in a “Walk
Audit” completed by Alameda County Safe Routes to Schools.
The project created a protected left-turn phase on both approaches of Brighton Drive,
allowing pedestrians to cross the street during a separate phase and eliminating
potential conflicts with left-turning traffic. Left-turning motorists now receive a green
arrow during a separate signal phase.
The project stayed within budget but took longer than expected due to the need for a
custom traffic signal mast arm to provide adequate clearance to an existing overhead
PG&E line. Staff has determined that the project is complete, and recommends that the
City Council accept the project and begin the warranty period for the Village Parkway
and Brighton Drive Traffic Signal Upgrade Project No. ST0316.
As shown in the Financial Impact section above, this project was finished with a
remaining balance of $2,702.61, which will be distributed back to the Vehicle
Registration Fee Fund at the end of this Fiscal Year to be used for future projects.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Accepting the Village Parkway and Brighton Drive Traffic Signal Upgrade
Improvements (Project No. ST0316)
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RESOLUTION NO. - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE VILLAGE PARKWAY AND BRIGHTON DRIVE TRAFFIC SIGNAL
UPGRADE IMPROVEMENTS (PROJECT NO. ST0316)
WHEREAS, on May 3, 2016, the City of Dublin entered into a contract with W. Bradley
Electric Inc. to perform Project No. ST0316, Village Parkway and Brighton Drive Traffic Signal
Upgrade; and
WHEREAS, said improvements have been completed in accordance with plans and
specification, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0316, Village Parkway and Brighton Drive
Traffic Signal Upgrade and authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
The Wave at Emerald Glen Park – Slide Naming
Prepared by: Micki Cronin, Assistant Director of Parks and Community Services
EXECUTIVE SUMMARY:
The City Council will consider approval of the waterslide names that were voted on via
the City's online survey. Upon approval of the names, the persons that submitted those
names will receive a certificate of appreciation and receive an invitation to ride the slide
they named at the Grand Opening of The Wave on May 27, 2017.
STAFF RECOMMENDATION:
Approve the slide names.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Emerald Glen Recreation and Aquatic Complex, also known as The Wave, is
scheduled to open to the public on May 27, 2017. The Wave’s waterslide tower features
six exciting water slides and to identify each slide, the City needs to name each of them.
From March 17 to April 7 of this year, the City conducted a public ‘Name the Waterslide’
contest and received approximately 250 individual slide name responses. City Staff
reviewed the submitted names, removed duplicates and inappropriate submittals, and
then narrowed down the list to the top 10 suggestions for each waterslide.
The Parks and Community Services Commission reviewed the name suggestions
during their meeting on April 17 and selected their top five slide names for each slide to
be included in the voting portion of the ‘Name the Waterslide’ contest which took place
April 21 - May 1, 2017.
The persons that submitted the chosen name will be the first persons to ride the slide
they named on opening day Saturday, May 27, provided they meet the height and
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weight requirements.
Water Slide #1 Description
Color: Translucent Blue
Type: Enclosed Flume Tube
Characteristics: This slide has many spiraling descents as it serpentines around the
slide tower supports. The slide path will bring riders over the champagne bowl slide
(described in Water Slide #6).
Water Slide #1 five names included in the voting process:
Blarney Blaster
Electric Eel
Mt. Diablue
Typhoon Twist
Sapphire Serpent
Top Vote-Getting Slide Name: Mt. Diablue
Submitted by: Julio Giraldo
Water Slide #2 Description
Color: Yellow
Type: Enclosed Flume Tube
Characteristics: This slide is known for long, steep sections with more gently arching
curves. The slide extends beyond the property walls, so for a few moments; sliders are
actually outside the park boundary while on the ride.
Water Slide #2 five names included in the voting process:
Big Kahuna
California Sunrise
The Edge
The Golden Wave
The Yellow Submarine
Top Vote-Getting Slide Name: The Golden Wave
Submitted by: Deven Shah
Water Slide #3 Description
Color: Teal
Type: Open Flume Tube
Characteristics: This slide provides an open air counterpart to Slide #1. It also has many
spiraling descents as it serpentines around the slide tower supports.
Water Slide #3 five names included in the voting process:
Thunder Rapids
Beach Breeze
Leprechaun Alley
Sidewinder
Riptide Rider
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Top Vote-Getting Slide Name: Riptide Rider
Submitted by: John and Lila Peery
Water Slide #4 Description
Color: Translucent Green
Type: Open Flume Tube Speed Slide
Characteristics: A severe drop induces thrills in this open air ride. Prepare for a rush as
you drop three stories at an 80 degree slope.
Water Slide #4 five names included in the voting process:
Dublin Falls
California Dreamin’
Leap of Faith
St. Patrick’s Revenge
The Emerald Plunge
Top Vote-Getting Slide Name: The Emerald Plunge
Submitted by: Saverio
Water Slide #5 Description
Color: Blue
Type: Enclosed Drop Capsule Speed Slide
Characteristics: Enter the drop slide launch capsule, if you dare. “3-2-1 LAUNCH!” is the
countdown you’ll hear as the trap door beneath your feet opens and you nearly free-fall
down the three-story drop in this thrilling enclosed slide.
Water Slide #5 five names included in the voting process:
Leprechaun’s Leap
The Plunge
Blarney Drop
The Fallon Fall
The Dublin Screamer
Top Vote-Getting Slide Name: The Dublin Screamer
Submitted by: Danielle Muther
Water Slide #6 Description
Color: Light Green
Type: Enclosed Flume Tube with Champagne Bowl and 360 degree Spin-out Landing
Characteristics: A traditional enclosed tube slide ride ends with a twist. The unique
‘bowl’ style landing leaves only one question: How many revolutions can you do before
your slide ends?
Water Slide #6 five names included in the voting process:
The Shamrock
Wipeout
The Spin Cycle
Tidal Twist
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Top Vote-Getting Slide Name: Shamrock Swirl
Submitted by: Jason Maggiora
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was sent to the persons that submitted the top vote-getting
name for each waterslide.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Affordable Housing Week Proclamation
Prepared by: Luke Sims, Community Development Director
EXECUTIVE SUMMARY:
The City Council will consider proclaiming Affordable Housing Week in the City of
Dublin for the week of May 11 - 21, 2017.
STAFF RECOMMENDATION:
Present the Proclamation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In recognition of the importance of access to safe and affordable housing, the City of
Dublin has established a goal of expanding housing opportunities for all segments of
Dublin’s population (Goal B of the 2015-2023 Housing Element). The City promotes and
facilitates the development of high quality affordable housing for households at a wide
range of income levels and with a variety of housing needs and preferences.
Dublin has a deed-restricted affordable housing stock of over 1,200 residences,
including single-family homes, condominiums, apartments, and secondary units. In
addition, the City offers home purchase assistance through the First Time Homebuyer
Loan Program and Mortgage Credit Certificates (administered through Alameda
County’s Housing and Community Development Department), as well as home
rehabilitation and modification loans and grants (administered by Alameda County’s
Healthy Homes Department). With the passage of Alameda County Measure A1 in
November 2016, Dublin will be participating in a multi-million dollar effort to establish
better funded housing financing programs and create additional affordable housing units
in the years to come.
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As an example of how affordable housing opportunities can be realized, the City is
currently working closely with Eden Housing on the completion of the 66-unit Valor
Crossing Apartments, an affordable rental development with priority for U.S. military
veterans and their families. The project is located on the southeast corner of Golden
Gate Drive and St. Patrick Way, in close proximity to BART as well as numerous
shopping outlets and services. This development has been made possible by a loan
from the City’s Affordable Housing Fund, funding from Alameda County, a land
dedication from Bay West Development, and other financing programs. The
development broke ground in November 2015 and is expected to be ready for
occupancy in late June 2017.
Recognizing that the need for affordable housing is a regional concern which is best
addressed at the local level, the City of Dublin is actively engaged in working toward a
variety of solutions that address the unique needs of the Dublin community and the Tri-
Valley as a whole. The City actively participates with our neighboring cities, Alameda
County, and non-profit housing organizations to plan and implement creative, safe,
high-quality, and well-managed affordable housing communities. As part of this effort
we recognize the 21st anniversary of Affordable Housing Week in Alameda County.
Several events are planned throughout the region, a complete list can be found online
at the East Bay Housing Organization’s website at www.ebho.org.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Affordable Housing Week Proclamation 2017
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A PROCLAMATION OF THE CITY COUNCIL
CITY OF DUBLIN, CALIFORNIA
"Affordable Housing Week"
WHEREAS, quality affordable housing is vital to healthy, safe, vibrant, and diverse communities; and
WHEREAS, affordable homes are part of the solution to homelessness and provide support to seniors, families, youth,
veterans, and people with disabilities; and
WHEREAS, the rising cost of housing threatens our region’s diversity and economic prosperity; and
WHEREAS, creating new permanently affordable homes and preserving and improving existing housing helps our
residents maintain community roots and encourages racial and economic diversity for generations; and
WHEREAS, affordable homes close to public transit and jobs reduce greenhouse gas emissions and provide low
income families better access to opportunities and amenities; and
WHEREAS, non-profit organizations, local jurisdictions, community organizations and many others continue to build
inclusive communities by providing shelter, homes and support for low-income people and those with special needs; and
WHEREAS, local jurisdictions like the City of Dublin can play an important role by supporting investments in
affordable housing; and
WHEREAS, Affordable Housing Week has been recognized by Alameda County cities for the past 21 years.
THEREFORE, BE IT RESOLVED, that I, David Haubert, Mayor of Dublin, on behalf of the entire City Council, hereby
proclaim May 11 – 21st, 2017 as “Affordable Housing Week” in the City of Dublin; and the City will continue to work to support
affordable housing at the local, regional, and state level, and will encourage Dublin residents to participate in Affordable
Housing Week activities.
DATED: May 16, 2017
______________________________ ______________________________
Mayor Haubert Vice Mayor Biddle
______________________________ ______________________________ ___________________________
Councilmember Gupta Councilmember Goel Councilmember Hernandez
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Payment Issuance Report and Electronic Funds Transfers
Prepared by: Veronica Briggs, Senior Finance Technician
EXECUTIVE SUMMARY:
The City Council will receive a listing of payments issued from April 1, 2017 - April 30,
2017 totaling $13,561,884.48.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
SUMMARY OF PAYMENTS ISSUED
April 1, 2017 through April 30, 2017
Total Number of Payments: 362
Total Amount of Payments: $13,561,884.48
DESCRIPTION:
The Payment Issuance Report (see Attachment 1) provides a listing of all payments for
the period beginning April 1, 2017 through April 30, 2017. This report is provided in
accordance with the policy adopted November 15, 2011 in Resolution 189-11. The
listing of payments has been reviewed in accordance with the policies for processing
payments and expenditures.
The City’s practice of reporting payments to the City Council after the payments have
been made is in compliance with California Government Code Sections 37208 (b) and
(c), which allow for an agency to make payments without first being audited by the
legislative body, as long as such payments are: 1) conforming to a budget approved by
ordinance or resolution of the legislative body; and 2) presented to the legislative body
for ratification and approval in the form of an audited comprehensive annual financial
report.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Payment Issuance Report-April 2017
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/05/2017 ALAMEDA COUNTY TRAINING CENTER 100.00 EMOTIONAL INTELLIGENCE CLASS GAVAGAN-BOZZO
04/05/2017 ANAND, VISHI 90.00 REC CLASS REFUND
04/05/2017 ARAJARVI, MIMI 157.00 REC CLASS REFUND
04/05/2017 AT&T - CALNET 3 461.19 SERVICE TO 3/14/17 164.24 SERVICE TO 3/19/17
Check Total: 625.43
04/05/2017 BATSHON, HENRIETT 180.00 REC CLASS REFUND
04/05/2017 BAY AREA BROADCAST DJ'S 250.00 FUN RUN MC SERVICES
04/05/2017 CALIFORNIA CUSTOM CARPETS 175.00 FUN RUN PARKING LOT USE FEE
04/05/2017 CALIFORNIA HIGH SCHOOL 750.00 DEPOSIT REFUND SHANNON CENTER RENTAL
04/05/2017 CENTENO, CAMILLE 97.18 REIMB CA PARKS & REC CONFERENCE EXPENSES
04/05/2017 CITY SERVE OF THE TRI-VALLEY 13,019.57 COMMUNITY SUPPORT GRANT AUG 2016-FEB 2017
04/05/2017 CSG CONSULTANTS INC 34,336.00 ENGINEERING SERVICES-JAN 2017
04/05/2017 DEER CREEK FUNERAL SERVICE 250.00 REFUND DEPOSIT ST. RAYMOND'S CHURCH RENTAL
04/05/2017 DEVELOPING MOMENTS PHOTOGRAPHY 2,100.00 ST. PATRICK'S FESTIVAL PHOTOGRAPHY
04/05/2017 DSRSD 5,845.90 SERVICE TO 3/14/2017
04/05/2017 DUBLIN ELEMENTARY SCHOOL PFC 500.00 REFUND DEPOSIT SENIOR CENTER RENTAL
04/05/2017 DUBLIN TROPHY HOUSE 1,102.67 FUN RUN SUPPLIES
04/05/2017 DUBLIN UNIFIED SCHOOL DISTRICT 3,120.94 STAGER GYM FLOOR MAINTENANCE 882.43 STAGER GYM UTILITIES-PG&E 2/10/17-3/13/17
Check Total: 4,003.37
04/05/2017 DUTTA, RUCHI 20.00 REC CLASS REFUND
04/05/2017 ELLIOTT, ELIZABETH 94.16 REIMB CA PARKS & REC CONF EXPENSES-ELLIOTT
04/05/2017 FREEMAN, ANDREW 1,108.26 REIMB CA PARKS & REC CONF EXPENSES-FREEMAN
04/05/2017 GAMEZ, ANGELA 98.61 REIMB CA PARKS & REC CONF EXPENSES-GAMEZ
04/05/2017 GFWC DUBLIN SAN RAMON 28.00 REC CLASS REFUND 500.00 REFUND DEPOSIT SENIOR CENTER RENTAL
Check Total: 528.00
04/05/2017 GRECO, JAMIE 4.75 REC CLASS REFUND
04/05/2017 HATZIKOKOLAKIS, JACQUI 6.90 MILEAGE REIMBURSEMENT - FEB 2017 103.84 REIMB CA PARKS & REC CONF EXPENSES
Check Total: 110.74
04/05/2017 HAYWARD RUBBER STAMP CO INC 161.76 OFFICE SUPPLIES
04/05/2017 HORTON, BECKY 28.00 REC CLASS REFUND
04/05/2017 INDEPENDENT, THE 1,750.00 ST. PATRICK'S FESTIVAL ADVERTISING
04/05/2017 IRON MOUNTAIN 161.71 ACAP RECORDS STORAGE-MAR 2017
04/05/2017 KAPUR, GAUTAM 12.00 REC CLASS REFUND
04/05/2017 KHAIRA, LOVLEEN GILL 750.00 REFUND DEPOSIT SHANNON CENTER RENTAL
04/05/2017 KIMLEY-HORN AND ASSOC. INC. 1,982.34 PLANNING SERVICES-FEB 2017
04/05/2017 KING, ARTHUR 12.50 REC CLASS REFUND
04/05/2017 KLUBER ASSOCIATES, INC 725.00 PLANNING SERVICES-JAN 2017
04/05/2017 LEWIS SOFTWARE ASSOC. LLC 41.75 941 QUARTERLY RETURNS FILING SERVICE
04/05/2017 LIVERMORE, CITY OF 250.00 TRI-VALLEY CITIES COUNCIL DINNER-5 ATTENDANCE
04/05/2017 LONG, LISA 60.00 REFUND PRESCHOOL FEES
04/05/2017 LUU, LYNN 30.00 REFUND PARK RENTAL FEE
04/05/2017 MANAGEMENT PARTNERS INC. 376.75 EXECUTIVE COACHING SERVICES-MAR 2017
04/05/2017 MCPHERSON, LISA 101.97 REIMB CA PARKS & REC CONF EXPENSES-MCPHERSON
04/05/2017 MERLIN GRAPHICS 6,545.28 SHIRTS FOR SHAMROCK FUN RUN
04/05/2017 MICHAEL BAKER INT'L, INC. 4,058.75 HOUSING CONSULTING SERVICES-FEB 2017
4.10.a
Packet Pg. 111
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/05/2017 MINUTEMAN PRESS 2,000.14 FUN RUN BROCHURE PRINTING & MAILING
04/05/2017 OPEN HEART KITCHEN 4,114.00 COMMUNITY SUPPORT GRANT JUL-SEP 2017
04/05/2017 PEELLE TECHNOLOGIES INC 422.14 DOCUMENT PREPARATION & IMAGING SVCS
04/05/2017 PG&E 20,862.66 SERVICE TO 3/16/17 233.85 SERVICE TO 3/17/17
Check Total: 21,096.51
04/05/2017 PING, XIAOMENG 218.00 REC CLASS REFUND
04/05/2017 PYTHON RON'S REPTILE KINGDOM 1,300.00 PRESCHOOL GUEST SPEAKER
04/05/2017 RRM DESIGN GROUP, A CA CORP 4,836.25 PLANNING SERVICE- MAR 2017
04/05/2017 SODEXOMAGIC, LLC. 1,022.63 EXECUTIVE RETREAT FACILITY DEPOSIT
04/05/2017 SWATT|MIERS ARCHITECTS 1,526.50 DESIGN SVCS-COUNCIL CHAMBERS RENOVATION
04/05/2017 SWRCB 718.00 NOTICE OF INTENT FILING FEE
04/05/2017 VSI RISK MGMT & ERGONOMICS INC 925.00 ERGONOMIC EVALUATIONS
04/05/2017 WEE HOOP, INC. 2,800.80 REC CLASS INSTRUCTOR
04/05/2017 WRIGHT, STEPHEN 99.19 REIMB PLANNING COMMISSIONER ACADEMY EXPENSE
Payments Issued 4/5/2017 Total: 123,673.61
04/07/2017 CAL PERS 70,062.60 PERS RETIREMENT PLAN: PE 3/31/17
04/07/2017 EMPLOYMENT DEVELOPMENT DEPT 17,171.71 CA STATE WITHHOLDING: PE 3/31/17
04/07/2017 I C M A 401 PLAN 870.00 DEFERRED COMP 401A: PE 3/31/17
04/07/2017 I C M A 457 PLAN 24,454.41 DEFERRED COMP 457: PE 3/31/17
04/07/2017 INTERNAL REVENUE SERVICE 60,952.74 FEDERAL WITHHOLDING: PE 3/31/17
04/07/2017 US BANK - PARS 3,136.53 PARS: PE 3/31/17
04/07/2017 WAGEWORKS, INC. 3,772.03 WAGEWORKS 2017: PE 3/31/17
Payments Issued 4/7/2017 Total: 180,420.02
04/11/2017 U.S. BANK CORPORATE PMT SYSTEM 65.50 ADVISORY COMMITTEE SUPPLIES 610.00 AMERICAN PLANNING ASSN MEMBERSHIP-BAKER 295.00 BUILDING OFFICIALS MEMBERSHIP DUES-SHREEVE 420.00 CA TRANSPORTATION CONFERENCE REG-KHAN 55.00 CERTIFIED ACCESS SPECIALIST SEMINAR-RECINOS 284.48 CITY CLERK NUTS & BOLTS WORKSHOP EXPENSE 293.56 CITY MANAGERS DEPT MEETING EXP-L. SMITH 463.56 CITY MANAGERS DEPT MEETING EXP-TRIBBY 428.85 CITY TRUCK REPAIR 103.00 CLIPPER CARD FEES 975.00 COACHING ALLIANCE PARENT WORKSHOP 1,655.94 COMPUTER EQUIPMENT & SERVER LICENSES 1,329.53 CROWD CONTROL ONLINE TRAINING FOR THE WAVE 931.46 EMERGENCY PLANNING TRAINING EXP-WETHERFORD 321.27 FISCAL SUSTAINABILITY TASK FORCE MTG SUPPLIES 190.51 FISCAL SUSTAINABILITY TASK FORCE MTG SUPPLIES 700.01 FUN RUN SUPPLIES -96.87 CREDIT FOR HERITAGE CENTER SUPPLIES
4.10.a
Packet Pg. 112
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
262.95 ICSC IDEA EXCHANGE REGISTRATION-TAYLOR 1,235.50 JOB FAIR SUPPLIES 2,388.24 JOB FAIR SUPPLIES & LIFEGUARD CERTIFICATIONS 688.92 LIVESCAN SERVICES FOR THE WAVE JOB FAIR 39.00 LUNCH MEETING EXPENSE-RODEMS 225.00 MUNICIPAL CLERKS MEMBERSHIP DUES-SOTO 32.56 NOTARY SUPPLIES 219.69 OFFICE SUPPLIES 187.40 OFFICE SUPPLIES 2,222.60 PLANNING COMMISSIONERS ACADEMY-2 ATTENDEES 3,143.34 POLICE EVIDENCE COMPUTER 2,235.35 POLICE EVIDENCE SUPPLIES 60.92 POLICE INVESTIGATIONS SUPPLIES 64.46 POLICE VOLUNTEER SUPPLIES 564.80 PRESCHOOL SUPPLIES 735.39 PUBLIC AGENCY RISK MGMT ASSN CONF EXP-A.SMITH 250.00 PUBLIC ENGAGEMENT WORKSHOP REG-JACKMAN 350.00 PUBLIC WORKS ASSN AWARDS LUNCH-7 ATTENDEES 3,085.26 PUBLIC WORKS INSTITUTE EXP-HUISINGH, RUSSELL 0.07 RECREATION SOFTWARE TEST CHARGES 2,975.61 RECREATION SUPPLIES 3,000.00 ST. PATRICK'S FESTIVAL ADVERTISING 2,564.21 ST. PATRICK'S FESTIVAL SUPPLIES 89.99 TEAM DUBLIN SUPPLIES 7,397.48 VOLUNTEER RECOGNITION EVENT SUPPLIES
Check Total: 43,044.54
Payments Issued 4/11/2017 Total: 43,044.54
04/12/2017 4 PAWS GOOSE CONTROL, INC 1,000.00 GEESE CONTROL SERVICES-FEB 2017
04/12/2017 4IMPRINT INC 452.70 CRIME PREVENTION SUPPLIES
04/12/2017 4LEAF INC. 2,640.00 BUILDING INSPECTION & PLAN CHECK SVCS-FEB 2017 104,115.00 BUILDING INSPECTION & PLAN CHECK SVCS-FEB 2017
Check Total: 106,755.00
04/12/2017 AA QUALITY CONSTRUCTION INC. 298.00 REFUND OF BUILDING PERMIT FEES
04/12/2017 ADESA GOLDEN GATE 260.04 POLICE VEHICLE MAINTENANCE
04/12/2017 ALAMEDA CO SHERIFF'S OFFICE 150.00 PRINTING SERVICES - MAR 2017
04/12/2017 ALL CITY MANAGEMENT SVCS INC 8,323.20 CROSSING GUARD SERVICES 2/26/17-3/11/17
04/12/2017 ALPHA MEDIA II LLC (KKIQ RADIO 1,825.00 ST. PATRICK'S FESTIVAL ADVERTISEMENT
04/12/2017 ARAMARK UNIFORM SVC LOCKBOX 41.36 MAT SERVICE-CIVIC CENTER 28.00 MAT SERVICE-CORP YARD 37.03 MAT SERVICE-SENIOR CENTER 78.36 MAT SERVICE-SHANNON CENTER
Check Total: 184.75
04/12/2017 ARLEN NESS, INC. 729.41 POLICE MOTORCYCLE MAINTENANCE
04/12/2017 ARORA, AKSHAY 7,340.00 REC CLASS INSTRUCTOR
4.10.a
Packet Pg. 113
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/12/2017 ARROW FIRE PROTECTION 434.58 FIRE EXTINGUISHER SERVICE & REPLACEMENTS
04/12/2017 ASSOCIATED ENGINEERING 19,424.00 ENGINEERING SERVICES-FEB 2017
04/12/2017 AT&T - CALNET 3 272.08 SERVICE TO 03/26/17 155.22 SERVICE TO 03/27/17
Check Total: 427.30
04/12/2017 BAY AREA AIR QUALITY MGMT DIST 617.00 CIVIC CENTER GENERATOR PERMIT FEE
04/12/2017 BAY ISLAND OFFICIAL ASSOC 1,100.00 SPORTS OFFICIATING SERVICES
04/12/2017 BIG O TIRES #7 355.47 POLICE VEHICLE MAINTENANCE
04/12/2017 BSA ARCHITECTS 2,205.37 DESIGN SVCS LIBRARY TENANT IMPROVEMENTS
04/12/2017 CAL ENGINEERING & GEOLOGY INC 24,943.50 ENGINEERING SERVICES-FEB 2017
04/12/2017 CARDUCCI AND ASSOCIATES INC. 12,972.50 FALLON SPORTS PARK LANDSCAPE ARCHITECTURE
04/12/2017 CHECKERS CATERING 1,554.90 VOLUNTEER APPRECIATION LUNCH CATERING
04/12/2017 CLPCCD - CONTRACT EDUCATION 3,420.00 COMPUTER LAB RENTAL FOR VSI TRAINING
04/12/2017 CODE PUBLISHING COMPANY 409.50 MUNI CODE CODIFICATION
04/12/2017 CONSTRUCTION TESTING SVCS, INC 1,203.10 SPECIAL INSPECTIONS JORDAN RANCH PARK
04/12/2017 CONTINENTAL ELECTRIC 29,700.00 INSTALL AUTOMATED LICENSE PLATE READERS
04/12/2017 COUNTY OF ALAMEDA 1,500.00 LEASE PMT-DOUGHERTY RD CONSTR. STAGING AREA
04/12/2017 CREATIVE PRODUCT SOURCING, INC 311.26 SCHOOL & SAFETY SUPPLIES
04/12/2017 CSG CONSULTANTS INC 46,414.00 ENGINEERING SERVICES-FEB 2017
04/12/2017 DARLING INTERNATIONAL INC 274.71 GREASE TRAP SERVICE-SENIOR CENTER
04/12/2017 DEL MASSO, ANDREA 149.00 PRESCHOOL REGISTRATION REFUND
04/12/2017 DIPIETRO & ASSOC. INC 1,881.00 AED PROGRAM ANNUAL FEE
04/12/2017 DUTCHOVER & ASSOCIATES 4,725.00 PLANNING & ENGINEERING SERVICES-FEB 2017
04/12/2017 E. MAJDALANI CONSTRUCTION 16,517.50 CONSTRUCTION MANAGEMENT-FALLON SPORTS PARK
04/12/2017 EAST BAY POOL SERVICE, INC. 1,254.00 DUBLIN SWIM CENTER POOL CHEMICALS 1,104.20 SWIM CENTER REPAIRS
Check Total: 2,358.20
04/12/2017 ENGEO INC 277.35 FALLON CROSSING GHAD CONSULTING SVCS-AUG 2017 6,340.39 FALLON VILLAGE GHAD CONSULTING SVCS-AUG 2017 1,013.94 SCHAEFER GHAD CONSULTING SERVICES-AUG 2017
Check Total: 7,631.68
04/12/2017 ENTERPRISE RENT A CAR 1,551.22 VEHICLE RENTAL-SPECIAL INVESTIGATIONS
04/12/2017 FEDEX 369.39 EXPRESS SHIPPING
04/12/2017 FORD TIMING 3,216.20 TIMING SERVICES FOR SHAMROCK 5K
04/12/2017 GCS PROMOTION SPECIALTIES 2,346.74 CRIME PREVENTION PROMOTIONAL SUPPLIES
04/12/2017 GEOCON CONSULTANTS, INC. 2,976.26 STORM DRAIN TRASH CAPTURE PROJECT
04/12/2017 GOLDEN STATE FLEET SVCS INC 95.00 POLICE VEHICLE MAINTENANCE
04/12/2017 GOODYEAR TIRE & RUBBER COMPANY 3,476.50 POLICE VEHICLE TIRES
04/12/2017 GROUNDED SOLUTIONS NETWORK 6,000.00 HOMEKEEPER LICENSE RENEWAL
04/12/2017 GSM LANDSCAPE ARCHITECTS, INC. 2,464.50 JORDAN RANCH PARK DESIGN SERVICES TO 03/17/17
04/12/2017 GUIDA SURVEYING INC. 2,704.00 ENGINEERING SERVICES-FEB 2017
04/12/2017 HAAG, JERRY P 1,404.00 CEQA DOCS TASSAJARA PRECISE PLAN
04/12/2017 HERC RENTALS INC. 9,343.62 ST. PATRICK'S FESTIVAL ELECTRICAL SERVICES
04/12/2017 HERNANDEZ PARTY RENT 340.00 BOUNCE HOUSE RENTAL FOR EGGSTRAVAGANZA
04/12/2017 HUANG, HUI CHUAN 299.33 PRESCHOOL REGISTRATION REFUND
04/12/2017 IAPMO 200.00 ASSN OF PLUMBING OFFICIALS DUES-SHREEVE
04/12/2017 INSTITUTE FOR ADVANCED DEV,LLC 2,940.00 DIFFUSING CONFLICT & COMMUNICATION TRAIN
04/12/2017 JOBS AVAILABLE 982.80 EMPLOYMENT ADVERTISEMENT-SUMMER INTERN
04/12/2017 JOHN MUIR HEALTH 275.00 SAFETY WEEK CLASS
4.10.a
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/12/2017 JUI, GEORGINA 90.00 SENIOR CENTER EXCURSION REFUND
04/12/2017 LAI & ASSOCIATES 1,204.77 GEOTECHNICAL SERVICES-FALLON SPORTS PARK
04/12/2017 LEE, BEN 20.00 REC CLASS REFUND
04/12/2017 LEXISNEXIS RISK SOLUTIONS 252.85 DATABASE SEARCHES-MAR 2017
04/12/2017 LINDSTROM, SUE 10.00 REC CLASS REFUND
04/12/2017 LIU, WINNIE 360.00 REC CLASS REFUND
04/12/2017 LIVERMORE AUTO GROUP 1,163.94 POLICE VEHICLE MAINTENANCE
04/12/2017 LOGOBOSS 151.15 POLICE RETIREMENT PLAQUE-SNIDER
04/12/2017 MANE, VIDYA 51.00 REC CLASS REFUND
04/12/2017 MASON, RICHARD 200.00 SPRING EGGSTRAVAGANZA ENTERTAINMENT
04/12/2017 MATRISCOPE ENGINEERING 2,354.00 INSPECTION & TESTING-FALLON SPORTS PARK
04/12/2017 MCPHERSON, LISA 164.37 REPLENISH PETTY CASH
04/12/2017 MORELAND, SHARE 53.00 SENIOR CENTER EXCURSION REFUND
04/12/2017 NEILSEN, GEORGE 90.00 SENIOR CENTER EXCURSION REFUND
04/12/2017 NEOPOST USA INC 601.92 FOLDING MACHINE MAINTENANCE APR-JUN 2017
04/12/2017 NEOPOST USA INC 4,000.00 REPLENISH POSTAGE MACHINE
Vendor Total: 4,601.92
04/12/2017 NETFILE INC. 6,000.00 ANNUAL SUBSCRIPTION FOR CAMPAIGN E-FILING
04/12/2017 NETTLES, CAMISHA 140.00 REC CLASS REFUND
04/12/2017 NOVANI, LLC. 3,954.94 NEW FIREWALL TO CITY TRAFFIC SYSTEM
04/12/2017 OPTERRA ENERGY SERVICES INC. 17,189.00 OPTERRA ENERGY MAINTENANCE CONTRACT YR 4
04/12/2017 PAKPOUR CONSULTING GROUP, INC. 4,642.88 EASTERN DUBLIN TRAFFIC IMPACT FEE UPDATE 21,048.30 ENGINEERING SERVICES- FEB 2017
Check Total: 25,691.18
04/12/2017 PALMER, MOLLIE 750.00 HERITAGE PARK RENTAL REFUND
04/12/2017 PDR DISTRIBUTION, LLC 65.65 INVESTIGATIONS REFERENCE BOOK
04/12/2017 PEELLE TECHNOLOGIES INC 519.30 DOCUMENT PREPARATION & IMAGING SVCS
04/12/2017 PG&E 3,959.79 SERVICE TO 03/26/17 10,008.15 SERVICE TO 03/27/17 170.55 SERVICE TO 03/29/17
Check Total: 14,138.49
04/12/2017 PHOENIX GROUP INFO SYS. 173.85 PARKING CITATION PROCESSING-FEB 2017
04/12/2017 PLEASANTON EVENT RENTALS INC 137.14 ST. PATRICK'S FESTIVAL DECORATIONS
04/12/2017 POSITIVE PROMOTIONS INC 742.95 POLICE PROMOTIONAL ITEMS
04/12/2017 PROMYOTIN, SRAWAT 300.00 FARMERS' MARKET ENTERTAINMENT
04/12/2017 QUALITY TRAFFIC DATA LLC 4,980.00 TRAFFIC INTERSECTION COUNT
04/12/2017 RANI, SANDHYA 39.86 REC CLASS REFUND
04/12/2017 RRM DESIGN GROUP, A CA CORP 25,745.92 DUBLIN SPORTS GROUNDS ARCHITECTURAL SVCS
04/12/2017 S & S WORLDWIDE INC 170.36 ADULT SPORTS SUPPLIES
04/12/2017 SCHMIDT, LINDA S. 1,350.00 CELEBRATING A CITY II QUILT
04/12/2017 SELECT IMAGING 44.66 CAMP PARKS HISTORY CENTER FLYERS 302.28 SUPPLIES FOR THE WAVE
Check Total: 346.94
04/12/2017 SF ART CONSERVATION 13,817.50 PUBLIC ART MAINTENANCE - MAR 2017
04/12/2017 SHARMA, JYOTI 45.00 REC CLASS REFUND
04/12/2017 STAR ARTS LLC 1,000.00 UTILITY BOX ART
04/12/2017 STONERIDGE CHRYSLER JEEP DODGE 3,551.40 POLICE VEHICLE MAINTENANCE
4.10.a
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/12/2017 SUNRUN, INC. 150.00 REFUND BUILDING PERMIT FEE
04/12/2017 TRB AND ASSOCIATES, INC. 7,620.00 INSPECTION & PLAN CHECK SERVICES-FEB 2017
04/12/2017 TREASURER ALAMEDA COUNTY 19,966.00 CAL-ID REMOTE ACCESS NETWORK FY16-17
04/12/2017 TREASURER ALAMEDA COUNTY 1,825.00 PARKING CITATIONS COLLECTED-FEB 2017
04/12/2017 TREASURER ALAMEDA COUNTY 8,352.68 FUEL-DEC 2016 9,088.65 FUEL-JAN 2017
Check Total: 17,441.33
04/12/2017 TREEIUM INC. 436.00 REFUND BUILDING PERMIT FEES
04/12/2017 TRI-VALLEY COMMUNITY TV 825.87 RECORD & TELEVISE CITY COUNCIL MTGS-FEB 2017 116.10 RECORD PLANNING COMMISSION MTGS-FEB 2017
Check Total: 941.97
04/12/2017 TRI-VALLEY JANITORIAL INC. 588.78 EXTRA JANITORIAL SUPPLIES-ST.PATRICK'S FESTIVAL 280.00 EXTRA JANITORIAL SVCS-ST. PATRICK'S FESTIVAL 1,990.00 EXTRA JANITORIAL SVCS-ST. PATRICKS FESTIVAL 14,599.00 JANITORIAL SERVICES-MAR 2017 218.75 JANITORIAL SERVICES-SWIM CENTER 701.40 JANITORIAL SUPPLIES-CIVIC CENTER 123.00 JANITORIAL SUPPLIES-CORP YARD 311.61 JANITORIAL SUPPLIES-HERITAGE PARK 119.83 JANITORIAL SUPPLIES-LIBRARY LOBBY 480.90 JANITORIAL SUPPLIES-LIBRARY MAIN 476.18 JANITORIAL SUPPLIES-SENIOR CENTER 286.61 JANITORIAL SUPPLIES-SHANNON CENTER
Check Total: 20,176.06
04/12/2017 UNITED KARATE FEDERATION OF CA 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT
04/12/2017 UNITED SITE SERVICES OF CA INC 601.19 DISPOSAL SERVICES-MAR 2017
04/12/2017 URSO, SABRINA 12.00 RECREATION REFUND
04/12/2017 VALLEYCARE OCCUPATIONAL HEALTH 360.00 PRE-EMPLOYMENT SCREENINGS
04/12/2017 VIJAYASHREE, SHUBHRA 436.00 REC CLASS REFUND
04/12/2017 WANG, FENG -E 109.00 REC CLASS REFUND
04/12/2017 WC3-WEST COAST CODE CONSULTANT 30,100.00 INSPECTION & PLAN CHECK SERVICES
04/12/2017 WELLS MIDDLE SCHOOL PARENT 750.00 REFUND SHANNON DEPOSIT
04/12/2017 YU, RIVER 60.00 PRESCHOOL REFUND
04/12/2017 ZENG, MIN 72.00 REC CLASS REFUND
04/12/2017 ZHENG, YUTING 385.00 REC CLASS REFUND
04/12/2017 ZUMWALT ENGINEERING GROUP 19,243.00 ENGINEERING SERVICES-FEB 2017
Payments Issued 4/12/2017 Total: 601,883.26
04/20/2017 ADVANCED INTEGRATED PEST 880.00 PEST CONTROL SERVICES-MAR 2017
04/20/2017 ALAMEDA COUNTY FLOOD CONTROL 1,239,880.95 ZONE 7 FEES COLLECTED JAN-MAR 2017
04/20/2017 ARAMARK UNIFORM SVC LOCKBOX 41.36 MAT SERVICE-CIVIC CENTER APR 2017 28.00 MAT SERVICE-CORP YARD APR 2017 37.03 MAT SERVICE-SENIOR CENTER APR 2017 53.86 MAT SERVICE-SHANNON CENTER APR 2017
Check Total: 160.25
04/20/2017 BAY ISLAND OFFICIAL ASSOC 576.00 SPORTS OFFICIATING SERVICES FEB-MAR 2017
4.10.a
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/20/2017 BERRY, FELICIA 255.10 REIMBURSEMENT FOR PRESCHOOL SUPPLIES
04/20/2017 BIRUDARAJ, RAJ 426.00 REC CLASS REFUND
04/20/2017 C. OVERAA & CO. 1,007,286.38 AQUATIC COMPLEX CONSTRUCTION SERVICES
04/20/2017 CA SURVEYING & DRAFTING SUPPLY 234.60 PLOTTER SUPPLIES
04/20/2017 CENTENO, CAMILLE 7.76 MILEAGE REIMBURSEMENT-MAR 2017
04/20/2017 CHAN, ROSA 380.00 REC CLASS REFUND
04/20/2017 CINTAS CORPORATION NO.3 452.00 CARPET CLEANING- CIVIC CENTER MAR 2017 761.00 CARPET CLEANING- SHANNON CENTER MAR 2017 438.00 CARPET CLEANING-SENIOR CENTER MAR 2017 639.00 CARPET CLEANING-SHANNON CENTER FEB 2017
Check Total: 2,290.00
04/20/2017 DUBLIN 4-H CLUB 164.50 ST. PATRICK'S FESTIVAL SERVICES
04/20/2017 DUBLIN GREEN GATORS SWIM TEAM 210.00 ST. PATRICK'S FESTIVAL SERVICES
04/20/2017 DUBLIN HIGH CLASS OF 2017 374.50 ST. PATRICK'S FESTIVAL SERVICE
04/20/2017 DUBLIN HIGH WOMEN'S LACROSSE 330.75 ST. PATRICK'S FESTIVAL SERVICES
04/20/2017 EAST BAY POOL SERVICE, INC. 980.00 SWIM CENTER POOL CLEANING
04/20/2017 ELLIOTT, ELIZABETH 47.40 MILEAGE REIMBURSEMENT
04/20/2017 ENGEO INC 2,448.42 FALLON CROSSING GHAD CONSULTING SERVICES 8,497.65 FALLON VILLAGE GHAD CONSULTING SERVICES 511.71 SCHAEFER GHAD CONSULTING SERVICES
Check Total: 11,457.78
04/20/2017 ENVIRONMENTAL FORESIGHT INC 3,610.00 SEAN DIAMOND PARK DESIGN SERVICES
04/20/2017 EVERYTHING GROWS INTERIOR 135.00 PLANT SERVICE-APR 2017
04/20/2017 GEOCON CONSULTANTS, INC. 5,103.59 STORM DRAIN TRASH CAPTURE PROJECT
04/20/2017 GFWC DUBLIN SAN RAMON 28.00 REC RENTAL REFUND
04/20/2017 HARRIS & ASSOCIATES 1,473.00 TRAFFIC INDEX STUDY FOR ROADWAY DESIGN
04/20/2017 IRON MOUNTAIN 161.71 ACAP RECORDS STORAGE-APR 2017
04/20/2017 JORDAN & ASSOCIATES, INC. 1,680.00 FEDERAL LEGISLATIVE SERVICE- MAR 2017
04/20/2017 KIDZ LOVE SOCCER 6,463.80 REC CLASS INSTRUCTOR
04/20/2017 LINCOLN AQUATICS INC 395.00 POOL OPERATOR CERTIFICATION
04/20/2017 LIVERMORE, CITY OF 85,884.42 MICRO-SURFACING AMADOR VALLEY RD
04/20/2017 MANAGEMENT PARTNERS INC. 972.25 EXECUTIVE COACHING SERVICES
04/20/2017 MECHANICS BANK 52,991.07 RETENTION DEPOSIT-AQUATIC COMPLEX PROJECT
04/20/2017 MERRILL, HOWARD 18.00 SENIOR CENTER VAN DRIVER MEAL REIMBURSEMENT
04/20/2017 MEYERS NAVE 61,181.95 LEGAL SERVICES - JAN 2017
04/20/2017 MINUTEMAN PRESS 128.73 DUBLIN PRIDE PROMOTION SUPPLIES
04/20/2017 PACHECO BROTHERS GARDENING INC 3,615.00 ASSESSMENT DISTRICTS LANDSCAPING - MAR 2017 3,615.00 ASSESSMENT DISTRICTS LANDSCAPING - APR 2017
Check Total: 7,230.00
04/20/2017 PGADESIGN INC. 905.00 LANDSCAPE ARCHITECTURE SVCS-SUBAREA 3 PARK
04/20/2017 PLEASANTON, CITY OF 369,221.24 FREEWAY INTERCHANGE DEBT PMT JAN-MAR 2017
04/20/2017 QUENCH USA, INC. 895.86 WATER FILTRATION SYSTEM APR-MAY 2017
04/20/2017 RAYNE OF SAN JOSE 144.65 WATER SOFTENER SERVICES F/S #16 APR 2017 163.80 WATER SOFTENER SERVICES F/S #17 APR 2017 121.80 WATER SOFTENER SERVICES F/S #18 APR 2017
Check Total: 430.25
04/20/2017 REGISTRAR OF VOTERS 70,944.25 2016 GENERAL ELECTION CHARGES
04/20/2017 REVOLUTIONARY GREEN 5,290.50 ST. PATRICK'S FESTIVAL WASTE SORTING SERVICES
04/20/2017 ROSS RECREATION EQUIPMENT CO 53,397.38 FALLON SPORTS PARK TABLES
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/20/2017 SALAIZ, JORGE 750.00 REFUND SHANNON CENTER RENTAL DEPOSIT
04/20/2017 SAN FRANCISCO ELEVATOR SVC INC 300.00 ELEVATOR SERVICE - APR 2017
04/20/2017 SF ART CONSERVATION 7,165.00 PUBLIC ART MAINTENANCE - FEB 2017
04/20/2017 SHEIKH, MASOOMA 46.00 REC CLASS REFUND
04/20/2017 SIAUW, JACK 33.00 REC CLASS REFUND
04/20/2017 SIERRA TRAFFIC MARKINGS, INC. 12,900.00 ON-CALL ROADWAY STRIPING
04/20/2017 SIMS, LUKE 250.25 EASTER SEES CANDY FUNDRAISER
04/20/2017 SMART WAVE TECHNOLOGIES, LLC 88,182.52 DOWNTOWN WI-FI INSTALLATION
04/20/2017 SPANISH ACADEMY 579.00 REC CLASS INSTRUCTOR
04/20/2017 SURF TO SNOW ENVIRONMENTAL 6,938.75 BUSINESS STORMWATER INSPECTIONS-FEB 2017
04/20/2017 SWATT|MIERS ARCHITECTS 400.00 DESIGN SVCS-COUNCIL CHAMBERS RENOVATION
04/20/2017 SWINERTON MANAGEMENT 1,710.00 BID & PRE-AWARD SVCS-DUBLIN BLVD RULE 20A
04/20/2017 TREASURER ALAMEDA COUNTY 3,189,788.59 POLICE SERVICES 10/23/16-12/31/16
04/20/2017 TREASURER ALAMEDA COUNTY 8,301.13 FUEL-FEB 2017
04/20/2017 TREASURER ALAMEDA COUNTY 20,168.73 TRAFFIC SIGNAL/ STREET LIGHT MAINT- FEB 2017 17,011.08 TRAFFIC SIGNAL/ STREET LIGHT MAINT- JAN 2017
Check Total: 37,179.81
04/20/2017 TRI-VALLEY JANITORIAL INC. 146.44 EXTRA JANITORIAL SERVICES-CIVIC CENTER 337.26 EXTRA JANITORIAL SERVICES-HERITAGE PARK 696.70 EXTRA JANITORIAL SERVICES-SENIOR CENTER 1,362.33 EXTRA JANITORIAL SERVICES-SHANNON CENTER 62.28 JANITORIAL SUPPLIES-CORP YARD 89.63 JANITORIAL SUPPLIES-HERITAGE PARK 431.82 JANITORIAL SUPPLIES-LIBRARY 704.47 JANITORIAL SUPPLIES-SHANNON CENTER
Check Total: 3,830.93
04/20/2017 TRI-VALLEY TRANSPORT. COUNCIL 3,510,961.61 TRI-VALLEY TRANSPORTATION FEES JAN-MAR 2017
04/20/2017 VALLEY WINDOW CLEANING INC 920.00 WINDOW CLEANING SERVICES-LIBRARY 540.00 WINDOW CLEANING SERVICES-SENIOR CENTER 715.00 WINDOW CLEANING SERVICES-SHANNON CENTER
Check Total: 2,175.00
04/20/2017 VIRK, NAVINDER 1,720.00 CITY PRESENTED PERFORMANCE AT DUBLIN HIGH
04/20/2017 WESCO GRAPHICS INC 7,589.41 ACTIVITY GUIDE PRINTING SERVICES
04/20/2017 ZHAO, XIN YING 18.00 REC CLASS REFUND
Payments Issued 4/20/2017 Total: 9,875,301.97
04/21/2017 CAL PERS 70,400.69 PERS RETIREMENT PLAN: PE 4/14/17
04/21/2017 EMPLOYMENT DEVELOPMENT DEPT 15,195.39 CA STATE WITHHOLDING: PE 4/14/17
04/21/2017 I C M A 401 PLAN 870.00 DEFERRED COMP 401A: PE 4/14/17
04/21/2017 I C M A 457 PLAN 25,787.36 DEFERRED COMP 457: PE 4/14/17
04/21/2017 INTERNAL REVENUE SERVICE 54,891.10 FEDERAL WITHHOLDING: PE 4/14/17
04/21/2017 US BANK - PARS 2,381.95 PARS: PE 4/14/17
04/21/2017 WAGEWORKS, INC. 4,672.03 WAGEWORKS 2017: PE 4/14/17
Payments Issued 4/21/2017 Total: 174,198.52
04/26/2017 CALPERS CERBT 348,682.17 RETIREE MEDICAL PAYROLL CHARGES
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/26/2017 DSRSD 33,409.00 SERVICE TO 3/31/2017
Payments Issued 4/26/2017 Total: 382,091.17
04/27/2017 4LEAF INC. 2,373.00 INSPECTION SERVICES-FEB 2017
04/27/2017 5 STAR POOL PLASTER INC 10.50 REFUND FOR PERMIT OVERPAYMENT
04/27/2017 ADAMSON POLICE PRODUCTS 217.42 TACTICAL VEST 140.29 TACTICAL VEST ACCESSORIES
Check Total: 357.71
04/27/2017 ALL CITY MANAGEMENT SVCS INC 7,490.88 CROSSING GUARD SERVICES 3/12/17-3/25/17
04/27/2017 ALPHA OMEGA WIRELESS, INC 2,500.00 ANNUAL WIRELESS SUPPORT TO CORP YARD
04/27/2017 AMP PRINTING, INC. 550.80 BUSINESS CARDS 1,541.31 NOTICE TO APPEAR FORMS PRINTING 741.21 PARKING CITATIONS FORM PRINTING
Check Total: 2,833.32
04/27/2017 AMY HIESTAND CONSULTING, LLC 3,360.00 HOUSING CONSULTING SERVICES-MAR 2017
04/27/2017 AMY'S ENGRAVED SIGNS & AWARDS 27.31 EMPLOYEE NAME PLATE-NASHED 376.91 EMPLOYEE NAME PLATES-DHADWAL, BRIGGS, DIAZ 30.04 OFFICE SUPPLIES
Check Total: 434.26
04/27/2017 ANGEL HOUZE CLAY ART 1,117.20 REC CLASS INSTRUCTOR
04/27/2017 ARORA, AKSHAY 1,853.40 REC CLASS INSTRUCTOR
04/27/2017 ASSOCIATED ENGINEERING 25,184.00 ENGINEERING SERVICES-MAR 2017
04/27/2017 BANNER BANK 12,852.38 RETENTION DEPOSIT-FALLON SPORTS PARK CONSTR
04/27/2017 BAY ALARM COMPANY 266.00 POLICE ALARM SERVICES- KEYPAD REPLACEMENT
04/27/2017 BAY AREA NEWS GROUP 140.64 LEGAL NOTICES
04/27/2017 BIG O TIRES #7 821.95 POLICE VEHICLE MAINTENANCE
04/27/2017 BLANKENSHIP, WILLIAM 54.00 DJ SERVICE FOR SENIOR CENTER DANCE 393.00 REC CLASS INSTRUCTOR
Check Total: 447.00
04/27/2017 BMC SOFTWARE, INC. 781.66 HELP DESK SOFTWARE SUPPORT ANNUAL MAINT
04/27/2017 CALIFORNIA BANK OF COMMERCE 16,544.44 RETENTION DEPOSIT-DOUGHERTY RD CONSTRUCTION
04/27/2017 CALIFORNIA SPIRIT ELITE, INC. 403.20 REC CLASS INSTRUCTOR
04/27/2017 CALTRONICS BUSINESS SYSTEMS 1,021.19 COPIES-MAR 2017
04/27/2017 CASTRO VALLEY PERFORMING ARTS 1,234.80 REC CLASS INSTRUCTOR
04/27/2017 CDW GOVERNMENT INC 7,736.61 AQUATIC COMPLEX NETWORK EQUIPMENT 7,152.56 MICROSOFT WINDOWS & SQL SERVER LICENSES
Check Total: 14,889.17
04/27/2017 CENTRAL VALLEY TOXICOLOGY 1,392.00 LAB TESTING SERVICES - MAR 2017
04/27/2017 CERTIFIED TIRE & SERVICE CNTRS 67.50 SENIOR CENTER VAN INSPECTION
04/27/2017 CGS GYMNASTIC SERVICES INC 1,008.00 REC CLASS INSTRUCTOR
04/27/2017 CHANDLER ASSET MANAGEMENT 9,411.77 INVESTMENT CONSULTING SERVICES - FEB 2017 9,422.41 INVESTMENT CONSULTING SERVICES - MAR 2017
Check Total: 18,834.18
04/27/2017 CHINN, AVA YEE 936.00 REC CLASS INSTRUCTOR
04/27/2017 CIVICPLUS 10,904.00 CITY WEBSITE ANNUAL HOSTING FEE & SUPPORT
04/27/2017 COGENT COMMUNICATIONS, INC 2,219.00 CIVIC CENTER INTERNET SERVICE-APR 2017
04/27/2017 COMCAST 804.50 INTERNET & CABLE SERVICE TO 5/10/17
04/27/2017 CONNAUGHTON, JUDITH A. 432.00 REC CLASS INSTRUCTOR
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/27/2017 COPP, DIANE M. 200.00 SENIOR CENTER LUNCHEON ENTERTAINMENT
04/27/2017 CORWOOD CAR WASH, INC. 440.00 POLICE CAR WASHES JAN-MAR 2017
04/27/2017 COUNTY OF ALAMEDA 48.00 ASSESSOR'S MAP
04/27/2017 CREATIVE PRODUCT SOURCING, INC 218.50 DARE SUPPLIES
04/27/2017 DENG, JUN YUAN 408.00 REC CLASS INSTRUCTOR
04/27/2017 DESILVA GATES CONSTRUCTION LP 315,744.27 CONSTRUCTION SVCS-DOUGHERTY RD IMPROV
04/27/2017 DUBLIN CYCLERY 129.31 POLICE BICYCLE REPAIR
04/27/2017 DUBLIN UNIFIED SCHOOL DISTRICT 173.84 STAGER GYM DSRSD WATER & SEWER USAGE 344.57 STAGER GYM UTILITIES GAS 1/1/17-1/31/17 247.05 STAGER GYM UTILITIES GAS 2/1/17-2/28/17
Check Total: 765.46
04/27/2017 EDEN I & R INC 10,000.00 COMMUNITY SUPPORT GRANT FY16-17
04/27/2017 EDGE GYMNASTICS TRAINING 4,927.88 REC CLASS INSTRUCTOR
04/27/2017 ELLIOT CONSTRUCTION 1,785.75 DEVELOPER DEPOSIT REFUND
04/27/2017 FINN, KRISTEN 10.70 MILEAGE REIMBURSEMENT
04/27/2017 FRANKEL, AVRAM JACOB 550.00 SPRING FAIR ENTERTAINMENT
04/27/2017 GALLS, LLC 734.17 POLICE UNIFORM SUPPLIES
04/27/2017 GOLDEN STATE WARRIORS 2,090.00 JUNIOR WARRIORS BASKETBALL CAMPS
04/27/2017 GOODWIN CONSULTING GROUP, INC. 3,195.60 THE BOULEVARD CFD FORMATION SVCS - JAN 2017
04/27/2017 HAAG, JERRY P 375.00 PLANNING SERVICES - MAR 2017
04/27/2017 HATZIKOKOLAKIS, JACQUI 3.21 MILEAGE REIMBURSEMENT - MARCH 2017
04/27/2017 HAYWARD RUBBER STAMP CO INC 455.25 OFFICE SUPPLIES
04/27/2017 HOLMES, SHEILA M. 383.40 REC CLASS INSTRUCTOR
04/27/2017 HSI, RON 252.00 REC CLASS INSTRUCTOR
04/27/2017 IBE, MARVIN 504.00 REC CLASS INSTRUCTOR
04/27/2017 IMAGEX 212.38 ST. PATRICK'S PARADE BANNERS
04/27/2017 IRON MOUNTAIN 368.39 OFF-SITE RECORDS STORAGE-APR 2017
04/27/2017 JACKMAN, SHARI 102.69 MILEAGE REIMBURSEMENT
04/27/2017 JASON LEI, AEGIS AUTO & 1,100.00 REFUND CONDITIONAL USE PERMIT FEE
04/27/2017 JOB'S DAUGHTERS INT'L 409.50 FUN RUN VOLUNTEER HOURS
04/27/2017 JOCHNER, RICH 19.80 MILEAGE REIMBURSEMENT - MARCH 2017
04/27/2017 JOHNSTON, LAURA 41.46 MILEAGE REIMBURSEMENT - MARCH 2017
04/27/2017 KASSAB, ZINA 810.00 REC CLASS INSTRUCTOR
04/27/2017 KINDERMUSIK W/ MS LINDSAY & 240.00 REC CLASS INSTRUCTOR
04/27/2017 KLUBER ASSOCIATES, INC 1,413.75 PLANNING SERVICES - MAR 2017
04/27/2017 LANGUAGE LINE SERVICES 9.50 LANGUAGE LINE SERVICES-MAR 2017
04/27/2017 LANLOGIC INC. 971.25 AQUATIC COMPLEX FIBER FEASIBILITY & INSTALL 5,539.16 DATA CENTER UPGRADES 8,561.86 NETWORK ENGINEERING & SUPPORT SERVICES 1,572.50 OFFICE 365 MIGRATION SUPPORT 2,200.00 SERVER NETWORK MONITORING SERVICES 18,222.50 SUPPORT VXRAIL APPLIANCE IMPLENTATION
Check Total: 37,067.27
04/27/2017 LIVERMORE AUTO GROUP 610.50 POLICE VEHICLE MAINTENANCE
04/27/2017 LOEWKE PLANNING ASSOCIATES 9,870.00 PLANNING SERVICES - MAR 2017
04/27/2017 LONG, LISA 1,000.00 UTILITY BOX ART PILOT PROJECT - BOX F
04/27/2017 LYNX TECHNOLOGIES, INC. 1,950.00 GIS SERVICES-MAR 2017
04/27/2017 MAKE ME A PRO SPORTS 2,155.80 REC CLASS INSTRUCTOR
04/27/2017 MANAGEMENT PARTNERS INC. 1,500.00 FISCAL SUSTAINABILITY TASK FORCE COORDINATION
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/27/2017 MEIN, STEPHANIE 16.76 MILEAGE REIMBURSEMENT - FEB 2017 22.97 MILEAGE REIMBURSEMENT - MARCH 2017 11.98 ST. PATRICKS FESTIVAL SUPPLIES
Check Total: 51.71
04/27/2017 M-GROUP 7,125.00 PLANNING SERVICES - MAR 2017
04/27/2017 MGT OF AMERICA, LLC 1,150.00 CONSULTING STATE MANDATE COSTS
04/27/2017 MINUTEMAN PRESS 1,074.36 CRIME PREVENTION SUPPLIES
04/27/2017 MNJ TECHNOLOGIES DIRECT INC 702.55 CASH REGISTER PRINTER 29.13 CASH REGISTER PRINTER SUPPLIES 3,947.68 CISCO CORE SWITCHES
Check Total: 4,679.36
04/27/2017 OFFICE RELIEF 1,796.07 OFFICE EQUIPMENT
04/27/2017 ONE WORKPLACE L. FERRARI LLC 1,120.91 OFFICE CHAIRS
04/27/2017 OZUNA, CHELSEA 2,880.00 REC CLASS INSTRUCTOR
04/27/2017 PAKPOUR CONSULTING GROUP, INC. 11,761.58 ENGINEERING SERVICES-MAR 2017
04/27/2017 PALLEN, ROBERT JAMES 105.00 REC CLASS INSTRUCTOR
04/27/2017 PG&E 1,494.32 SERVICE TO 03/30/17 2,508.22 SERVICE TO 03/31/17 5,308.60 SERVICE TO 04/02/17 3,585.14 SERVICE TO 04/03/17 1,094.37 SERVICE TO 04/06/17 598.71 SERVICE TO 04/07/17 3,342.71 SERVICE TO 04/09/17 10,057.41 SERVICE TO 04/12/17 2,640.07 SERVICE TO 04/13/17 684.87 SERVICE TO 04/14/17 6,128.72 SERVICE TO 03/14/17
Check Total: 37,443.14
04/27/2017 PHILLIPS, TYLER 13.48 MILEAGE REIMBURSEMENT-MAR 2017
04/27/2017 PHOENIX GROUP INFO SYS. 195.95 PARKING CITATION PROCESSING-MAR 2017
04/27/2017 PRIME TIME ENTERTAINMENT INC 3,500.00 FARMERS' MARKET ENTERTAINMENT
04/27/2017 REDDELL, DANIEL E. 234.00 REC CLASS INSTRUCTOR
04/27/2017 ROBERT A. BOTHMAN, INC. 87,835.87 FALLON SPORTS PARK CONSTRUCTION-FEB 2017 157,271.35 FALLON SPORTS PARK CONSTRUCTION-JAN 2017
Check Total: 245,107.22
04/27/2017 SELECT IMAGING 63.78 BUSINESS FACT SHEETS PRINTING 553.24 SPECIFIC PLANS PRINTING
Check Total: 617.02
04/27/2017 SHAMROCK OFFICE SOLUTIONS INC 1,963.13 COPIER OVERAGE CHARGES 10/22/16-1/21/17 91.10 COPIES
Check Total: 2,054.23
04/27/2017 SHIR MARTIAL ARTS, LLC 346.50 REC CLASS INSTRUCTOR
04/27/2017 SHUMS CODA ASSOCIATES INC 825.00 INSPECTION & PLAN CHECK SERVICES
04/27/2017 SIMPLER SYSTEMS, INC 1,500.00 SOFTWARE LICENSING - APR 2017 1,500.00 SOFTWARE LICENSING - MAR 2017
Check Total: 3,000.00
04/27/2017 SLEEPY HOLLOW INV. CO. NO. 2 5,875.86 DEVELOPER DEPOSIT REFUND
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Print Date: 05/05/2017 City of Dublin
Page 1 of 13 Payment Issuance Report Payments Dated 4/1/2017 through 4/30/2017
Date Issued Payee Amount Description
04/27/2017 SMITH, JENNIFER 41.03 MILEAGE REIMBURSEMENT-MAR 2017
04/27/2017 SNG & ASSOCIATES INC. 36,647.50 ENGINEERING SERVICES-FEB 2017
04/27/2017 SPECTRUM COMMUNITY SVCS INC. 997.43 COMMUNITY SUPPORT GRANT-JUL 2016 538.79 COMMUNITY SUPPORT GRANT-AUG 2016
Check Total: 1,536.22
04/27/2017 STAPLES BUSINESS ADVANTAGE 6,232.99 OFFICE SUPPLIES-MAR 2017
04/27/2017 STEFFEN, ERIN 29.43 MILEAGE REIMBURSEMENT-FEB 2017 68.40 MILEAGE REIMBURSEMENT-MAR 2017
Check Total: 97.83
04/27/2017 STONERIDGE CHRYSLER JEEP DODGE 528.98 POLICE VEHICLE MAINTENANCE
04/27/2017 STRATEGIC PRODUCTS & SVCS LLC, SPS 34,484.55 CISCO PHONE SYSTEM EXTENSION TO THE WAVE
04/27/2017 SUCGANG, LAURIE 150.00 PROFESSIONAL ENGINEERS LUNCHEON
04/27/2017 SYSOREX USA 6,400.00 CLOUD EMAIL MIGRATION CONSULTING SVCS
04/27/2017 TRAVERSO'S WORK SHOE HQ 100.00 TRAFFIC UNIT BOOT REPAIR
04/27/2017 TRB AND ASSOCIATES, INC. 1,140.00 INSPECTION & PLAN CHECK SERVICES
04/27/2017 TREASURER ALAMEDA COUNTY 2,040.50 PARKING CITATIONS COLLECTED-MAR 2017
04/27/2017 TREASURER ALAMEDA COUNTY 1,438.25 CRIME LAB SERVICES - MAR 2017
Vendor Total: 3,478.75
04/27/2017 TRI-VALLEY HAVEN, INC 785.57 COMMUNITY SUPPORT GRANT-JAN 2017 1,242.67 COMMUNITY SUPPORT GRANT-FEB 2017
Check Total: 2,028.24
04/27/2017 VALENTIN, M. 198.00 REC CLASS INSTRUCTOR
04/27/2017 VALLEYCARE OCCUPATIONAL HEALTH 384.00 PRE-EMPLOYMENT SCREENING
04/27/2017 VERIZON WIRELESS 1,699.86 POLICE CELL PHONE SERVICE TO 04/03/17
04/27/2017 VOLPI, STEFANIE 14.45 MILEAGE REIMBURSEMENT-MAR 2017
04/27/2017 WAGEWORKS, INC. 506.75 FLEXIBLE SPENDING ACCOUNT FEES-MAR 2017
04/27/2017 WC3-WEST COAST CODE CONSULTANT 35,235.00 INSPECTION & PLAN CHECK SERVICES
04/27/2017 WEISS, ROBIN S. 612.00 REC CLASS INSTRUCTOR
04/27/2017 ZUMWALT ENGINEERING GROUP 20,279.00 ENGINEERING SERVICES-MAR 2017
Payments Issued 4/27/2017 Total: 1,018,366.96
04/28/2017 BANNER BANK 58,122.42 RETENTION DEPOSIT-FALLON SPORTS PARK CONSTR
04/28/2017 ROBERT A. BOTHMAN, INC. 1,104,782.01 FALLON SPORTS PARK CONSTRUCTION
Payments Issued 4/28/2017 Total: 1,162,904.43
Grand Total for Payments Dated 4/1/2017 through 4/30/2017: 13,561,884.48 Total Number of Payments Issued: 362
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to CompView, Inc. and Approval of Plans and
Specifications for the Civic Center Modification Design & Construction
Project, CIP No. GI4099
Prepared by: Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to CompView, Inc. and
approving the plans and specifications for the Civic Center Modification Design &
Construction Project, CIP No. GI4099. The project will provide for the installation of
audio and visual equipment for broadcasting purposes in the City Council Chamber.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project No. GI4099 to CompView, Inc. for the Civic Center Modification Design &
Construction Project.
FINANCIAL IMPACT:
The total existing budget for the improvement project is approximately $377,000 (the
total budget includes other improvements that are not part of the bid), funded by the
Cable TV Facilities Fund.
The amount of the lowest responsive bid for the installation of the audio and visual work
was $189,652.13.
The remainder of the project budget includes improvements to the electrical, lighting
and millwork in the City Council Chamber.
DESCRIPTION:
The 2016-2020 Capital Improvement Program (CIP) includes the Civic Center
Modification Design and Construction Project (CIP No. GI4099). The project provides
for the installation of audio and visual equipment to the City Council Chamber for
broadcasting purposes.
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The project was previously bid in April 2017 which included lighting, electrical and
millwork. At that time, the City received one bid that was incomplete. City Staff rejected
the bid and subsequently revised the bid package, plans and specifications to only
include the audio and visual equipment and installation and rebid the construction.
A total of three (3) sealed bids were received on May 10, 2017, ranging from
$189,652.13 to $229,056 and a summary of the bids is provided as Attachment 1. The
low bid of $189,652.13 was submitted by CompView, Inc. Staff has reviewed the bid
results and necessary licenses, and recommends that the City Council adopt the
Resolution (Attachment 2) awarding the contract for Civic Center Modification Design &
Construction, Project No. GI4099 to CompView, Inc. as the lowest responsive bidder.
Staff expects the project to begin in June and anticipates completion of the majority of
the improvements by mid-August 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to CompView, Inc.
ATTACHMENTS:
1. Bid Results
2. Resolution Approving the Plans and Specifications and Awarding a Contract for
Project No. GI4099 to CompView, Inc. for the Civic Center Modification Design &
Construction Project
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Mailing Address: 100 Civic Plaza, Dublin, California 94568 · www.dublin.ca.gov
Bid Results
(These numbers have not been confirmed)
Project Name: Council Chamber Audio and Visual Bid Opening Date: 5/10/17
System Update
Time: 2;00 pm
Project Number: GI4099
Engineer’s Estimate: $169,000
Bid Opened By: Hazel Wetherford
Walfred Solorzano
No.
Contractor List
Amount
Ranking
1. Compview 189,652.13 1
2. FE Controls Corp 200,646.81 2
3. Avidex 229,056.00 3
4.
5.
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7.
8.
C ITY OF D UBLIN
4.11.a
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RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT FOR
PROJECT NO. GI4099 TO COMPVIEW, INC. FOR THE CIVIC CENTER MODIFICATION
DESIGN & CONSTRUCTION PROJECT
WHEREAS, Staff completed plans and specifications for the Civic Center Modification
Design & Construction Project, Project No. GI4099 (“Project”). The Project will provide for the
installation of audio and visual equipment for the City Council Chamber; and
WHEREAS, the City of Dublin did, on May 10, 2017, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Project No. GI4099, Civic Center Modification Design & Construction, which
Plans, Specifications, and Modifications are hereby expressly referred to for a description of
said work and for all participants relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for Project No. GI4099, Civic Center Modification Design & Construction, to
the lowest responsible bidder therefore, to wit, CompView, Inc., at a bid of One Hundred Eighty-
Nine Thousand, Six Hundred Fifty-Two Dollars and Thirteen Cents ($189,652.13), the
particulars of which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Construction Agreement with CompView, Inc.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
4.11.b
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment No. 3 to the Development Agreement Between the City of
Dublin and Dublin Crossing LLC Related to the Dublin Crossing Project
Prepared by: Gary Huisingh, Public Works Director
EXECUTIVE SUMMARY:
The City Council will consider the introduction of an Ordinance approving Amendment
No. 3 to the Development Agreement between the City of Dublin and Dublin Crossing
LLC. This third amendment to the Agreement proposes for the Developer (Dublin
Crossing LLC) to design and construct the Dublin Crossing Community Park.
Developer and Staff have agreed upon certain revisions to construction phasing and
timing of improvements in concert with components of the Development Agreement
Fee.
STAFF RECOMMENDATION:
Waive the reading and INTRODUCE the Ordinance Approving Amendment No. 3 to the
Development Agreement between the City of Dublin and Dublin Crossing LLC related to
the Dublin Crossing Project.
FINANCIAL IMPACT:
The total cost of the Dublin Crossing Community Park construction is estimated at
$21,600,000 (hard and soft costs), funding by the following sources:
Funding SourcesAmount
Developer Contribution12,857,142
City Public Facilities Fees6,264,000
Unidentified 2,478,858
Total 21,600,000
The proposed amendment does not change the amount the Developer will pay for the
park improvements, which is set at $12,857,142. However, the Developer may realize
some efficiency in utilizing the same contractor that is being used for the improvements
to Camp Parks as specified in the Developer’s land exchange agreement with the U.S.
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Army, which may result in a lower total construction cost and thus a lower City
contribution to the project.
DESCRIPTION:
Over the last several months, Staff has been meeting with the Developer of the Dublin
Crossing project to discuss the timing and development of the Community Park as the
Master Plan process concluded. In these meetings, Staff has expressed a desire to
have the Developer design and construct the Dublin Crossing Community Park and
proposes a third amendment the Development Agreement to allow such to occur.
The following summarizes the proposed revisions:
Improvement of Community Park
Developer shall, as specified in amended section 9.5 of the Agreement, improve the
three phases of the Community Park in accordance with City requirements, consistent
with the Dublin Crossing Community Park Master Plan adopted by the City Council on
November 15, 2016 (the “Dublin Crossing Park Master Plan”). This propose change
also modifies the condition of approval.
Construction Documents
Developer shall cause the preparation of construction plans, specifications, and
construction cost estimates for the park improvements that are described in the Dublin
Crossing Park Master Plan. The City shall have a right to approve a list of a minimum of
two professional designers that Developer will have the right to retain to prepare the
construction documents.
In addition, the Developer shall provide the City with an opportunity to comment on and
shall incorporate the City’s comments into the following:
(a) Final Conceptual Plan.
(b) 50% construction documents for each phase, if construction is completed
in multiple phases.
If directed by the City, Developer shall incorporate a site for other uses (such as Valley
Children’s Museum) into the Conceptual Design. The City also reserves the right to
direct that certain portions of the site be excluded from the Conceptual Design. The
Final Conceptual Plan(s) shall be subject to Parks and Community Service Commission
review and City Council approval. The final construction documents for each park phase
shall be subject to the City of Dublin standard procedure for subdivision improvement
plan review and shall be subject to approval by the City Engineer.
Project Costs
The current estimate of the total project cost (including hard and soft costs) for the
Community Park is approximately $21,600,000 (approximately $17,100,000 for
construction). The project costs do not and shall not include any costs associated with
the Chabot Creek Improvements and the Stormwater Improvements identified in
Section 9.3 of the agreement, which costs are the Developer’s sole responsibility.
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The Developer shall maintain evidence satisfactory to the City Engineer of the costs it
incurs in each phase, provide reasonable estimates of probable cost at each stage in
the City’s review of the documents (including line item budgets), and cooperate with the
City to modify the improvements in a manner that will reduce the estimates of probable
costs if they exceed the City’s expectations of total project costs. In addition, each
improvement agreement shall include a requirement that Developer enter into a fixed
price construction contract with the contractor(s) performing such improvements and
soft cost allocation that will be used to determine the amount the City will reimburse
Developer. Costs incurred by Developer in excess of the agreed-upon fixed price will be
the sole responsibility of the Developer, except to the extent that the City subsequently
requests that the improvements be modified in a manner that involves change orders
approved by the City.
Public Art
The City intends to place public art in the park at its own expense. The Developer
agrees to cooperate with City on the City’s inclusion of public art into the park design
and on the City’s installation of public art within the park.
ENVIRONMENTAL REVIEW
On November 5, 2013 (Resolution No. 186-13), the City Council certified the Dublin
Crossing Environmental Impact Report (FEIR). Subsequently, the City Council adopted
an Addendum to the EIR in approving Amendment No. 2 to the Development
Agreement on January 19, 2016. The environmental effects of the proposed
development were analyzed by the FEIR and the City Council adopted a Mitigation
Monitoring and Reporting Program. The mitigation measures for which the Developer is
responsible are incorporated into, and required by, the project approvals.
The changes reflected in this Amendment will not alter the physical improvements and
merely relate to the responsibility for completing them and therefore the Amendment is
within the scope of the environmental review previously performed for the Existing
Project Approvals and Subsequent Project Approvals, as those terms are defined in the
Agreement.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Ordinance Adopting Amendment No. 3 to Development Agreement
2. Amendment No. 3 to Development Agreement
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ORDINANCE NO. xx-17
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
AMENDMENT NO. 3 TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DUBLIN CROSSING VENTURE LLC RELATED TO THE
DUBLIN CROSSING PROJECT
PLPA-2015-00016
(APNS 986-0001-001-15 (PARTIAL), 986-0034-002-00, AND 986-0034-006-00)
THE CITY COUNCIL OF THE CITY OF DUBLIN DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. RECITALS
A. The City and Dublin Crossing LLC are parties to that certain development
agreement for the Dublin Crossing Project, dated November 19, 2013, as amended June 16,
2015 and January 9, 2016. The Development Agreement was adopted to facilitate the Dublin
Crossing project, which included the demolition of the existing buildings and other
improvements on the site and construction of a residential mixed-use project with up to 1,995
single- and multi- family residential units; up to 200,000 square feet of retail, office and/or
commercial uses; a 30-acre Community Park; and a 12-acre school site to serve approximately
900 students; and
B. The Development Agreement provides (a) that Developer will dedicate, in three
separate phases, certain lands for a community park and make specified cash contributions in
conjunction with those dedication for the improvement of the park and (b) that City will complete
the park improvements within a specified period of time from receiving the dedication and
contributions. The parties now desire to amend the agreement to make Developer responsible
for designing and improving the community park, consistent with the City’s master plan for the
park.
C. The Developer has offered to design and construct the three phases of the
community park prior to its acceptance by the City, and the parties have negotiated Amendment
No. 3 to the Development Agreement to formalize the process for the Developer’s design and
construction of the three phases of the community park.
D. The Development Agreement allows for insubstantial amendments (as defined)
without notice and public hearings before the Planning Commission and City Council, and the
proposed amendment meets the definition of an insubstantial amendment.
Section 2. FINDINGS AND DETERMINATIONS
Therefore, on the basis of: (a) the foregoing Recitals which are incorporated herein, (b)
the City of Dublin General Plan, as amended; (c) the Dublin Crossing Specific Plan, as
amended, (d) the Staff Report; (e) information in the entire record of proceeding for the Project,
and on the basis of the specific conclusions set forth below, the City Council finds and
determines that:
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1. Amendment No. 3 to the Development Agreement is consistent with the
objectives, policies, general land uses and programs specified and contained in the City’s
General Plan and in the Dublin Crossing Specific Plan, as amended, in that it merely specifies
that the Developer, rather than the City, is responsible for designing and constructing the
community park consistent with the City’s master plan for the park.
2. Amendment No. 3 to the Development Agreement is compatible with the uses
authorized in, and the regulations prescribed for, the land use districts in which the real property
is located because Amendment No. 3 to the Development Agreement does not alter the uses or
regulations in the applicable land use district.
3. Amendment No. 3 to the Development Agreement is in conformity with public
convenience, general welfare, and good land use policies in that it will result in no changes to
the previously approved Project Approvals.
4. Amendment No. 3 to the Development Agreement will not be detrimental to the
health, safety, and general welfare in that it will result in no changes to the previously approved
Project Approvals.
5. Amendment No. 3 to the Development Agreement will not adversely affect the
orderly development of property or the preservation of property values in that the project will be
consistent with the General Plan, the Dublin Crossing Specific Plan, as amended, and future
Project Approvals.
6. Amendment No. 3 to the Development Agreement does not change the duration of
the agreement, the permitted uses of the property, the density or intensity of use, the maximum
height and size of proposed buildings, and provisions for reservation or dedication of land for
public purposes. The original Development Agreement continues to contain an indemnity and
insurance clause requiring the developer to indemnify and hold the City harmless against claims
arising out of the development process, including all legal fees and costs.
Section 3. APPROVAL
The City Council hereby approves Amendment No. 3 to the Development Agreement
(Exhibit A-1 to the Ordinance) and authorizes the City Manager to execute it.
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Section 4. RECORDATION
Within ten (10) days after the Development Agreement is fully executed by all parties, the
City Clerk shall submit the Agreement to the County Recorder for recordation.
Section 5. EFFECTIVE DATE AND POSTING OF ORDINANCE
This Ordinance shall take effect and be in force thirty (30) days from and after the date of
its passage. The City Clerk of the City of Dublin shall cause the Ordinance to be posted in at
least three (3) public places in the City of Dublin in accordance with Section 36933 of the
Government Code of the State of California.
PASSED AND ADOPTED BY the City Council of the City of Dublin, on this 16th day of
May, 2017 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Mayor
ATTEST:
________________________________
City Clerk
2728393.3
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Fiscal Year 2017-18 Budget Update
Prepared by: Colleen Tribby, Director of Administrative Services
EXECUTIVE SUMMARY:
The City Council will consider approval of a Resolution adopting the City’s budget for
Fiscal Year 2017-18 and related additional resolutions regarding personnel salary plans.
STAFF RECOMMENDATION:
Adopt the following: (1) Resolution Adopting a Budget for the City of Dublin for Fiscal
Year 2017-18; (2) Resolution Establishing a Salary Plan for Management Positions; (3)
Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the
Personnel Rules; and (4) Resolution Establishing a Salary Plan for Part-Time
Personnel.
FINANCIAL IMPACT:
The Fiscal Year 2017-18 Budget Update totals $105,318,927 in all operating funds. This
is made up of operating appropriations of $84,152,955 and capital project
appropriations of $15,177,796. Additionally, the City will incur $5,988,176 in Internal
Service Fund costs, which includes equipment purchases, Information Technology
costs, and debt service on the City’s capital lease for solar improvements.
The Fiscal Year 2017-18 General Fund operating budget, excluding transfers to capital
projects, totals $74,786,921 and is in a surplus position, with ongoing revenues covering
ongoing expenditures by $8,355,656. After transfers, total reserves in the General Fund
are projected to increase $5,915,028 over Fiscal Year 2016-17.
All budgeted funds are balanced, with revenues covering expenditures. The negative
fund balances in several impact fees funds and internal service funds are related to the
timing gap of revenue collection (Fire Impact Fees Fund, Dublin Crossing Fund), or to
balances being paid off over time (Energy Efficient Capital Lease Fund).
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DESCRIPTION:
The City of Dublin utilizes a biennial budget process, in which a comprehensive budget
document is prepared that establishes high-level priorities and specific departmental
goals for a two-year period. The second year of the cycle is the “Update” year, in which
prior projections are revised and significant changes highlighted. The product is a pared
down document containing financial schedules for all funds, while the original budget
document continues to serve as the guiding financial plan, with departmental narratives,
fund descriptions, a glossary, an explanation of accounting principles, and related
defining information.
At the Budget Study Session of April 4, 2017, the City Council received a report
containing preliminary budget numbers, focusing on the General Fund and the Five-
Year Capital Improvement Program (CIP). Since that meeting, Staff has finalized
projections, and has included the following items as directed by the City Council during
the Study Session:
- Enhanced Police Services through the addition of two Deputies to the City’s
police staff; and
- A total of $100,000 in Fiscal Year 2017-18 for tree replacement (was $50,000
in the preliminary Update), with the intent of including $50,000 annually for
the three following years for that purpose.
As the attached Budget Update includes a Transmittal Letter discussing budget
assumptions, short-term priorities and factors, and the updated General Fund 10-Year
Forecast, this Staff Report will not include those items, but will serve instead to transmit
the document and define the key elements in the document. For easy reference, the
General Fund Summary (Operating and Reserves) is attached to this Staff Report
(Attachments 1 and 2).
Budget Update - Key Elements
The Fiscal Year 2017-18 Budget Update (Attachment 3) includes the following sections:
1. Transmittal Letter - This introduces the budget document, contains revenue,
expenditures, and reserves assumptions, and provides a general context for the
numbers. It also articulates priorities and issues for the upcoming year, and includes an
update to the 10-Year Forecast.
2. Funds Summary – These schedules reflect revenue and expenditures for each fund
with a brief description of variances, and fund balance projections.
3. General Fund – This section includes the same information that is presented as a
separate attachment to this Staff Report. It also presents out-of-state travel proposals
for the budget year Revenue and Expenditures by Fund.
4. Fiduciary Funds – This section presents revenues and expenditures associated with
the City’s four Geologic Hazard Abatement Districts (GHADs). The City Council will
consider approval of the GHAD budgets under a separate item at this meeting, but the
fund summaries are included in the City budget document.
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5. Capital Improvement Program (CIP) – The updated 2016-2021 CIP is included in
this section, with budgets by project, project type, and funding source.
6. City Council Strategic Plan – Last updated March 2015.
7. Appendix – This section contains historical revenues and expenditures, Position
Allocation Plan, and the Fiscal Year 2017-18 Appropriations Limit.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. General Fund Summary - Revenues and Expenditures
2. General Fund Summary - Reserves
3. Fiscal Year 2017-18 Budget Update
4. Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2017-18
5. Resolution Establishing a Salary Plan for Management Positions
6. Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the
Personnel Rules
7. Resolution Establishing a Salary Plan for Part-Time Personnel
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GENERAL FUND SUMMARY ATTACHMENT 1
FY 2017-18 BUDGET UPDATE
Actual
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Change
%
Revenues
Property Taxes 33,598,601 35,182,061 36,087,937 36,969,357 37,971,147 1,001,790 2.7%
Sales Taxes (1)20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317) -3.9%
Development Revenue 10,562,963 8,568,899 10,978,502 7,697,743 9,798,859 2,101,116 27.3%
Other Taxes 6,606,016 5,465,000 5,865,000 5,547,000 5,947,000 400,000 7.2%
Licenses & Permits 310,286 292,140 292,140 295,496 309,096 13,600 4.6%
Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500 1.4%
Interest (2)2,937,978 465,880 840,880 465,880 876,000 410,120 88.0%
Rentals and Leases 1,114,747 1,033,488 1,033,488 1,141,916 1,081,672 (60,244) -5.3%
Intergovernmental 324,075 198,618 198,618 198,618 198,618 - 0.0%
Charges for Services 5,396,964 4,838,466 4,905,866 5,745,562 6,092,717 347,155 6.0%
Community Benefit Payments 424,000 100,000 550,000 - 200,000 200,000
Other Revenue 604,944 256,344 485,529 256,344 259,235 2,891
Total Revenues $82,935,416 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611 4.5%
Expenditures
Salaries & Wages 9,437,426 11,100,241 11,065,241 11,990,533 12,422,137 431,604 3.6%
Benefits 4,172,485 5,707,982 5,692,982 5,992,648 6,298,522 305,874 5.1%
Services & Supplies 1,875,458 2,946,394 2,913,392 3,013,709 3,252,530 238,821 7.9%
Internal Service Fund Charges 2,637,354 3,065,342 3,040,284 2,988,764 3,049,881 61,117 2.0%
Utilities 1,723,204 2,248,261 2,243,857 2,657,341 2,830,310 172,969 6.5%
Total Contracted Services *39,869,473 43,297,583 44,356,401 45,208,233 46,004,429 796,196 1.8%
Capital Outlay 133,477 719,801 930,598 293,152 469,112 175,960 60.0%
Contingency - 989,112 823,477 1,000,203 460,000 (540,203) -54.0%
Contribution to OPEB/PERS & ISF 9,200,000 -
Subtotal Expenditures $69,048,878 $70,074,716 $71,066,232 $73,144,582 $74,786,921 $1,642,339 2.2%
Prior Year Carryovers 1,612,658
Total Expenditures $69,048,878 $70,074,716 $72,678,890 $73,144,582 $74,786,921 $1,642,339 2.2%
Operating Impact $13,886,538 $7,102,372 $9,335,262 $6,394,384 $8,355,656 $1,961,273 30.7%
Transfers Out (2,409,006) (759,510) (9,074,188) (2,317,520) (2,440,629)
Impact on Total Reserves $11,477,531 $6,342,862 $261,074 $4,076,864 $5,915,027
TOTAL RESERVES $109,184,026 $109,445,100 $115,360,128
1) FY 2015-16 Sales Tax included a final triple flip payment
2) FY 2015-16 Interest Revenue included $1.9 million in unrealized gains
* Departmental
Contracted Services Detail
Actual
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Change
%
Police Services (3)15,868,735 17,055,970 17,055,970 18,026,019 18,259,770 233,751 1.3%
Fire Services (4)11,063,248 11,982,959 11,982,959 12,358,802 12,426,576 67,774 0.5%
Maintenance Services (MCE)3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 - 0.0%
Community Development 2,516,339 2,431,193 3,362,862 2,326,813 2,742,971 416,158 17.9%
Public Works 2,181,918 2,615,945 2,623,745 2,791,639 2,771,161 (20,478) -0.7%
Parks & Community Services 2,087,606 2,107,531 2,162,787 2,246,167 2,117,214 (128,953) -5.7%
Economic Development 37,511 234,697 234,697 157,709 157,709 - 0.0%
City Attorney 876,229 800,746 800,746 800,746 896,180 95,434 11.9%
Administrative Departments 1,240,087 1,772,328 1,836,421 1,670,825 1,803,336 132,511 7.9%
Total Contracted Services $39,869,473 $43,297,583 $44,356,401 $45,208,233 $46,004,429 $796,196 1.8%
(3) The total contract with the Alameda County Sheriff's Office includes $309,964 in Insurance Premiums in FY 17-18.
(4) The total contract with the Alameda County Fire Department includes $61,807 in Capital Outlay in FY 17-18 for fire equipment.
Major GF Ongoing
Contracts by Vendor
Actual
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Change
%
Alameda County Sheriff 15,858,025 17,201,902 17,312,288 18,189,860 18,266,098 76,238 0.4%
Alameda County Fire Dept.11,134,334 12,448,396 12,448,396 12,482,576 12,538,018 55,442 0.4%
MCE 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 - 0.0%
Major GF Contracts $30,990,159 $33,946,512 $34,056,898 $35,501,948 $35,633,628 131,680$ 0.4%
6.1.a
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GENERAL FUND RESERVES ATTACHMENT 2
FY 2017‐18 BUDGET UPDATE
Reserve Balances
Actual
2015‐16
Projected
2016‐17
Increase
2017‐18
Decrease
2017‐18
NET
CHANGE
Projected
2017‐18
Non‐Spendable 669,880 199,943 ‐ (160,681) (160,681) 39,262
Prepaid Expenses 39,262 39,262 ‐ 39,262
Advance to Public Facility Fees ‐ ‐ ‐ ‐
Advance to Fire Impact Fee 80,672 0 ‐ 0
Advance to PERS Side Fund 549,946 160,681 (160,681) (160,681) (0)
Restricted 639,000 639,000 ‐ ‐ ‐ 639,000
Heritage Park Maintenance 500,000 500,000 ‐ 500,000
Cemetery Endowment 60,000 60,000 ‐ 60,000
Developer Contr ‐ Nature Pk 60,000 60,000 ‐ 60,000
Developer Contr ‐ Heritage Pk 19,000 19,000 ‐ 19,000
Committed 38,928,756 32,432,265 80,672 ‐ 80,672 32,512,937
Economic Stability 8,000,000 8,000,000 ‐ 8,000,000
Downtown Public Impr 1,000,000 1,000,000 ‐ 1,000,000
Economic Development 1,000,000 1,000,000 ‐ 1,000,000
Emergency Communications 741,000 741,000 ‐ 741,000
Fire Svcs OPEB 3,004,000 3,084,672 80,672 80,672 3,165,344
Innovations & New Opport 2,122,785 2,122,785 ‐ 2,122,785
One‐Time Initiative 1,341,408 1,341,408 ‐ 1,341,408
Specific Committed Reserves ‐
Emerald Glen Aquatic Complex 3,000,000 ‐ ‐ ‐
Maintenance Facility 215,101 ‐ ‐ ‐
Cemetery Expansion 5,272,210 5,272,210 ‐ 5,272,210
Fallon Sports Park 2,000,000 200,000 ‐ 200,000
Civic Ctr Expansion 27,773 ‐ ‐ ‐
Storm Drain Capture 546,878 ‐ ‐ ‐
Shannon Center Parking Lot 987,410 ‐ ‐ ‐
Utility Undergrounding 1,170,190 1,170,190 ‐ 1,170,190
Advance to Public Facility Fee 6,000,000 6,000,000 ‐ 6,000,000
Dublin Sports Ground 2,500,000 2,500,000 ‐ 2,500,000
Assigned 39,078,695 41,486,830 ‐ ‐ ‐ 41,486,830
Accrued Leave 988,708 988,708 ‐ 988,708
Operating Carryovers 1,612,658 ‐ ‐ ‐
CIP Carryovers 1,227,829 ‐ ‐ ‐
Reserve for Capital Debt Payoff 5,238,622 5,238,622
Non‐Streets CIP Commitments 3,879,516 3,879,516 ‐ 3,879,516
Catastrophic Loss 11,368,531 11,368,531 ‐ 11,368,531
Service Continuity 3,000,000 3,000,000 ‐ 3,000,000
Pension & OPEB 10,614,353 10,624,353 ‐ 10,624,353
Fiscally Responsible Adj 325,000 325,000 ‐ 325,000
Municipal Regional Permit 2,250,000 2,250,000 ‐ 2,250,000
HVAC Replacement 1,000,000 1,000,000 ‐ 1,000,000
Relocate Parks Dept 250,000 250,000 ‐ 250,000
Specific Assigned Reserves ‐
Civic Ctr Renovation‐Police 1,962,100 1,962,100 ‐ 1,962,100
Contribution to ISF ‐ ‐ ‐ ‐
Fire Equipment Replacement 600,000 600,000 ‐ 600,000
Unassigned29,867,695 34,687,062 160,681 5,834,355 5,995,037 40,682,099
Unassigned‐Unrealized Gains (2,197,354) (2,197,354) ‐ (2,197,354)
Unassigned (Available)32,065,049 36,884,415 42,879,452
TOTAL RESERVES 109,184,026 109,445,099 241,353 5,673,674 5,915,028 115,360,128
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Fiscal Year 2017-18
Budget Update
May 2017
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ii Fiscal Year 2017-18 Table of Contents
1. TABLE OF CONTENTS
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iii Fiscal Year 2017-18 Table of Contents
Table of Contents
Contents
1. TABLE OF CONTENTS .......................................................................................................................................... ii
Table of Contents.......................................................................................................................................................... iii
2. TRANSMITTAL LETTER ................................................................................................................................... 2-1
City Manager Transmittal Letter ................................................................................................................................. 2-2
3. FUNDS SUMMARY ............................................................................................................................................. 3-1
Overview of Revenue ................................................................................................................................................. 3-2
Revenue Overview by Fund ....................................................................................................................................... 3-3
Overview of Expenditures .......................................................................................................................................... 3-6
Operating Budget Overview ....................................................................................................................................... 3-9
Overview of Fund Balances ...................................................................................................................................... 3-10
4. GENERAL FUND SUMMARY ........................................................................................................................... 4-1
General Fund Operating Summary ............................................................................................................................. 4-2
Out of State Travel ..................................................................................................................................................... 4-4
General Fund Reserves .............................................................................................................................................. 4-5
5. FIDUCIARY FUNDS ........................................................................................................................................... 5-1
Geological Hazard Abatement Districts Summary ...................................................................................................... 5-2
6. CAPITAL IMPROVEMENT PROGRAM............................................................................................................ 6-1
Five Year Capital Improvement Program 2014-2019 Update ...................................................................................... 6-2
7. STRATEGIC PLAN .............................................................................................................................................. 7-1
Adopted Strategic Plan for FY 2015-16 ...................................................................................................................... 7-2
8. APPENDIX .......................................................................................................................................................... 8-1
Historical Comparison of Revenues ........................................................................................................................... 8-2
Historical Comparison of Expenditures .................................................................................................................... 8-10
Position Allocation Plan ........................................................................................................................................... 8-13
Fiscal Year 2017-18 Appropriations Limit ................................................................................................................ 8-24
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2-1 Fiscal Year 2017-18 Transmittal Letter
2. TRANSMITTAL LETTER
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2-2 Fiscal Year 2017-18 Transmittal Letter
City Manager Transmittal Letter
May 16, 2017
Honorable Mayor and City Council Members:
It is my pleasure to submit for your consideration the City of Dublin’s Fiscal Year 2017-18 Budget, covering the
second year of the two-year budget.
This mid-cycle update, referred to as the Budget Update, is a supplemental budget report to the original Fiscal
Year 2016-17 and Fiscal Year 2017-18 Budget, which was adopted by the City Council on June 7, 2016. This
update primarily includes fund schedules and balances, comparing the new budget numbers to the Fiscal Year
2017-18 projections made last year. It also contains updates to the Capital Improvement Program and the
Position Allocation Plan. The original budget document will continue to serve as the primary reference on fund
structure, departmental activities and goals.
I would also like to call attention to the fact that the two-year budget has been recognized, for the second time
in two cycles, with budget awards from both the Government Finance Officers Association and the California
Society of Municipal Finance Officers. These awards affirm the City’s progress towards the goals of fiscal
transparency and accountability.
The Budget Update continues to support sound fiscal and operational policies, and remains strategic in its
efforts to maintain the long-term financial viability of the City. Accordingly, included herein is a discussion of
Staff’s progress towards that goal, as well as an update to the General Fund 10-Year Forecast.
Fiscal Year 2017-18 Budget Update Overview
The Fiscal Year 2017-18 Budget Update incorporates refined revenue estimates using the most recent
information, costs associated with renewed contracts for services, updated personnel costs, funding for one-
time actions, and continued funding for some major projects included in the Five-Year Capital Improvement
Program (CIP).
GENERAL FUND
The General Fund is estimated to generate a surplus of $8,355,656, meaning that ongoing revenues are greater
than ongoing expenditures in the operating budget. Total revenues are budgeted at $83,142,577; operating
revenues, excluding one-time Community Benefit Payments, total $82,942,577; and operating expenditures,
excluding transfers to capital improvement projects, total $74,786,921. The majority of capital improvement
project costs funded by the General Fund are supported through either the planned use of committed reserves,
one-time revenue sources such as Community Benefit Payments, or through the special designation of surplus
reserves approved by the City Council.
Revenues
Total General Fund revenues are projected to increase by $3,603,611 in the Budget Update when compared to
the estimates made last June. In the current Fiscal Year, the City has experienced strong growth in property tax,
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2-3 Fiscal Year 2017-18 Transmittal Letter
development revenues (building permits and plan review), transient occupancy tax, and interest income. Sales
tax revenue, which makes up 25% of total General Fund revenues, has flattened in projections made since
December 2016, due primarily to the Autos and Transportation business sector, according to the City’s tax
consultants. Carrying those results into Fiscal Year 2017-18 leads to a reduction by 1.5% in the sales tax budget,
and marks the first potential decrease in this revenue source since Fiscal Year 2008-09. This topic is further
discussed below.
The following figures illustrate the City’s General Fund revenue source allocation for Fiscal Year 2017-18, and a
comparison to the current year budget as well as the Fiscal Year 2017-18 Forecast:
General Fund Revenues: $83.1 million
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2-4 Fiscal Year 2017-18 Transmittal Letter
The following is a summary of the net changes reflected in the Budget Update as compared to the Fiscal Year
2017-18 Forecast prepared last June (+/- $200,000):
Property Tax - $1,001,790
The current budget was adjusted upwards $905,876 in the first quarter of FY 2016-17 to account for higher-
than-anticipated growth in citywide assessed values (AV). That growth has been carried into Fiscal Year 2017-
18, in addition to the following factors: 2% CIP growth on Non-Prop 8 homes, moderate new construction
added to the tax roll, continued recapture of assessed valuation lost via Prop 8 reductions.
Sales Tax – ($814,317)
In April 2017, Staff received an update from the City’s sales tax consultants which, based on several factors,
included a lowered revenue estimate for Fiscal Year 2017-18. The most recent quarter-over-quarter reports
show flat auto sales, compared to 13.4% and 2.6% growth in that sector for two prior years. The Autos and
Transportation business sector is the largest sales tax generator for the City, so slight fluctuations can
significantly impact revenues. Additionally, City receipts from the County pool (examples: business-to-business
sales, private auto sales, and sales through online retailers) is projected to come in lower than previously
expected. The result of these changes is a sales tax budget that is 3.8% lower than the Fiscal Year 2017-18
Forecast and 1.5% lower than the current year budget. It also sets a lower base in the 10-Year Forecast.
Development Revenues - $2,101,116
The Building, Planning and Engineering Divisions have updated their projections of development-related
revenues and expenditures in Fiscal Year 2017-18. These are related to the pace of current and anticipated
project activity; as a reminder, accelerated development in the short term corresponds to less revenue in the
latter part of the 10-Year Forecast.
Category
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Property Taxes 36,087,937 36,969,357 37,971,147 1,001,790
Sales Taxes *20,666,260 21,111,118 20,296,801 (814,317)
Development 10,978,502 7,697,743 9,798,859 2,101,116
Other Taxes 5,865,000 5,547,000 5,947,000 400,000
Licenses & Permits 292,140 295,496 309,096 13,600
Fines & Penalties 109,932 109,932 111,432 1,500
Interest 840,880 465,880 876,000 410,120
Rentals and Leases 1,033,488 1,141,916 1,081,672 (60,244)
Intergovernmental 198,618 198,618 198,618 -
Charges for Services 4,905,866 5,745,562 6,092,717 347,155
Community Benefit Payments 550,000 - 200,000 200,000
Other Revenue 485,529 256,344 259,235 2,891
Total General Fund $82,014,152$79,538,966$83,142,577$3,603,611
* includes sales tax sharing agreements
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2-5 Fiscal Year 2017-18 Transmittal Letter
Other Taxes (Transient Occupancy Tax, TOT) - $400,000
This change reflects actual TOT receipts over the last two years. As a practice, Staff looks for at least 18 months
of steady revenue levels before adjusting TOT upwards, to avoid reliance on temporary spikes due to regional
events or other one-time tourism draws.
Interest - $410,120
After weathering the recession of 2009, the City has been slowly rebuilding investment income. Staff has
increased interest income up to $876,000 for Fiscal Year 2017-18 which, while conservative, is roughly double
the income earned in Fiscal Year 2013-14 ($422,980). While the growth is positive, given the new economic
environment, Staff does not expect to return to the high earnings of Fiscal Year 2006-07 ($2,620,610) in the
foreseeable future.
Charges for Services - $347,155
This increase is primarily due to higher revenues expected from aquatics programs offered at The Wave
($282,388), as well as revenues from family programs ($66,480). Minor increases have also been applied to
sports program revenue and to various development-related fire service charges.
Community Benefit Payment – $200,000
This change incorporates payment related to the extension of the Development Agreement with the Eden
Township Hospital District for the Gateway Medical Center project.
Expenditures
The Fiscal Year 2017-18 Budget reflects total General Fund operating expenditures increasing approximately
$1.6 million over last year’s projections, due primarily to increases in contract services costs, an addition to the
Position Allocation Plan, and increased retirement benefit contributions, as described in the next sections.
The following figures illustrate the allocation of General Fund expenditures by major categories and a
comparison to the current year budget as well as the Fiscal Year 2017-18 Forecast:
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2-6 Fiscal Year 2017-18 Transmittal Letter
General Fund Operating Expenditures: $74.8 million
The following is a summary of the net changes reflected in the Budget Update as compared to the Fiscal Year
2017-18 Forecast prepared last June (+/- $200,000):
Salaries and Wages - $431,604
The Budget Update includes a new Plans Examiner position in the Community Development Department, as
well as an increase to the Finance Technician position from 0.75 to 1.0 Full Time Equivalent. In addition,
vacant positions are budgeted at the top step in the range, and as there have been a number of vacancies in the
current year, the budget reflects an increase.
Category
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Salaries & Wages 11,065,241 11,990,533 12,422,137 431,604
Benefits 5,692,982 5,992,648 6,298,522 305,874
Services & Supplies 2,913,392 3,013,709 3,252,530 238,821
Internal Service Fund Charges 3,040,284 2,988,764 3,049,881 61,117
Utilities 2,243,857 2,657,341 2,830,310 172,969
Total Contracted Services 44,356,401 45,208,233 46,004,429 796,196
Capital Outlay 930,598 293,152 469,112 175,960
Contingency 823,477 1,000,203 460,000 (540,203)
Total General Fund $71,066,232$73,144,582$74,786,921$1,642,339
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2-7 Fiscal Year 2017-18 Transmittal Letter
Benefits - $305,874
The increased budget for employee benefits is the net result of several changes from the Fiscal Year 2017-18
Forecast. The increases are related to the new and shifted positions described above, but also to a recommended
increase of $485,000 to pension funding, in response to CalPERS’ new discount rate (discussed in the Short
Term Priorities section below).
Decreases can be primarily attributed to the City paying off the bulk of the PERS Side Fund obligation (which
was roughly $385,000 annually) in the current fiscal year, thus lowering expenditures in Fiscal Year 2017-18.
Furthermore, the budget for group insurance is lower than was anticipated last year, as insurance rates stayed
relatively flat.
The table below reflects the net change in the benefits budget:
Services and Supplies - $238,821
The Budget Update includes minor increases in operating supplies and training across departments over prior
projections. Larger variances are attributed to recreational operating supplies (increased $33,821), public liability
insurance costs in the Police Services contract (increased $132,690), an additional budget to cover City insurance
claims (increased $20,000), and increases in vehicle maintenance and repair for Police vehicles as well as City-
operated vehicles (increased $50,000 combined).
Contracted Services – $796,196
The City’s three largest single service contracts are for Police Services (40% of total contracted services), Fire
Services (27%), and Maintenance Services (11%). These have been kept relatively flat in the Budget Update. The
below table reflects specific vendor contracts costs (funded by the General Fund and other funds) for those
three major services.
Total Contract Costs, Major Vendors
The costs shown in the table reflect the most recently negotiated proposal with the Alameda County Sheriff’s
Office. Those negotiations resulted in the following changes in the Fiscal Year 2017-18 contract for Police
Services:
Benefit Category
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Regular PERS, PARS, OPEB, etc3,070,866 3,218,914 148,048
PERS Side Fund 405,166 186,551 (218,615)
Extra PERS Contribution 515,000 1,000,000 485,000
Group Insurance 2,001,616 1,893,057 (108,559)
Total 5,992,648 6,298,522 305,874
Major Contracts
General
Fund
Other
Funds
General
Fund
Other
Funds
Alameda County Sheriff 18,189,860 100,000 18,289,860 18,266,098 100,000 18,366,098 76,238 0.4%
Alameda County Fire Dept.12,482,576 345,454 12,828,030 12,538,018 329,268 12,867,286 39,256 0.3%
MCE 4,829,512 687,420 5,516,932 4,829,512 687,420 5,516,932 - 0.0%
Total Contract Costs $35,501,948$1,132,874$36,634,822$35,633,628$1,116,688$36,750,316$115,4940.3%
Funding SourceFunding Source
Forecast
2017-18
Update
2017-18
%
Change
$
Change
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2-8 Fiscal Year 2017-18 Transmittal Letter
- Addition of two Deputies for Dublin Police Services: one to be added in July 2017, and one in October
2017. The costs of these additional positions has been incorporated into the 10-Year General Fund
Forecast, which adds $316,000 to the Fiscal Year 2018-19 projection, with annual growth applied to that
figure.
- Removal of previously allocated Police contract personnel contingency costs, which Staff is recommending
be added to a General Fund reserve, rather than be included as an annual Police Services budget line item.
Staff will include this as a discussion point during the City Council’s designations to reserves, to be heard at
the June 20, 2017 meeting.
It should be noted that the departments that manage the above contracts have other, smaller contracts for
specific services not included in the contracts for the major service providers. For example, the City contracts
directly with vendors for parking citation processing and records storage. Those costs are not included in the
contract with Alameda County Sheriff’s Office.
The largest non-safety contracted service change from the prior projection is the increase by $416,158 in the
Community Development Department. This is related to contracted development services and is offset totally
by revenues.
Contingency – ($540,203)
The Fiscal Year 2017-18 Projection included a $500,000 contingency for large-scale, unanticipated maintenance
and repairs. Examples of this in the current year were the repair of the City’s fountains ($130,000) and the repair
of the bridge at the Shannon Center ($40,000). The Budget Update reduces this contingency to $250,000, as
Staff is evaluating the impact of creating a reserve for this purpose, rather than including it as an annual budget
item.
In addition, a contingency line item ($290,199) related to the Police Services contract was lowered in accordance
with the City’s negotiated proposal with the Alameda County Sheriff’s Office.
Additional Item – Tree Replacement
During the Budget Study Session of April 4, 2017, the City Council discussed increasing the Public Works
operational budget by $50,000 (to $100,000 total) for the City’s tree replacement effort. The budget and 10-Year
Forecast had originally included $50,000 annually, for five years. The Fiscal Year 2017-18 Budget Update now
reflects $100,000 in the first year; the 10-Year Forecast still reflects $250,000 in total tree replacement funding.
Capital Improvement Projects
The Fiscal Year 2017-18 Budget includes $2,440,629 in General Fund appropriations to the 2016-2021 CIP, as
reflected in the table below. The majority of projects funded by the General Fund are covered through the
planned use of committed reserves, or one-time revenue sources such as Community Benefit Payments (noted
by asterisk):
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2-9 Fiscal Year 2017-18 Transmittal Letter
A comprehensive list of capital improvement projects planned for 2016-2021 and all funding sources is included
in CIP section of Budget Update.
CIP - Ongoing General Fund Impact
In addition to the one-time project construction costs, a number of planned Parks and General capital
improvement projects (including The Wave, Fallon Sports Park Phase II, Jordan Ranch Neighborhood Park,
Sean Diamond Park, and the Dublin Crossings Community Park) will have a significant impact on the current
and future operating budgets due to on-going maintenance costs. This ongoing maintenance support cost will
increase to roughly $2,000,000 annually beginning in Fiscal Year 2017-18. This fiscal impact has been included
in the 10-Year Forecast, and is not reflective of other infrastructure improvements such as additional street,
street landscape, and street light maintenance.
General Fund Reserves
Total reserves are projected to be $115,360,128 at the end of FY 2017-18, an increase of $5,915,027 over Fiscal
Year 2016-17. The unassigned/available cash flow reserve is projected to be $42,879,452, representing over six
months of the projected Fiscal Year 2018-19 forecast. While this is well above the cash flow target of two to
four months of the budget, this figure has not been adjusted for any reserve designations in the current year,
Projects
2016-2017
BUDGET
2017-
2018
2018-
2019
2019-
2020
2020-
2021
FIVE-
YEAR
TOTAL
San Ramon Road Landscape Renovation 238,660 238,660
Annual Sidewalk Safety Repair (FY 15-16)104,217 104,217
Subtotal $342,877$0$0$0$0$342,877
Maintenance Yard Facility Impr. *215,102 215,102
Civic Center Modification *27,773 27,773
Annual ADA Transition Plan (FY 15-16)23,833 23,833
Subtotal $266,708$0$0$0$0$266,708
Emerald Glen Recr & Aquatic Complex - Ph I *3,000,000 3,000,000
Dublin Heritage Park Cemetery Impr. *1,475,072 1,475,072
Shannon Center Parking Lot Impr. *987,410 987,410
Fallon Sports Park - Phase II *1,899,495 1,899,495
Dublin Sports Grounds Renovation 50,000 50,000
Subtotal $5,936,905$1,475,072$0$0$0$7,411,977
San Ramon Road Trail Improvements 101,603 101,603
Citywide Street Storm Drain Assessment 502,947 502,947
Amador Plaza Rd Bicycle and Ped Impr.459,647 459,647
Dougherty Road Improvements 93,485 93,485
Storm Drain Trash Capture Project *790,128 790,128
Annual Street Overlay Program (FY 15-16)48,888 48,888
Dublin Boulevard Extension 123,000 123,000
Citywide Bicycle and Pedestrian Impr.108,000 108,000 108,000 108,000 108,000 540,000
Subtotal $2,227,698$108,000$108,000$108,000$108,000$2,659,698
TOTAL GENERAL FUND $8,774,188$1,583,072$108,000$108,000$108,000$10,681,260
Community Imporvements
Parks
Streets
General Improvements
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with the exception of the $5,238,622 set aside in the current year to pay off the solar improvements capital lease
debt, as described in the following section. The General Fund Reserves Summary provides a list of all reserve
balances.
Short-Term Priorities and Factors
The Fiscal Years 2016-17 and 2017-18 Adopted Budget document included a discussion of short-term goals and
considerations that impact the City’s ability to continue to provide service in the future. These priorities have
been carried forward into the second year of the budget cycle, along with sufficient funding to continue Staff’s
work in supporting them.
The following is a list of the Short-Term Priorities and Factors used to prepare the Fiscal Year 2017-18 Budget,
along with an update of Staff’s progress in these areas.
1. Use the anticipated surplus in the current year and in the Adopted Budget cycle to prepare for a
potential forecast deficit
The City has experienced General Fund surpluses over the last several years due to increases in property tax,
sales tax, and development revenues. However, as shown in the 10-Year Forecast and included later in this
transmittal letter, increases in ongoing operational expenditures will eventually outpace revenue growth as
development declines and City services expand. With this in mind, departmental budget proposals continued to
be scrutinized during the Budget Update preparation for their sustainability over time. In addition, Staff is
evaluating the use of operating surpluses to pay down current and future obligations and to shore up reserves
for future liabilities. During the Budget Study Session of April 4, 2017, the City Council approved moving
forward with the following items:
A. Create Reserve for Chevron Energy Lease Payoff
In September 2012, the City entered into a capital lease for solar energy improvements totaling $6,755,824.
At an interest rate of 2.56% and with a 14-year maturity, the City’s interest payments will total $1,346,035 at
the final payment in Fiscal Year 2025-26. The City has the option to pay off the lease balance as early as
Fiscal Year 2018-19, at an outstanding principal balance of $4,064,515, plus a prepayment penalty of
$81,290. If the City paid off the lease balance (and prepayment penalty) in Fiscal Year 2018-19, the result
would be a savings of $410,747 in interest payments (including the penalty), and would restore
approximately $565,000 per year in the General Fund cash flow for the term of the lease.
During the Budget Study Session, the City Council approved the creation of a General Fund reserve in the
amount of $5,238,622, to be used to make the debt service payments for Fiscal Years 2017-18 and 2018-19,
and with the intention of paying off the balance thereafter, as shown below:
Initial Reserve 5,238,622$
2017-18 Payment (581,881)$
2018-19 Payment (510,936)$
Payoff Principal (4,064,515)$
Prepayment Penalty (81,290)$
Balance -$
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The General Fund Reserves Summary has been changed to reflect this action, which shifts funding from the
projected General Fund cash flow reserve into this new reserve for debt service. However, the City Council
will take formal action on this item at the meeting of June 20, when reserve designations will be made for
the year ending June 30, 2017.
B. Participate in Public Agency Retirement Services’ (PARS) Pension Rate Stabilization Plan
(Section 115 Trust) to supplement the City’s CalPERS Trust
At the May 2, 2017 meeting, the City Council approved the City’s participation in a Section 115 Trust, as
administered by Public Agency Retirement System (PARS), as another tool to pre-fund pension obligations.
This arrangement does not change the City’s obligation to make contributions to CalPERS, nor does it
remove or replace PERS as the City’s retirement benefit provider. It simply acts as another, potentially more
powerful, investment tool to supplement annual contributions, should the City experience budgetary
constraints. It also reduces the City’s net pension liability, whereas the General Fund reserve for this
purpose does not. There was no cost associated with setting up the trust, and funding timing and levels will
be controlled by the City. Staff will include a recommendation on possible funding levels into the reserves
designation discussion in June 2017.
2. Continue work on the action items that support the fiscal sustainability initiative
In March 2015, Staff presented the City Council with a list of specific focus areas within the fiscal sustainability
initiative, and began work on many of them in Fiscal Year 2015-16. In addition, in November 2016 the City
Council approved the formation of the City’s first Fiscal Sustainability Task Force with the goals of: a)
Educating the public and fostering discussion on the City of Dublin's current and projected financial status; and
b) Producing an advisory document with future budget options for the City Council to consider. In December
2016, the City Council appointed seven members and four alternates to the Task Force, and as of the
production of this report, the group has held three meetings and is on track to present recommendations to the
City Council in January 2018.
Below is the list of the action items presented to the City Council in 2015, with a status update and noted goals
for the Fiscal Year 2017-18 Budget period. At the heart of this emphasis is the City’s commitment to
maintaining and enhancing the quality of life for the City’s residents and businesses, especially as the community
nears build out and can no longer be sustained with large annual revenue gains.
Focus Areas
Development of a Preventative Maintenance Plan: Staff is on track to complete this plan within the current
two-year budget cycle.
Reinvestment in Existing Facilities/Infrastructure: Work on the Shannon Center Parking Lot Resurfacing
Project will begin in August 2017 and is targeted for completion in December 2017. Bids for the master plan of
the Dublin Sports Grounds renovation project were released in March 2017.
Evaluate Cost Recovery and Pricing Policy for Services/Maintenance: The City has entered into contract with a
consultant for a comprehensive Cost Allocation Plan and User Fee Study. The project is expected to be
completed in October 2017, with any potential fee increases (or new fees) going into effect in 2018. Updates to
the Parks and Community Services Pricing Policy were included with the Master Fee Schedule approved by the
City Council in June 2016.
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Develop Performance Measures/Metrics: This effort is to understand the “return on investment” (ROI) of all
City services and to use that data more effectively to inform policy decisions. Staff is currently evaluating
performance measurement and data tools in the marketplace with the goal of having these tools in place during
the upcoming budget cycle.
Reevaluate Internal Service Funds and Fund Balance Priorities: In June 2016, the City Council approved the
creation of an Information Technology Fund with an initial General Fund contribution of $2,000,000 towards
IT Master Plan initiatives. Finance Staff are now reviewing citywide needs related to equipment and building
replacement.
Assess the City’s Unfunded Liabilities (Retirement Benefits): In Fiscal Year 2015-16, the City Council took
steps to control spending on retiree medical costs, approved changes to increase employee contributions to
retirement and contributed a lump sum payment of $250,000 towards pension and retiree health. In Fiscal Year
2016-17, the City Council approved additional contributions towards the unfunded liabilities: $8,200,000
towards Fire retiree health, and $1,000,000 towards City pension obligations. Because of CalPERS decision to
lower the discount rate, and because of the potential to pre-fund benefits through the PARS Section 115 Trust,
the Fiscal Year 2017-18 Budget Update includes a total of $1,000,000 to shore up reserves against future rates
increases.
Discuss Strategies for New/Increased Revenue Streams: In Fiscal Year 2016-17 the City reviewed the feasibility
of brining a sales tax measure to voters in the November 2016 election, to enable residents to determine the
level of service they wish to maintain in the community. Staff will continue to monitor this option for future
elections. In addition, Staff anticipates that the Fiscal Sustainability Task Force will evaluate increases to
revenues in focus areas such as charges for services, parks and recreation fees, and permitting charges.
3. Continue current high standard of maintenance in City parks and facilities
The Fiscal Year 2017-18 Budget Update contains cost estimates set last year by the City’s maintenance services
provider, MCE, which incorporate new parks and facilities, and includes adjustments to our service levels of
maintenance citywide. The updated numbers have not changed.
Additionally, Staff is currently reviewing the first phase of a Preventative Maintenance Plan to understand the
true cost of ownership of our assets. The Fiscal Year 2016-17 Budget set aside $300,000 in the first year and
$750,000 in the second year to cover any impacts the study results may have. These costs ramp up in the
forecast to $1,000,000 annually by Fiscal Year 2018-19. There are no planned changes to this reflected in the
Budget Update.
4. Initiate and/or complete key capital improvement projects
The 2016-2021 CIP Budget includes several large-scale projects that will be significant to the community, and
will impact the City’s ongoing maintenance and replacement budgets. Below is a brief description and status of
these projects. Any changes proposed with the FY 2017-18 Budget are noted.
• The Wave (Emerald Glen Recreation and Aquatics Complex)
- Project budget: $43.8 million, funded by Public Facility Fees and $3 million from the General Fund.
- Status: On track to open to the public on May 27, 2017. Current estimates set the General Fund
operating subsidy of this facility at $953,330, which is in line with prior estimates.
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• Public Safety Complex
- Project budget: $15 million, funded by a Community Benefit Payment, with a portion eligible for
reimbursement by Public Facility Fees.
- Status: Project bids were rejected and Staff is retooling the project before re-bidding in the fall of
2017.
• Fallon Sports Park Phase II
- Project budget: $17.8 million, funded by $15.8 million from Public Facility Fees and a $2.0 million
General Fund contribution.
- Status: Construction is expected to be completed in Fiscal Year 2017-18.
• Dublin Crossing Community Park
- Project Budget: $21.6 million, funded by the developer ($12.8 million) and Public Facility Fees ($6.3
million). The remaining $2.5 million has no funding source currently identified.
- Status: The City approved the conceptual plan for the project in the current fiscal year. Phases I and
II are currently planned to be completed within the Five-Year CIP timeframe, with construction of
Phase III currently planned for future years.
• Jordan Ranch Neighborhood Park (4.9 acres)
- Project Budget: $2.3 million, funded Public Facility Fees ($0.7 million) and built by the Developer
($1.6 million). The land for the park was dedicated and improved by the developer in exchange for
credit against Public Facility Fees, up to $365,000.
- Status: Under construction, with expected delivery date of spring 2017.
• Sean Diamond Park
- Project Budget: $2.8 million, as discussed in the CIP section above; funded by Public Facility Fees.
- Status: Scheduled to be completed in Fiscal Year 2017-18.
• Dougherty Road Widening and Improvements Project
- Project budget: $22.9 million, funded with Measure B and BB grant funds and various Traffic
Impact Fees.
- Status: Construction is underway, and expected to be completed in the fall of 2017. Adverse weather
conditions this past winter may delay the completion date.
• Dublin Boulevard Improvements Project
- Project budget: $6.9 million, funded by $3 million in Measure BB grant funds, other Mitigation and
Traffic Impact Fee funds, and Rule 20A monies.
- Status: Phase One of the project, the undergrounding of the utilities, is anticipated to start in spring
2017.
10-Year Forecast
The 10-Year Forecast serves as the foundation of the budget preparation process, in terms of guiding the City’s
use of resources now to prepare for the future. Staff refines the Forecast as new and impactful information is
received. The following is a high-level summary of updated revenue and expenditure assumptions over the 10-
year period:
Revenues
• Property Tax: Overall 5.7% growth in FY 18-19 through FY 21-22, which incorporates a 2% CPI
adjustment, Prop 8 recovery, and new development, levelling off to an annual increase of 3.0% by FY
22-23
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• Sales Tax: 1.6% growth in FY 18-19, flat in FY 19-20 using a conservative recessionary scenario, with
recovery of 3.0% the next two years, and 2.5% thereafter.
• Development revenue: For budgeting purposes, permit revenue is decreased an average of 33.5% per
year until it flattens at a baseline of $1.2 million by FY 21-22 onward. Development services revenue is
decreased in FY 18-19 by 17.0%, followed by five years of an average decrease of 55.2%. Though the
total development revenue anticipated from FY 15-16 through FY 24-25 has remained the same since
the last forecast, the acceleration of project activity in the last several years corresponds to a faster
decline in future years. This is a conservative treatment of development revenues over the next seven
years.
• Interest Income: 1.0% annual growth.
• Transient Occupancy Tax: 1.0% annual growth.
• Recreation Revenue (including The Wave): 1.0% annual growth.
• No Community Benefit Payments in the General Fund. Those generated from the Dublin Crossing
development are accounted for in a separate capital fund.
Expenditures
• Salaries and Wages: 3.0% annual growth.
• Benefits: CalPERS Side Fund payment ($385,000 goes away); $1.2 million additional CalPERS payment
by FY 24-25; $1.0 million supplemental annual pension funding to allow for the possibility of paying
down the City’s pension liability sooner, and achieving savings in future years; 1.0% annual growth in
Workers Compensation; no increase to group insurance contributions after FY 20-21.
• Services and Supplies: 2.0% annual growth.
• Internal Service Charges: 3.0% annual growth.
• Utilities: 3.0% annual growth.
• Contracted Services: Average increase of 3.3% annually for all contracted services. Police Services –
addition of two Deputies in FY 17-18, and annual growth of 5.5% after FY 18-19; Fire Services – 4.0%
annual growth; Maintenance Services – 5.0% annual growth; development contracts – 52.0% reduction
in contracted services over seven years.
• No General Fund CIP funding after FY 21-22.
Results
As illustrated in the chart below, the 10-Year Forecast shows balanced operating budgets through Fiscal Year
2020-21 and a projected operating deficit the following year. As previously discussed, any slight changes to the
City’s three major revenue categories can push the deficit forward or backward one or two years, therefore it is
crucial that actions supporting fiscal sustainability continue to be evaluated and considered for future budget
cycles. Absent other actions, the City would need to begin shoring up reserves now just to meet its cash flow
requirement in later years. The Fiscal Year 2017-18 Budget was prepared with these longer term trends in mind,
and great emphasis has been placed on actions the City can take now to help close the projected ongoing budget
gap in the future.
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10-Year Forecast ($ in thousands)
OTHER FUNDS
In April 2017, Governor Brown signed new Gas Tax legislation providing increased funding for roads, bridges,
transit, and safety. For the City of Dublin, which received $1,147,928 in Gas Tax in Fiscal Year 2016-17 for its
annual street maintenance programs and other traffic-related improvements, this revenue stream will increase
significantly, to an estimated $1,624,394 in Fiscal Year 2017-18 and $2,280,896 in Fiscal Year 2018-19. This
additional funding, which has been incorporated into the revenue projections in the Budget Update, will allow
the City to expand and enhance street maintenance activities such as the annual overlay and slurry seal
programs. As the funding is secured, Staff will be bringing project proposals and/or amendments to the City
Council in order to utilize the funds.
There are no other significant budgetary changes in other funds.
Conclusion
While the City of Dublin’s FY 2017-18 Budget Update incorporates growth in the City’s major revenue
categories, flattened sales tax revenue in the current year is cause for concern, and is further confirmation of the
importance of maintaining adequate reserves for contingencies and cash flow requirements. The overarching
goal of the short-term budget and the long-term financial plan, as established in the updated Strategic Plan, is
maintaining and enhancing the quality of life services provided by the City. We continue to be committed to
that purpose.
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2-16 Fiscal Year 2017-18 Transmittal Letter
I would like to thank the City Council for its continued guidance through the budget process and quarterly
financial reviews, and recognize the department Staff for their outstanding work throughout the budget
preparation process. I would like to recognize, in particular, the work done by Staff in the Administrative
Services Department to compile, analyze, and present the City’s fiscal condition in a transparent and accessible
manner.
Respectfully submitted,
Christopher L. Foss
City Manager
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GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) BUDGET AWARD
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CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS (CSMFO) BUDGET AWARD
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3-1 Fiscal Year 2017-18 Funds Summary
3. FUNDS SUMMARY
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3-2 Fiscal Year 2017-18 Funds Summary
Overview of Revenue
REVENUE OVERVIEW BY FUND TYPE (ALL FUNDS)
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Governmental Funds
Property Taxes $33,598,601 $35,182,061 $36,087,937 $36,969,357 $37,971,147 $1,001,790
Sales Taxes 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317)
Other Taxes 7,737,837 6,582,921 6,982,921 6,666,785 7,099,200 432,415
Special Assessments 1,359,212 1,389,615 1,389,615 1,396,861 1,396,547 (314)
Licenses & Permits 6,139,420 4,533,124 6,033,124 3,665,491 5,319,629 1,654,138
Fines & Penalties 290,870 258,211 258,211 258,211 259,711 1,500
Use Of Money & Property 10,441,780 1,714,068 2,089,068 1,829,716 2,475,263 645,547
Intergovernmental 3,303,517 13,311,009 22,504,595 5,253,657 5,824,590 570,932
Charges For Services 13,846,380 13,167,967 14,144,970 14,356,222 15,175,115 818,893
Other Revenue 38,544,549 13,906,879 14,200,064 12,296,077 13,744,948 1,448,872
Total Governmental Funds $136,200,992 $110,712,115 $124,356,765 $103,803,495 $109,562,951 $5,759,456
Internal Services/Debt Service Funds
Use Of Money & Property $111,045 $76,080 $76,080 $77,430 $125,058 $47,628
Charges For Services 4,994,603 5,747,206 5,722,148 5,366,712 5,606,464 239,752
Other Revenue 614,998 627,000 627,000 727,320 790,020 62,700
Total Internal Services/Debt Service Funds $5,720,645 $6,450,286 $6,425,228 $6,171,462 $6,521,542 $350,080
Grand Total* $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536
*Excludes Transfers In and Fiduciary Funds
6.1.c
Packet Pg. 183
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3-3 Fiscal Year 2017-18 Funds Summary
Revenue Overview by Fund
Fund
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
General Fund (1000) $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611
State Seizure/Special Activity Fund (2101) 7,739 850 850 810 1,196 386
Vehicle Abatement (2102) 37,224 32,427 32,427 32,547 34,220 1,673
SLES/COPS Fund - CA (2103) 115,006 100,200 100,200 100,200 100,310 110
Traffic Safety (2106) 177,761 150,039 150,039 150,029 150,637 608
Federal Asset Seizure Fund (2107) 356 70 70
EMS Special Revenue (2109) 362,332 364,202 364,202 371,528 249,387 (122,141)
Enforcement Grants (2111) 3,742 20 20 20 20
State Gas Tax (2201) 1,393,759 1,147,928 1,147,928 1,145,218 1,624,394 479,176
Federal Transportation Grant (2202) 470,000
Transportation Development Act (2203) 148,311
Measure B-Local Streets (2204) 439,682 428,339 428,339 430,000 442,000 12,000
Measure BB-Bike & Ped (2205) 169,545 165,845 165,845 165,485 170,000 4,515
Transportation for Clean Air (2207) 14,500 146,352 221,852
Congestion Management Agency (2208) 621,513
Federal Transportation (TIGER) (2211) 579
ACTC - Vehicle Registration Fee (2212) 274,783 252,230 252,230 252,520 253,134 614
Measure BB-Local Streets (2214) 393,253 390,005 390,005 389,700 400,200 10,500
Measure BB-Bike & Ped (2215) 137,801 135,622 135,622 135,870 140,624 4,754
Measure B Grants (2216) 6,267,000
Measure BB Grants (2217) 10,773,000 11,400,000 3,100,000 3,727,000 627,000
Measure D (2302) 144,935 134,330 134,330 134,370 135,948 1,578
Garbage Service Fund (2303) 3,512,723 3,792,450 3,792,450 4,073,000 4,073,668 668
Local Recycling Programs (2304) 38,772 28,790 114,790 38,870 32,715 (6,155)
6.1.c
Packet Pg. 184
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3-4 Fiscal Year 2017-18 Funds Summary
Fund
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Box Culvert (2322) 3,282 2,430 2,430 2,430 3,662 1,232
Storm Water Management (2321, 2323-4) 1,341 249,380 1,193,709 900 3,975 3,075
Street Lighting Districts (2701, 2705) 595,148 592,172 592,172 592,742 595,065 2,323
Landscape Districts (2702, 2703-4) 598,275 624,353 624,353 624,603 626,911 2,308
Public Art Fund (2801) 546,436 15,640 15,640 11,810 21,316 9,506
Cable TV Facilities (2811) 181,685 180,290 180,290 184,910 183,527 (1,383)
Affordable Housing Fund (2901) 8,180,518 893,522 893,522 96,932 638,699 541,767
Noise Mitigation Fund (2902) 3,343 2,811 2,811 2,635 3,128 493
Community Development Block Grant (2903) 53,226 82,202 107,485 82,202 82,202
HCD Housing Related Park Grant (2904) 432,450 398,650
Fire Impact Fees (4201) 390,513 86,496 51,496 27,704 (27,704)
Public Facilities Fee (4100) 15,437,734 9,162,198 8,241,198 5,946,129 7,757,516 1,811,387
Traffic Impact Fees (4300) 4,141,656 3,064,935 3,634,935 1,555,637 1,945,778 390,141
Dublin Crossing Fund (4401) 15,011,276 535,899 535,899 4,615,748 3,023,141 (1,592,607)
ISF - Vehicles Replacement (6105) 556,608 547,591 547,591 444,524 546,241 101,717
ISF - Facilities Replacement (6205) 342,044 352,221 352,221 358,655 361,053 2,398
ISF - Equipment Replacement (6305) 799,893 887,178 862,120 904,287 974,074 69,787
ISF - IT Fund (6605) 1,152,860 1,439,866 1,439,866 1,444,775 1,422,119 (22,656)
ISF - Retiree Health (6901) 1,836,483 2,245,860 2,245,860 2,341,012 2,436,174 95,162
PERS Side Fund Payoff (6951) 368,056 411,593 411,593 96,328 200,000 103,672
Energy Efficiency Capital Lease (7101) 664,702 565,977 565,977 581,881 581,881
Grand Total* $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536
*Excludes Transfers In and Fiduciary Funds
6.1.c
Packet Pg. 185
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3-5 Fiscal Year 2017-18 Funds Summary
REVENUE BY FUND HIGHLIGHTS:
Type of Funds Variance Analysis
Special Revenue Funds:
EMS Special Revenue (2109) Decrease due to discontinuation of County’s funding for First Responder Advanced Life Support.
State Gas Tax (2201) Increase due to State General Fund repayment of loans from transportation fund and additional
funds from taxes enacted by the Road Repair and Accountability Act of 2017. FY 2017-18 is a
partial year of funding from these new sources. The first full year of funding will be FY 2018-19.
Measure BB Grants (2217) Increase due to additional grant funding for Dougherty Road Improvement – Sierra Lane to
North City Limit project.
Affordable Housing Fund (2901) Increase due to projected purchase of Affordable Unit Credits from the City by the Avesta
project.
Impact Fees (4000s) Adjustment for updated development projections.
Dublin Crossing Fund (4401) Decrease due to drawing down from the Community Benefit Payment in lieu or making payment
of Development Agreement Fee at the issuance of building permits.
6.1.c
Packet Pg. 186
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3-6 Fiscal Year 2017-18 Funds Summary
Overview of Expenditures
EXPENDITURES OVERVIEW BY CATEGORY (ALL FUNDS)
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Governmental Funds
Salaries & Wages $9,590,049 $11,252,335 $11,182,335 $12,196,621 $12,640,234 $443,613
Benefits 13,449,808 5,812,332 6,047,332 6,101,291 6,411,368 310,077
Services & Supplies 2,181,388 3,131,165 3,095,463 3,190,235 3,430,055 239,821
Internal Service Fund Charges 2,694,785 3,127,833 3,102,775 3,051,816 3,154,998 103,182
Utilities 2,296,244 2,919,824 2,915,420 3,356,502 3,385,528 29,026
Contracted Services 45,061,070 49,216,296 51,752,581 51,456,907 52,181,834 724,927
Loans 5,491,080 272,000 1,180,920 1,372,000 100,000 (1,272,000)
Capital Outlay 301,793 776,616 1,369,350 349,967 525,927 175,960
Interest & Other 40,251 989,112 823,477 1,000,203 460,000 (540,203)
Contingency & Other 75,579 105,000 105,000 105,000 1,463,011 1,358,011
Impact Fee Obligations 422,297 400,000 400,000 400,000 400,000
Total Governmental Funds $81,604,344 $78,002,513 $81,974,653 $82,580,541 $84,152,955 $1,572,414
Capital Improvement Programs* $27,927,919 $26,122,841 $85,872,740 $17,031,711 $15,177,796 ($1,853,915)
6.1.c
Packet Pg. 187
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3-7 Fiscal Year 2017-18 Funds Summary
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Internal Services/Debt Service Funds
Salaries & Wages $470,681 $510,895 $510,895 $526,198 $501,980 ($24,218)
Benefits 711,358 880,532 880,532 992,840 1,035,426 42,586
Services & Supplies 328,089 402,478 459,028 441,515 414,407 (27,108)
Internal Service Fund Charges 33,963 23,473 23,473 23,525 18,915 (4,610)
Utilities 32,873 35,200 35,200 35,200 37,600 2,400
Contracted Services 1,466,607 1,814,266 1,979,041 1,759,120 1,852,966 93,846
Capital Outlay 589,296 995,277 1,178,682 1,966,882 2,126,882 160,000
Total Internal Services/Debt Service Funds $3,632,867 $4,662,121 $5,066,851 $5,745,280 $5,988,176 $242,896
Grand Total** $113,165,130 $108,787,475 $172,914,244 $105,357,532 $105,318,927 ($38,605)
* Includes only City funded project costs
**Excludes Transfers Out and Fiduciary Funds
6.1.c
Packet Pg. 188
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3-8 Fiscal Year 2017-18 Funds Summary
EXPENDITURES BY CATEGORY HIGHLIGHTS:
Type of Funds Variance Analysis
Governmental Funds:
Salaries & Wages Increase due to the addition of one Plan Examiner position and increase of a Finance Technician position from
0.75 to 1.0 full time equivalent. In addition, all vacant positions are budgeted at the top of the range.
Benefits Adjustment for the net change of the additional positon, additional pension funding, lower Side Fund payment,
and lower group health costs.
Services & Supplies Increase due to police services insurance premiums, vehicle repair and maintenance costs, and operating
supplies for the grand opening of The Wave.
Contracted Services Increase due primarily to development-related contract services and increase in police and fire services
contract costs.
Loans Decrease due to advancement of Veterans housing project loan from FY 17-18 to FY 16-17.
Capital Outlay Increase due to improvements for City facilities and street tree replacements.
Contingency & Other Decrease due to reduction of contingencies for police services contract, and contingencies for unanticipated
street and parks repairs and improvements.
Principal & Interest Payments Increase due to the payment of Transit Center parkland loan.
Internal Service Funds
Capital Outlay Increase due to Laserfiche, additional equipment and police vehicle replacements.
6.1.c
Packet Pg. 189
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3-9 Fiscal Year 2017-18 Funds Summary
Operating Budget Overview
Department
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Operating Budget
Administrative Services $2,652,885 $3,156,004 $3,400,329 $3,186,077 $3,261,649 $75,572
City Attorney 968,537 881,182 881,182 881,182 956,180 74,998
City Council 439,779 531,676 531,676 537,022 544,595 7,573
Community Development 11,196,660 6,346,556 8,164,723 7,448,512 6,691,726 (756,786)
City Clerk 362,047 733,813 733,813 671,059 635,729 (35,330)
City Manager 1,118,762 1,227,510 1,227,510 1,264,011 1,240,780 (23,231)
Economic Development 604,773 1,039,350 1,317,193 983,136 968,396 (14,740)
Fire Services 12,265,614 13,633,453 13,634,578 13,645,014 13,713,156 68,142
Human Resources 1,080,324 1,251,106 1,251,106 1,256,949 1,268,643 11,694
Non-Departmental 17,099,750 9,749,977 10,814,005 11,127,868 13,177,476 2,049,608
Parks & Community Services 7,744,593 9,846,906 10,478,232 11,162,070 11,338,928 176,859
Police Department 17,886,988 19,325,446 19,452,357 20,270,349 20,417,512 147,163
Public Works 11,816,497 14,941,655 15,154,801 15,892,572 15,926,360 33,788
Total Operating Budget $85,237,210 $82,664,634 $87,041,504 $88,325,821 $90,141,131 $1,815,310
OPERATING BUDGET HIGHLIGHTS
Department Variance Analysis
Community Development Increase due to the net change of adding one Plan Examiner position, an increase in development-related
contract services and the advancement of the Veterans housing project loan from FY 17-18 to FY 16-17.
Non-Departmental Increase due to additional contribution to pension funding, payment of Transit Center parkland loan, and
replacement of additional equipment and police vehicles.
6.1.c
Packet Pg. 190
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3-10 Fiscal Year 2017-18 Funds Summary
Overview of Fund Balances
FISCAL YEAR 2016-17 FUND BALANCE PROJECTIONS
Title
Beg. Fund
Balance Revenue
Transfer
In Expenditures
Transfer
Out
End. Fund
Balance
General Fund $109,184,028 $82,014,152 $72,678,890 $9,074,188 $109,445,102
State Seizure/Special Activity Fund $106,060 $850 $55,795 $51,115
Vehicle Abatement $329,645 $32,427 $822 $361,250
SLES/COPS Fund - CA $30,848 $100,200 $100,000 $31,048
Traffic Safety $333,143 $150,039 $142,757 $97,992 $242,433
Federal Asset Seizure Fund $15,507 $70 $5,700 $9,877
EMS Special Revenue $73,159 $364,202 $350,538 $86,823
Enforcement Grants $5,696 $20 $2,500 $3,216
State Gas Tax $3,940,142 $1,147,928 $549,726 $2,284,219 $2,254,124
Transportation Development Act ($33,311) $148,311 $115,000
Measure B Sales Tax-Local Streets $566,506 $428,339 $991,298 $3,547
Measure B Sales Tax-Bike & Ped $260,453 $165,845 $17,961 $292,940 $115,397
TFAC/Transportation for Clean Air ($28,938) $221,852 $192,914
Congestion Management Agency $621,513 $621,513
ACTC - Vehicle Registration Fee $215,223 $252,230 $161,280 $200,261 $105,912
Measure BB Sales Tax - Local Streets Fund (ACTC) $464,159 $390,005 $853,600 $564
Measure BB Sales Tax - Bike & Ped. Fund (ACTC) $162,035 $135,622 $228,000 $69,657
Measure B Grants ($410,440) $6,267,000 $5,856,560
Measure BB Grants $11,400,000 $11,400,000
Measure D $292,247 $134,330 $145,440 $80,000 $201,137
Garbage Service Fund $170,989 $3,792,450 $3,871,275 $92,164
Local Recycling Programs $79,707 $114,790 $29,597 $86,000 $78,900
Storm Water Management ($700,681) $1,193,709 $10,000 $44,964 $438,064
Box Culvert $363,476 $2,430 $365,906
Street Light District Funds $736,829 $592,172 $524,321 $364,083 $440,597
6.1.c
Packet Pg. 191
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3-11 Fiscal Year 2017-18 Funds Summary
Title
Beg. Fund
Balance Revenue
Transfer
In Expenditures
Transfer
Out
End. Fund
Balance
Landscape District Funds $720,929 $624,353 $549,284 $795,998
Public Art Fund $3,415,152 $15,640 $157,645 $941,959 $2,331,188
Cable TV Facilities $483,364 $180,290 $75,244 $599,783 ($11,373)
Affordable Housing Fund (1) $25,526,668 $893,522 $6,600 $1,577,561 $24,849,229
Noise Mitigation Fund $91,669 $2,811 $90,000 $4,480
Community Development Block Grant $107,485 $100,885 $6,600
HCD Housing Related Park Grant $99,955 $398,650 $498,605
Capital Improvement Project Funds
$85,872,740 $85,872,740
Public Facility Fees $26,162,970 $8,241,198 $115,443 $30,973,721 $3,315,004
Fire Impact Fees ($80,673) $51,496 $5,000 ($34,177)
Traffic Impact Fees $19,807,369 $3,634,935 $631,990 $4,492,102 $18,318,212
Dublin Crossing Fund $14,392,552 $535,899 $15,489,296 ($560,845)
ISF - Vehicles (2) $4,615,539 $547,591 $403,105 $4,760,024
ISF - Facilities (2) $51,369,529 $352,221 $300,000 $50,000 $304,750 $51,667,000
ISF - Equipment (2) $4,556,631 $862,120 $161,600 $5,426 $5,251,726
ISF - IT Fund $1,947,102 $1,439,866 $1,647,903 $650,000 $1,089,065
ISF - Retiree Health $23,858 $2,245,860 $2,238,266 $31,452
ISF - PERS Side Fund Payoff ($549,949) $411,593 ($138,356)
Energy Efficiency Capital Lease (3) ($5,141,908) $565,977 $565,977 $80,081 ($4,818,530)
GRAND TOTAL (4) $263,597,237 $130,781,993 $86,179,340 $172,914,244 $86,179,340 $221,868,444
(1) Includes $9,632,631 in Loan Receivables
(2) Beginning Fund Balance includes $42,518,636 as net Investment in Capital Assets
(3) Energy Efficiency Capital Lease Fund balance reflects the pay down of principal amount: $429,109.78 for FY 2016-17 and $455,999.49 for FY2017-18. Expenditures shown in the
summary includes both principal and interest payments.
(4)Excludes Fiduciary Funds
6.1.c
Packet Pg. 192
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3-12 Fiscal Year 2017-18 Funds Summary
FISCAL YEAR 2017-18 FUND BALANCE PROJECTIONS
Title
Beg. Fund
Balance Revenue
Transfer
In Expenditures
Transfer
Out
End. Fund
Balance
General Fund $109,445,102 $83,142,577 $74,786,921 $2,440,629 $115,360,130
State Seizure/Special Activity Fund $51,115 $1,196 $5,795 $46,516
Vehicle Abatement $361,250 $34,220 $822 $394,648
SLES/COPS Fund - CA $31,048 $100,310 $100,000 $31,358
Traffic Safety $242,433 $150,637 $194,093 $198,977
Federal Asset Seizure Fund $9,877 $9,877
EMS Special Revenue $86,823 $249,387 $335,768 $442
Enforcement Grants $3,216 $20 $2,500 $736
State Gas Tax $2,254,124 $1,624,394 $570,897 $1,102,100 $2,205,521
Measure B Sales Tax-Local Streets $3,547 $442,000 $445,000 $547
Measure B Sales Tax-Bike & Ped $115,397 $170,000 $17,961 $267,430 $6
Congestion Management Agency $621,513 $621,513
ACTC - Vehicle Registration Fee $105,912 $253,134 $173,265 $40,120 $145,662
Measure BB Sales Tax - Local Streets Fund (ACTC) $564 $400,200 $400,000 $764
Measure BB Sales Tax - Bike & Ped. Fund (ACTC) $69,657 $140,624 $117,780 $92,501
Measure BB Grants $3,727,000 $3,100,000 $627,000
Measure D $201,137 $135,948 $154,660 $182,425
Garbage Service Fund $92,164 $4,073,668 $4,074,612 $91,220
Local Recycling Programs $78,900 $32,715 $28,700 $82,915
Storm Water Management $438,064 $3,975 $10,000 $432,039
Box Culvert $365,906 $3,662 $369,568
Street Light District Funds $440,597 $595,065 $399,579 $37,480 $598,602
Landscape District Funds $795,998 $626,911 $561,841 $861,068
Public Art Fund $2,331,188 $21,316 $157,645 $361,008 $1,833,851
Cable TV Facilities ($11,373) $183,527 $35,338 $136,816
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3-13 Fiscal Year 2017-18 Funds Summary
Title
Beg. Fund
Balance Revenue
Transfer
In Expenditures
Transfer
Out
End. Fund
Balance
Affordable Housing Fund (1) $24,849,229 $638,699 $597,345 $24,890,583
Noise Mitigation Fund $4,480 $3,128 $7,608
Community Development Block Grant $82,202 $82,202 $0
Capital Improvement Project Funds ($0) $15,177,796 $15,177,796
Public Facility Fees $3,315,004 $7,757,516 $107,557 $1,362,511 $2,974,405 $6,843,161
Fire Impact Fees ($34,177) $500 ($34,677)
Traffic Impact Fees $18,318,212 $1,945,778 $500,000 $1,597,000 $18,166,991
Dublin Crossing Fund ($560,845) $3,023,141 $3,152,401 ($690,105)
ISF - Vehicles (2) $4,760,024 $546,241 $1,200,000 $4,106,265
ISF - Facilities (2) $51,667,000 $361,053 $750,000 $50,000 $52,728,053
ISF - Equipment (2) $5,251,726 $974,074 $237,000 $5,988,800
ISF - IT Fund $1,089,065 $1,422,119 $1,483,987 $1,027,197
ISF - Retiree Health $31,452 $2,436,174 $2,435,307 $32,319
ISF - PERS Side Fund Payoff ($138,356) $200,000 $61,644
Energy Efficiency Capital Lease (3) ($4,818,530) $581,881 $581,882 ($4,389,421)
GRAND TOTAL (4) $221,868,444 $116,084,493 $16,035,353 $105,318,927 $16,035,353 $233,063,119
(1) Includes $9,632,631 in Loan Receivables
(2) Beginning Fund Balance includes $42,518,636 as net Investment in Capital Assets
(3) Energy Efficiency Capital Lease Fund balance reflects the pay down of principal amount: $429,109.78 for FY 2016-17 and $455,999.49 for FY2017-18. Expenditures shown in the
summary includes both principal and interest payments.
(4) Excludes Fiduciary Fund
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4-1 Fiscal Year 2017-18 Operating Budget
4. GENERAL FUND SUMMARY
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4-2 Fiscal Year 2017-18 Operating Budget
General Fund Operating Summary
OVERVIEW
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Revenues by Category
Property Taxes $33,598,601 $35,182,061 $36,087,937 $36,969,357 $37,971,147 $1,001,790
Sales Taxes 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317)
Other Taxes 6,606,016 5,465,000 5,865,000 5,547,000 5,947,000 400,000
Licenses & Permits 314,206 292,140 292,140 295,496 309,096 13,600
Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500
Use Of Money & Property 4,052,725 1,499,368 1,874,368 1,607,796 1,957,672 349,876
Intergovernmental 324,075 198,618 198,618 198,618 198,618
Development Services 10,596,219 8,590,120 10,999,723 7,714,743 9,817,717 2,102,974
Charges For Services 5,359,788 4,817,245 4,884,645 5,728,562 6,073,859 345,297
Community Benefit Payments 424,000 100,000 550,000 200,000 200,000
Other Revenue 599,143 256,344 485,529 256,344 259,235 2,891
Total Revenues $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611
Expenditures by Category
Salaries & Wages $9,437,426 $11,100,241 $11,065,241 $11,990,533 $12,422,137 $431,604
Benefits 13,372,485 5,707,982 5,942,982 5,992,648 6,298,522 305,874
Services & Supplies 1,875,458 2,946,394 2,916,392 3,013,709 3,252,530 238,821
Internal Service Fund Charges 2,637,354 3,065,342 3,040,284 2,988,764 3,049,881 61,117
Utilities 1,723,204 2,248,261 2,243,857 2,657,341 2,830,310 172,969
Contracted Services 39,869,473 43,297,583 45,389,822 45,208,233 46,004,429 796,197
Capital Outlay 133,477 719,801 1,256,835 293,152 469,112 175,960
Interest & Other 989,112 823,477 1,000,203 460,000 (540,203)
Total Expenditures $69,048,878 $70,074,716 $72,678,890 $73,144,582 $74,786,921 $1,642,339
Net Budget Impact $13,880,737 $7,102,372 $9,335,262 $6,394,384 $8,355,656 $1,961,272
Transfers Out $2,409,006 $759,510 $9,074,188 $2,317,520 $2,440,629 $123,109
Impact on Reserves $11,471,731 $6,342,862 $261,074 $4,076,864 $5,915,028 $1,838,163
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4-3 Fiscal Year 2017-18 Operating Budget
GENERAL FUND OPERATING SUMMARY CONTINUED…
Departmental
Contracted Services Detail
Actual
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Change
%
Police Services (1) 15,868,735 17,055,970 17,055,970 18,026,019 18,259,770 233,751 1.3%
Fire Services (2) 11,063,248 11,982,959 11,982,959 12,358,802 12,426,576 67,774 0.5%
Maintenance Services (MCE) 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512
0.0%
Community Development 2,516,339 2,431,193 3,362,862 2,326,813 2,742,971 416,158 17.9%
Public Works 2,181,918 2,615,945 2,623,745 2,791,639 2,771,161 (20,478) 0.7%
Parks & Community Services 2,087,606 2,107,531 2,162,787 2,246,167 2,117,214 (128,953) 5.7%
Economic Development 37,511 234,697 234,697 157,709 157,709
0.0%
City Attorney 876,229 800,746 800,746 800,746 896,180 95,434 11.9%
Administrative Departments 1,240,087 1,772,328 1,836,421 1,670,825 1,803,336 132,511 7.9%
Total Contracted Services $39,869,473 $43,297,583 $44,356,401 $45,208,233 $46,004,429 $796,196 1.8%
(1) The total contract with the Alameda County Sheriff's Office includes $309,964 in Insurance Premiums in FY 17-18.
(2) The total contract with the Alameda County Fire Department includes $61,807 in Capital Outlay in FY 17-18 for fire equipment.
Major General Fund Ongoing
Contracts by Vendor
Actual
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Change
From
Forecast
Change
%
Alameda County Sheriff 15,858,025 17,201,902 17,312,288 18,189,860 18,266,098 76,238 0.4%
Alameda County Fire Dept. 11,134,334 12,448,396 12,448,396 12,482,576 12,538,018 55,442 0.4%
MCE 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512
0.0%
Major GF Contracts $30,990,159 $33,946,512 $34,056,898 $35,501,948 $35,633,628 $131,680 0.4%
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4-4 Fiscal Year 2017-18 Operating Budget
Out of State Travel
Conference Description Location Attendee(s)
National League of Cities (Fall) Charlotte, NC Councilmember
National League of Cities (Spring) Washington, DC Councilmember
United States Conference of Mayors Washington, DC Councilmember
ICMA Conference San Antonio, TX
City Manager & Asst. City Manager, or
Designee
ICMA Conference San Antonio, TX Administrative Services Director
National Recreation and Park Association New Orleans, LA
Parks & Community Services Director &
Business Manager
World Water Park Association New Orleans, LA
Assistant Director & Recreation
Supervisor
International Code Council Annual Business Meeting and Code
Hearings Columbus OH Chief Building Official
ASCE Conference New Orleans, LA Capital Improvement Program Manager
Institute of Transportation Engineering (ITE) Regional Conference Keystone, CO Transportation & Operation Manager
ICSC RECON: Global Retail Real Estate Convention Las Vegas, NV Assistant to the City Manager
American Planning Association National Planning Conference New Orleans, LA
Community Dev. Director or Assistant
Community Dev. Director
International Association of Chiefs of Police Philadelphia, PA Police Chief
Total
NOTE: Average cost per conference per person is $2,500
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4-5 Fiscal Year 2017-18 Operating Budget
General Fund Reserves
FISCAL YEAR 2017-18 UPDATE
Reserve Balances
Actual
2014-15
Actual
2015-16
Projected
2016-17
Increase
2017-18
Decrease
2017-18
Net
Change
Projected
2017-18
Non-Spendable 1,475,691 669,880 199,943 - (160,681) (160,681) 39,262
Prepaid Expenses 27,080 39,262 39,262
- 39,262
Advance to Public Facility Fees - - -
- -
Advance to Fire Impact Fee 470,606 80,672 0 - -
Advance to PERS Side Fund 918,005 549,946 160,681 (160,681) (160,681) -
Restricted 500,000 639,000 639,000 - - - 639,000
Heritage Park Maintenance 500,000 500,000 500,000
- 500,000
Cemetery Endowment 60,000 60,000 60,000
- 60,000
Developer Contr - Nature Pk - 60,000 60,000
- 60,000
Developer Contr - Heritage Pk - 19,000 19,000
- 19,000
Committed 38,531,179 38,928,756 32,432,265 80,672 - 32,512,937
Economic Stability 6,000,000 8,000,000 8,000,000
- 8,000,000
Downtown Public Imp. 1,000,000 1,000,000 1,000,000
- 1,000,000
Economic Development 1,000,000 1,000,000
- 1,000,000
Emergency Communications 741,000 741,000 741,000
- 741,000
Fire Svcs OPEB 9,196,000 3,004,000 3,084,672 80,672
80,672 3,165,344
Innovations & New Opp. 1,372,785 2,122,785 2,122,785
- 2,122,785
One-Time Initiative 1,341,408 1,341,408 1,341,408
- 1,341,408
Specific Committed Reserves
Emerald Glen Aquatic Complex 3,000,000 3,000,000 - - -
Maintenance Facility 250,023 215,101 - - -
Cemetery Expansion 5,272,210 5,272,210 5,272,210
- 5,272,210
Fallon Sports Park 2,000,000 2,000,000 200,000 200,000
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4-6 Fiscal Year 2017-18 Operating Budget
Reserve Balances
Actual
2014-15
Actual
2015-16
Projected
2016-17
Increase
2017-18
Decrease
2017-18
Net
Change
Projected
2017-18
Civic Ctr Expansion 136,737 27,773 - - - -
Storm Drain Capture 400,000 546,878 - - - -
Shannon Center Parking Lot 775,000 987,410 - - - -
Utility Undergrounding - 1,170,190 1,170,190
- 1,170,190
Advance to Public Facility Fee 6,000,000 6,000,000 6,000,000
- 6,000,000
Dublin Sports Grounds - 2,500,000 2,500,000
- 2,500,000
Assigned 35,875,264 39,078,695 41,486,830 - - - 41,486,830
Accrued Leave 953,251 988,708 988,708
- 988,708
Operating Carryovers 866,562 1,612,658 - -
CIP Carryovers 1,133,753 1,227,829 - -
Reserve for Capital Debt Payoff - - 5,238,622 5,238,622
Non-Streets CIP Commitments 3,132,016 3,879,516 3,879,516
- 3,879,516
Catastrophic Loss 10,608,186 11,368,531 11,368,531
- 11,368,531
Service Continuity 2,771,500 3,000,000 3,000,000
- 3,000,000
Pension & OPEB 9,866,853 10,614,353 10,624,353
- 10,624,353
Fiscally Responsible Adjustment 325,000 25,000 325,000
- 325,000
Municipal Regional Permit 2,250,000 2,250,000 2,250,000
- 2,250,000
HVAC Replacement - 1,000,000 1,000,000
- 1,000,000
Relocate Parks Dept - 250,000 250,000
- 250,000
Specific Assigned Reserves
Civic Ctr Renovation-Police 1,968,143 1,962,100 1,962,100
- 1,962,100
Contribution to ISF 2,000,000 - -
- -
Fire Equipment Replacement - 600,000 600,000
- 600,000
Unassigned 21,324,361 29,867,695 34,687,062 160,681 5,834,355 5,995,037 40,682,099
Unassigned-Unrealized Gains (242,263) (2,197,354) (2,197,354)
- (2,197,354)
Unassigned (Available) 21,566,623 32,065,049 36,884,415 42,879,452
TOTAL RESERVES 97,706,494 109,184,026 109,445,099 241,353 5,673,674 5,915,028 115,360,128
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4-7 Fiscal Year 2017-18 Operating Budget
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5-1 Fiscal Year 2017-18 Agency Funds
5. FIDUCIARY FUNDS
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5-2 Fiscal Year 2017-18 Agency Funds
Geological Hazard Abatement Districts Summary
Fallon Village Geologic Hazard Abatement District (5301 & 5311)
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update
vs
Forecast
Beginning Fund Balance $1,790,992 $2,543,350 $2,543,350 $2,720,193 $2,720,193
Revenues
Special Assessments $843,962 $882,693 $882,693 $912,973 $912,973
Use Of Money & Property 19,223 11,450 11,450 12,850 14,850 2,000
Total Revenues $863,185 $894,143 $894,143 $925,823 $927,823 $2,000
Expenditures
Salaries & Wages $15,432 $18,322 $18,322 $18,865 $18,847 ($18)
Benefits 7,629 7,210 7,210 7,547 6,986 (561)
Services & Supplies 13 100 100 100 100 -
Contracted Services 87,752 691,668 691,668 702,333 702,333 -
Total Expenditures $110,827 $717,300 $717,300 $728,845 $728,266 ($579)
Ending Fund Balance $2,543,350 $2,720,193 $2,720,193 $2,917,172 $2,919,751
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5-3 Fiscal Year 2017-18 Agency Funds
Schaefer Ranch Geologic Hazard Abatement District (5302)
Title
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update
vs
Forecast
Beginning Fund Balance $1,851,002 $2,462,422 $2,462,422 $2,707,625 $2,707,625
Revenues
Special Assessments $675,835 $758,816 $758,816 $814,831 $814,831 $0
Use Of Money & Property 19,213 11,030 11,030 13,150 16,150 3,000
Total Revenues $695,048 $769,846 $769,846 $827,981 $830,981 $3,000
Expenditures
Salaries & Wages $15,432 $18,322 $18,322 $18,865 $18,847 ($18)
Benefits 6,629 7,210 7,210 7,547 6,986 (561)
Contracted Services 61,566 499,111 499,111 509,783 509,783 -
Total Expenditures $83,628 $524,643 $524,643 $536,195 $535,616 ($579)
Ending Fund Balance $2,462,422 $2,707,625 $2,707,625 $2,999,411 $3,002,990
6.1.c
Packet Pg. 206
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5-4 Fiscal Year 2017-18 Agency Funds
Fallon Crossing (North Tassajara) Geologic Hazard Abatement District (5321)
Title
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update
vs
Forecast
Beginning Fund Balance $143,547 $239,241 $239,241 $336,347 $336,347
Revenues
Special Assessments $118,324 $123,552 $123,552 $126,023 $126,023
Use Of Money & Property 1,668 720 720 970 1,350 380
Total Revenues $119,992 $124,272 $124,272 $126,993 $127,373 $380
Expenditures
Salaries & Wages $7,716 $9,161 $9,161 $9,432 $9,423 ($9)
Benefits 2,980 3,605 3,605 3,773 3,490 (283)
Contracted Services 13,601 14,400 14,400 40,441 40,441
Total Expenditures $24,298 $27,166 $27,166 $53,646 $53,354 ($292)
Ending Fund Balance $239,241 $336,347 $336,347 $409,693 $410,365 $672
6.1.c
Packet Pg. 207
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5-5 Fiscal Year 2017-18 Agency Funds
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6-1 Fiscal Year 2017-18 CIP Update
6. CAPITAL IMPROVEMENT PROGRAM
6.1.c
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Packet Pg. 210
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6-2 Fiscal Year 2017-18 CIP Update
Five Year Capital Improvement Program 2016-2021 Update
2016-2021 CAPITAL IMPROVEMENT PROGRAM – ALL PROJECTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM SUMMARY
CATEGORY
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
General Improvements $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857
Community Improvements 405 342,877 343,282
Parks 30,760,828 43,143,178 8,475,526 1,323,508 6,101,606 7,011,585 6,099,646 102,915,877
Streets 8,008,649 30,788,136 7,214,910 3,304,610 5,684,010 11,499,110 91,849,000 158,348,425
Total $52,705,775 $90,271,154 $15,690,436 $4,963,914 $17,049,820 $18,510,695 $97,948,646 $297,140,440
6.1.c
Packet Pg. 211
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6-3 Fiscal Year 2017-18 CIP Update
2016-21 CAPITAL IMPROVEMENT PROGRAM – GENERAL IMPROVEMENTS
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
Annual ADA Transition Plan Annual $23,833 $23,833
Civic Center Modification Design and
Construction $3,650,735 627,556 4,278,291
Cultural Arts Center $335,796 $5,264,204 5,600,000
IT Infrastructure Improvement 650,000 650,000
Maintenance Yard Facility Improvements 9,765,631 215,102 9,980,733
Public Safety Complex - Police Svcs Bldg 519,527 14,480,473 15,000,000
TOTAL COSTS $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857
FINANCING
Cable TV Facilities $13,217 $599,783 $613,000
Dublin Crossing Comm. Benefit Payment 519,527 14,480,473 15,000,000
General Fund 8,484,432 266,708 8,751,140
Internal Service Fund - Facilities Replacement 3,082,856 3,082,856
IT Fund 650,000 $600,000 1,250,000
Public Facilities Fee 1,835,861 $335,796 4,664,204 6,835,861
TOTAL FINANCING $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857
6.1.c
Packet Pg. 212
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6-4 Fiscal Year 2017-18 CIP Update
2016-2021 CAPITAL IMPROVEMENT PROGRAM – COMMUNITY IMPROVEMENTS
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
Annual Sidewalk Safety Repair Program Annual $104,217 $104,217
San Ramon Road Landscape Renovation $405 238,660 239,065
TOTAL COSTS $405 $342,877 $343,282
FINANCING
General Fund $405 $342,877 $343,282
TOTAL FINANCING $405 $342,877 $343,282
6.1.c
Packet Pg. 213
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6-5 Fiscal Year 2017-18 CIP Update
2016-2021 CAPITAL IMPROVEMENT PROGRAM - PARKS
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
Clover Park & Sunrise Park $1,781,358 $1,781,358
Dublin Crossing Community Park $139,845 1,420,889 $6,126,806 $998,198 $6,101,606 $654,260 $6,099,646 21,541,250
Dublin Heritage Park Cemetery Imp. 6,928 1,475,072 1,482,000
Dublin Sports Grounds Renovation 332,495 548,605 881,100
Emerald Glen Recreation & Aquatic
Complex - Phase I 26,524,866 17,306,079 43,830,945
Fallon Sports Park - Phase II 2,688,607 15,395,020 18,083,627
Jordan Ranch Neighborhood Park 559,679 1,739,233 2,298,912
Library Imp. - Center for 21st Century Skills 37,208 239,750 276,958
Moller Ranch Neighborhood Square 512,640 512,640
Public Art - Clover Park & Sunrise Park 35,600 35,600
Public Art - Dublin Crossing Comm. Park 176,446 250,993 325,310 752,749
Public Art - Emerald Glen Recreation and
Aquatics Complex 127,944 249,990 5,035 382,969
Public Art - Fallon Sports Park 100,011 179,923 279,934
Public Art - Jordan Ranch Neighborhood
Park 46,980 46,980
Public Art - Moller Ranch Neighborhood
Square 10,000 10,000
Public Art - Public Safety Complex - Police
Services Building 300,000 300,000
Public Art - Sean Diamond Park 48,000 48,000
Sean Diamond Park 155,655 2,782,875 2,938,530
Shannon Center Parking Lot Imp. 87,590 987,410 1,075,000
Wallis Ranch Community Park 6,357,325 6,357,325
TOTAL COSTS $30,760,828 $43,143,178 $8,475,526 $1,323,508 $6,101,606 $7,011,585 $6,099,646 $102,915,877
6.1.c
Packet Pg. 214
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6-6 Fiscal Year 2017-18 CIP Update
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
FINANCING
Community Benefit Payment (GF) $1,800,000 $1,800,000
Developer Built 3,398,415 $512,640 3,911,055
Dublin Crossing Development Fee $99,290 1,008,823 3,152,401 $712,824 $3,648,490 $640,376 $3,594,938 12,857,142
General Fund 94,518 4,136,905 1,475,072 5,706,495
Housing-Related Parks Grant Fund 332,495 498,605 831,100
Internal Service Fund - Facilities 304,750 304,750
Measure D 80,000 80,000
Public Art Fund 227,955 941,959 361,008 325,310 1,856,232
Public Facilities Fee 30,006,570 30,973,721 2,974,405 285,374 2,453,116 6,371,209 73,064,395
Unidentified 2,504,708 2,504,708
TOTAL FINANCING $30,760,828 $43,143,178 $8,475,526 $1,323,508 $6,101,606 $7,011,585 $6,099,646 $102,915,877
6.1.c
Packet Pg. 215
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6-7 Fiscal Year 2017-18 CIP Update
2016-2021 CAPITAL IMPROVEMENT PROGRAM - STREETS
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
Amador Plaza Road Bicycle and Pedestrian
Improvements $341,255 $1,072,393 $1,413,648
Amador Valley Blvd - Wildwood Road and
Stagecoach Improvements 170,680 $91,030 261,710
Annual Street Overlay Program 111,259 2,229,030 2,340,289
Annual Street Resurfacing 1,700,000 1,697,100 $1,697,100 $1,697,100 $1,697,100 8,488,400
City Irrigation Improvements 121,974 80,080 202,054
Citywide Bicycle and Pedestrian
Improvements 609,600 602,180 425,380 407,580 407,580 2,452,320
Citywide Signal Communications Upgrade 501,185 70,339 90,120 90,120 90,120 90,120 932,004
Citywide Street Storm Drain Condition
Assessment 492,462 502,947 995,409
Dougherty Road Improvements Sierra Lane
to North City Limit 3,873,196 18,943,479 89,836 22,906,511
Dublin Boulevard Extension 650,000 396,450 653,450 1,003,350 1,003,450 $59,834,000 63,540,700
Dublin Boulevard Improvements - Sierra
Court to Dublin Court 483,473 2,439,007 4,009,954 6,932,434
Dublin Ranch Street Light Improvements 351,450 37,480 37,480 37,480 37,480 501,370
Dublin Ranch Street Light Pole Painting
Project 23,251 12,634 35,885
Saint Patrick Way - Regional Street to Golden
Gate Drive 848,939 4,303 853,241
San Ramon Road Arterial Management 267,480 267,480
San Ramon Road Trail Improvements 71,858 101,603 173,461
Storm Drain Bypass San Ramon Road 1,015,035 197,471 1,212,506
Storm Drain Trash Capture Project 69,872 790,128 860,000
Tassajara Road Realignment & Widening 4,389 315,611 200,760 401,080 2,448,380 8,263,380 32,015,000 43,648,600
Traffic Sign Inventory and Safety Review 35,931 97,992 133,923
6.1.c
Packet Pg. 216
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6-8 Fiscal Year 2017-18 CIP Update
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
Village Parkway and Brighton Traffic Signal
Upgrade 14,571 181,909 196,480
TOTAL COSTS $8,008,649 $30,788,136 $7,214,910 $3,304,610 $5,684,010 $11,499,110 $91,849,000 $158,348,425
FINANCING
Eastern Dublin Traffic Impact Fee - Category
1 $4,389 $642,611 $497,210 $854,530 $2,005,730 $1,306,830 $5,311,300
Eastern Dublin Traffic Impact Fee - Category
2 1,648,316 1,099,790 2,748,106
Energy Efficiency Capital Lease 121,974 80,080 202,054
General Fund 634,192 2,227,698 108,000 108,000 108,000 108,000 3,293,890
Internal Service Fund - Equipment 89,474 5,426 94,900
Local Recycling Programs 86,000 86,000
Measure B Grants 410,440 5,856,560 6,267,000
Measure B Sales Tax - Bike & Pedestrian Fund
(ACTC) 292,940 267,430 19,600 579,970
Measure B Sales Tax - Local Streets Fund
(ACTC) 111,259 991,298 445,000 810,000 810,000 810,000 3,977,557
Measure BB Grants 11,400,000 3,100,000 200,000 1,446,000 7,960,000 24,106,000
Measure BB Sales Tax - Bike & Pedestrian
Fund (ACTC) 228,000 117,780 17,780 19,580 19,580 402,720
Measure BB Sales Tax - Local Streets Fund
(ACTC) 853,600 400,000 200,000 200,000 200,000 1,853,600
Mitigation Contributions 1,963,349 221,780 2,185,129
Noise Mitigation Fund 90,000 90,000
Other (Rule 21) 1,000,000 1,000,000
State Gas Tax 2,284,219 1,102,100 917,100 917,100 917,100 6,137,619
Storm Water Management 1,015,035 44,964 1,059,999
Street Light District East Dublin 1999-1 23,251 364,084 37,480 37,480 37,480 37,480 537,255
6.1.c
Packet Pg. 217
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6-9 Fiscal Year 2017-18 CIP Update
Project Description
PRIOR
YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
FINANCING
Traffic Impact Fee - Category 3 1,159,000 1,159,000
Traffic Impact Fee - Dougherty Valley 1,644,081 1,366,648 3,010,729
Traffic Impact Fee – Western Dublin 369,992 612,746 100,000 100,000 100,000 1,282,738
Traffic Safety 35,931 97,992 133,923
Transportation for Clean Air (Grant) 14,571 192,914 207,485
Vehicle Registration Fee (ACTC) 411,711 200,260 40,120 40,120 40,120 40,120 772,451
Unidentified $91,849,000 91,849,000
TOTAL FINANCING $8,008,649 $30,788,136 $7,214,910 $3,304,610 $5,684,010 $11,499,110 $91,849,000 $158,348,425
6.1.c
Packet Pg. 218
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6-10 Fiscal Year 2017-18 CIP Update
CIP NARRATIVES
6.1.c
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6-11 Fiscal Year 2017-18 CIP Update
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Packet Pg. 220
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Number GI5016 Program GENERAL IMPROVEMENTS
ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $1,484 $1,484
9200 $3,000 $3,000
9300
9400 $19,249 $19,249
9500 $100 $100
9600
9700
$23,833 $23,833
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $23,833 $23,833
$23,833 $23,833
ANNUAL OPERATING IMPACT
TOTAL
ANNUAL ADA TRANSITION PLAN
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Salaries & Benefits
Contract Services
Land/Right of Way
Improvements
Miscellaneous
Equipment
Buildings
TOTAL
General Fund
PROJECT DESCRIPTION
This project constructed improvements in accordance with the adopted 2006 Americans with Disabilities Act (ADA) Transition Plan Update. This annual project has
been merged into a new project - Citywide Bicycle & Pedestrian Improvements, which will include not only improvements to bring the City into ADA compliance,
but will also include other pedestrian and bicycle improvements throughout the City.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number GI4099 Program GENERAL IMPROVEMENTS
ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $49,946 $49,946
9200 $817,786 $234,600 $1,052,386
9400 $2,352,574 $392,956 $2,745,530
9500 $30,411 $30,411
9600 $400,018 $400,018
$3,650,735 $627,556 $4,278,291
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $1,718,801 $27,773 $1,746,574
4100 $1,835,861 $1,835,861
6205 $82,856 $82,856
2811 $13,217 $599,783 $613,000
$3,650,735 $627,556 $4,278,291
ANNUAL OPERATING IMPACT
Public Facility Fees
CIVIC CENTER MODIFICATION DESIGN AND CONSTRUCTION
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
Equipment
TOTAL
General Fund
TOTAL
Internal Service Fund -
Facilities Replacement
Cable TV Facilities
PROJECT DESCRIPTION
This project provides for the renovation of the City Council Chambers, which includes the following changes/updates to the City Council Chambers: replace lighting,
replace furnishings, and implementing various technology upgrades, such as microphone and audio/visual enhancements throughout the Chamber. The City Council has
designated the City's Cable TV Facilities Fund for this project.
Prior years project expenditures included the following: expansion of the police parking lot, construction of a police evidence garage and bicycle-evidence storage, and
construction of a 1,026 SF maintenance building, security system installation, customer service counter renovations, and ADA upgrades.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: City Manager's Office and Public Works
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Number GINEW1 Program GENERAL IMPROVEMENTS
PRIOR
YEARS
2016-2017
BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE YEARS
ESTIMATE TOTALS
9100 $48,160 $48,160 $96,320
9200 $272,500 $338,500 $611,000
9400 $4,620,000 $4,620,000
9500 $15,136 $257,544 $272,680
$335,796 $5,264,204 $5,600,000
PRIOR
YEARS
2016-2017
BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE YEARS
ESTIMATE TOTALS
6605 $600,000 $600,000
4100 $335,796 $4,664,204 $5,000,000
$335,796 $5,264,204 $5,600,000
ANNUAL OPERATING IMPACT $127,260 $127,260
FUNDING SOURCE
CULTURAL ARTS CENTER
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
IT Fund
Public Facility Fees
PROJECT DESCRIPTION
This project provides for the design and construction of an approximately 13,200 square foot Cultural Arts Center on the first floor of Civic Center currently occupied by Dublin
Police Services. The Parks & Recreation Master Plan identifies a Cultural Arts Center that would serve as a multi-use facility that affords cultural, educational and social
opportunities for the community. The Cultural Arts Center could include: main gallery and event space; circulation gallery; art and music classrooms; dance studio; digital arts
production; multi-purpose conference room; workspaces; restrooms and changing rooms. The renovation would also house the City's IT data center on the first floor and provide
5,700 square feet of administrative offices on the second floor for the Parks and Community Services Department.
Design is proposed to begin in Fiscal Year 2018-2019 with project completion in mid-2020. The Construction schedule is contingent upon relocation of police services to teh
Public Safety Complex (CIP Project No. GI0116).
ANNUAL OPERATING IMPACT: up to $130,000
MANAGING DEPARTMENT: Public Works
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Number GI0117 Program GENERAL IMPROVEMENTS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9200 $100,000 $100,000
9600 $550,000 $550,000
$650,000 $650,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
6605 $650,000 $650,000
$650,000 $650,000
ANNUAL OPERATING IMPACT
FUNDING SOURCE
IT INFRASTRUCTURE IMPROVEMENT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Contract Services
Equipment
TOTAL
TOTAL
IT Fund
PROJECT DESCRIPTION
This project was created at the November 15, 2016 City Council meeting. The project will allow for the replacement and upgrade of the aging network
hardware and for the implementation of centralized IT management tools that will increase efficiencies in City operations.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Administrative Services
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Number GI0509 Program GENERAL IMPROVEMENTS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $104,096 $1,275 $105,371
9200 $1,512,214 $21,639 $1,533,853
9400 $7,700,719 $165,735 $7,866,454
9500 $329,161 $6,968 $336,129
9600 $119,441 $19,485 $138,926
$9,765,631 $215,102 $9,980,733
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $6,765,631 $215,102 $6,980,733
6205 $3,000,000 $3,000,000
$9,765,631 $215,102 $9,980,733
ANNUAL OPERATING IMPACT
General Fund
MAINTENANCE YARD FACILITY IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
Equipment
TOTAL
FUNDING SOURCE
TOTAL
Internal Service Fund -
Facilities Replacement
PROJECT DESCRIPTION
This project provided for the renovation of the acquired Maintenance Facility at 5777 Scarlett Court. Major construction of the project was completed in October
2014. Parking lot landscaping was deferred, due to drought restrictions on the use of potable water for irrigation. Landscape installation will be completed by the end
of 2017.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $13,217 $146,783 $160,000
9200 $504,488 $1,789,212 $2,293,700
9400 $7,920,000 $7,920,000
9500 $1,822 $4,624,478 $4,626,300
$519,527 $14,480,473 $15,000,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4401 $519,527 $14,480,473 $15,000,000
$519,527 $14,480,473 $15,000,000
ANNUAL OPERATING IMPACT $200,000 $200,000 $200,000 $200,000
PUBLIC SAFETY COMPLEX - POLICE SERVICES BUILDING
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
FUNDING SOURCE
Dublin Crossing Fund
PROJECT DESCRIPTION
This project provides for the design and renovation of space at the Public Safety Complex for Police Services to meet the needs for police staffing at City build
out. This project replaces the Civic Center Police Wing Renovation capital improvement project (GI0115). The improvements include: building façade upgrade;
workspaces for administration, investigations, operations and dispatch; interview rooms; Emergency Operations Center; briefing/training room; conference
rooms; armory; evidence storage, records; lockers; restrooms; kitchen; gym; press room and public lobby. The project would also include improvements to the site
including: parking lot; security fencing and gates; security electronics and lighting; irrigation and planting modifications.
Design began in Fiscal Year 2015-2016. Construction is proposed to begin in late 2017 or early 2018, with completion in late 2018 or early 2017.
The project would be funded by a Community Benefit Payment from the Dublin Crossing development project and is eligible for repayment by Public Facility
Fees.
ANNUAL OPERATING IMPACT: $200,000
MANAGING DEPARTMENT: Public Works
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,817 $7,817
9200 $22,400 $22,400
9400 $73,500 $73,500
9500 $500 $500
$104,217 $104,217
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $104,217 $104,217
$104,217 $104,217
ANNUAL OPERATING IMPACT
FUNDING SOURCE
ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This program provides for the replacement of damaged curbs, gutters and sidewalks at various locations throughout the City. The sidewalk repairs are made by
removing and replacing the damaged concrete areas. These areas are prioritized based on pedestrian volumes, damage severity, and proximity to schools, senior
centers, or transit centers. While State Law and the City Ordinance state sidewalk repair is the responsibility of the fronting property owner, this program aims to
relieve their financial burden and liability.
This project was merged into a new project, Citywide Bicycle & Pedestrian Improvements, and includes sidewalk repairs as well as other pedestrian and bicycle
improvements throughout the City.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $405 $12,459 $12,864
9200 $19,000 $19,000
9400 $206,201 $206,201
9500 $1,000 $1,000
$405 $238,660 $239,065
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $405 $238,660 $239,065
$405 $238,660 $239,065
ANNUAL OPERATING IMPACT
FUNDING SOURCE
SAN RAMON ROAD LANDSCAPE RENOVATION
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This project provides for renovation of the landscaping along San Ramon Road between Silvergate Drive and Alcosta Boulevard. Proposed renovation includes the
removal of existing plants, soil amendment, and installation of new plants, with an emphasis on bay friendly and water conserving plant species. Most of the
landscaping in this area was installed between 1993 and 1995, and has reached the end of its life expectancy. The project has been delayed due to the drought and to
take advantage of the extension of recycled water by Dublin San Ramon Services District.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number PK0117 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $47,940 $47,940
9200 $155,676 $155,676
9400 $1,338,570 $1,338,570
9500 $239,172 $239,172
$1,781,358 $1,781,358
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9999 $1,781,358 $1,781,358
$1,781,358 $1,781,358
ANNUAL OPERATING IMPACT $128,000 $128,000 $128,000 $128,000
CLOVER PARK & SUNRISE PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
FUNDING SOURCE
Developer Built
PROJECT DESCRIPTION
This project provides for the design and construction of a 10.75-acre nature community park and the adjacent two-acre neighborhood square as identified in the
Eastern Dublin Specific Plan within the Sub Area 3 development. The land for the parks was dedicated by the developer and the parks will be constructed by the
developer in exchange for credit toward Public Facility Fees for Nature Community Park Land, Nature Community Park Land Improvements, Neighborhood
Park Land, and Neighborhood Park Improvements. In Fiscal Year 2015-2016, the developer provided a deposit to cover design costs, which are not accounted
for in the project budget. Design of the two Dublin Ranch Sub Area 3 parks began in Fiscal Year 2015-2016 and construction is estimated to be complete by the
end of 2018.
ANNUAL OPERATING IMPACT: Up to $128,000
MANAGING DEPARTMENT: Public Works
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ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $35,083 $73,159 $85,260 $59,780 $60,720 $58,620 $433,282
9200 $104,333 $438,144 $345,260 $415,000 $415,000 $345,260 $2,408,257
9400 $5,695,586 $5,695,586 $17,086,758
9500 $429 $909,586 $700 $523,418 $178,540 $180 $1,612,953
$139,845 $1,420,889 $6,126,806 $998,198 $654,260 $6,099,646 $21,541,250
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4100 $40,555 $412,066 $2,974,405 $285,374 $13,884 $6,179,400
4401 $99,290 $1,008,823 $3,152,401 $712,824 $640,376 $3,594,938 $12,857,142
9998 $2,504,708 $2,504,708
$139,845 $1,420,889 $6,126,806 $998,198 $654,260 $6,099,646 $21,541,250
ANNUAL OPERATING IMPACT $77,000 $188,000 $390,700
Public Facility Fees
DUBLIN CROSSING COMMUNITY PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
TOTAL
Dublin Crossing Fund
Unidentified
PROJECT DESCRIPTION:
Dublin Crossing Community Park will be located at the intersection of Dublin Boulevard and the future Scarlett Drive extension. The 30-acre
Community Park site will be built over three phases in accordance with the Dublin Crossing Development Agreement.
ANNUAL OPERATING IMPACT: $500,000 at build out
MANAGING DEPARTMENT: Public Works
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Number PK0215 Program PARKS
PRIOR
YEARS 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $6,928 $68,220 $75,148
9200 $563,000 $563,000
9400 $706,470 $706,470
9500 $137,382 $137,382
$6,928 $1,475,072 $1,482,000
PRIOR
YEARS 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $6,928 $1,475,072 $1,482,000
$6,928 $1,475,072 $1,482,000
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements to the existing
Pioneer Cemetery may include: improved pathways; renovated landscaping at cemetery entry and along Hawthorne Lane; renovated plaza area near St.
Raymond's church including seating and shade; low stone wall along Donlon Way; and a new low columbarium wall at the north edge of the cemetery.
The Pioneer Cemetery renovation design and construction is anticipated to begin in Fiscal Year 2017-2018.
Funding for the project comes from a developer contribution from Schaefer Ranch project.
ANNUAL OPERATING IMPACT: Undetermined and will require further study.
MANAGING DEPARTMENT: Public Works
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Number PK0416 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,302 $13,698 $21,000
9200 $84,438 $107,744 $192,182
9400 $240,731 $424,162 $664,893
9500 $24 $3,001 $3,025
$332,495 $548,605 $881,100
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2904 $332,495 $498,605 $831,100
1001 $50,000 $50,000
$332,495 $548,605 $881,100
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DUBLIN SPORTS GROUNDS RENOVATION
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Housing-Related
Parks Grant Fund
General Fund
PROJECT DESCRIPTION
This project provides for the renovation of portions of the Dublin Sports Grounds located at Dublin Boulevard and Civic Plaza. A renovation master plan was
prepared in Fiscal Year 2015-2016 and identifies improvements to be phased in over time and as funding becomes available. This first construction project to be
implemented from the renovation master plan will provide replacement dugouts with shade structures, replacement score keeper booths, and associated concrete
pavement and walkways, with intergraded accessibility (ADA) upgrades.
A separate renovation project, Dublin Sports Grounds - Phase 5 Renovation, is included as a Future Project within the Capital Improvement Program and
proposes to renovate approximately 180,000 square feet of park land west of Soccer Field #3, which may include installation of a sand channel drainage system,
irrigation upgrades and new turf. The Phase 5 project funding and initiation is beyond the five year CIP time frame.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
6.1.c
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Number PK0105 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
9100 $269,520 $93,991 $363,511
9200 $4,166,536 $969,005 $5,135,541
9400 $20,536,600 $15,147,168 $35,683,768
9500 $1,552,210 $33,736 $1,585,946
9600 $1,062,179 $1,062,179
$26,524,866 $17,306,079 $43,830,945
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS TOTALS
1001 $3,000,000 $3,000,000
4100 $26,524,866 $14,306,079 $40,830,945
$26,524,866 $17,306,079 $43,830,945
ANNUAL OPERATING IMPACT $1,040,000 $1,040,000 $1,040,000 $1,040,000
FUNDING SOURCE
EMERALD GLEN RECREATION & AQUATIC COMPLEX - PHASE I
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
Equipment
TOTAL
TOTAL
General Fund
Public Facility Fees
PROJECT DESCRIPTION
This project provides for the design and construction of the first phase of a Recreation and Aquatic Complex in Emerald Glen Park. The project is known as The
Wave. Design was completed in December 2014 and construction began in April 2015. Completion of The Wave is expected in mid-2017.
The Wave includes a 31,940 square-foot facility with a community room; an indoor pool for lessons, and lap swimming; an outdoor competitive pool for water polo
and swimming; a children's play pool with slide and sprays, and a slide tower with high speed slides and loop slides. Phase I also includes additional park acreage, a
plaza and an amphitheater.
ANNUAL OPERATING IMPACT: Estimated net impact is approximately $1 million
MANAGING DEPARTMENT: Public Works
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6.1.c
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Number PK0514 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $51,543 $13,671 $65,214
9200 $169,399 $106,491 $275,890
9400 $1,617,057 $1,617,057
9500 $338,737 $2,014 $340,751
$559,679 $1,739,233 $2,298,912
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4100 $559,679 $122,176 $681,855
9999 $1,617,057 $1,617,057
$559,679 $1,739,233 $2,298,912
ANNUAL OPERATING IMPACT $90,000 $90,000 $90,000 $90,000
FUNDING SOURCE
JORDAN RANCH NEIGHBORHOOD PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Public Facility Fees
Developer Built
PROJECT DESCRIPTION
This project provides for the design and construction of a 4.9-acre neighborhood park in the Jordan Ranch Development.
Design of the Jordan Ranch Neighborhood Park was completed in Fiscal Year 2015-2016 and construction began in Fiscal Year 2015-2016 and will be complete in
fall 2017.
The Jordan Ranch Neighborhood Park will include the following amenities: shaded playground with areas for tots ages two to five and youth ages five to 12; group
picnic area with tables and barbecues; open space meadow for informal sports, games and passive activities; a basketball court; a volleyball court; trail access and a
restroom.
The land for the park has been dedicated by the developer and the park will be constructed by the developer in exchange for credit against Public Facility Fees, up to
$365,000.
ANNUAL OPERATING IMPACT: Up to $90,000
MANAGING DEPARTMENT: Public Works
6.1.c
Packet Pg. 235
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Number PK0315 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,016 $15,085 $22,101
9200 $29,118 $21,782 $50,900
9400 $202,556 $202,556
9500 $1,074 $327 $1,401
$37,208 $239,750 $276,958
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4100 $37,208 $239,750 $276,958
$37,208 $239,750 $276,958
ANNUAL OPERATING IMPACT
Public Facility Fees
LIBRARY IMPROVEMENT - CENTER FOR 21ST CENTURY SKILLS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
PROJECT DESCRIPTION
This project provided for the completion of a portion of the unoccupied expansion space adjacent to the children's area in the Library building. This phase of the
Library expansion is an 1,850 square foot area adjacent to the children's area. The project included the removal of the interior wall, installation of doors and windows,
completing the finishes and provision of furnishings. Construction was completed in Fiscal Year 2016-2017.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
6.1.c
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Number PK0118 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $15,960 $15,960
9200 $95,000 $95,000
9400 $304,000 $304,000
9500 $97,680 $97,680
$512,640 $512,640
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9999 $512,640 $512,640
$512,640 $512,640
ANNUAL OPERATING IMPACT $20,000 $20,000 $20,000
FUNDING SOURCE
MOLLER RANCH NEIGHBORHOOD SQUARE
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Developer Built
PROJECT DESCRIPTION
This project provides for the design and construction of a 1.1-acre neighborhood square to serve new development in eastern Dublin.
The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan.
This project assumes that the land will be dedicated by the developer in exchange for credit toward the Public Facility Fees for Neighborhood Park Land. It is
anticipated that the developer will opt to construct the improvements in conjunction with their project. Staff is working on the Park Improvement Agreement to
be brought back to the City Council for consideration.
ANNUAL OPERATING IMPACT: Up to $20,000
MANAGING DEPARTMENT: Public Works
6.1.c
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Number PK0317 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $2,940 $2,940
9400 $32,660 $32,660
$35,600 $35,600
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $35,600 $35,600
$35,600 $35,600
ANNUAL OPERATING IMPACT
PUBLIC ART - CLOVER PARK & SUNRISE PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Public Art Fund
TOTAL
Improvements
TOTAL
FUNDING SOURCE
PROJECT DESCRIPTION:
This public art project is sited at Clover Park and Sunrise Park. Artist selection anticipated in 2017. Artwork design and installation will be complete in Fiscal Year
2017-2018
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
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Number PK0217 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,840 $9,200 $3,680 $20,720
9200 $18,606 $41,793 $21,630 $82,029
9400 $150,000 $200,000 $300,000 $650,000
$176,446 $250,993 $325,310 $752,749
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $176,446 $250,993 $325,310 $752,749
$176,446 $250,993 $325,310 $752,749
ANNUAL OPERATING IMPACT
FUNDING SOURCE
PUBLIC ART - DUBLIN CROSSING COMMUNITY PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
Public Art Fund
PROJECT DESCRIPTION
This public art project is sited within the Community Park that will be developed as part of the Dublin Crossing development. The project contains two
components:
1 - Permanent Public Artwork: Artist and artwork selection will occur in Fiscal Year 2017-2018, and installation will be completed in Fiscal Year 2018-2019.
2 - Temporary Sculpture Exhibit Pads: In Fiscal Year 2018-2019, an area will be identified within Phase II of the park for a Temporary Sculpture Garden. This
project will provide for pads to be designed and installed to accommodate a program of temporary sculptures.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
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Packet Pg. 240
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $485 $10,045 $10,530
9200 $13,426 $9,978 $23,404
9400 $86,100 $159,900 $246,000
$100,011 $179,923 $279,934
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $100,011 $179,923 $279,934
$100,011 $179,923 $279,934
ANNUAL OPERATING IMPACT
PUBLIC ART - FALLON SPORTS PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
FUNDING SOURCE
Public Art Fund
PROJECT DESCRIPTION
This public art project is sited within Fallon Sports Park. This 60-acre community park is bordered by Fallon Road, Central Parkway, Lockhart Street and Gleason
Drive.
Artist selection for this project took place in Fiscal Year 2014-2015. Artwork design and construction began in Fiscal Year 2015-2016 and is estimated to be
completed in conjunction with construction of Fallon Sports Park Phase 2 (CIP No. PK0414). The selected artwork is titled " Elatus", an iconic polished stainless
steel, pedestal-mounted monument, sculptured by Heath Satow.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
Packet Pg. 241
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $2,760 $2,760
9200 $3,220 $3,220
9400 $41,000 $41,000
$46,980 $46,980
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $46,980 $46,980
$46,980 $46,980
ANNUAL OPERATING IMPACT
FUNDING SOURCE
PUBLIC ART - JORDAN RANCH NEIGHBORHOOD PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
Public Art Fund
PROJECT DESCRIPTION:
This public art project is sited at Jordan Ranch Neighborhood Park. Artist selection anticipated mid-2017. Artwork design and installation will be complete in
Fiscal Year 2017-2018.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
Packet Pg. 242
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Number PK0218 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $2,760 $2,760
9200 $740 $740
9400 $6,500 $6,500
$10,000 $10,000
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $10,000 $10,000
$10,000 $10,000
ANNUAL OPERATING IMPACT
Public Art Fund
PUBLIC ART - MOLLER RANCH NEIGHBORHOOD SQUARE
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
PROJECT DESCRIPTION
This public art project is proposed within Moller Ranch Neighborhood Square. No City Council action has been taken to date regarding the installation of art at
this location.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
Packet Pg. 243
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Number PK0417 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $12,054 $12,054
9200 $26,246 $26,246
9400 $261,700 $261,700
$300,000 $300,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $300,000 $300,000
$300,000 $300,000
ANNUAL OPERATING IMPACT
FUNDING SOURCE
PUBLIC ART - PUBLIC SAFETY COMPLEX - POLICE SERVICES BUILDING
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
Public Art Fund
PROJECT DESCRIPTION
This public art project will be sited at the Public Safety Complex located at the intersection of Dublin Boulevard and Clark Avenue.
Artist selection will be completed in Fiscal Year 2017-2018. Artwork design and installation will be completed in conjunction with the completion of the Public
Safety Complex - Police Services Building project.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
Packet Pg. 244
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Number PK0418 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $3,680 $3,680
9200 $2,320 $2,320
9400 $42,000 $42,000
$48,000 $48,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2801 $48,000 $48,000
$48,000 $48,000
ANNUAL OPERATING IMPACT
PUBLIC ART - SEAN DIAMOND PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
FUNDING SOURCE
Public Art Fund
PROJECT DESCRIPTION
This public art project is sited at Sean Diamond Park. The City Council has requested a functional art, such as a shade structure. Artist selection anticipated mid-
2017. Park construction is planned for Fiscal Year 2017-2018. Artwork design and installation will be complete in Fiscal Year 2017-2018.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Parks & Community Services
6.1.c
Packet Pg. 245
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Number PK0216 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $24,412 $116,704 $141,116
9200 $130,530 $176,970 $307,500
9400 $2,227,940 $2,227,940
9500 $713 $261,261 $261,974
$155,655 $2,782,875 $2,938,530
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4100 $155,655 $2,782,875 $2,938,530
$155,655 $2,782,875 $2,938,530
ANNUAL OPERATING IMPACT $104,000 $104,000 $104,000 $104,000
FUNDING SOURCE
SEAN DIAMOND PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Public Facility Fees
PROJECT DESCRIPTION
This project provides for the design and construction of Sean Diamond Park, a 4.8-acre neighborhood park in the Positano Development.
The design of Sean Diamond Park began in Fiscal Year 2015-2016 and construction documents were completed in Fiscal Year 2016-2017. The construction portion
of the this project is scheduled to commence and be completed in Fiscal Year 2017-2018.
The land for the park has been dedicated by the developer in exchange for credit toward Public Facility Fees for Neighborhood Park land.
ANNUAL OPERATING IMPACT: Up to $104,000
MANAGING DEPARTMENT: Public Works
6.1.c
Packet Pg. 246
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Number PK0316 Program PARKS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $3,213 $31,787 $35,000
9200 $84,376 $130,624 $215,000
9400 $825,000 $825,000
$87,590 $987,410 $1,075,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $87,590 $987,410 $1,075,000
$87,590 $987,410 $1,075,000
ANNUAL OPERATING IMPACT
FUNDING SOURCE
SHANNON CENTER PARKING LOT IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This project will include design and construction of various improvements to the Shannon Center parking lot and associated amenities. The improvements include
but are not limited to: parking lot surfacing; pavement markings; parking lot lighting; parking island landscaping and irrigation; storm drainage and grading;
crosswalks; installation of an electric vehicle (EV) charging station; and requirements to comply with Americans with Disabilities Act (ADA).
It is anticipated the improvement will be completed in Fiscal Year 2017-2018. Staff is working with the designer to build a phasing plan into the contract
documents to allow for no more than 50% of the parking to be taken by the construction activities at any single time.
This project is funded with a General Fund reserve designation.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
6.1.c
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PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $135,180 $135,180
9200 $1,051,000 $1,051,000
9400 $4,768,500 $4,768,500
9500 $402,645 $402,645
$6,357,325 $6,357,325
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4100 $6,357,325 $6,357,325
$6,357,325 $6,357,325
ANNUAL OPERATING IMPACT
FUNDING SOURCE
WALLIS RANCH COMMUNITY PARK
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Public Facility Fees
PROJECT DESCRIPTION
This project provides for the design and construction of a community park on three parcels totaling 8.85-acre community park in the Wallis Ranch development.
Design of the Wallis Ranch Community Park will begin in Fiscal Year 2020-2021.
The land will be dedicated by the developer in exchange for credit toward the Public Facility Fee Program for Community Park Land.
ANNUAL OPERATING IMPACT: Estimated at $135,000
MANAGING DEPARTMENT: Public Works
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Number ST0815 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $8,932 $10,484 $19,416
9200 $134,993 $93,377 $228,370
9300 $126,000 $126,000
9400 $196,614 $839,248 $1,035,862
9500 $716 $3,284 $4,000
$341,255 $1,072,393 $1,413,648
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $459,647 $459,647
4304 $341,255 $612,746 $954,001
$341,255 $1,072,393 $1,413,648
ANNUAL OPERATING IMPACT
FUNDING SOURCE
AMADOR PLAZA ROAD BICYCLE AND PEDESTRIAN IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Land/Right of Way
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
Western Dublin
Traffic Impact Fee
PROJECT DESCRIPTION
This project provides for various improvements along Amador Plaza Road between Dublin Boulevard and Amador Valley Boulevard. The project is a tier 1
priority project in the City of Dublin Bicycle and Pedestrian Master Plan.
The project has two phases. On December 6, 2016, the City Council accepted the first phase of improvements, which included the installation of two mid-block
crosswalks with pedestrian warning lights and construction of a raised concrete median at the southern Safeway/Dublin Place driveway. The second phase will
include construction of an exclusive right turn lane on Amador Plaza Road at Dublin Boulevard. Phase 2 design began in mid-2017.
The General Fund was used as a means to begin the project work. It is anticipated that the Western Dublin TIF and other funding sources could cover this
General Fund allocation.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0317 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,680 $6,030 $13,710
9200 $42,000 $35,000 $77,000
9400 $120,000 $50,000 $170,000
9500 $1,000 $1,000
$170,680 $91,030 $261,710
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2205 $170,680 $91,030 $261,710
$170,680 $91,030 $261,710
ANNUAL OPERATING IMPACT
AMADOR VALLEY BLVD - WILDWOOD ROAD AND STAGECOACH IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
Measure B Sales Tax -
Bike & Pedestrian Fund
(ACTC)
TOTAL
PROJECT DESCRIPTION
This project includes safety improvements for vehicle, bicycle, and pedestrian traffic on Amador Valley Boulevard at the intersections of Wildwood Road and
Stagecoach Road. The project will facilitate safe merging of two vehicle lanes into one lane on westbound Amador Valley Boulevard at Wildwood Road and will
enhance traffic signal timing at Stagecoach Road for safer pedestrian crossings and improved signal coordination. Improvements include a curb extension, and a
Rectangular Rapid Flashing Beacon to augment the lighted crosswalk at Wildwood Road, and median and signal modifications at Stagecoach Drive. Other
improvements will include roadway striping modifications, sign modifications, and curb ramp upgrades.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST5016 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $10,912 $19,241 $30,152
9200 $99,698 $191,851 $291,549
9400 $2,013,057 $2,013,057
9500 $649 $4,881 $5,531
$111,259 $2,229,030 $2,340,289
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $48,888 $48,888
2201 $1,102,844 $1,102,844
2204 $111,259 $441,298 $552,556
2205 $30,000 $30,000
2304 $86,000 $86,000
FUNDING SOURCE
ANNUAL STREET OVERLAY PROGRAM
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
General Fund
State Gas Tax
Measure B Sales Tax -
Local Streets Fund
Measure B Sales Tax -
Bike & Pedestrian Fund
Local Recycling
PROJECT DESCRIPTION
This project provides for the placement of an asphalt overlay on streets throughout the City and prolongs the useful life of the pavement.
The City’s Pavement Management Program provides funding guidelines and priorities for properly maintaining City streets. The scope of work includes removing and
replacing failed pavement, placing asphalt concrete overlay and restriping the street.
This annual Street Overlay Program is primarily funded by Alameda County Transportation Commission (ACTC) Measure B funds and Gas Tax.
Starting Fiscal Year 2016-2017, this project was merged into a new project, Annual Street Resurfacing, which includes asphalt overlay of streets, but will also other
street maintenance and rehabilitation treatments, such as slurry seals, micro-surfacing, chip seals, and cape seals.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALSFUNDING SOURCE
2902 $90,000 $90,000
2214 $230,000 $230,000
2215 $200,000 $200,000
$111,259 $2,229,030 $2,340,289
ANNUAL OPERATING IMPACT
Measure BB Sales Tax -
Local Streets Fund
Measure BB Sales Tax -
Bike & Pedestrian Fund
TOTAL
Noise Mitigation Fund
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Number ST0117 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $58,480 $24,980 $24,980 $24,980 $24,980 $158,400
9200 $185,000 $215,600 $215,600 $215,600 $215,600 $1,047,400
9400 $1,451,520 $1,451,520 $1,451,520 $1,451,520 $1,451,520 $7,257,600
9500 $5,000 $5,000 $5,000 $5,000 $5,000 $25,000
$1,700,000 $1,697,100 $1,697,100 $1,697,100 $1,697,100 $8,488,400
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2201 $920,000 $1,102,100 $917,100 $917,100 $917,100 $4,773,400
2204 $370,000 $215,000 $580,000 $580,000 $580,000 $2,325,000
2214 $410,000 $380,000 $200,000 $200,000 $200,000 $1,390,000
$1,700,000 $1,697,100 $1,697,100 $1,697,100 $1,697,100 $8,488,400
ANNUAL OPERATING IMPACT
ANNUAL STREET RESURFACING
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
State Gas Tax
Measure B Sales Tax -
Local Streets Fund
(ACTC)
Measure BB Sales Tax -
Local Streets Fund
(ACTC)
TOTAL
PROJECT DESCRIPTION
This project provides for a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction. The project also includes
installation of ADA ramps along roads that are reconstructed or receive an AC overlay. Streets are selected for improvements based on the City's Pavement
Management System to optimize the pavement condition based on available budget. The City owns and maintains approximately 117 centerline miles of streets.
The Metropolitan Transportation Commission (MTC) groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent;
70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 85.
This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds and Gas Tax.
This program protects the substantial investment the City has in the street system.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0715 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $4,421 $7,079 $11,500
9200 $14,818 $43,037 $57,855
9400 $102,200 $28,800 $131,000
9500 $535 $1,164 $1,699
$121,974 $80,080 $202,054
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
7101 $121,974 $80,080 $202,054
$121,974 $80,080 $202,054
ANNUAL OPERATING IMPACT
TOTAL
CITY IRRIGATION IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
Energy Efficiency
Capital Lease
PROJECT DESCRIPTION
The construction portion of the project has been completed. The project, overall, has two components:
1) Irrigation System Upgrades - Upgrades existing controllers located on street medians east of Dougherty Road so the controllers can communicate with the
City’s Central Irrigation System. This portion was completed in Fiscal Year 2014-2015.
2) Irrigation Optimization - Improves water efficiency and landscape quality through revisions to irrigation programs based on site specific conditions at parks and
facilities. This portion has not been completed as the City is awaiting new system software upgrades. It is anticipated that the associated costs with this portion
will move to the operating budget in Fiscal Year 2018-2019.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0517 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $21,600 $36,980 $36,980 $19,180 $19,180 $133,920
9200 $15,000 $190,000 $15,000 $15,000 $15,000 $250,000
9400 $568,000 $350,000 $368,000 $368,000 $368,000 $2,022,000
9500 $5,000 $25,200 $5,400 $5,400 $5,400 $46,400
$609,600 $602,180 $425,380 $407,580 $407,580 $2,452,320
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $108,000 $108,000 $108,000 $108,000 $108,000 $540,000
2204 $180,000 $180,000 $180,000 $180,000 $180,000 $900,000
2205 $80,000 $176,400 $19,600 $276,000
2214 $213,600 $20,000 $233,600
2215 $28,000 $117,780 $17,780 $19,580 $19,580 $202,720
4304 $100,000 $100,000 $100,000 $300,000
$609,600 $602,180 $425,380 $407,580 $407,580 $2,452,320
ANNUAL OPERATING IMPACT
FUNDING SOURCE
CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
Measure B Sales Tax -
Local Streets Fund
Measure B Sales Tax -
Bike & Pedestrian Fund
Measure BB Sales Tax -
Local Streets Fund
Measure BB Sales Tax -
Bike & Pedestrian Fund
Western Dublin Traffic
Impact Fee
PROJECT DESCRIPTION
This project includes improvements to various pedestrian and bicycle facilities throughout the City. This project replaces former projects that provided funding for
ADA Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project includes design
and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the Class 1 Facilities
Maintenance Plan.
In Fiscal Year 2017-2018, work on the update to the ADA Transition Plan will commence. In Fiscal Year 2018-2019, work will begin on the update of the City of
Dublin Bicycle and Pedestrian Master Plan.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0713 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $1,359 $13,508 $7,120 $7,120 $7,120 $7,120 $43,347
9200 $35,200 $1,800 $50,000 $50,000 $50,000 $50,000 $237,000
9400 $459,726 $55,031 $33,000 $33,000 $33,000 $33,000 $646,757
9500 $4,900 $4,900
$501,185 $70,339 $90,120 $90,120 $90,120 $90,120 $932,004
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2212 $411,711 $64,913 $40,120 $40,120 $40,120 $40,120 $637,104
6305 $89,474 $5,426 $94,900
2204 $50,000 $50,000 $50,000 $50,000 $200,000
$501,185 $70,339 $90,120 $90,120 $90,120 $90,120 $932,004
ANNUAL OPERATING IMPACT
Improvements
CITYWIDE SIGNAL COMMUNICATIONS UPGRADE
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
TOTAL
Miscellaneous
TOTAL
FUNDING SOURCE
Vehicle Registration Fee (ACTC)
Internal Service Fund -
Equipment
Measure B Sales Tax - Local
Streets Fund (ACTC)
PROJECT DESCRIPTION
This project provides for the continued upgrades of the traffic signal communications system. Work will include, but is not limited to, the replacement of signal
controllers, conflict monitors, and battery backup units. The project also includes managing ongoing signal operations of coordinated corridors.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0610 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $30,182 $26,937 $57,119
9200 $229,817 $41,447 $271,264
9400 $231,243 $433,084 $664,327
9500 $1,220 $1,479 $2,699
$492,462 $502,947 $995,409
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $492,462 $502,947 $995,409
$492,462 $502,947 $995,409
ANNUAL OPERATING IMPACT
FUNDING SOURCE
CITYWIDE STREET STORM DRAIN CONDITION ASSESSMENT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This project provides for a multi-year phased assessment and repair of City storm drains. The phase 2 assessment report was completed in Fiscal Year 2012-2013
and priority repairs were completed in Fiscal Year 2013-2014. Phase 2 repair work was completed in Fiscal Year 2016-2017.
In Fiscal Year 2016-2017, a phase 3 assessment report was completed and identified future repair work.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0911 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $244,410 $87,808 $69,436 $401,654
9200 $2,319,627 $3,292,478 $20,400 $5,632,505
9300 $930,000 $1,070,000 $2,000,000
9400 $124,102 $14,386,549 $14,510,651
9500 $255,057 $106,644 $361,701
$3,873,196 $18,943,479 $89,836 $22,906,511
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $93,485 $93,485
2216 $410,440 $5,856,560 $6,267,000
2217 $11,200,000 $11,200,000
4302 $406,515 $89,836 $496,351
4303 $1,159,000 $1,159,000
4305 $1,644,081 $1,366,648 $3,010,729
4309 $659,675 $20,271 $679,946
$3,873,196 $18,943,479 $89,836 $22,906,511
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DOUGHERTY ROAD IMPROVEMENTS SIERRA LANE TO NORTH CITY LIMIT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Land/Right of Way
Improvements
Miscellaneous
TOTAL
Traffic Impact Fee -
Dougherty Valley
Mitigation Contributions
TOTAL
General Fund
Measure B Grants
Measure BB Grants
Traffic Impact Fee -
Category 2
Traffic Impact Fee -
Category 3
PROJECT DESCRIPTION
This project provides for the widening of Dougherty Road (Sierra Lane to the North City Limit) from four to six lanes including construction of bike lanes, modification
of traffic signals, raised landscaped median and installation of additional street and pedestrian lighting. On May 17, 2016, the City Council awarded the construction
contract for the project. Construction is anticipated to be complete in mid-2018.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST1012 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $91,713 $107,005 $62,590 $261,307
9200 $350,308 $517,899 $368,364 $1,236,571
9300 $38,954 $311,127 $350,081
9400 $1,500,000 $3,579,000 $5,079,000
9500 $2,498 $2,977 $5,475
$483,472 $2,439,007 $4,009,954 $6,932,434
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2217 $3,000,000 $3,000,000
4302 $1,241,801 $1,009,954 $2,251,755
4309 $483,473 $197,207 $680,679
9997 $1,000,000 $1,000,000
$483,473 $2,439,007 $4,009,954 $6,932,434
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT TO DUBLIN COURT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Land/Right of Way
Improvements
Miscellaneous
TOTAL
TOTAL
Measure BB Grants
Traffic Impact Fee -
Category 2
Mitigation
Contributions
Other
PROJECT DESCRIPTION
This project provides for the widening of Dublin Boulevard from Sierra Court to Dublin Court and for the undergrounding of existing overhead utilities within the
project limits. Completion of this project will widen Dublin Boulevard from four to six lanes and install bike lanes, modification of two traffic signals, installation of
pedestrian-scaled lights, and enhancement of existing landscaping. Preliminary engineering and environmental approvals have been completed and the City Council
has approved the use of PUC Rule 20A funds to underground existing overhead utilities within the limits of work.
The project will be constructed in two phase. On May 2, 2017, City Council awarded the first phase construction contract for the undergrounding and relocation of
overhead utilities, which is funded by Rule 20A monies (shown as Other funding source below). Phase 1 construction is anticipated to be complete in Fall 2017.
The second phase will be the surface improvements and road widening portion of the project. Phase 2 construction is planned to commence upon completion of
the first phase.
The project is included in the Alameda Countywide Transportation Plan as a Tier 1 project (RTPID 240250). The Alameda County Transportation Commission
approved an allocation of $3.0 million of Measure BB discretionary funds to the City in Fiscal Year 2016-2017 for the construction of the project.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0417 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $14,300 $5,070 $5,070 $5,070 $5,070 $34,580
9200 $36,000 $32,000 $32,000 $32,000 $32,000 $164,000
9400 $300,000 $300,000
9500 $1,150 $410 $410 $410 $410 $2,790
$351,450 $37,480 $37,480 $37,480 $37,480 $501,370
PRIOR
YEARS
2016-2017
BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2705 $351,450 $37,480 $37,480 $37,480 $37,480 $501,370
$351,450 $37,480 $37,480 $37,480 $37,480 $501,370
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DUBLIN RANCH STREET LIGHT IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Street Light District
East Dublin 1999-1
PROJECT DESCRIPTION
This project provides for the repainting of decorative street light poles and conversion of existing street lights into energy efficient LED street lights in the Dublin Ranch Street
Light Assessment District (1999-1). The conversion to LED lights is expected to save the district 50% or more on annual energy costs and is anticipated to commence in Fiscal
Year 2017-2018. Repainting of the street light poles protects the integrity of the poles and also improves aesthetics in the surrounding neighborhood. This project is funded by
revenue collected through assessment district fees. This project replaces the annual street light pole painting project.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST6016 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $3,627 $1,000 $4,627
9200 $11,475 $11,517 $22,992
9400 $7,703 $7,703
9500 $446 $117 $563
$23,251 $12,634 $35,885
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2705 $23,251 $12,634 $35,885
$23,251 $12,634 $35,885
ANNUAL OPERATING IMPACT
FUNDING SOURCE
DUBLIN RANCH STREET LIGHT POLE PAINTING PROJECT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
Street Light District
East Dublin 1999-1
PROJECT DESCRIPTION
This annual project provides for the repainting of decorative street light poles in the Dublin Ranch Street Light Assessment District (1999-1). Based on the expected lifespan of
the paint, these street light poles are anticipated to be repainted once every 10 years. Repainting of the street light poles protects the integrity of the poles and also improves
aesthetics in the surrounding neighborhood. This project is funded by revenue collected through assessment district fees.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0217 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $17,480 $17,480
9200 $35,000 $35,000
9400 $212,000 $212,000
9500 $3,000 $3,000
$267,480 $267,480
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2207 $146,352 $146,352
2201 $121,128 $121,128
$267,480 $267,480
ANNUAL OPERATING IMPACT
FUNDING SOURCE
SAN RAMON ROAD ARTERIAL MANAGEMENT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
TFCA/Transportation
for Clean Air
State Gas Tax
PROJECT DESCRIPTION
This project will implement Traffic Signal Coordination/Transit Signal Prioritization (TSP) improvements along San Ramon Road from I-580 on-ramps to Vomac
Road, including signal coordination for five traffic signals, update five traffic signal controllers for current and future TSP, and TSP for three intersections along the
corridor. This project will be coordinated with other projects along corridor to install bicycle loop detectors and narrow the roadway to accommodate buffered bike
lanes from I-580 on-ramps to the north City limits.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0514 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $16,999 $11,379 $28,378
9200 $5,000 $5,000
9400 $54,409 $84,624 $139,033
9500 $450 $600 $1,050
$71,858 $101,603 $173,461
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $71,858 $101,603 $173,461
$71,858 $101,603 $173,461
ANNUAL OPERATING IMPACT
SAN RAMON ROAD TRAIL IMPROVEMENTS
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
General Fund
TOTAL
PROJECT DESCRIPTION
This project provides for the design and construction of improvements to the trail light fixtures between Alcosta Boulevard and Silvergate Drive. In prior years,
the project included installation of tree root barriers and repair of portions of the asphalt trail. Between September 2015 and October 2016, a separate CIP
Project, ST0514 - Storm Drain Bypass San Ramon Road, included the replacement of the existing asphalt trail and associated trail light conduits between Silvergate
Drive and Shannon Avenue.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST1212 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $29,941 $29,941
9200 $138,518 $4,597 $143,115
9400 $845,715 $190,139 $1,035,854
9500 $861 $2,735 $3,596
$1,015,035 $197,471 $1,212,506
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2201 $140,247 $140,247
2205 $12,260 $12,260
2321 $1,015,035 $44,964 $1,059,999
$1,015,035 $197,471 $1,212,506
ANNUAL OPERATING IMPACT
STORM DRAIN BYPASS SAN RAMON ROAD
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
State Gas Tax
Measure B Sales Tax -
Bike & Pedestrian Fund
(ACTC)
Storm Water
Management
TOTAL
Improvements
Miscellaneous
TOTAL
FUNDING SOURCE
PROJECT DESCRIPTION
This project was completed in Fiscal Year 2016-17 and included the construction of a new storm drain line to direct runoff to a clean water treatment pond.
Additionally, this project included installation a 1,600’ segment of 8” recycled water main for DSRSD along the project limits. The project is located along the west
side of San Ramon Road between Shannon Avenue south to Silvergate Drive. This is a joint effort with Caltrans and serves as mitigation for the stormwater runoff
created by the I-580 Eastbound Truck Climbing Lane project, at the Altamont Pass. The storm drain bypass project will also help the City achieve its trash reduction
requirements mandated by the Regional Water Quality Control Board.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST1312 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $7,283 $717 $8,000
9200 $62,118 $74,082 $136,200
9400 $714,001 $714,001
9500 $471 $1,328 $1,799
$69,872 $790,128 $860,000
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001 $69,872 $790,128 $860,000
$69,872 $790,128 $860,000
ANNUAL OPERATING IMPACT
FUNDING SOURCE
STORM DRAIN TRASH CAPTURE PROJECT
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
General Fund
PROJECT DESCRIPTION
This project provides for the construction of a trash capture devices and approximately 25 inlet screens placed near retail areas and schools, which are typically
high trash generators. This project helps the City achieve its trash reduction requirements mandated by the Regional Water Quality Control Board.
The inlet screens portion of the project was completed in summer 2014. On May 2, 2017, City Council awarded the construction contract for installation of two
trash capture devices located on Amador Valley Boulevard near I -680 and located on Regional St. next to Outback Steakhouse. Construction is anticipated to be
complete in fall 2017.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0116 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $155 $29,935 $26,348 $38,860 $97,860 $148,760 $800,000 $1,141,918
9200 $4,234 $285,676 $174,412 $362,220 $1,235,520 $2,030,620 $4,000,000 $8,092,682
9300 $1,115,000 $6,084,000 $7,199,000
9400 $27,215,000 $27,215,000
$4,389 $315,611 $200,760 $401,080 $2,448,380 $8,263,380 $32,015,000 $43,648,600
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
4301 $4,389 $115,611 $100,760 $201,080 $1,002,380 $303,380 $1,727,600
2217 $200,000 $100,000 $200,000 $1,446,000 $7,960,000 $9,906,000
9998 $32,015,000 $32,015,000
$4,389 $315,611 $200,760 $401,080 $2,448,380 $8,263,380 $32,015,000 $43,648,600
ANNUAL OPERATING IMPACT
Contract Services
TOTAL
TASSAJARA ROAD REALIGNMENT & WIDENING
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Land/Right of Way
Improvements
FUNDING SOURCE
Traffic Impact Fee -
Category 1
Measure BB Grants
Unidentified/Dev.
Built
TOTAL
PROJECT DESCRIPTION
This project will add one automobile lane and a bike lane in each direction of Tassajara Road from North Dublin Ranch Drive to the City and Contra Costa County
limit line. The project will also add new sidewalks and upgrade all existing and future traffic signals to accommodate the street widening. Each intersection in this
segment will be designed to achieve good circulation while adhering to Complete Street Policy. The project also includes the construction of new center raised
concrete median with street lighting and new curb and gutter.
This project requires preliminary engineering including a feasibility analysis to define the new roadway alignment, design cross-section, right of way, and
environmental clearance before it can be moved forward for design and construction. Preliminary engineering and environmental document preparation began in
Fiscal Year 2015-2016. Detail design and right-of-way acquisition will follow, pending available funding.
Total cost of the project is $43.6 million. Of this cost, $16.6 million worth of improvements are expected to be completed by development and the remaining
amount ($27 million) will need to be paid for from Eastern Dublin Traffic Impact fees and/or from regional funding sources like Measure BB. A significant amount
of this cost is related to improving the horizontal alignment of the street at the County line which requires several retaining walls to straighten the roadway.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0615 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $10,923 $10,923
9200 $35,931 $87,069 $123,000
$35,931 $97,992 $133,923
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2106 $35,931 $97,992 $133,923
$35,931 $97,992 $133,923
ANNUAL OPERATING IMPACT
TRAFFIC SIGN INVENTORY AND SAFETY REVIEW
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
TOTAL
TOTAL
FUNDING SOURCE
Traffic Safety
PROJECT DESCRIPTION
This project implements the State mandated requirement of assessing the retro-reflectivity of traffic signs. Work includes the evaluation of all regulated signs and the
prioritization of sign replacement. Field survey of existing signs, including confirmation of sign retro-reflectivity, has been completed. Work continues on the
refinement of the sign inventory and integration with an asset database software system, which will prioritizing a the replacement of signs that do not meet the
minimum retro-reflectivity standards. Sign replacement and on-going maintenance is included in the street maintenance operating budget.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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Number ST0316 Program STREETS
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100 $669 $8,811 $9,480
9200 $6,500 $6,500
9400 $13,551 $166,449 $180,000
9500 $351 $149 $500
$14,571 $181,909 $196,480
PRIOR
YEARS
2016-2017
BUDGET 2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2207 $14,571 $46,562 $61,133
2212 $135,347 $135,347
$14,571 $181,909 $196,480
ANNUAL OPERATING IMPACT
FUNDING SOURCE
VILLAGE PARKWAY AND BRIGHTON TRAFFIC SIGNAL UPGRADE
2016-2021 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
Salaries & Benefits
Contract Services
Improvements
Miscellaneous
TOTAL
TOTAL
TFCA/Transportation
for Clean Air
Vehicle Registration
Fee (ACTC)
PROJECT DESCRIPTION
This project improves traffic safety at the intersection of Village Parkway and Brighton Drive by creating an exclusive left turn phase at the traffic signal for the east
and west approaches. The project was completed and the City Council has accepted the project on May 2, 2017.
ANNUAL OPERATING IMPACT: None
MANAGING DEPARTMENT: Public Works
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7-1 Fiscal Year 2017-18 Strategic Plan Upda te
7. STRATEGIC PLAN
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7-2 Fiscal Year 2017-18 Strategic Plan Update
Adopted Strategic Plan
City of Dublin Strategic Plan
Updated March 2015
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and
fosters new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it
will balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of
City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
Values
Our Values in Building Community
• Promote locations and events that bring people of all ages together.
• Provide more venues for family-based activities.
• Foster heritage and cultural development.
Our Values in Ensuring a Safe Community
• Provide high quality police and fire services to insure the safety of the citizens living in the community.
• Provide education and training to residents and businesses that would promote public safety.
Our Values in Guiding Development
• Assure that development contributes positively to the City’s fiscal health.
• Support pedestrian-friendly development, transit-oriented development, green building and
environmental responsiveness.
• Promote high quality design and architectural standards in private development and in all public
facilities.
• Develop transportation systems that facilitate ease of movement throughout the City.
Our Values in Governing
• Commit to openness and responsiveness to the public and community.
• Operate at all times with honesty and integrity.
• Exercise fairness in consideration of issues.
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7-3 Fiscal Year 2017-18 Strategic Plan Update
• Provide a high level of customer service and responsiveness from City staff to citizens.
• Embrace technology to improve effectiveness and efficiency.
• Strive to build an informed community through communication.
Our Values in Relating to Other Communities and Entities
• Encourage collaboration and communication with other communities on issues of mutual concern.
• Encourage public and private partnerships of mutual benefit.
STRATEGIES
Strategy
1. Assure the City’s long-term financial sustainability.
Strategic Objectives:
1A. Maintain and enhance the current quality of life standards, including public
safety services, streets, parks, recreation and facilities.
1B. Create efficiencies, where applicable, to ensure fiscal stewardship and improve
the customer experience.
1C. Evaluate cost recovery in all City departments.
2. Implement the City’s marketing and branding plan.
Strategic Objectives:
2A. Integrate brand into City functions including, but not limited to, economic
development, communications, and parks and recreation.
2B. Work collaboratively with area marketing partners to ensure brand adoption
and incorporation.
2C. Work collaboratively with key commercial centers in Dublin to incorporate
messaging.
3. Pursue initiatives to help strengthen and retain current businesses.
Strategic Objectives:
3A. Implement recommendations from the City’s adopted Economic Development
Strategic Plan.
3B. Work with Dublin Chamber of Commerce to support ongoing small business
efforts.
4. Pursue initiatives that attract new office development and innovative businesses.
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7-4 Fiscal Year 2017-18 Strategic Plan Update
Strategic Objectives:
4A. Implement recommendations in the City’s adopted Economic Development
Strategic Plan.
4B. Evaluate expansion of fiber and conduit to key office nodes in Dublin –
Downtown and Eastern Dublin Transit Center.
4C. Market, in conjunction with property owners, the office opportunity sites
throughout Dublin.
5. Strengthen the identity and aesthetic appeal of the Downtown.
Strategic Objectives:
5A. Work with property owners on improvements and assist with incentives
where needed (Façade Improvement Program, Small Business Assistance).
5B. Implement recommendations from the Bicycle and Pedestrian Master Plan
that relate to aesthetic/streetscape improvements in the Downtown.
6. Develop and/or offer distinct community recreational and cultural opportunities in the
region.
Strategic Objectives:
6A. Update the Parks and Recreation Master Plan to include passive/open space
parkland.
6B. Increase City’s community outreach efforts to encourage participation in all
aspects of City life, including volunteerism.
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8-1 Fiscal Year 2017-18 Appendix
8. APPENDIX
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8-2 Fiscal Year 2017-18 Revenue Comparison
Historical Comparison of Revenues
REVENUE COMPARISON
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
General Fund (1000s)
Property Taxes - Current $32,318,422 $34,219,071 $35,124,947 $35,987,108 $37,126,839 $1,139,731
Supplemental Property Taxes 836,309 662,990 662,990 676,250 698,321 22,071
Prior Year & Penalties 443,870 300,000 300,000 306,000 145,987 (160,013)
Sales Tax 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317)
Transfer Tax 950,025 500,000 600,000 500,000 500,000
Hotel Tax 1,525,219 1,000,000 1,300,000 1,000,000 1,400,000 400,000
Franchise Taxes 4,130,771 3,965,000 3,965,000 4,047,000 4,047,000
Licenses 206,568 188,087 188,087 188,087 201,087 13,000
Permits 5,932,852 4,345,037 5,845,037 3,477,404 5,118,542 1,641,138
Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500
Interest 2,937,978 465,880 840,880 465,880 876,000 410,120
Rentals & Leases 1,114,747 1,033,488 1,033,488 1,141,916 1,081,672 (60,244)
Intergovernmental-State 324,075 198,618 198,618 198,618 198,618
General & Administrative 22,738 21,500 21,500 21,500 21,500
Charge for Services:
Police Services 49,275 56,720 56,720 56,720 56,720
Fire Services 1,529,600 861,275 928,675 741,576 792,830 51,254
Environmental Services 827,280 877,694 877,694 902,405 903,273 867
Heritage & Cultural Art 118,188 155,312 155,312 154,662 327,777 173,115
Recreation & Community Services 2,812,708 2,844,744 2,844,744 3,851,699 3,971,759 120,060
Development Services 4,771,005 4,349,136 5,258,739 4,344,748 4,807,184 462,437
Miscellaneous Revenue 599,143 256,344 485,529 256,344 259,235 2,891
Community Benefit Payment 424,000 100,000 550,000 200,000 200,000
Total General Fund $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611
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8-3 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
State Seizure/Special Activity Fund (2101)
Interest $903 $850 $850 $810 $1,196 $386
General Revenue 6,836
Total State Seizure/Special Activity Fund $7,739 $850 $850 $810 $1,196 $386
Vehicle Abatement (2102)
Interest $2,792 $1,970 $1,970 $2,090 $3,763 $1,673
Intergovernmental-County 34,432 30,457 30,457 30,457 30,457
Total Vehicle Abatement $37,224 $32,427 $32,427 $32,547 $34,220 $1,673
SLES/COPS Fund - CA (2103)
Interest $387 $200 $200 $200 $310 $110
Intergovernmental-State 114,618 100,000 100,000 100,000 100,000
Total SLES/COPS Fund - CA $115,006 $100,200 $100,200 $100,200 $100,310 $110
Traffic Safety (2106)
Fines & Penalties $174,854 $148,279 $148,279 $148,279 $148,279
Interest 2,907 1,760 1,760 1,750 2,358 608
Total Traffic Safety $177,761 $150,039 $150,039 $150,029 $150,637 $608
Federal Asset Seizure Fund (2107)
Interest $356 $70 $70
Total Federal Asset Seizure Fund $356 $70 $70
EMS Special Revenue (2109)
Special Assessments - Current $175,602 $176,580 $176,580 $183,826 $183,512 ($314)
Special Assessments - Prior Year & Penalties 1,491 1,800 1,800 1,800 1,800
Interest 737 410 410 490 932 442
Intergovernmental-County 184,502 185,412 185,412 185,412 63,143 (122,269)
Total EMS Special Revenue $362,332 $364,202 $364,202 $371,528 $249,387 ($122,141)
Enforcement Grants (2111)
Interest $53 $20 $20 $20 $20
Intergovernmental-State 3,690
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8-4 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Total Enforcement Grants $3,742 $20 $20 $20 $20
State Gas Tax (2201)
Interest $33,347 $12,960 $12,960 $10,250 $20,891 $10,641
Intergovernmental-State 1,220,165 1,134,968 1,134,968 1,134,968 1,207,169 72,201
Miscellaneous Revenue 140,247 396,334 396,334
Total State Gas Tax $1,393,759 $1,147,928 $1,147,928 $1,145,218 $1,624,394 $479,176
Federal Transportation Grant (2202)
Intergovernmental-Federal $470,000
Total Federal Transportation Grant $470,000
Transportation Development Act (2203)
Intergovernmental-State $148,311
Total Transportation Development Act $148,311
Measure B-Local Streets (2204)
Sales Tax $435,604 $428,339 $428,339 $430,000 $442,000 $12,000
Interest 4,078
Total Measure B-Local Streets $439,682 $428,339 $428,339 $430,000 $442,000 $12,000
Measure BB-Bike & Ped (2205)
Sales Tax $167,885 $165,085 $165,085 $165,085 $170,000 $4,915
Interest 1,660 760 760 400 (400)
Total Measure BB-Bike & Ped $169,545 $165,845 $165,845 $165,485 $170,000 $4,515
Transportation for Clean Air (2207)
Intergovernmental-County $14,500 $146,352 $221,852
Total Transportation for Clean Air $14,500 $146,352 $221,852
Congestion Management Agency (2208)
Intergovernmental-State $621,513
Total Congestion Management Agency $621,513
Federal Transportation (TIGER) (2211)
General Revenue $579
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8-5 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Total Federal Transportation (TIGER) $579
ACTC - Vehicle Registration Fee (2212)
Interest $1,462 $230 $230 $520 $1,134 $614
Intergovernmental-County 273,321 252,000 252,000 252,000 252,000
Total ACTC - Vehicle Registration Fee $274,783 $252,230 $252,230 $252,520 $253,134 $614
Measure BB-Local Streets (2214)
Sales Tax $391,238 $389,695 $389,695 $389,700 $400,200 $10,500
Interest 2,016 310 310
Total Measure BB-Local Streets $393,253 $390,005 $390,005 $389,700 $400,200 $10,500
Measure BB-Bike & Ped (2215)
Sales Tax $137,094 $134,802 $134,802 $135,000 $140,000 $5,000
Interest 707 820 820 870 624 (246)
Total Measure BB-Bike & Ped $137,801 $135,622 $135,622 $135,870 $140,624 $4,754
Measure B Grants (2216)
Interest
Intergovernmental-County $6,267,000
Total Measure B Grants $6,267,000
Measure BB Grants (2217)
Intergovernmental-County $10,773,000 $11,400,000 $3,100,000 $3,727,000 $627,000
Total Measure BB Grants $10,773,000 $11,400,000 $3,100,000 $3,727,000 $627,000
Measure D (2302)
Interest $2,180 $330 $330 $370 $1,948 $1,578
Intergovernmental-County 142,755 134,000 134,000 134,000 134,000
Total Measure D $144,935 $134,330 $134,330 $134,370 $135,948 $1,578
Garbage Service Fund (2303)
Interest $2,922 $450 $450 $668 $668
Environmental Services 3,509,802 3,792,000 3,792,000 4,073,000 4,073,000
Total Garbage Service Fund $3,512,723 $3,792,450 $3,792,450 $4,073,000 $4,073,668 $668
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8-6 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Local Recycling Programs (2304)
Interest $789 $590 $590 $670 $715 $45
Intergovernmental-State 29,783 26,000 112,000 26,000 27,000 1,000
Intergovernmental-County 6,000 10,000 3,000 (7,000)
General Revenue 2,200 2,200 2,200 2,200 2,000 (200)
Total Local Recycling Programs $38,772 $28,790 $114,790 $38,870 $32,715 ($6,155)
Storm Water Management (2321, 2323, 2324)
Interest $1,341 $1,380 $1,380 $900 $3,975 $3,075
Intergovernmental-State 248,000 1,192,329
Total Storm Water Management $1,341 $249,380 $1,193,709 $900 $3,975 $3,075
Box Culvert (2322)
Interest $3,282 $2,430 $2,430 $2,430 $3,662 $1,232
Total Box Culvert $3,282 $2,430 $2,430 $2,430 $3,662 $1,232
Street Light Districts (2701, 2705)
Special Assessments - Current $584,549 $586,102 $586,102 $586,102 $586,102
Special Assessments - Prior Year & Penalties 4,857 4,050 4,050 4,050 4,050
Interest 5,742 2,020 2,020 2,590 4,913 2,323
Total Street Light Districts $595,148 $592,172 $592,172 $592,742 $595,065 $2,323
Landscape Districts (2702, 2703, 2704)
Special Assessments - Current $590,037 $619,358 $619,358 $619,358 $619,358
Special Assessments - Prior Year & Penalties 2,675 1,725 1,725 1,725 1,725
Interest 5,562 3,270 3,270 3,520 5,828 2,308
Total Landscape Districts $598,275 $624,353 $624,353 $624,603 $626,911 $2,308
Public Art Fund (2801)
Interest $29,655 $15,640 $15,640 $11,810 $21,316 $9,506
General Revenue 516,781
Total Public Art Fund $546,436 $15,640 $15,640 $11,810 $21,316 $9,506
Cable TV Facilities (2811)
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8-7 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Interest $3,376 $1,290 $1,290 $1,910 $527 ($1,383)
General & Administrative 178,309 179,000 179,000 183,000 183,000
Total Cable TV Facilities $181,685 $180,290 $180,290 $184,910 $183,527 ($1,383)
Affordable Housing Fund (2901)
Interest $114,727 $47,840 $47,840 $44,830 $98,627 $53,797
Loan Repayments 5,637,117
Development Services 27,476 30,586 30,586 26,912 38,072 11,160
Developer Contribution 2,401,198 815,096 815,096 25,190 502,000 476,810
Total Affordable Housing Fund $8,180,518 $893,522 $893,522 $96,932 $638,699 $541,767
Noise Mitigation Fund (2902)
Interest $816 $400 $400 $410 $60 ($350)
Miscellaneous Revenue 2,527 2,411 2,411 2,225 3,068 843
Total Noise Mitigation Fund $3,343 $2,811 $2,811 $2,635 $3,128 $493
Community Development Block Grant (2903)
Intergovernmental-Federal $53,226 $82,202 $107,485 $82,202 $82,202
Total Comm. Development Block Grant $53,226 $82,202 $107,485 $82,202 $82,202
HCD Housing Related Park Grant (2904)
Intergovernmental-State $432,450 $398,650
Total HCD Housing Related Park Grant $432,450 $398,650
Public Facilities Fee (4100s)
Interest $346,252 $20,280 $20,280 $26,800 $153,956 $127,156
Developer Contribution 15,091,482 9,141,918 8,220,918 5,919,329 7,603,560 1,684,231
Total Public Facilities Fee $15,437,734 $9,162,198 $8,241,198 $5,946,129 $7,757,516 $1,811,387
Fire Impact Fees (4201)
Developer Contribution $390,513 $86,496 $51,496 $27,704 ($27,704)
Total Fire Impact Fees $390,513 $86,496 $51,496 $27,704 ($27,704)
Traffic Impact Fee (4300s)
Interest $172,613 $96,360 $96,360 $94,070 $167,027 $72,957
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8-8 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Developer Contribution 3,969,043 2,968,575 3,538,575 1,461,567 1,778,751 317,184
Total Traffic Impact Fee $4,141,656 $3,064,935 $3,634,935 $1,555,637 $1,945,778 $390,141
Dublin Crossing Fund (4401)
Interest $11,276 $2,060 $2,060 $14,230 $23,141 $8,911
Community Benefit Payments 15,000,000 533,839 533,839 4,601,518 3,000,000 (1,601,518)
Total Dublin Crossing Fund $15,011,276 $535,899 $535,899 $4,615,748 $3,023,141 ($1,592,607)
Vehicles Replacement (6105)
Interest $26,563 $19,540 $19,540 $14,030 $25,732 $11,702
General & Administrative 517,788 528,051 528,051 430,494 520,509 90,015
Internal Service Charges 12,257
Total Vehicles Replacement $556,608 $547,591 $547,591 $444,524 $546,241 $101,717
Facilities Replacement (6205)
Interest $53,960 $34,550 $34,550 $36,310 $62,278 $25,968
Internal Service Charges 288,084 317,671 317,671 322,345 298,775 (23,570)
Total Facilities Replacement $342,044 $352,221 $352,221 $358,655 $361,053 $2,398
Equipment Replacement (6305)
Interest $29,762 $21,460 $21,460 $26,560 $36,046 $9,486
Internal Service Charges 770,016 865,718 840,660 877,727 938,028 60,301
Miscellaneous Revenue 114
Total Equipment Replacement $799,893 $887,178 $862,120 $904,287 $974,074 $69,787
IT Fund (6605)
Internal Service Charges $1,152,860 $1,439,866 $1,439,866 $1,444,775 $1,422,119 ($22,656)
Total IT Fund $1,152,860 $1,439,866 $1,439,866 $1,444,775 $1,422,119 ($22,656)
Retiree Health (6901)
Interest $530 $530 $530 $1,002 $472
Internal Service Charges 1,347,145 1,618,330 1,618,330 1,613,162 1,645,152 31,990
Reimbursement 489,338 627,000 627,000 727,320 790,020 62,700
Total Retiree Health $1,836,483 $2,245,860 $2,245,860 $2,341,012 $2,436,174 $95,162
6.1.c
Packet Pg. 285
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8-9 Fiscal Year 2017-18 Revenue Comparison
Category
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
PERS Side Fund Payoff (6951)
Internal Service Charges $368,056 $411,593 $411,593 $96,328 $200,000 $103,672
Total PERS Side Fund Payoff $368,056 $411,593 $411,593 $96,328 $200,000 $103,672
Energy Efficiency Capital Lease (7101)
Interest $760
Internal Service Charges 550,654 565,977 565,977 581,881 581,881
Capital Contribution 113,288
Total Energy Efficiency Capital Lease $664,702 $565,977 $565,977 $581,881 $581,881
Total $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536
*Excludes Transfers In and Fiduciary Funds
6.1.c
Packet Pg. 286
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8-10 Fiscal Year 2017-18 Expenditure Comparison
Historical Comparison of Expenditures
EXPENDITURE COMPARISON BY DEPARTMENT
Department
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Administrative Services
Finance $1,447,127 $1,729,426 $1,752,426 $1,743,119 $1,777,662 $34,543
Information Services 1,205,758 1,426,578 1,647,903 1,442,958 1,483,987 41,029
Total Administrative Services $2,652,885 $3,156,004 $3,400,329 $3,186,077 $3,261,649 $75,572
City Attorney
City Attorney $968,537 $881,182 $881,182 $881,182 $956,180 $74,998
Total City Attorney $968,537 $881,182 $881,182 $881,182 $956,180 $74,998
City Council
City Council $439,779 $531,676 $531,676 $537,022 $544,595 $7,573
Total City Council $439,779 $531,676 $531,676 $537,022 $544,595 $7,573
Community Development
Building & Safety $2,746,145 $3,155,340 $3,405,340 $3,088,556 $3,578,841 $490,285
Housing 5,841,118 576,392 1,489,125 1,681,762 529,345 (1,152,417)
Planning 2,609,398 2,614,824 3,270,258 2,678,194 2,583,540 (94,654)
Total Community Development $11,196,660 $6,346,556 $8,164,723 $7,448,512 $6,691,726 ($756,786)
City Clerk
City Clerk $360,067 $653,093 $653,093 $667,939 $632,609 ($35,330)
Elections 1,980 80,720 80,720 3,120 3,120
Total City Clerk $362,047 $733,813 $733,813 $671,059 $635,729 ($35,330)
City Manager
City Manager $1,118,762 $1,227,510 $1,227,510 $1,264,011 $1,240,780 ($23,231)
Total City Manager $1,118,762 $1,227,510 $1,227,510 $1,264,011 $1,240,780 ($23,231)
Economic Development
Public Information $236,738 $351,030 $351,030 $278,552 $310,759 $32,207
6.1.c
Packet Pg. 287
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8-11 Fiscal Year 2017-18 Expenditure Comparison
Department
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Economic Development 368,035 688,320 966,163 704,584 657,637 (46,947)
Total Economic Development $604,773 $1,039,350 $1,317,193 $983,136 $968,396 ($14,740)
Fire Services
Fire Operations $11,471,284 $12,792,959 $12,792,959 $12,828,030 $12,867,286 $39,256
Dougherty Regional Fire Authority 149,338 128,000 128,000 125,000 176,000 51,000
Fire Maintenance 240,453 245,650 245,650 250,207 248,676 (1,531)
Fire Prevention 404,539 466,844 467,969 441,777 421,194 (20,583)
Total Fire Services $12,265,614 $13,633,453 $13,634,578 $13,645,014 $13,713,156 $68,142
Human Resources
Human Resources $678,432 $753,656 $753,656 $759,499 $751,193 ($8,306)
Insurance 401,892 497,450 497,450 497,450 517,450 20,000
Total Human Resources $1,080,324 $1,251,106 $1,251,106 $1,256,949 $1,268,643 $11,694
Non-Departmental
Animal Control $327,626 $301,257 $354,075 $299,570 $379,471 $79,901
Crossing Guard 131,566 140,695 140,695 147,729 147,729
Community TV 138,329 158,988 198,894 158,988 158,988
Disaster Preparation 104,823 123,489 138,489 126,632 137,366 10,734
Non Departmental 12,653,710 5,079,883 6,035,062 6,161,662 8,207,540 2,045,878
Waste Management 3,743,697 3,945,665 3,946,790 4,233,287 4,146,382 (86,905)
Total Non-Departmental $17,099,750 $9,749,977 $10,814,005 $11,127,868 $13,177,476 $2,049,608
Parks & Community Services
Facilities Operations & Rentals $1,769,383 $1,619,306 $1,840,564 $1,582,381 $1,594,751 $12,370
Library Services 845,013 865,281 865,281 895,184 951,071 55,887
Parks & Community Services Admin 1,223,761 2,068,976 2,357,029 2,100,291 2,164,558 64,267
Heritage Programs 893,292 1,338,636 1,431,986 1,377,670 1,483,198 105,528
Recreation Programs 3,013,144 3,954,707 3,983,372 5,206,543 5,145,349 (61,194)
Total Parks & Community Services $7,744,593 $9,846,906 $10,478,232 $11,162,070 $11,338,928 $176,859
Police Department
6.1.c
Packet Pg. 288
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8-12 Fiscal Year 2017-18 Expenditure Comparison
Department
2015-16
Actual
2016-17
Adopted
2016-17
Amended
2017-18
Forecast
2017-18
Update
Update vs
Forecast
Police Operations $15,958,025 $17,301,902 $17,412,288 $18,289,860 $18,366,098 $76,238
Police Operations Support 1,928,963 2,023,544 2,040,069 1,980,489 2,051,414 70,925
Total Police Department $17,886,988 $19,325,446 $19,452,357 $20,270,349 $20,417,512 $147,163
Public Works
Building Management $1,168,541 $1,428,463 $1,428,463 $1,450,529 $1,507,221 $56,692
Engineering 2,888,117 3,311,776 3,578,702 3,439,142 3,767,566 328,424
Environmental Programs 310,868 806,643 836,921 823,426 841,664 18,238
Facilities Development 250,291 405,282 405,282 390,594 302,205 (88,389)
Park Maintenance 2,949,885 3,456,511 3,394,811 3,998,467 3,830,783 (167,684)
Public Works Administration 1,198,458 1,476,380 1,451,322 1,532,480 1,323,226 (209,254)
Street Landscaping 1,725,961 2,227,628 2,230,328 2,364,853 2,524,945 160,092
Street Maintenance 528,908 949,514 949,514 976,367 867,367 (109,000)
Traffic Safety 795,468 879,458 879,458 916,714 961,382 44,668
Total Public Works $11,816,497 $14,941,655 $15,154,801 $15,892,572 $15,926,360 $33,788
Grand Total $85,237,210 $82,664,634 $87,041,504 $88,325,821 $90,141,131 $1,815,310
6.1.c
Packet Pg. 289
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8-13 Fiscal Year 2017-18 Position Allocation Plan
Position Allocation Plan
FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE
SUMMARY BY DEPARTMENT
Department
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
City Manager Office
City Positions 4.34 4.34 4.34 4.34 4.34
Total 4.34 4.34 4.34 4.34 4.34
City Clerk
City Positions 2.00 3.00 3.00 3.00 3.00
Total 2.00 3.00 3.00 3.00 3.00
Human Resources
City Positions 2.50 2.50 2.50 2.50 2.50
Total 2.50 2.50 2.50 2.50 2.50
Administrative Services
City Positions 11.75 11.75 12.00 11.75 12.00 0.25
Total 11.75 11.75 12.00 11.75 12.00 0.25
Non-Departmental
City Positions 0.66 0.66 0.66 0.66 0.66
Total 0.66 0.66 0.66 0.66 0.66
Economic Development
City Positions 3.50 3.50 3.50 3.50 3.50
Total 3.50 3.50 3.50 3.50 3.50
6.1.c
Packet Pg. 290
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8-14 Fiscal Year 2017-18 Position Allocation Plan
Department
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Community Development
City Positions 18.45 18.45 19.45 18.45 19.45 1.00
Contract Positions 8.75 9.69 9.69 9.21 10.48 1.27
Total 27.20 28.14 29.14 27.66 29.93 2.27
Fire Department
City Positions 1.00 1.00 1.00 1.00 1.00
Contract Positions 38.91 38.99 38.99 38.99 38.99
Total 39.91 39.99 39.99 39.99 39.99
Police Department
City Positions 5.00 4.00 4.00 4.00 4.00
Contract Positions 56.00 57.00 57.00 57.00 59.00 2.00
Total 61.00 61.00 61.00 61.00 63.00 2.00
Parks & Community Services
City Positions 24.10 25.10 25.10 25.10 25.10
Contract Positions 1.04 1.34 1.34 1.34 1.34
Total 25.14 26.44 26.44 26.44 26.44
Public Works
City Positions 18.95 19.45 19.45 19.45 19.45
Contract Positions 27.15 32.93 32.93 37.80 37.80
Total 46.10 52.38 52.38 57.25 57.25
City Employees 92.25 93.75 95.00 93.75 95.00 1.25
Contract Employees 131.85 139.95 139.95 144.34 147.61 3.27
TOTAL CITY & CONTRACT 224.10 233.70 234.95 238.09 242.61 4.52
NOTE: All of the designated personnel perform duties directly from City facilities. The Position Allocation Plan does not account for the temporary/seasonal Staff in the
Parks & Community Services Department which varies between 100-200 additional employees. It also does not include all the contract personnel who perform work under
contract to the City of Dublin at offsite locations. Examples of these contract personnel include Contract Engineering, some MCE Corporation (Public Works); Alameda
County employees performing some Police, Fire, and traffic signal maintenance services; or legal services provided by Meyers, Nave, Riback, Silver & Wilson.
6.1.c
Packet Pg. 291
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8-15 Fiscal Year 2017-18 Position Allocation Plan
FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE
CITY POSITIONS
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
City Manager Office
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 0.34 0.34 0.34 0.34 0.34
Executive Aide 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Total - City Manager Office 4.34 4.34 4.34 4.34 4.34
City Clerk
City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00
Office Assistant I (2Yr Limited Term) 1.00 1.00 1.00 1.00
Total - City Clerk 2.00 3.00 3.00 3.00 3.00
Human Resources
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Administrative Technician 0.50 0.50
Management Analyst II 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 0.50 0.50 0.50 0.50
(0.50)
Total - Human Resources 2.50 2.50 2.50 2.50 2.50
Administrative Services
Administrative Services Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00
(1.00)
6.1.c
Packet Pg. 292
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8-16 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Asst. Admin. Services Dir./Budget Manager 1.00 1.00 1.00 1.00 1.00
Finance Technician I 1.00 1.00 1.00
Finance Technician II 1.75 1.75 1.00 1.75
(1.75)
Financial Analyst 1.00 1.00 1.00 1.00 1.00
GIS Coordinator 1.00 1.00 1.00 1.00 1.00
Information Systems Manager 1.00 1.00 1.00 1.00 1.00
Information Systems Technician I/II 2.00 2.00 2.00 2.00 2.00
Senior Accountant 1.00 1.00 1.00 1.00 1.00
Senior Finance Technician 1.00 1.00
Total - Administrative Services 11.75 11.75 12.00 11.75 12.00 0.25
Non-Departmental
Administrative Aide 0.50
Assistant to the City Manager 0.66 0.66 0.66 0.66 0.66
Environmental Coordinator 0.25
Environmental Technician 0.75
Total - Non-Departmental 2.16 0.66 0.66 0.66 0.66
Economic Development
Economic Dev Dir/PIO 1.00 1.00 1.00 1.00 1.00
Administrative Technician .50 .50
Management Analyst I 1.00 1.00 1.00 1.00
(1.00)
Management Analyst II 1.00 1.00 1.00 2.00 1.00
Senior Management Analyst 1.00
Senior Office Assistant 0.50 0.50 0.50 0.50 (0.50)
Total - Economic Development 3.50 3.50 3.50 3.50 3.50
Community Development
Community Development Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
6.1.c
Packet Pg. 293
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8-17 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 1.00
Asst. Director of Community Dev. 1.00 1.00 1.00 1.00 1.00
Chief Building Official 1.00 1.00 1.00 1.00 1.00
Housing Specialist 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.45 2.45 2.45 2.45 2.45
Permit Technician 2.00 2.00 2.00 2.00 1.00 (1.00)
Permit Technician (3 Yr Limited Term) 1.00 1.00
Plan Check Engineer 1.00 1.00 1.00 1.00 1.00
Plans Examiner 1.00 1.00 1.00
Principal Planner 1.00 1.00 1.00 1.00 1.00
Secretary 1.00 1.00 1.00 (1.00)
Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Senior Planner (4 Yr Limited Term) 1.00 1.00 1.00 1.00
Total - Fire Department 18.45 18.45 19.45 18.45 19.45 1.00
Fire Department
Office Assistant II 1.00 1.00 1.00 1.00 1.00
Total 1.00 1.00 1.00 1.00 1.00
Police Department
Administrative Aide 2.00 2.00 2.00 2.00 2.00
Management Analyst II 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Total - Police Department 5.00 4.00 4.00 4.00 4.00
Parks & Community Services
Parks & Community Svcs Director 1.00 1.00 1.00 1.00 1.00
6.1.c
Packet Pg. 294
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8-18 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Administrative Technician 1.00 1.00 1.00 1.00
Asst. Parks & Comm Services Dir. 1.00 1.00 1.00 1.00 1.00
Graphic Design & Comm Coordinator 1.00 1.00 1.00 1.00 1.00
Cultural Arts & Heritage Manager 1.00 1.00 1.00 1.00 1.00
Heritage Center Director 1.00 1.00 1.00 1.00 1.00
Management Analyst I 1.00 1.00 1.00 1.00 1.00
Office Assistant I/II 2.10 2.10 2.10 2.10 2.10
Parks & Comm Svcs Business Manager 1.00 1.00 1.00 1.00 1.00
Recreation Coordinator 5.00 6.00 6.00 6.00 6.00
Recreation Supervisor 5.00 5.00 5.00 5.00 5.00
Recreation Technician 2.00 2.00 2.00 2.00 2.00
Senior Office Assistant 3.00 2.00 2.00 2.00 2.00
Total - Parks & Community Services 24.10 25.10 25.10 25.10 25.10
Public Works
Public Works Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 0.50 1.00 1.00 1.00 1.00
Administrative Technician 1.00
Assistant Civil Engineer 1.00 1.00 1.00 1.00 1.00
Assistant Public Works Dir/City Engineer 1.00 1.00 1.00 1.00 1.00
Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00
Capital Improvement Program Manager 1.00 1.00
Environmental Coordinator 0.75 1.00 1.00 1.00 1.00
Environmental Technician 0.25 1.00 1.00 1.00 1.00
Facilities Development Manager 1.00 1.00 1.00 1.00 (1.00)
Management Analyst II 1.00 1.00 1.00 1.00 1.00
Office Assistant II 0.45 1.45 1.45 1.45 1.45
Parks & Facilities Dev. Coordinator 1.00 1.00 1.00 1.00 1.00
Parks & Facilities Dev. Coordinator (Limited Term) 2.00 1.00 1.00 1.00 1.00
6.1.c
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8-19 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Public Works Inspector 2.00 2.00 2.00 2.00 2.00
Public Works Manager (Maint) 1.00 1.00 1.00 1.00 1.00
Public Works Trans/Ops Manager 1.00 1.00 1.00 1.00 1.00
Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Total - Public Works 18.95 19.45 19.45 19.45 19.45
GRAND TOTAL - ALL CITY POSITIONS 93.75 93.75 95.00 93.75 95.00 1.25
6.1.c
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8-20 Fiscal Year 2017-18 Position Allocation Plan
FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE
CONTRACT POSITION
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Community Development
Building & Safety
Building Inspector 8.00 8.34 8.34 8.25 9.20 0.95
Plan Checker 0.75 1.35 1.35 0.96 1.28 0.32
Total - Community Development 8.75 9.69 9.69 9.21 10.48 1.27
Fire Department
Fire Contract (Alameda County)
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Fire Engineer 12.00 12.00 12.00 12.00 12.00
Fire Captain 12.00 12.00 12.00 12.00 12.00
CERT Coordinator 0.13 0.13 0.13 0.13 0.13
Emergency Prepared. Manager 0.13 0.13 0.13 0.13 0.13
Emergency Prepared. Assistant 0.07 0.07 0.07 0.07
Sub-Total 36.26 36.33 36.33 36.33 36.33
Fire Prevention (Alameda County)
Fire Marshal 0.13 0.13 0.13 0.13 0.13
Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00
Plans Checker 0.13 0.13 0.13 0.13 0.13
Code Compliance Officer 1.00 1.00 1.00 1.00 1.00
Sub-Total 2.26 2.26 2.26 2.26 2.26
Fire Station Maintenance (MCE)
Landscape Foreman 0.04 0.04 0.04 0.04 0.04
Landscape Laborer I 0.16 0.16 0.16 0.16 0.16
Landscape Laborer II 0.06 0.07 0.07 0.07 0.07
Landscape Laborer III 0.13 0.13 0.13 0.13 0.13
Sub-Total 0.39 0.40 0.40 0.40 0.40
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8-21 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Total- Fire Department 38.91 38.99 38.99 38.99 38.99
Police Department
Police Contract (Alameda County)
Commander 1.00 1.00 1.00 1.00 1.00
Captain 1.00 1.00 1.00 1.00 1.00
Lieutenant 2.00 2.00 2.00 2.00 2.00
Sergeant - Training 1.00 1.00 1.00 1.00 1.00
Sergeant - Patrol 4.00 4.00 4.00 4.00 4.00
Sergeant - Investigations 2.00 2.00 2.00 2.00 2.00
Sergeant - Traffic 1.00 1.00 1.00 1.00 1.00
Sergeant - Crime Prevention 1.00 1.00 1.00 1.00 1.00
Officer - Patrol 26.00 27.00 27.00 27.00 29.00 2.00
Officer - Investigations 6.00 6.00 6.00 6.00 6.00
Officer - Traffic 3.00 3.00 3.00 3.00 3.00
Officer - Crime Prevention 2.00 2.00 2.00 2.00 2.00
Officer - School 2.00 2.00 2.00 2.00 2.00
Sheriff's Technician 4.00 4.00 4.00 4.00 4.00
Total - Police Department 56.00 57.00 57.00 57.00 59.00 2.00
Parks & Community Services
Library (MCE)
Landscape Foreman 0.21 0.26 0.26 0.26 0.26
Landscape Laborer I 0.17 0.16 0.16 0.16 0.16
Sub-Total 0.38 0.42 0.42 0.42 0.42
Facilities Operations & Rentals (MCE)
Landscape Foreman 0.17 0.18 0.18 0.18 0.18
Landscape Laborer I 0.40 0.51 0.51 0.51 0.51
Landscape Laborer II 0.09 0.13 0.13 0.13 0.13
Landscape Laborer III 0.10 0.10 0.10 0.10
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8-22 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Sub-Total 0.66 0.92 0.92 0.92 0.92
Total - Parks & Community Services 1.04 1.34 1.34 1.34 1.34
Public Works
Building Management (MCE)
Maintenance Superintendent 1.03 1.00 1.00 1.00 1.00
Landscape Foreman 0.73 1.00 1.00 1.00 1.00
Landscape Laborer I 0.81 0.69 0.69 0.92 0.92
Landscape Laborer II 0.08
Landscape Laborer III 0.08 0.08 0.08 0.12 0.12
Sub-Total 2.73 2.77 2.77 3.04 3.04
Street Maintenance (MCE)
Landscape Foreman 0.21 0.15 0.15 0.15 0.15
Landscape Laborer I 0.45 0.41 0.41 0.41 0.41
Landscape Laborer II 0.21 0.15 0.15 0.15 0.15
Landscape Laborer III 1.28 1.10 1.10 1.10 1.10
Sub-Total 2.15 1.81 1.81 1.81 1.81
Street Landscaping (MCE)
Landscape Foreman 0.99 1.07 1.07 1.07 1.07
Landscape Laborer I 2.68 3.30 3.30 3.35 3.35
Landscape Laborer II 2.17 3.01 3.01 3.01 3.01
Landscape Laborer III 3.61 7.06 7.06 8.07 8.07
Sub-Total 9.45 14.44 14.44 15.50 15.50
Park Maintenance (MCE)
Landscape Foreman 1.00 1.00 1.00 1.00 1.00
Landscape Laborer I 4.13 4.20 4.20 4.80 4.80
Landscape Laborer II 2.31 2.60 2.60 3.90 3.90
Landscape Laborer III 5.38 6.11 6.11 7.75 7.75
Sub-Total 12.82 13.91 13.91 17.45 17.45
6.1.c
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8-23 Fiscal Year 2017-18 Position Allocation Plan
Department / Classification
Amended
2015-16
Adopted
2016-17
Amended
2016-17
Forecast
2017-18
Update
2017-18
Update vs
Forecast
Total - Public Works 27.15 32.93 32.93 37.80 37.80
GRAND TOTAL - CONTRACT POSITIONS 131.85 139.95 139.95 144.34 147.61 3.27
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6.1.c
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8-24 Fiscal Year 2017-18 Appropriations Limit
Fiscal Year 2017-18 Appropriations Limit
(Based on Fiscal Year 2016-17 Limit Adopted By City Council Resolution No.74-16)
The Gann Limit, or Proposition 4 Limit, was a 1979 amendment to the California constitution sponsored by
political activist Paul Gann in 1979 on the heels of his property tax-reducing Proposition 13 initiative passed the
prior year. The Gann Limit was designed to regulate state and local spending by linking the rate of
appropriation growth to a statewide index.
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is required to
include the Appropriations Limit in the annual budget. The City of Dublin has calculated a FY 2017-18 limit in
accordance with Article XIII B of the California Constitution and the recognized methodology for calculating
adjustments. The details of this calculation are shown on the following page.
The Appropriations Limit does not apply to all funds appropriated by the City Council. State law limits only the
appropriations that are funded by “proceeds of taxes,” which are narrowly defined. The law also establishes a
formula to be used to calculate annual adjustments to the limit using a combination of two factors selected by
the agency.
The first factor is based on changes in population. Agencies may either select the change in the city population
or the change in county population. For FY 2017-18 the City of Dublin population growth of 4.12% was larger
than the Alameda County population growth of 0.99% (based on the Price and Population Information
provided by the California Department of Finance). Therefore, the adjustment calculation uses the City of
Dublin population growth.
The second factor allows the City to use either 1) the increase in the State Per Capita Personal Income, or 2) the
change in local assessed valuation based on changes in the “Non-Residential New Construction.” The change in
the Per Capita Personal Income as provided by the Department of Finance is 3.69%. The change in the
assessed valuation compares the total change in assessed valuation to the amount related strictly to non-
residential improvements. In February 2017, the Alameda County Assessor provided data related to FY 2016-
17 changes in assessed valuation attributable to Non-Residential New Construction. The amount of the
increase was $3,008,600, or 0.26%. Therefore, the City of Dublin elected to use the change in State Per Capita
Personal Income.
The two factors discussed above are combined to arrive at a growth rate for appropriations, which is then
applied to the prior year to arrive at a limit for the new budget year. The City of Dublin’s FY 2017-18
Appropriations Limit is $314,611,477, as shown on the following page, while the FY 2017-18 Budget contains
appropriations of $61,544,434 that would be categorized as funded by proceeds of taxes. Therefore, the City’s
appropriations subject to the Gann Limit are $253,067,043 below the allowed amount calculated for FY 2017-
18.
6.1.c
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8-25 Fiscal Year 2017-18 Appropriations Limit
CALCULATION OF FISCAL YEAR 2017-18 APPROPRIATIONS LIMIT
(Based on Fiscal Year 2016-17 Limit)
A. Selection of Optional Factors
1. Change in Population – City vs. County.
Factors 1/1/2017 1/1/2016 % Increase
a. City of Dublin 57,976 55,684 4.12%
b. County of Alameda 1,642,173 1,626,047 0.99%
The City selected Factor 1a. City of Dublin population growth 4.12%
2. Change in State per Capita Personal Income vs. City Non Residential Building Construction.
Factors % Change
a. Change in State per Capita Personal Income 3.69%
b. Change in Non Residential Assessed Valuation 0.26%
The City selected Factor 2a. Change in State per Capita Personal Income 3.69%
B. FY2016-17 Growth Adjustment Factor
Calculation of factor for FY2017-18 = X*Y = 1.0412*1.0369 = 1.0796
X = Selected Factor #1 + 100 = 4.12+100 = 1.0412
100 100
Y = Selected Factor #2 + 100 = 3.69+100 = 1.0369
100 100
C. Calculation of Appropriations Limit
Fiscal Year 2016-17 Appropriations Limit $291,414,855
Fiscal Year 2017-18 Adjustment Factor x _____1.0796
Fiscal Year 2017-18 Appropriations Limit $314,611,477
6.1.c
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RESOLUTION NO. XXX- 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
********************
ADOPTING A BUDGET FOR THE CITY OF
D UBLIN FOR FISCAL YEAR 2017-18
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for
Fiscal Year 2017-18; and
WHEREAS, the City Council has reviewed and considered the Budget documents and
has received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which
provides for organizational adjustments and allocation of resources in a manner which
aligns with available resources and the Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to
draw from the Reserve for Economic Stability in order to balance funding with planned
expenditures; and
WHEREAS, the City Council is required to adopt a budget and financial plan before
the Fiscal Year begins on July 1, 2017; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part
of this Resolution, reflects the Fiscal Year 2017-18 Budget (All Funds) for the City of Dublin;
and
WHEREAS, the City Council also desires to confirm adjustments made
administratively to the Capital Project balances during the preparation of the Proposed
Budget and accommodate the carryover of unspent Fiscal Year 2016-17 Capital Project
appropriations, for those projects where work and expenditures will continue in Fiscal Year
2017-18; and
WHEREAS, the City Council also desires to accommodate a process for the
carryover of unspent Fiscal Year 2016-17 operating expenditures, both encumbered
and unencumbered, (excluding personnel costs) for activities where work and expenditures
will continue in Fiscal Year 2017-18; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby:
1. Adopt the Fiscal Year 2017-18 Budget Appropriation for the City of Dublin, as
outlined in Exhibit A;
2. Authorize the City Manager to make expenditures appropriations in accordance
with the Budget as adopted, with the exception of those expenditures which require
prior City Council approval, in accordance with the adopted City ordinances, rules and
regulations;
3. Authorize the City Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund, regardless of the specific
6.1.d
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department activity. This includes the authority to transfer from the General Fund
budgeted contingency amounts that are approved by the City Council during the
budget adoption. A full accounting of any such transfers will be provided to the City
Council during the quarterly financial reviews;
4. Recognize that the Budget as presented also includes a Contingency for Fiscally
Responsible Adjustments, the utilization of which will be determined by fiscal outcomes
of June 30, 2017;
5. Authorize the City Manager to increase revenue and expenditure budgets for
various departmental functions, when corresponding revenues comes in over budget:
this would apply to developmental activity, inspection activity, recreation program
activity, and any other departmental activity which generates correlating revenues, as
verified by the Administrative Services Director. Increased appropriations shall
continue to be documented in the financial records and conveyed to the City Council
as part of the quarterly financial reviews;
6. Authorize the City Manager to increase revenues and expenditures related to the
award of grants, where there is no net impact to the City, as verified by the
Administrative Services Director. Increased appropriations shall continue to be
documented in the financial records and conveyed to the City Council as part of the
quarterly financial reviews;
7. Authorize the City Manager to make transfers among the various funds,
consistent with the "Fund Balances FY 2017-18" as presented in the Proposed
Budget. Fund transfers are reported as part of the regular financial reports provided to
the City Council;
8. Authorize the City Manager to increase the appropriations for Fiscal Year
2017-18 expenditures in an amount not to exceed the amount of funds encumbered
or designated by the City Manager as needed for expenses that did not occur prior to
the year-end, but are expected to be expended in Fiscal Year 2017-18 consistent with
the original purpose. This ability to carry-over funding shall not apply to savings from
personnel services and shall only occur if the Department Activity total for non-
personnel expenditures was less than the amount budgeted for the same. This must
also be evaluated on a fund by fund basis. The actual amount of the increased
appropriation shall be reported to the City Council, and the City Manager may
assign the fund balance in an amount sufficient to account for the increase;
9. Authorize the City Manager to adjust the Fiscal Year 2017-18 appropriations to
account for the carryover of unspent Capital Project appropriations from Fiscal Year
2016-17. All such adjustments shall be clearly recorded in the City financial records
and shall only be for projects that remain incomplete as of June 30, 2017; and
10. Authorize the City Manager to transfer funds between capital projects, within the
same funding source. Any revisions, which alter the project's budget by adding a new
funding source, are to be approved by the City Council.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following
vote:
AYES:
6.1.d
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NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
_______________________________
City Clerk
6.1.d
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EXHIBIT A
FISCAL YEAR 2017-18 SUMMARY OF APPROPRIATIONS
OPERATING PROGRAM Amount
City Council $544,595
City Manager $1,240,780
City Clerk $635,729
Human Resources $1,268,643
City Attorney $956,180
Administrative Services - Finance $1,777,662
Non-Departmental $8,673,287
Economic Development $968,396
Community Development $6,691,726
Fire Department $13,713,156
Police Department $20,417,512
Parks & Community Services $11,338,928
Public Works $15,926,360
Total Operating Program $84,152,955
CAPITAL IMPROVEMENT PROGRAM
Parks $7,962,886
Streets $7,214,910
Total Capital Improvement Program $15,177,796
INTERNAL SERVICES PROGRAM
Administrative Services - Information Services $1,483,987
Non-Departmental $4,504,189
Total Internal Services Program $5,988,176
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ATTACHMENT XX
RESOLUTION NO. XXX- 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the
Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 86-01 and subsequent amendments
which establish a Salary Plan for full-time management positions exempt from competitive service
in accordance with the City’s Personnel System Rules; and
NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be
established in accordance with City’s Personnel System Rules.
BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in
Resolution No. 86-01 and subsequent amendments shall be superseded by this Resolution.
ARTICLE I: SALARY PROVISIONS
A. REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA)
OVERTIME PROVISIONS
Monthly
Minimum
Monthly
Maximum
Administrative Services Director $14,204 $17,756
Assistant City Manager $15,284 $19,103
Assistant Dir. of Community Development $11,151 $13,938
Assistant Parks & Community Services Director $11,151 $13,938
Assistant Dir. of Admin Svcs/Finance $11,151 $13,938
Assistant Public Works Director/City Engineer $11,874 $14,842
Assistant to the City Manager $10,180 $12,726
Capital Improvement Program Manager $11,029 $13,786
Chief Building Official $11,029 $13,786
City Clerk/Records Manager $10,180 $12,726
City Manager $21,859
Community Development Director $13,774 $17,219
Economic Development Director $10,459 $13,073
Economic Development Director/Public Information Officer $12,801 $16,002
Facilities Development Manager $10,180 $12,726
Heritage & Cultural Arts Manager $10,180 $12,726
Human Resources Director $12,801 $16,002
Information Systems Manager $10,180 $12,726
Parks & Community Services Business Manager $10,180 $12,726
Parks & Community Services Director $13,986 $17,480
Plan Check Engineer $10,180 $12,726
Planning Manager $10,800 $13,502
Principal Planner $10,180 $12,726
Public Works Director/Asst City Engineer $13,670 $17,088
Public Works Trans & Ops Mgr. $11,029 $13,786
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ATTACHMENT XX
Public Works Manager $10,180 $12,726
BE IT FURTHER RESOLVED that the changes contained herein shall be effective
July 1, 2017.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
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ATTACHMENT XX
RESOLUTION NO. XXX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH
THE PERSONNEL RULES
WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the
Personnel System Rules; and
WHEREAS, the City Council adopted Resolution No. 64-97 and subsequent
amendments which establish a Salary Plan for full-time personnel in accordance with the
Personnel System Rules; and
NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be
established in accordance with City’s Personnel System Rules.
BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in
Resolution No. 64-97 and subsequent amendments shall be superseded by this Resolution.
ARTICLE I: SALARY PROVISIONS
SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT
(FLSA) OVERTIME PROVISIONS
Employees covered under this Section shall be paid a monthly salary within the following
ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the
Personnel System Rules. In the event that it is deemed by the City Manager to be in the best
interest of the City, temporary appointments of no more than 6 months, where the work
assignments are such that they can be completed with less than a 40 hour week, may be
approved based upon hourly rates. The total salary paid for such work shall not be less than
the “salary test” required for an exemption under the FLSA.
Monthly
Minimum
Monthly
Maximum
Accountant $7,889 $9,863
Assistant Civil Engineer $8,026 $10,033
Associate Civil Engineer $9,335 $11,669
Associate Planner $7,889 $9,863
Deputy City Clerk $6,805 $8,507
Environmental Coordinator $7,552 $9,441
Executive Aide $6,805 $8,507
Financial Analyst $8,686 $10,857
Geographic Information System Coordinator $7,552 $9,441
Housing Specialist $8,686 $10,857
Management Analyst II $7,552 $9,441
Network Systems Coordinator $7,552 $9,441
Parks & Facilities Development Coordinator $7,889 $9,863
Permit Coordinator $8,100 $10,124
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ATTACHMENT XX
Plans Examiner II $7,552 $9,441
Recreation Supervisor $7,703 $9,627
Senior Accountant $8,686 $10,857
Senior Management Analyst $8,686 $10,857
Senior Civil Engineer $10,459 $13,073
Senior Planner $8,990 $11,239
SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF THE
FLSA.
Employees covered under this Section shall be paid hourly wages within the following ranges
with the exclusion of any Performance Pay Adjustment granted in accordance with the
Personnel System Rules. The monthly salaries are shown for informational purposes only.
Monthly
Minimum
Monthly
Maximum
Hourly
Minimum
Hourly
Maximum
Administrative Aide $6,480 $8,102 $37.3849 $46.7403
Administrative Technician $5,892 $7,364 $33.9913 $42.4845
Assistant Planner $6,987 $8,731 $40.3077 $50.3723
Code Enforcement Officer $6,287 $7,859 $36.2720 $45.3400
Environmental Technician $6,226 $7,782 $35.9174 $44.8937
Finance Technician I $4,952 $6,190 $28.5675 $35.7095
Finance Technician II $5,504 $6,877 $31.7533 $39.6778
Graphic Design & Comm. Coordinator $6,544 $8,183 $37.7517 $47.2111
Heritage Center Director $6,544 $8,183 $37.7517 $47.2111
Information Systems Technician I $5,652 $7,066 $32.6093 $40.7663
Information Systems Technician II $6,281 $7,852 $36.2354 $45.2973
Management Analyst I $6,798 $8,496 $39.2192 $49.0150
Neighborhood Res. Tech I $5,292 $6,616 $30.5304 $38.1675
Neighborhood Res. Tech II $5,797 $7,277 $33.4471 $41.9830
Office Assistant I $4,191 $5,239 $24.1772 $30.2246
Office Assistant II $4,657 $5,821 $26.8677 $33.5816
Permit Technician $5,892 $7,364 $33.9913 $42.4845
Plans Examiner I $6,849 $8,560 $39.5128 $49.3818
Public Works Inspector $7,193 $8,991 $41.5001 $51.8705
Public Works Technician I $6,226 $7,782 $35.9174 $44.8937
Public Works Technician II $6,849 $8,560 $39.5128 $49.3818
Recreation Coordinator $6,544 $8,183 $37.7517 $47.2111
Recreation Technician $5,236 $6,544 $30.2063 $37.7517
Secretary $5,122 $6,403 $29.5520 $36.9385
Senior Code Enforcement Officer $6,987 $8,731 $40.3077 $50.3723
Senior Finance Technician $6,281 $7,852 $36.2354 $45.2973
Senior Neighborhood Resources Tech $6,987 $8,731 $40.3077 $50.3723
Senior Office Assistant $5,122 $6,403 $29.5520 $36.9385
6.1.f
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ATTACHMENT XX
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July
1, 2017.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
6.1.f
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ATTACHMENT XX
RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL
WHEREAS, in accordance with the City’s Personnel System Rules, the City Council
adopted Resolution No. 52-15 and subsequent resolutions which comprise the Salary Plan for
Part-Time Personnel; and
WHEREAS, competitive salary provisions which will attract and retain quality employees
are important to the organization; and
WHEREAS, it is desirable to update salary provisions for part-time employees in the
City’s personnel system.
BE IT FURTHER RESOLVED that the following salary ranges in accordance with the
adopted Personnel Rules:
Part-Time Classification Minimum Maximum
Administrative Intern Minimum Wage $26.52
Aquatics Program Specialist Minimum Wage $30.82
Assistant Pool Manager Minimum Wage $25.68
Assistant Swim Lesson Manager Minimum Wage $25.68
Cashier Minimum Wage $14.85
Customer Service Assistant I Minimum Wage $23.76
Customer Service Assistant II Minimum Wage $28.52
Facility Attendant I Minimum Wage $14.85
Facility Attendant II Minimum Wage $17.82
Head Lifeguard Minimum Wage $25.68
Lead Preschool Teacher Minimum Wage $30.82
Lifeguard I Minimum Wage $17.82
Lifeguard II Minimum Wage $21.37
Lifeguard/Swim Instructor I Minimum Wage $17.82
Lifeguard/Swim Instructor II Minimum Wage $21.37
Pool Manager Minimum Wage $42.44
Program Specialist Minimum Wage $42.44
Preschool Aide Minimum Wage $17.82
Preschool Teacher Minimum Wage $25.68
Recreation Driver Minimum Wage $25.68
Recreation Leader I Minimum Wage $14.85
Recreation Leader II Minimum Wage $17.82
Senior Facility Attendant Minimum Wage $21.37
Senior Recreation Leader Minimum Wage $21.37
Slide Attendant Minimum Wage $14.85
Sports Official Minimum Wage $25.68
Swim Instructor I Minimum Wage $17.82
Swim Instructor II Minimum Wage $21.37
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ATTACHMENT XX
BE IT FURTHER RESOLVED that this document shall become a part of the official
Salary Plan for the City of Dublin; and that the changes contained herein shall be effective July
1, 2017.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
6.1.g
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Resolution Ordering Change to Exhibit A of Resolution 96-15 to Authorize
the Addition or Deletion of Capital Improvements and Capital Facilities
Fees Which May be Financed
Prepared by: Colleen Tribby, Director of Administrative Services
EXECUTIVE SUMMARY:
On June 2, 2015, the City Council adopted the Resolution of Formation (Reso 96-15),
establishing Community Facilities District (CFD) No. 2015-1 (Dublin Crossing). The new
resolution proposed with this report would add language to Exhibit A of the Resolution
of Formation that would preserve eligibility for financing the CFD any items which
become the subject of a written agreement between the Developer and the applicable
public agency if such items are moved from the “fees” category to the “improvements”
category (or vice versa), without the need to return to the City Council to undertake
further change proceedings of this same technical nature.
STAFF RECOMMENDATION:
Adopt the Resolution Ordering Change to Exhibit A of Resolution 96-15 to Authorize,
Under Prescribed Conditions, the Addition or Deletion of Capital Improvements and
Capital Facilities Fees Which May be Financed.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On April 4, 2017, the City Council adopted Resolution 36-17, declaring its intention to
consider authorizing a change to Community Facilities District No. 2015-1 (CFD No.
2015-1) (Dublin Crossing) and scheduling for this date and time the required public
hearing to consider the change.
The only change being considered for CFD No. 2015-1 with tonight’s proceedings is the
addition of language to Exhibit A to the Council’s Resolution No. 96-15. Existing Exhibit
A (Attachment 1) lists the capital improvements (Improvements) and capital facility
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impact fees (Fees) which are eligible for financing by CFD No. 2015-1. The
Improvements and Fees listed in Existing Exhibit A are obligations of the developer,
Dublin Crossing, LLC, as conditions to the development of the land within CFD No.
2015-1.
The added language, set forth on page A-2 of Exhibit A to the attached resolution
(Attachment 2), will simply preserve eligibility for financing by CFD No. 2015-1 for any
items which become the subject of a written agreement between the Developer and the
applicable public agency (City, Dublin San Ramon Services District or Zone 7) pursuant
to which such items are moved from the Fees category to the Improvements category
(or vice versa), without the need to return to the City Council to undertake further
change proceedings of this same technical nature.
No other changes to CFD No. 2015-1 are being made at this time.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The required notice of public hearing was published in the East Bay Times on May 6,
2017, as evidenced by an affidavit of publication on file with the City Clerk.
ATTACHMENTS:
1. Existing Exhibit A to Resolution 96-15
2. Resolution Ordering Change to Exhibit A of Resolution No. 96-15, and Exhibit A
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EXHIBIT A
DESCRIPTION OF AUTHORIZED CFD PUBLICIMPROVEMENTS
A. City PublicCapital Improvements
1. BackboneStorm Drainage
2. Backbone Street Improvements
3. MasterLandscaping, Fencing and Signage on Public Property, Including
Public Easements and Rights-of-Way
B. City-Imposed Impact Fees
1. Fire Impact Fees
2. Freeway Interchange Fees
3. Public Art In-Lieu Fees
4. Residential Traffic Impact Fees—Eastern Dublin Fee
5. DevelopmentAgreement Fees:
a. ACSPA Contribution
b. Iron Horse Trail Bridge Contribution
c. Park Construction Payment
C. Dublin San Ramon Services District (DSRSD)
1. Capital Improvements
a. Backbone Sanitary Sewer
b. Backbone Domestic Water
c. BackboneReclaimed Water
2. DSRSD Impact Fees
a. Water System Connection Fees
b. WaterMeter Assembly Fees
c. Wastewater Impact Fees
D. Zone 7
1. Capital Improvements
a. Backbone Storm Drainage
2. Zone 7 Impact Fees
a. Water Connection Fees
b. Drainage Assessment Fees (Impervious Surface)
A-1
Attachment 1 - Existing Exhibit
A to Resolution 96-15
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E. Private Utility Facilities
1. Natural Gas Distribution
2. Electrical Distribution
3. Telephone
4. Cable Television
5. Other Private Utility Facilities as Authorized by the Act
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RESOLUTION NO. __-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
ORDERING CHANGE TO EXHIBIT A
OF RESOLUTION NO. 96-15 TO AUTHORIZE, UNDER
PRESCRIBED CONDITIONS, THE ADDITION OR DELETION OF
CAPITAL IMPROVEMENTS AND CAPITAL FACILITIES FEES
WHICH MAY BE FINANCED
Community Facilities District No. 2015-1
(Dublin Crossing)
WHEREAS, this City Council (this "City Council") of the City of Dublin (the "City")
has, by its Resolution No. 96-15, adopted on June 2, 2015 (the “Resolution of Formation”),
concluded its legal proceedings pursuant to the Mello-Roos Community Facilities Act of 1982
(Sections 53311 and following, California Government Code) (the “Act”) to establish a
community facilities district known as “Community Facilities District No. 2015-1 (Dublin
Crossing), City of Dublin, County of Alameda, State of California” (“CFD No. 2015-1”); and
WHEREAS, CFD No. 2015-1 was established for the purpose of financing a portion of
the cost and expense of certain authorized public and private utility capital improvements and
certain authorized capital facilities fees (collectively, the “Authorized CFD Public
Improvements”), together with related incidental expenses of the authorized capital
improvements and the legal proceedings for formation of CFD No. 2015-1; and
WHEREAS, the Authorized CFD Public Improvements are described in Exhibit A to the
Resolution of Formation (“Existing Exhibit A”); and
WHEREAS, the obligation to construct and install the capital improvements and to pay
the capital facility fees described in Existing Exhibit A is imposed upon the developer of
property within CFD No. 2015-1 pursuant to a Development Agreement, dated November 19,
2013 (the “Original Development Agreement”), between Dublin Crossing Venture LLC (the
“Original Developer”) and the City; and
WHEREAS, the Original Development Agreement has been amended, and all references
hereafter in this resolution to the Development Agreement shall be deemed to refer to the
Original Development Agreement, as amended from time to time.
WHEREAS, Dublin Crossing, LLC (the “Developer”) has since succeeded the Original
Developer to all of the rights, duties and obligations of the Original Developer under the
Development Agreement pursuant to an assignment and assumption agreement, with the express
written approval of the City Manager of the City; and
6.2.b
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WHEREAS, the City and the Developer (the “Parties”) are in discussions to consider
and may in the future have further discussions to consider certain changes to the obligations of
the Developer under the Development Agreement or any other written agreement between the
Parties with respect to the items listed in Existing Exhibit A as “City Public Capital
Improvements” and “City-Imposed Impact Fees,” which discussions may lead to a written
agreement between the Parties to (a) have the Developer construct all or a portion of the capital
improvements which are to be financed with the corresponding impact fee, (b) have the
Developer pay an impact fee to finance all or a portion of the corresponding capital improvement
or (c) add or delete one or more items to the list of either “City Public Capital Improvements” or
“City-Imposed Impact Fees” so as to make such items eligible (if added) or ineligible (if deleted)
for financing by CFD No. 2015-1; and
WHEREAS, with respect to the capital improvements and impact fees for Dublin San
Ramon Services District (DSRSD) and Zone 7, as set forth in Item C (DSRSD) and Item D
(Zone 7) of Existing Exhibit A, the Developer may in the future enter into one or more written
agreements leading to changes to the respective items pertaining to DSRSD or Zone 7 as
described in the foregoing recital paragraph pertaining to the City capital improvements and
impact fees; and
WHEREAS, on April 4, 2017, this City Council adopted its Resolution No. 36-17,
entitled “Resolution Declaring Intention to Consider Authorizing Changes to the Capital
Facilities and Capital Facilities Fees Which May be Financed Under Prescribed Conditions” (the
“Resolution of Consideration”), by which this City Council declared its intention to modify
Existing Exhibit A to read as set forth in Exhibit A to the Resolution of Consideration (the “New
Exhibit A”), so as to provide for the continued eligibility of items moved from one category
(improvements or fees) to the other, for the eligibility of items added to either category, and for
the ineligibility of items deleted from either category, in each case supported by a written
agreement between the Developer and the affected public entity, without the requirement for
further change proceedings by this City Council; and
WHEREAS, the Resolution of Consideration scheduled a public hearing in accordance
with the Act for May 16, 2017, at the time and place of the meeting of this City Council on said
date, and a notice of hearing containing the matters prescribed by the Act was published one time
in The Valley Times on May 6, 2017, as prescribed by the Act, as evidenced by an Affidavit of
Publication on file with the City Clerk of the City; and
WHEREAS, the public hearing having been conducted in accordance with the
Resolution of Consideration and the published notice, and no protests against the proposed
changes prescribed by the Resolution of Consideration having been made either orally or in
writing; and
WHEREAS, this City Council wishes by this Resolution to order the modification of
Existing Exhibit A to read as set forth in the New Exhibit A.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of
Dublin hereby finds, determines and orders as follows:
6.2.b
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Section 1. The foregoing recitals are true and correct, and this City Council hereby
expressly so finds and determines.
Section 2. In conformity with the provisions of Section 53338 of the Act, this City
Council orders that Existing Exhibit A is hereby modified to read as set forth in New Exhibit A,
a copy of which is attached hereto as Exhibit A and by this reference incorporated herein.
Section 3. The City Clerk is hereby authorized and directed to cause the preparation
and recordation of a notice of the changes represented by New Exhibit A pursuant to Section
3117.5 of the California Streets and Highways Code.
Section 4. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES: Council Members ________________________________________
NOES: Council Members ________________________________________
ABSENT: Council Members ________________________________________
ABSTAIN: Council Members ________________________________________
ATTEST: ____________________________________
Mayor
__________________________________
City Clerk
6.2.b
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A-1
EXHIBIT A
CITY OF DUBLIN COMMUNITY FACILITIES DISTRICT NO. 2015-1
(DUBLIN CROSSING)
DESCRIPTION OF AUTHORIZED CFD PUBLIC IMPROVEMENTS
A. City Public Capital Improvements
1. Backbone Storm Drainage
2. Backbone Street Improvements
3. Master Landscaping, Fencing and Signage on Public Property, Including
Public Easements and Rights-of-Way
B. City-Imposed Impact Fees
1. Fire Impact Fees
2. Freeway Interchange Fees
3. Public Art In-Lieu Fees
4. Residential Traffic Impact Fees – Eastern Dublin Fee
5. Development Agreement Fees:
a. ACSPA Contribution
b. Iron Horse Trail Bridge Contribution
c. Park Construction Payment
C. Dublin San Ramon Services District (DSRSD)
1. Capital Improvements
a. Backbone Sanitary Sewer
b. Backbone Domestic Water
c. Backbone Reclaimed Water
2. DSRSD Impact Fees
a. Water System Connection Fees
b. Water Meter Assembly Fees
c. Wastewater Impact Fees
D. Zone 7
1. Capital Improvements
a. Backbone Storm Drainage
2. Zone 7 Impact Fees
a. Water Connection Fees
b. Drainage Assessment Fees (Impervious Surface)
6.2.b
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A-2
CITY OF DUBLIN COMMUNITY FACILITIES DISTRICT NO. 2015-1
(DUBLIN CROSSING)
DESCRIPTION OF AUTHORIZED CFD PUBLIC IMPROVEMENTS
Notwithstanding the foregoing lists on page A-1 hereof, in the event that Dublin Crossing,
LLC, or any landowner of any portion of the land within CFD No. 2015-1 which is
responsible for the construction of any of the listed improvements or payment of any of the
listed impact fees enters into a written agreement with the City, DSRSD or Zone 7, as the
case may be, to move all or any portion of any of the improvements or impact fees listed
above from one category to the other, the subject improvements or impact fees shall remain
eligible for financing by CFD No. 2015-1 without the requirement of City Council action to
authorize such change. Without limiting the generality of the foregoing, if, for example, the
City and Dublin Crossing, LLC (the “Parties”), enter into a written agreement (including but
not limited to an agreement amending the Development Agreement between the Parties)
pursuant to which the Parties agree that Dublin Crossing, LLC, will construct the City park
referenced as Item B(5)(c) above, then that City park shall be eligible for financing by CFD
No. 2015-1 as a City Public Capital Improvement.
Similarly, a written agreement to add any additional improvements or impact fees to those
listed shall make such improvements or impact fees eligible for financing by CFD No. 2015-
1, and a written agreement to delete any improvements or impact fees from those listed shall
make such improvements or impact fees ineligible for such financing, in each case without
the requirement of City Council action to authorize such change.
2795871.1
6.2.b
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Resolution Amending and Restating the Rules for the Conduct of Meetings
of the City Council
Prepared by: John D. Bakker, CIty Attorney
EXECUTIVE SUMMARY:
At its April 4, 2017 meeting, the City Council directed Staff to prepare a resolution
amending the Rules for the Conduct of Meetings of the City Council (Resolution 09-16).
The amended rules would 1) grant the same amount of time (3 minutes) to all members
of the public regardless of the number of speaker slips received and 2) eliminate City
Council discretion in the allotment of time granted to members of the public wishing to
address the City Council.
STAFF RECOMMENDATION:
Adopt the Resolution Amending and Restating the Rules for the Conduct of Meetings
of the City Council.
FINANCIAL IMPACT:
None.
DESCRIPTION:
At its April 4, 2017 meeting, the City Council directed Staff to prepare a resoluti on
amending the Rules for the Conduct of Meetings of the City Council (Resolution 09-16).
In the existing rules (Section 14 – Manner of Addressing City Council), the time limit for
public speakers is determined based on the number of speaker slips collected as
follows:
1-9 speaker slips – 3 minutes
10-14 speaker slips – 2 minutes
15+ speaker slips – 1 minute
7.1
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Page 2 of 2
In addition, the rules permit the majority of the City Council to adjust these time
allocations as appropriate.
In the interest of ensuring equal time to all interested members of the public, regardless
of the number of speakers interested in discussing a particular topic, the City Council
wishes to allocate the same time to all speakers.
The new rules allocate three (3) minutes to any member of the public wishing to speak,
regardless of how many interested parties are present (Section 14). They also eliminate
the City Council’s discretion in adjusting this limit (Section 3 of the proposed resolution).
Finally, the new rules state that speaker slips for a given agenda item must be received
prior to the conclusion of the oral staff report on that item (Section 14).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Amending and Restating the Rules for the Conduct of Meetings of the City Council
7.1
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RESOLUTION NO. - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING AND RESTATING THE RULES FOR THE CONDUCT OF
MEETINGS OF THE CITY COUNCIL
WHEREAS, from time to time the City Council amends and restates the Rules of Conduct of
Meetings of the City Council, and the Rules were last restated by Resolution No. 09-16; and,
WHEREAS, the City Council wishes to amend and restate the Rules in order to specify the
length of time for public comment, specify the manner of producing the agenda, and make other
changes to ensure compliance with applicable law.
NOW, THEREFORE, BE IT RESOLVED that the Rules for the Conduct of Meetings of the City
Council are amended to read as follows in their entirety:
1. REGULAR MEETINGS
a. Time Regular meetings of the City Council shall be held on the first and third
Tuesday of each month at the hour of 7:00 p.m., except that Closed Session Items shall be
held at 6:30 p.m. Whenever the day fixed for any regular meeting of the City Council falls upon
a day designated as a holiday, such meeting will be held at the same hour on the next
succeeding day not a holiday.
b. Place All regular meetings of the City Council shall be held at the Civic Center,
as designated by Ordinance.
c. Public All meetings of the City Council shall be open to the public; provided,
however, the City Council may hold closed sessions as provided by the laws of the State of
California.
2. SPECIAL MEETINGS
A special meeting may be ordered at any time by the Mayor whenever in his/her opinion the
public business may require it or upon the written request of any three members of the City
Council. Whenever a special meeting shall be called, written notice of such meeting shall be
delivered personally or by any other means by the City Clerk to each member of the City
Council and to each local newspaper of general circulation and radio/television station
requesting notice in writing. Such notice must be delivered at least twenty-four (24) hours
before the time of such meeting as specified in the notice. The notice shall specify the time and
place of the special meeting and the business to be transacted or discussed. No other
business shall be considered at such meetings by the City Council.
The agenda for special meetings shall contain the information set forth in Section 3.a. - f.
below. At least twenty-four (24) hours before each special meeting, the City Clerk shall post a
copy of the agenda, including the call and notice of the special meeting at the same location
identified in Section 3 below.
Page 1 of 8
7.1.a
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3. AGENDA
The City Clerk shall, in consultation with the City Manager, arrange an agenda of matters
according to the order of business and furnish each member of the City Council, the City
Manager, City Attorney, and City Department Heads with a copy of the agenda packet prior to
the City Council meeting at least 72 hours in advance of a regular meeting, and 24 hours in
advance of a special meeting, as time for preparation will permit.
The agenda prepared by the City Clerk shall, at a minimum, include:
a. The date of the meeting
b. The time of the meeting
c. The location of the meeting
d. A brief general description of each item of business to be transacted or
discussed at the meeting
e. Specified period of time for members of the public to address the City Council on
items of interest to the public that are within the jurisdiction of the City Council,
including a statement that no person may speak longer than three (3) minutes , or
such shorter period as may be established by the City Council based on number
of speakers, and including language that the City Council can only briefly
respond with questions, refer to Staff, or place on a future agenda.
f. A specified section under which City Councilmembers and Staff may present
informational only reports.
At least seventy-two (72) hours before each regular meeting, the City Clerk shall post a copy of
the agenda in the Kiosk in front of the Civic Center located at 100 Civic Plaza, Dublin,
California.
The City Clerk shall execute a declaration of posting which shall be filed in the Office of the
City Clerk.
The City Clerk shall so mark or denote “Consent Calendar” items on the agenda to identify
those items on the agenda which can reasonably be expected to generate no discussion by
members of the City Council, City Staff or interested persons in the audience. The City Council
shall consider all of the items on the Consent Calendar portion of the agenda at one time by a
vote after a motion has been duly made and seconded. If any member of the City Council, City
Staff or interested person in the audience requests that a consent item be removed from the
list, such item shall be taken up for consideration and disposition in the order listed on the
agenda.
4. PRESIDING OFFICER
The Mayor shall preside at all City Council meetings and perform such other duties consistent
with his/her office as may be imposed by the City Council. The Mayor shall be entitled to vote,
but shall possess no veto power. The Mayor shall be recognized as the official head of the City
for all ceremonial purposes.
7.1.a
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The Mayor shall preserve strict order and decorum at all regular and special meetings of the
City Council. The Mayor shall state every question coming before the City Council, call for the
vote, announce the decision of the City Council on all subjects and decide all questions of
order, subject however, to an appeal of the City Council, in which event a majority vote of the
City Council shall govern and conclusively determine such question of order. The Mayor shall
sign all Ordinances adopted by the City Council during his/her presence. In the event of the
absence of the Mayor, the Mayor Pro Tempore shall sign Ordinances and Resolutions as then
adopted.
5. CALL TO ORDER
The Mayor, or in his/her absence, the Mayor Pro Tempore, shall take the chair precisely at the
hour appointed for the meeting, and shall immediately call the City Council to order. In the
absence of the Mayor or Mayor Pro Tempore, the City Clerk shall call the City Council to order,
whereupon a temporary chair shall be elected by the members of the City Council present.
Upon the arrival of the Mayor or Mayor Pro Tempore, the temporary chair shall immediately
relinquish the chair upon the conclusion of the business immediately before the City Council.
6. ATTENDANCE
Before proceeding with the business of the City Council, the City Clerk shall enter into the
minutes, the names of the members present or absent. No formal roll call need be taken.
7. QUORUM
A majority of the members of the City Council shall constitute a quorum for the transaction of
business, but a lesser number than a quorum may adjourn from time to time. The City Council
may adjourn any regular, adjourned regular, special or adjourned special meeting to a time
and place specified in the order of adjournment. If all members are absent from any regular or
adjourned regular meeting, the City Clerk may declare the meeting adjourned to a stated time
and place. If the City Clerk does, the City Clerk shall cause written notice of the adjournment to
be given in the same manner as provided for special meetings. A copy of the order or notice of
adjournment shall be posted in the Civic Center Kiosk and other places designated by the City
Council within twenty-four (24) hours after the time of adjournment. Whenever a regular or
adjourned regular meeting is adjourned as provided in this section, the resulting adjourned
regular meeting is a regular meeting for all purposes. When an order of adjournment of any
meeting fails to state the hour at which the adjournment meeting shall be held, it shall be held
at the hour specified for regular meetings.
8. TELECONFERENCING
In rare cases and exceptional circumstances, the City Council permits teleconferencing by City
Councilmembers at regular and special City Council meetings. Only one (1) Councilmember is
permitted to attend via teleconference per meeting. The first Councilmember who notifies the
City Clerk of his or her intention to do so will be permitted to attend by teleconference. Only
audio teleconferencing is permitted. Video conference or any other form of non-telephonic
communication are not approved forms of teleconferencing of City Council meetings.
7.1.a
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9. ORDER OF BUSINESS
Promptly at the hour set on the day of each regular meeting, the members of the City Council,
City Clerk (or Designee) and City Manager (or Designee) shall take their regular stations in the
City Council Chambers and the business of the City Council shall be taken up for consideration
and disposition in the following order except that, with the unanimous consent of the City
Council, matters may be taken up out of order:
• Call to Order (Closed Session)
• Call to Order & Pledge of Allegiance to the Flag
• Report on Closed Session Action
• Oral Communications
• Consent Calendar
• Written Communications
• Public Hearings
• Unfinished Business
• New Business
• Other Business (City Council/Staff Informational Only Reports/Matters Too Late
for the Agenda)
• Adjournment
10. MATTERS TOO LATE FOR THE AGENDA
a. No action or discussion shall take place on any item not appearing on the
agenda for a regular meeting as posted, unless one of the three items below, occurs:
(1) The City Council determines by majority vote that an emergency situation
exists, as defined in Government Code Section 54956.5; or
(2) The City Council determines by vote of two-thirds of the members present
(i.e. four votes if five members are present and three votes if four members are present), or by
a unanimous vote of the members of the City Council if only 3 members are present, that there
is a need to take immediate action and that the need for action came to the City Council's
attention after the agenda was posted; or
(3) The item was included in a posted agenda for a prior meeting held not
more than five (5) calendar days prior to the meeting at which the item is acted upon and at the
prior meeting the item was continued to the meeting at which the action is being taken.
b. When an item not on the agenda is raised by a member of the public, the City
Council may briefly respond, may ask questions for clarification, provide a reference to Staff or
other resources, or request Staff to report back at a subsequent meeting. Furthermore, a
member of the City Council may request that the City Council, and the City Council may, direct
staff to place a matter of business on a future agenda.
11. READING OF MINUTES
Unless the reading of the minutes of a City Council meeting is requested by a member of the
City Council, such minutes may be approved without reading if the City Clerk has previously
furnished each member with a copy thereof.
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12. RULES OF DEBATE
a. Presiding Officer may debate The Mayor or such other member of the City
Council as may be presiding may move, second and debate from the chair, subject only to
such limitations of debate as are by these rules imposed upon all members. He/she shall not
be deprived of any of the rights and privileges of a City Councilmember by reason of his /her
acting as the Presiding Officer.
b. Getting the floor Every member desiring to speak shall address the Mayor, and
upon recognition by the Mayor, shall confine himself/herself to the question under debate.
c. Interruptions A member, once recognized, shall not be interrupted when
speaking unless it be to call him/her to order, or as herein otherwise provided. If a member,
while speaking, be called to order, he/she shall cease speaking until the question of order is
determined, and if in order, he/she shall be permitted to proceed.
d. Privilege of closing debate The City Councilmember moving the adoption of an
Ordinance or Resolution shall have the privilege of closing the debate.
e. Motion to reconsider A motion to reconsider any action taken by the City Council
may be made at any time. Such a motion must be made by one of the prevailing side, but may
be seconded by any member, and may be made at any time and have precedence over all
other motions or while a member has the floor; it shall be debatable. Nothing herein shall be
construed to prevent any member of the City Council from making or remaking the same or
other motion at a subsequent meeting of the City Council.
f. Remarks of City Councilmember A City Councilmember may request, through
the Mayor, the privilege of having an abstract of his /her statement on any subject under
consideration by the City Council entered in the minutes. If the City Council consents thereto,
such statement shall be entered in the minutes.
g. Synopsis of Debate The City Clerk may be directed by the Mayor, with the
consent of the City Council, to enter in the minutes a synopsis of the discussion of any
question coming regularly before the City Council.
h. Rules of Order Except as otherwise provided in this Resolution, the current
edition of “Roberts Rules of Order” shall govern the conduct of the meetings of the City
Council.
13. ADDRESSING THE CITY COUNCIL
Any person desiring to address the City Council at a meeting shall first secure the permission
of the Mayor to do so; provided, however, that under the following headings of business,
members of the public shall have the right to address the City Council upon obtaining
recognition by the Mayor.
a. Written Communications Interested persons or their authorized representative
may request to address the City Council by written communication on any matters concerning
the City's business, or any matters over which the City Council has control. Such written
communication shall be delivered to the City Clerk.
b. Public Comment on Agenda Items The City Council shall provide members of
the public an opportunity to address the City Council before or during its consideration of the
item. Although members of the public may submit comments in writing, the City Council is not
required to read written comments into the record.
c. Oral Communications – Items Not on the Agenda The City Council shall provide
members of the public an opportunity during the “Oral Communications” portion of the agenda
to address the City Council on any item of interest to the public that is within the subject matter
jurisdiction of the City Council.
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14. MANNER OF ADDRESSING CITY COUNCIL
City Council meetings are business meetings, and persons addressing the City Council are
expected to conduct themselves accordingly. Each person addressing the City Council shall
stand at the podium and should give, in an audible tone of voice for the record, his/her name
and his/her address, although providing one’s name and address is not required. Persons
desiring to address the City Council shall submit a speaker slip, the purpose of which is to
allow the Mayor to manage the meeting and the City Clerk to produce the minutes, although
the person need not provide his or her name in order to speak. The City Council expects that
remarks will be addressed to the City Council as a body and not to individuals or the public. No
person, other than the City Council and the person having the floor, shall be permitted to enter
into any discussion, either directly or through a member of the City Council, without the
permission of the Mayor. No question shall be asked of a City Councilmember except through
the Mayor.
On each agenda item, each member of the public shall be given a specified amount of time to
address the City Council during the public comment period, and the time limits shall be
reasonably and uniformly applied to all speakers, so far as is possible, with the exception of
formal applicants for approvals from the City who will be allotted additional time. Unless
determined otherwise by a majority vote of the City Council, tThe time limit s shall be three (as
follows based on the number of speaker slips submitted to the City Clerk prior to the
commencement of the public comment period.
1-9 speaker slips – 3) minutes for each speaker.
Any member of the public who wishes to speak shall submit a speaker slip prior to the
conclusion of the oral staff report on the agenda item. The Mayor, Vice Mayor or a member of
Staff will make a statement at the beginning of the meeting reminding the public of this policy.
10-14 speaker slips – 2 minutes
15+ speaker slips – 1 minute
15. VOTING
a. Members of the City Council shall vote by a “voice vote” on all Ordinances,
Resolutions and other matters, unless a roll call vote is required by law or is requested by a
City Councilmember. Silence shall be recorded as an affirmative vote. The Mayor shall
announce the result of the vote. As required by Government Code section 54953(c)(2), the
City Clerk shall record in the minutes the vote or abstention of each City Councilmember
present for the action.
b. The vote on any matter being considered by the City Council may be delayed by
the Mayor until all members of the City Council present for a meeting, and not excused as
herein provided, are present at the City Council dais.
c. A member of the City Council who has a conflict of interest regarding any matter
being considered by the City Council shall declare the conflict and excuse himself/herself from
participating in the City Council's deliberations and decisions regarding that matter.
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16. ORDER AND DECORUM
a. By City Councilmembers While the City Council is in session, the members must
preserve order and decorum, and a member shall neither by conversation
or otherwise, delay or interrupt the proceedings or the peace of the City
Council nor disturb any member while speaking or refuse to obey the
orders of the City Council or Mayor, except as otherwise herein provided.
b. By Persons Any person making remarks or engaging in conduct which actually
disrupts, disturbs, or impedes the proceedings or the peace of the City Council or disturbs any
member while speaking or refuses to obey the orders of the City Council or the Mayor shall be
forthwith, by the Mayor, barred from further audience before the City Council, unless
permission to continue is granted by a majority vote of the City Council. In order to maintain
the appropriate level of civility in the City Council’s business meetings, persons are expected
to refrain from making personal, impertinent, or slanderous remarks and from becoming
boisterous.
c. Enforcement of Order and Decorum A law enforcement officer shall be
designated as Sergeant-at-Arms of the City Council meetings when requested by the Mayor.
He/she shall carry out all orders and instructions given at the City Council meeting. Upon
instruction of the Mayor, it shall be the duty of the Sergeant-at-Arms to remove and bar such
person from the City Council meeting who violates the order and decorum of the meeting.
Violation of the order and decorum of a City Council meeting is a misdemeanor.
d. Smoking Smoking is prohibited at all times in all City-owned facilities.
17. PROHIBITION ON POLITICAL ACTIVITIES
Members of the City Council shall not engage in political activities related to local, state, or
federal elections during Council meetings. For the purposes of this section, the term “political
activity” shall mean an activity directed toward the success or failure of a political party, a
candidate for elected office, a ballot measure, or a political group. Nothing in this section shall
prevent the City Council from considering whether or not to support or oppose a ballot
measure or state or federal legislation.
18. SPECIAL COMMITTEES/TASK FORCES
All special committees/task forces shall be appointed by the Mayor, subject to approval of the
City Council.
19. CITY COUNCILMEMBER VACANCIES
When a vacancy occurs on the City Council, in the office of City Councilmember or Mayor, and
the City Council determines to consider filling the vacancy by appointment, the City Council will
make such appointment only at a meeting at which all remaining City Councilmembers
(including the Mayor) are present. This rule shall not preclude the City Council from calling a
special election to fill the vacancy or from adopting an ordinance to fill the vacancy pursuant to
Government Code Section 36512 at a meeting at which one of the remaining City
Councilmembers (including the Mayor) is absent.
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20. PROTESTS
Any City Councilmember shall have the right to have the reasons for his/her dissent from, or
protest against, any action of the City Council entered in the minutes.
21. ADJOURNMENT
A motion to adjourn shall always be in order and decided without debate.
22. RULES AVAILABLE FOR PUBLIC REVIEW
A copy of these Rules shall be available at all meetings of the City Council for review by the
public.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Mayor
ATTEST:
_________________________________
City Clerk
2808846.2
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Page 1 of 6
STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Update on Dublin's Economic Development Activities
Prepared by: Lori Taylor, Economic Development Director / Public Information
Officer
EXECUTIVE SUMMARY:
The City Council will receive a brief update of economic development activities.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City of Dublin has focused on ensuring that Dublin maintains a strong and diverse
economic base and supports policies that promote economic growth and vitality. In
2012, the City Council adopted the Dublin Economic Development Strategy, which
serves as a guide for efforts to foster business expansion and job growth, and provides
the City with a framework for economic development programs and activities. The plan
included four key strategy areas that encompass a wide variety of economic
development activities, largely focused around the following top priorities:
1. Enhancing quality of place for businesses and residents
2. Small business support and growth
3. Development of the Eastern Dublin Transit Center
4. Development in Downtown Dublin
This report will provide an overview of ongoing economic development activities which
have occurred over the past year within each of these strategies.
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Strategy 1: Continue Efforts to Enhance the Competitiveness of the City and
Maintain a Strong and Diverse Economic Base
Since adoption, Staff has undertaken initiatives to continuously improve existing
Economic Development practices, develop and promote incentives, and implement an
award-winning marketing and branding plan to promote Dublin opportunities.
Advanced the Business Recognition Program by creating a new “Business
Anniversary Breakfast Reception” event, which took place in September. This
successful event, held in partnership with the Chamber of Commerce,
recognized Dublin businesses that have been operating for 20 years or more. In
addition to a networking breakfast, the event included a program highlighting the
importance of local business and awarding of plaques. The new breakfast format
was well-received by the business community.
Entered a new partnership with the Dublin Chamber of Commerce to provide City
sponsorship of key events and Chamber services relating to business regulatory
outreach. In addition, in 2016, the City and Chamber held the first “Decorate
Dublin” contest to encourage holiday shopping as a part of the Discover Dublin
social media campaign. As part of that campaign, the City also included new
branded shopping bags, which were distributed to merchants to promote the
program.
In 2016, the Commercial Façade Improvement Grant Program was updated to
increase funding for architectural assistance, prioritize projects that activate
downtown, and clarify guidelines and application processes.
Participation in regional economic development efforts is a key component of Dublin’s
efforts. During Calendar Year 2016, the Economic Development Office continued to
partner with regional organizations such as the East Bay Economic Development
Alliance (EBEDA), Visit Tri-Valley, Innovation Tri-Valley and i-Gate. Some of the
meetings and events that were held during the calendar year include:
Economic Development Director Council, General Assembly, Annual Board
Retreat, and the International Trade Forum. In addition, the City nominated
several Dublin firms for their annual Innovation Awards. Dublin-headquartered
software firm, Callidus Cloud was a finalist for a 2016 award.
National Manufacturing Day 2017, which took place in partnership with the cities
of Livermore, Pleasanton, the Tri-Valley Regional Occupation Program and Las
Positas Community College. This was the second year that Dublin participated in
this national event which is aimed at promoting careers in manufacturing
industries and promoting local, modern manufacturing. Dublin-based AMP
Printing provided tours informing students, educators, and other interested
attendees about local career opportunities, which was followed by tours of
several other Tri-Valley businesses and a luncheon.
Tri-Valley Commerce Con, a regional event produced by the cities of Dublin,
Livermore, Pleasanton, and San Ramon, as well as the Town of Danville, and
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their respective Chambers of Commerce. The event is designed to connect the
Tri-Valley’s small businesses with local resources and to celebrate the vital role
that small business plays in the region. Held for the first time in October 2016,
the second Tri-Valley Commerce Con took place in May 2017 in conjunction with
National Small Business Week and featured a resource exhibit, one-on-one
consulting and presentations from field experts, who discussed leveraging social
media and ensuring cyber-security.
Multiple high profile events were held with regional groups such as Innovation
Tri-Valley to increase awareness of Dublin technology firms and showcase
Dublin’s role as a center of technology. In the past year, Staff worked on events
such as the second annual #GameChangers Awards (which highlights two
innovative firms from each city), Innovation Forum, and Dream Makers and Risk
Takers, as well as serving on their Board of Directors.
The Tri-Valley Retail, Hospitality and Tourism Summit, which was co-sponsored
with regional partners.
Service on the Visit Tri-Valley Board of Directors and participation in ongoing
marketing efforts, including social media campaigns for Restaurant Month, Tri-
Valley Beer Trail, Wine Ships Free, and others.
Staff has also worked to advance the City's Marketing and Branding Plan to promote
Dublin’s opportunities for commercial development, as well as to share information with
the community and broader region. In addition to print ads, digital content has been
created, including a series of three videos highlighting Dublin as a place for a range of
businesses and a high quality of life. The videos are promoted on our website and
social media platforms, and are shared with visiting delegations and at a variety of
special events. Recent marketing and branding efforts include:
Development of a three-minute economic development video, which includes
interviews with several Dublin business leaders. The video is shared with
prospective businesses and posted on the City’s website and new YouTube
channel. More recently, the 2017 State of the City luncheon included a 14-minute
video highlighting the community and Dublin’s 35th Anniversary.
Branded ads targeting new residents, visitors, and business opportunities are
being published in a range of regional and national publications, including
California Centers, Western Real Estate Business, the San Francisco Chronicle,
San Francisco Business Times and the Urban Land Magazine,
During 2016, “The New American Backyard” branding efforts were acknowledged with
several key awards including two states and one national award:
The California Association for Local Economic Development (CALED) Award of
Merit for 2015 Economic Development Promotion for “The New American
Backyard”
The California Association for Public Information Officers (CAPIO) received the
2016 CAPIO Award of Excellence in Communications for Branding Campaigns
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3CMA (City-County Communications& Marketing Association) awarded Dublin
the “Savvy” Award for Branding Graphic Design
Retention and expansion of existing firms is a key goal in the Strategy. The Economic
Development Office continues to advance the objectives of the Business Visitation
Program through meetings with potential high growth companies throughout the City.
The Business Visitation Program was established to assist businesses with retention
and expansion needs, and to make businesses aware of the resources available to
support their professional needs. Key firms visited in 2016 included Zeiss Meditec, Inc.,
auto dealers based in Dublin, and local retail center owners.
Strategy 2: Improve Conditions for Small Businesses
A critical element in a successful economic development program is ensuring that the
City’s entitlement and permitting process is customer-focused and streamlined. Staff
throughout all City departments work closely together to ensure that the process is clear
and coordinated.
A step-by-step “How to Start a Business-Your Guide to Growing a Business in
Dublin, California,” which was developed in 2016 in order to meet the needs of
first time business operators. The Guide is available both online and in print form.
In addition to the guide, information on business incentive programs, financing
and support services is posted on the City website.
Individualized assistance for new and expanding businesses, including permitting
guidance, site selection searches and marketing for technology firms such as
Gigatronics, Zeltiq, and others.
Leasing assistance and business recruitment efforts for vacant and renovated
spaces. For example, Staff worked with property owners and brokers to renovate
and lease a large, formerly vacant building on Sierra Court.
Promotion of the Small Business Assistance Program, which helps fund
accessibility improvements, and trash enclosure upgrades and other legal
obligations imposed on small business. One recent participating organization
was an existing nonprofit, which provides services to developmentally challenged
clients within the Tri-Valley area; the organization received financial assistance to
complete accessibility and safety improvements through the program.
Improvement of information-sharing with the community about proposed
development projects; Economic Development staff partnered with Community
Development to create an interactive development activity page, update public
noticing to include clear language and graphics, and create planning application
notice signage. Staff also works closely with the business community to inform
them of upcoming infrastructure improvements, in order to minimize impacts to
their operations.
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Strategy 3: Position Development Sites to Meet Current and Future Market
Demand and Provide Necessary Marketing Support
While marketing can help share Dublin’s story and attributes with a wide audience,
working to promote our real estate opportunities is accomplished through several
efforts, including ongoing relationships with regional brokers and business leaders, to
highlight available sites (such as the now-vacant, former SAP site). Maintaining strong
relationships with brokers, site selectors and industry professionals is critical to ensure
that businesses consider Dublin as a location of choice for successful firms.
Participation in industry events and associations is another way in which staff builds a
network of key contacts and stays informed of development opportunities and trends. In
addition to working with brokers and developers, strong relationships are cultivated with
Dublin building and property owners.
Staff worked closely with the Alameda County Surplus Property Authority to
select a broker who professionally marketed vacant opportunity sites, adjacent to
the Eastern Dublin BART station, for office development. A key 11-acre site,
commonly referred to as site 15A, was marketed as the “Tri-Valley Concept
Campus” by brokerage firm Jones Lang LaSalle.
Staff has an established relationship with local research and development firm,
Zeiss Meditec, Inc. The building lease for their Dublin site was set to expire, and
Staff worked closely with them to ensure they would renew their lease in Dublin.
They are now currently in contract to purchase site 15-A (mentioned above) for
their new, expanded research & development/manufacturing site. This will retain
one of Dublin’s largest and highest paying employers, within walking distance
from BART.
To further extend beyond local and regional brokers, Staff includes Dublin’s key
opportunity sites on a development opportunity site page, OppSites, which can
be viewed by national and international developers and businesses. The site
highlights Dublin properties and includes zoning and other information to make it
simple for interested commercial developers to identify suitable sites.
Strategy 4: Support Downtown Business Attraction and Development Efforts
During 2016 and early 2017, Staff has continued working with individual property
owners to consider improvements, joint activities, and possible events which advance
the Downtown vision of improving the quality of place and quality of life in Dublin. In
addition, the following development activities occurred Downtown during the reporting
period:
Meetings with property owners of the Dublin Plaza (99 Ranch, CVS center) have
been convened by City staff to discuss updating of shared operating agreements,
potential site improvements, joint marketing and efforts to activate the center with
pedestrian features. Current concepts under discussion include a weekly food
truck event, and a Sunday morning Farmer’s Market.
Ongoing and targeted recruitment of new tenants to fill vacant spaces include
both retail and restaurant sites.
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Façade improvements in the Dublin Place shopping center were constructed to
attract new tenants, which include newly opened Pieology Pizza, and DXL men’s
apparel store. Negotiations for the reuse of the former Elephant Bar, Coco’s and
Grocery Outlet spaces are underway, as well as discussions of special events to
draw more shoppers to the Downtown.
Staff is working with a small business owner, Inc. 82 Brewing Company, to open
a small craft brewing and restaurant businesses on San Ramon Boulevard. This
project, which will help add a new gathering spot in the Downtown, has received
Sewer Capacity Assistance to help offset some their startup costs.
Throughout 2016, façade projects on Village Parkway were constructed,
including the outdoor patio space in front of Three Sheets Craft Beer, which wil l
help encourage outside dining and activation along Village Parkway.
Construction is well underway in the Rahma Mediterranean Market on Village
Parkway, which is partially funded by Commercial Façade Improvement Grant
Program funds.
The new Mirchi Café received assistance for accessibility improvements, which
were completed using the Small Business Assistance Program. The City also
provided approval assistance from the Commercial Façade Improvement Grant
Program, for future exterior improvements.
A new, free Wi-Fi system for part of Downtown Dublin has been activated to
promote public gathering spaces in Downtown Dublin. Approximately 30% of the
Downtown District is covered in the pilot program, most notably near the West
Dublin BART station toward Dublin Boulevard, and along Village Parkway. The
City will review the results from the program in determining whether to expand
the program in the future.
To remain competitive, Dublin’s implementation of the Economic Development Strategy
is an ongoing process. Retail and office trends, commercial space availability, and
customer preferences are dynamic and correspond to changes in the real estate and
market conditions. Staff will continue to work closely with the business community and
to provide support and bring resources to local businesses. Staff will continue ensure
existing programs are “best practices,” and maintain and expand our partnerships to
promote the local economy where opportunities arise.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. City of Dublin Economic Development Strategy
8.1
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Packet Pg. 341
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Packet Pg. 342
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8.1.a
Packet Pg. 343
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8.1.a
Packet Pg. 344
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8.1.a
Packet Pg. 345
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8.1.a
Packet Pg. 346
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8.1.a
Packet Pg. 347
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8.1.a
Packet Pg. 348
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8.1.a
Packet Pg. 349
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8.1.a
Packet Pg. 350
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8.1.a
Packet Pg. 351
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8.1.a
Packet Pg. 352
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8.1.a
Packet Pg. 353
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Packet Pg. 354
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Packet Pg. 355
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8.1.a
Packet Pg. 356
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Packet Pg. 357
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Packet Pg. 358
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Packet Pg. 359
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Packet Pg. 360
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Packet Pg. 361
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8.1.a
Packet Pg. 362
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Packet Pg. 363
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Packet Pg. 364
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Packet Pg. 365
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Packet Pg. 366
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Packet Pg. 367
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Packet Pg. 368
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Packet Pg. 369
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8.1.a
Packet Pg. 370
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Packet Pg. 371
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Packet Pg. 372
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Packet Pg. 373
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Packet Pg. 374
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Packet Pg. 375
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Packet Pg. 376
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8.1.a
Packet Pg. 377
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Packet Pg. 378
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Packet Pg. 379
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Packet Pg. 380
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Packet Pg. 381
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Packet Pg. 382
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Packet Pg. 383
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Packet Pg. 384
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Packet Pg. 385
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Packet Pg. 386
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Packet Pg. 387
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Packet Pg. 388
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Packet Pg. 389
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Packet Pg. 390
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Packet Pg. 391
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Packet Pg. 392
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Packet Pg. 393
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Packet Pg. 394
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Packet Pg. 395
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Packet Pg. 396
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Packet Pg. 397
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Packet Pg. 398
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Packet Pg. 399
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8.1.a
Packet Pg. 400
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Packet Pg. 401
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8.1.a
Packet Pg. 402
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8.1.a
Packet Pg. 403
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Packet Pg. 404
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Packet Pg. 405
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Packet Pg. 406
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Packet Pg. 407
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Packet Pg. 408
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Packet Pg. 409
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Packet Pg. 410
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Packet Pg. 411
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Packet Pg. 412
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Packet Pg. 413
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Packet Pg. 414
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Packet Pg. 415
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Packet Pg. 416
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