HomeMy WebLinkAboutItem 4.11 - 1458 Award of Contract for Council Chamber
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to CompView, Inc. and Approval of Plans and
Specifications for the Civic Center Modification Design & Construction
Project, CIP No. GI4099
Prepared by: Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to CompView, Inc. and
approving the plans and specifications for the Civic Center Modification Design &
Construction Project, CIP No. GI4099. The project will provide for the installation of
audio and visual equipment for broadcasting purposes in the City Council Chamber.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project No. GI4099 to CompView, Inc. for the Civic Center Modification Design &
Construction Project.
FINANCIAL IMPACT:
The total existing budget for the improvement proje ct is approximately $377,000 (the
total budget includes other improvements that are not part of the bid), funded by the
Cable TV Facilities Fund.
The amount of the lowest responsive bid for the installation of the audio an d visual work
was $189,652.13.
The remainder of the project budget includes improvements to the electrical, lighting
and millwork in the City Council Chamber.
DESCRIPTION:
The 2016-2020 Capital Improvement Program (CIP) includes the Civic Center
Modification Design and Construction Project (CIP No. GI4099). The project provides
for the installation of audio and visual equipment to the City Council Chamber for
broadcasting purposes.
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The project was previously bid in April 2017 which included lighting, electrical and
millwork. At that time, the City received one bid that was incomplete. City Staff rejected
the bid and subsequently revised the bid package, plans and specifications to only
include the audio and visual equipment and installation and rebid the construction.
A total of three (3) sealed bids were received on May 10, 2017, ranging from
$189,652.13 to $229,056 and a summary of the bids is provided as Attachment 1. The
low bid of $189,652.13 was submitted by CompView, Inc. Staff has reviewed the bid
results and necessary licenses, and recommends that the City Council adopt the
Resolution (Attachment 2) awarding the contract for Civic Center Modification Design &
Construction, Project No. GI4099 to CompView, Inc. as the lowest responsive bidder.
Staff expects the project to begin in June and anticipates completion of the majority of
the improvements by mid-August 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to CompView, Inc.
ATTACHMENTS:
1. Bid Results
2. Resolution Approving the Plans and Specifications and Awarding a Contract for
Project No. GI4099 to CompView, Inc. for the Civic Center Modification Design &
Construction Project
Mailing Address: 100 Civic Plaza, Dublin, California 94568 · www.dublin.ca.gov
Bid Results
(These numbers have not been confirmed)
Project Name: Council Chamber Audio and Visual Bid Opening Date: 5/10/17
System Update
Time: 2;00 pm
Project Number: GI4099
Engineer’s Estimate: $169,000
Bid Opened By: Hazel Wetherford
Walfred Solorzano
No.
Contractor List
Amount
Ranking
1. Compview 189,652.13 1
2. FE Controls Corp 200,646.81 2
3. Avidex 229,056.00 3
4.
5.
6.
7.
8.
C ITY OF D UBLIN
RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT FOR
PROJECT NO. GI4099 TO COMPVIEW, INC. FOR THE CIVIC CENTER MODIFICATION
DESIGN & CONSTRUCTION PROJECT
WHEREAS, Staff completed plans and specifications for the Civic Center Modification
Design & Construction Project, Project No. GI4099 (“Project”). The Project will provide for the
installation of audio and visual equipment for the City Council Chamber; and
WHEREAS, the City of Dublin did, on May 10, 2017, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Project No. GI4099, Civic Center Modification Desig n & Construction, which
Plans, Specifications, and Modifications are hereby expressly referred to for a description of
said work and for all participants relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest bid for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for Project No. GI4099, Civic Center Modification Design & Construction, to
the lowest responsible bidder therefore, to wit, CompView, Inc., at a bid of One Hundred Eighty-
Nine Thousand, Six Hundred Fifty-Two Dollars and Thirteen Cents ($189,652.13), the
particulars of which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Construction Agreement with CompView, Inc.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk