HomeMy WebLinkAboutItem 6.1 - 1451 Fiscal Year 2017-18 BudgetPage 1 of 3
STAFF REPORT
GEOLOGIC HAZARD ABATEMENT DISTRICT
DATE: May 16, 2017
TO: Honorable President and Board of Directors
FROM:
Christopher L. Foss, GHAD District Manager
SUBJECT:
Fiscal Year 2017-2018 Budget for the GHADs
Prepared by: Andrew Russell, District Engineer
EXECUTIVE SUMMARY:
The Geologic Hazard Abatement District (GHAD) Board of Directors will consider
approving a resolution adopting a Fiscal Year 2017-2018 Budget for each of the three
existing GHADs in the City of Dublin.
STAFF RECOMMENDATION:
Approve the Resolution Adopting a Budget for the Fallon Village Geologic Hazard
Abatement District for Fiscal Year 2017-2018; adopt the Resolution Adopting a Budget
for the Schaefer Ranch Geologic Hazard Abatement District for Fiscal Year 2017-2018;
and adopt the Resolution Adopting a Budget for the Fallon Crossing Geologic Hazard
Abatement District for Fiscal Year 2017-2018.
FINANCIAL IMPACT:
Proposed expenditures for FY 2017-18 total $728,845, $536,195, and $53,646 in the
Fallon Village GHAD, Schaefer Ranch GHAD, and Fallon Crossing GHAD respectively.
The expenditures are funded through a special assessment on associated properties.
Activities undertaken will support the prevention, mitigation, abatement and control of
identified or potential geologic hazards within each GHAD boundary.
DESCRIPTION:
A Geologic Hazard Abatement District (GHAD) a special entity which is established
separately from the City of Dublin and applies to a specific defined area within the City.
The GHAD is formed under provisions in the California Public Resources Code which
establishes that a GHAD is a political subdivision of the State and is not an agency or
instrumentality of a local agency.
The City’s role is limited to providing support to the GHAD, coordinating activities
undertaken for the GHAD, administering the GHAD funds and coordinating the payment
of expenses associated with the GHAD. GHAD funding is collected as part of property
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of expenses associated with the GHAD. GHAD funding is collected as part of property
tax bills. The GHAD can perform maintenance on defined areas and can also
accumulate reserves to address major or extraordinary work, such as a landslide repair.
The Public Resources Code defines a “geologic hazard” as an actual or threatened
landslide, land subsidence, soil erosion, earthquake, fault movement, or any other
natural or unnatural movement of land or earth. A GHAD may be formed for the
following purposes: (a) prevention, mitigation, abatement, or control of a geologic
hazard and (b) mitigation or abatement of structural hazards that are partly or wholly
caused by geologic hazards (Public Resources Code Section 26525).
The City of Dublin has established three separate GHADS: Fallon Village GHAD (which
includes both the Positano and Jordan Ranch developments; Schaefer Ranch GHAD,
and Fallon Crossing GHAD. These GHADs are governed by a Board of Directors,
which is comprised of the Dublin City Council. Assessments are levied in accordance
with an Engineer’s Report that was prepared for each District and adopted at a public
meeting.
Adopting a budget for a GHAD is not a statutory requirement, but the City, as
administrator of GHAD funds, believes that the formal adoption of a financial plan is in
keeping with best practices of agency operations.
Fiscal Year 2017-18 Budget
The proposed Fiscal Year 2017-18 Budget for each GHAD is provided in Exhibit A of
the Resolutions (Attachments 1, 3, and 5) and can also be found in the Fiduciary Funds
section of the City of Dublin’s budget document. There are no changes to the budgets
from the Fiscal Year 2017-18 Forecast presented in June 2016. The following table
summarizes the revenues, expenditures and estimated fund balance in each GHAD:
GHAD
Estimated
Beginning
Fund Balance*
Proposed
2017-18
Revenues
Proposed
2017-18
Expenditures
Ending Fund
Balance
Fallon Village $2,056,717 $925,823 $728,845 $2,253,696
Schaefer
Ranch $2,132,387 $827,981 $536,195 $2,424,173
Fallon Crossing $230,163 $126,993 $53,646 $303,509
estimated using FY 2016-17 Amended Budget
Expenditures include contracted service costs for administration, slope stabilization and
erosion protection, monitoring, maintenance, and on-site conservation easement
activities. Also included are salaries and benefits associated with City of Dublin staff
that have been allocated to oversee GHAD operations.
Fallon Village GHAD: On August 16, 2016, the Board of Directors accepted, by
Resolution 2-16, approximately 52 acres of property from the developer of Jordan
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Ranch. Along with the land accepted within the Positano development, the GHAD now
owns approximately 272 acres of property.
Schaefer Ranch GHAD: The GHAD owns approximately 297 acres of property within
Schaefer Ranch. Approximately 20 additional acres of property will eventually be
transferred to the GHAD upon the completion of the Schaefer Ranch Unit 2 and Unit 3
development projects.
Fallon Crossing GHAD: The developer of Fallon Crossing, CalAtlantic Homes,
continues to own and maintain the open space property within the development. The
developer and their team are working on the process to transfer approximately 47 acres
of property to the GHAD. Additionally, the developer Tassajara Hills, Toll Brothers, is
seeking to annex the project into the GHAD.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Adopting FY 17-18 Budget Fallon Village GHAD
2. Resolution Adopting FY 17-18 Budget Schaefer Ranch GHAD
3. Resolution Adopting FY 17-18 Budget Fallon Crossing GHAD
FALLON VILLAGE GHAD RESOLUTION NO.___ -17
A RESOLUTION OF THE BOARD OF THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
ADOPTING A BUDGET FOR THE
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2017-18
WHEREAS, the Board of the Fallon Village Geologic Hazard Abatement District (Board)
desires to establish a Budget and Financial Plan for Fiscal Year 2017-18; and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Fallon Village Geologic Hazard Abatement District Fund Summary
Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2017-18
Budget for the Fallon Village Geologic Hazard Abatement District (GHAD); and
WHEREAS, the action taken by this resolution shall approve the appropriation.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Village Geologic
Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2017-18 Budget Appropriation and Financial Plan for the Fallon
Village Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in accordance with
the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided
that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for GHAD,
when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2017-18
expenditures in an amount not to exceed the amount of funds encumbered or designated
by the GHAD Manager as needed for expenses that did not occur prior to the year -end,
but are expected to be expended in Fiscal Year 2017-18 consistent with the original
purpose.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Board President
ATTEST:
District Clerk
EXHIBIT A
FISCAL YEAR 2017-18
FALLON VILLAGE GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted
Budget
2016-17
Amended
Budget
2016-17
Proposed
2017-18
BEG. FUND BALANCE
JULY 1) $1,879,874 $1,879,874 $2,056,717
REVENUES
Assessments $882,693 $882,693 $912,973
Interest $11,450 $11,450 $12,850
TOTAL REVENEUS $894,143 $894,143 $925,823
EXPENDITURES BY
CATEGORY
Salaries & Wages $18,332 $18,332 $18,865
Benefits $7,210 $7,210 $7,547
Services & Supplies $100 $100 $100
Contracted Services $691,668 $691,668 $702,333
TOTAL
EXPENDITURES $717,300 $717,300 $728,845
END FUND BALANCE
JUNE 30) $2,056,717 $2,056,717 $2,253,696
SCHAEFER RANCH GHAD RESOLUTION NO.___ -17
A RESOLUTION OF THE BOARD OF THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
ADOPTING A BUDGET FOR THE
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2017-18
WHEREAS, the Board of the Schaefer Ranch Geologic Hazard Abatement District
Board) desires to establish a Budget and Financial Plan for Fiscal Year 2017-18; and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Schaefer Ranch Geologic Hazard Abatement District Fund Summary
Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2017-18
Budget for the Schaefer Ranch Geologic Hazard Abatement District (GHAD); and
WHEREAS, the action taken by this resolution shall approve the appropriation.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Schaefer Ranch Geologic
Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2017-18 Budget Appropriation and Financial Plan for the Schaefer
Ranch Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in accordance with
the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided
that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for GHAD,
when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2017-18
expenditures in an amount not to exceed the amount of funds encumbered or designated
by the GHAD Manager as needed for expenses that did not occur prior to the year -end,
but are expected to be expended in Fiscal Year 2017-18 consistent with the original
purpose.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Board President
ATTEST:
District Clerk
EXHIBIT A
FISCAL YEAR 2017-18
SCHAEFER RANCH GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted
Budget
2016-17
Amended
Budget
2016-17
Proposed
2017-18
BEG. FUND BALANCE
JULY 1) $1,887,184 $1,887,184 $2,056,717
REVENUES
Assessments $758,815 $758,815 $814,831
Interest $11,030 $11,030 $13,150
TOTAL REVENEUS $769,845 $769,845 $827,981
EXPENDITURES BY
CATEGORY
Salaries & Wages $18,332 $18,332 $18,865
Benefits $7,210 $7,210 $7,547
Services & Supplies $0 $0 $0
Contracted Services $499,111 $499,111 $509,783
TOTAL
EXPENDITURES $524,653 $524,653 $536,195
END FUND BALANCE
JUNE 30) $2,132,387 $2,132,387 $2,424,173
FALLON CROSSING GHAD RESOLUTION NO.___ -17
A RESOLUTION OF THE BOARD OF THE
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
ADOPTING A BUDGET FOR THE
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
FOR FISCAL YEAR 2017-18
WHEREAS, the Board of the Fallon Crossing Geologic Hazard Abatement District
Board) desires to establish a Budget and Financial Plan for Fiscal Year 2017-18; and
WHEREAS, the Board has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Fallon Crossing Geologic Hazard Abatement District Fund Summary
Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2017-18
Budget for the Fallon Crossing Geologic Hazard Abatement District (GHAD); and
WHEREAS, the action taken by this resolution shall approve the appropriation.
NOW, THEREFORE, BE IT RESOLVED that the Board of the Fallon Crossing Geologic
Hazard Abatement District does hereby:
1. Adopt the Fiscal Year 2017-18 Budget Appropriation and Financial Plan for the Fallon
Crossing Geologic Hazard Abatement District, as outlined in Exhibit A.
2. Authorize the GHAD Manager to make expenditures appropriations in accordance with
the Budget as adopted.
3. Authorize the GHAD Manager to transfer budgeted amounts between line items, provided
that the transfer is within the same fund.
4. Authorize the GHAD Manager to increase revenue and expenditure budget for GHAD,
when corresponding revenues comes in over budget.
5. Authorize the GHAD Manager to increase the appropriations for Fiscal Year 2017-18
expenditures in an amount not to exceed the amount of funds encumbered or designated
by the GHAD Manager as needed for expenses that did not occur prior to the year -end,
but are expected to be expended in Fiscal Year 2017-18 consistent with the original
purpose.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Board President
ATTEST:
District Clerk
EXHIBIT A
FISCAL YEAR 2017-18
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
FUND SUMMARY
Adopted
Budget
2016-17
Amended
Budget
2016-17
Proposed
2017-18
BEG. FUND BALANCE
JULY 1) $133,058 $133,058 $230,163
REVENUES
Assessments $123,552 $123,552 $126,023
Interest $720 $720 $970
TOTAL REVENEUS $124,271 $124,271 $126,993
EXPENDITURE BY
CATEGORY
Salaries & Wages $9,161 $9,161 $9,432
Benefits $3,605 $3,605 $3,773
Services & Supplies $0 $0 $0
Contracted Services $14,400 $14,400 $40,441
TOTAL
EXPENDITURES $27,166 $27,166 $53,646
END FUND BALANCE
JUNE 30) $230,163 $230,163 $303,509