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HomeMy WebLinkAbout6.1 - 1438 Fiscal Year 2017-18 Budget Update Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: May 16, 2017 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Fiscal Year 2017-18 Budget Update Prepared by: Colleen Tribby, Director of Administrative Services EXECUTIVE SUMMARY: The City Council will consider approval of a Resolution adopting the City’s budget for Fiscal Year 2017-18 and related additional resolutions regarding personnel salary plans. STAFF RECOMMENDATION: Adopt the following: (1) Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2017-18; (2) Resolution Establishing a Salary Plan for Management Positions; (3) Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules; and (4) Resolution Establishing a Salary Plan for Part-Time Personnel. FINANCIAL IMPACT: The Fiscal Year 2017-18 Budget Update totals $105,318,927 in all operating funds. This is made up of operating appropriations of $84,152,955 and capital project appropriations of $15,177,796. Additionally, the City will incur $5,988,176 in Internal Service Fund costs, which includes equipment purchases, Information Technology costs, and debt service on the City’s capital lease for solar improvements. The Fiscal Year 2017-18 General Fund operating budget, excluding transfers to capital projects, totals $74,786,921 and is in a surplus position, with ongoing revenues covering ongoing expenditures by $8,355,656. After transfers, total reserves in the General Fund are projected to increase $5,915,028 over Fiscal Year 2016-17. All budgeted funds are balanced, with revenues covering expenditures. The negative fund balances in several impact fees funds and internal service funds are related to the timing gap of revenue collection (Fire Impact Fees Fund, Dublin Crossing Fund), or to balances being paid off over time (Energy Efficient Capital Lease Fund). Page 2 of 3 DESCRIPTION: The City of Dublin utilizes a biennial budget process, in which a comprehensive budget document is prepared that establishes high-level priorities and specific departmental goals for a two-year period. The second year of the cycle is the “Update” year, in which prior projections are revised and significant changes highlighted. The product is a pared down document containing financial schedules for all funds, while the original budget document continues to serve as the guiding financial plan, with departmental narratives, fund descriptions, a glossary, an explanation of accounting principles, and related defining information. At the Budget Study Session of April 4, 2017, the City Council received a report containing preliminary budget numbers, focusing on the General Fund and the Five - Year Capital Improvement Program (CIP). Since that meeting, Staff has finalized projections, and has included the following items as directed by the City Council during the Study Session: - Enhanced Police Services through the addition of two Deputies to the City’s police staff; and - A total of $100,000 in Fiscal Year 2017 -18 for tree replacement (was $50,000 in the preliminary Update), with the intent of including $50,000 annually for the three following years for that purpose. As the attached Budget Update includes a Transmittal Letter discussing budget assumptions, short-term priorities and factors, and the updated General Fund 10-Year Forecast, this Staff Report will not include those items, but will serve instead to transmit the document and define the key elements in the document. For easy reference, the General Fund Summary (Operating and Reserves) is attached to this Staff Report (Attachments 1 and 2). Budget Update - Key Elements The Fiscal Year 2017-18 Budget Update (Attachment 3) includes the following sections: 1. Transmittal Letter - This introduces the budget document, contains revenue, expenditures, and reserves assumptions, and provides a general context for the numbers. It also articulates priorities and issues for the upcoming year, and includes an update to the 10-Year Forecast. 2. Funds Summary – These schedules reflect revenue and expenditures for each fund with a brief description of variances, and fund balance projections. 3. General Fund – This section includes the same information that is presented as a separate attachment to this Staff Report. It also presents out-of-state travel proposals for the budget year Revenue and Expenditures by Fund. 4. Fiduciary Funds – This section presents revenues and expenditures associated with the City’s four Geologic Hazard Abatement Districts (GHADs). The City Council will consider approval of the GHAD budgets under a separate item at this meeting, but the fund summaries are included in the City budget document. Page 3 of 3 5. Capital Improvement Program (CIP) – The updated 2016-2021 CIP is included in this section, with budgets by project, project type, and funding source. 6. City Council Strategic Plan – Last updated March 2015. 7. Appendix – This section contains historical revenues and expenditures, Position Allocation Plan, and the Fiscal Year 2017-18 Appropriations Limit. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. General Fund Summary - Revenues and Expenditures 2. General Fund Summary - Reserves 3. Fiscal Year 2017-18 Budget Update 4. Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2017 -18 5. Resolution Establishing a Salary Plan for Management Positions 6. Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules 7. Resolution Establishing a Salary Plan for Part-Time Personnel GENERAL FUND SUMMARY ATTACHMENT 1 FY 2017-18 BUDGET UPDATE Actual 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Change % Revenues Property Taxes 33,598,601 35,182,061 36,087,937 36,969,357 37,971,147 1,001,790 2.7% Sales Taxes (1)20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317) -3.9% Development Revenue 10,562,963 8,568,899 10,978,502 7,697,743 9,798,859 2,101,116 27.3% Other Taxes 6,606,016 5,465,000 5,865,000 5,547,000 5,947,000 400,000 7.2% Licenses & Permits 310,286 292,140 292,140 295,496 309,096 13,600 4.6% Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500 1.4% Interest (2)2,937,978 465,880 840,880 465,880 876,000 410,120 88.0% Rentals and Leases 1,114,747 1,033,488 1,033,488 1,141,916 1,081,672 (60,244) -5.3% Intergovernmental 324,075 198,618 198,618 198,618 198,618 - 0.0% Charges for Services 5,396,964 4,838,466 4,905,866 5,745,562 6,092,717 347,155 6.0% Community Benefit Payments 424,000 100,000 550,000 - 200,000 200,000 Other Revenue 604,944 256,344 485,529 256,344 259,235 2,891 Total Revenues $82,935,416 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611 4.5% Expenditures Salaries & Wages 9,437,426 11,100,241 11,065,241 11,990,533 12,422,137 431,604 3.6% Benefits 4,172,485 5,707,982 5,692,982 5,992,648 6,298,522 305,874 5.1% Services & Supplies 1,875,458 2,946,394 2,913,392 3,013,709 3,252,530 238,821 7.9% Internal Service Fund Charges 2,637,354 3,065,342 3,040,284 2,988,764 3,049,881 61,117 2.0% Utilities 1,723,204 2,248,261 2,243,857 2,657,341 2,830,310 172,969 6.5% Total Contracted Services *39,869,473 43,297,583 44,356,401 45,208,233 46,004,429 796,196 1.8% Capital Outlay 133,477 719,801 930,598 293,152 469,112 175,960 60.0% Contingency - 989,112 823,477 1,000,203 460,000 (540,203) -54.0% Contribution to OPEB/PERS & ISF 9,200,000 - Subtotal Expenditures $69,048,878 $70,074,716 $71,066,232 $73,144,582 $74,786,921 $1,642,339 2.2% Prior Year Carryovers 1,612,658 Total Expenditures $69,048,878 $70,074,716 $72,678,890 $73,144,582 $74,786,921 $1,642,339 2.2% Operating Impact $13,886,538 $7,102,372 $9,335,262 $6,394,384 $8,355,656 $1,961,273 30.7% Transfers Out (2,409,006) (759,510) (9,074,188) (2,317,520) (2,440,629) Impact on Total Reserves $11,477,531 $6,342,862 $261,074 $4,076,864 $5,915,027 TOTAL RESERVES $109,184,026 $109,445,100 $115,360,128 1) FY 2015-16 Sales Tax included a final triple flip payment 2) FY 2015-16 Interest Revenue included $1.9 million in unrealized gains * Departmental Contracted Services Detail Actual 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Change % Police Services (3)15,868,735 17,055,970 17,055,970 18,026,019 18,259,770 233,751 1.3% Fire Services (4)11,063,248 11,982,959 11,982,959 12,358,802 12,426,576 67,774 0.5% Maintenance Services (MCE)3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 - 0.0% Community Development 2,516,339 2,431,193 3,362,862 2,326,813 2,742,971 416,158 17.9% Public Works 2,181,918 2,615,945 2,623,745 2,791,639 2,771,161 (20,478) -0.7% Parks & Community Services 2,087,606 2,107,531 2,162,787 2,246,167 2,117,214 (128,953) -5.7% Economic Development 37,511 234,697 234,697 157,709 157,709 - 0.0% City Attorney 876,229 800,746 800,746 800,746 896,180 95,434 11.9% Administrative Departments 1,240,087 1,772,328 1,836,421 1,670,825 1,803,336 132,511 7.9% Total Contracted Services $39,869,473 $43,297,583 $44,356,401 $45,208,233 $46,004,429 $796,196 1.8% (3) The total contract with the Alameda County Sheriff's Office includes $309,964 in Insurance Premiums in FY 17-18. (4) The total contract with the Alameda County Fire Department includes $61,807 in Capital Outlay in FY 17-18 for fire equipment. Major GF Ongoing Contracts by Vendor Actual 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Change % Alameda County Sheriff 15,858,025 17,201,902 17,312,288 18,189,860 18,266,098 76,238 0.4% Alameda County Fire Dept.11,134,334 12,448,396 12,448,396 12,482,576 12,538,018 55,442 0.4% MCE 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 - 0.0% Major GF Contracts $30,990,159 $33,946,512 $34,056,898 $35,501,948 $35,633,628 131,680$ 0.4% GENERAL FUND RESERVES ATTACHMENT 2 FY 2017‐18 BUDGET UPDATE Reserve Balances  Actual 2015‐16  Projected 2016‐17  Increase 2017‐18 Decrease 2017‐18 NET  CHANGE Projected 2017‐18  Non‐Spendable669,880                      199,943                   ‐                       (160,681)        (160,681)                 39,262                       Prepaid Expenses 39,262                        39,262                     ‐                           39,262                       Advance to Public Facility Fees ‐                               ‐                            ‐                           ‐                              Advance to Fire Impact Fee 80,672                        0                               ‐                           0                                 Advance to PERS Side Fund 549,946                      160,681                   (160,681)        (160,681)                 (0)                                Restricted639,000                      639,000                   ‐                       ‐                  ‐                           639,000                     Heritage Park Maintenance 500,000                      500,000                   ‐                           500,000                     Cemetery Endowment 60,000                        60,000                     ‐                           60,000                       Developer Contr ‐ Nature Pk60,000                        60,000                     ‐                           60,000                       Developer Contr ‐ Heritage Pk19,000                        19,000                     ‐                           19,000                       Committed38,928,756                 32,432,265              80,672                 ‐                  80,672                    32,512,937                Economic Stability 8,000,000                   8,000,000                ‐                           8,000,000                  Downtown Public Impr 1,000,000                   1,000,000                ‐                           1,000,000                  Economic Development 1,000,000                   1,000,000                ‐                           1,000,000                  Emergency Communications 741,000                      741,000                   ‐                           741,000                     Fire Svcs OPEB 3,004,000                   3,084,672                80,672                 80,672                     3,165,344                  Innovations & New Opport 2,122,785                   2,122,785                ‐                           2,122,785                  One‐Time Initiative 1,341,408                   1,341,408                ‐                           1,341,408                  Specific Committed Reserves ‐                              Emerald Glen Aquatic Complex 3,000,000                   ‐                            ‐                           ‐                              Maintenance Facility 215,101                      ‐                            ‐                           ‐                              Cemetery Expansion 5,272,210                   5,272,210                ‐                           5,272,210                  Fallon Sports Park 2,000,000                   200,000                   ‐                           200,000                     Civic Ctr Expansion 27,773                        ‐                            ‐                           ‐                              Storm Drain Capture 546,878                      ‐                            ‐                           ‐                              Shannon Center Parking Lot 987,410                      ‐                            ‐                           ‐                              Utility Undergrounding 1,170,190                   1,170,190                ‐                           1,170,190                  Advance to Public Facility Fee 6,000,000                   6,000,000                ‐                           6,000,000                  Dublin Sports Ground 2,500,000                   2,500,000                ‐                           2,500,000                  Assigned39,078,695                 41,486,830              ‐                       ‐                  ‐                           41,486,830                Accrued Leave 988,708                      988,708                   ‐                           988,708                     Operating Carryovers 1,612,658                   ‐                            ‐                           ‐                              CIP Carryovers 1,227,829                   ‐                            ‐                           ‐                              Reserve for Capital Debt Payoff 5,238,622                5,238,622                  Non‐Streets CIP Commitments 3,879,516                   3,879,516                ‐                           3,879,516                  Catastrophic Loss 11,368,531                 11,368,531              ‐                           11,368,531                Service Continuity 3,000,000                   3,000,000                ‐                           3,000,000                  Pension & OPEB 10,614,353                 10,624,353              ‐                           10,624,353                Fiscally Responsible Adj 325,000                      325,000                   ‐                           325,000                     Municipal Regional Permit 2,250,000                   2,250,000                ‐                           2,250,000                  HVAC Replacement 1,000,000                   1,000,000                ‐                           1,000,000                  Relocate Parks Dept 250,000                      250,000                   ‐                           250,000                     Specific Assigned Reserves ‐                              Civic Ctr Renovation‐Police 1,962,100                   1,962,100                ‐                           1,962,100                  Contribution to ISF ‐                               ‐                            ‐                           ‐                              Fire Equipment Replacement 600,000                      600,000                   ‐                           600,000                     Unassigned29,867,695                 34,687,062              160,681               5,834,355      5,995,037               40,682,099                Unassigned‐Unrealized Gains (2,197,354)                 (2,197,354)              ‐                           (2,197,354)                Unassigned (Available)32,065,049                 36,884,415              42,879,452                TOTAL RESERVES109,184,026              109,445,099           241,353               5,673,674      5,915,028               115,360,128             Fiscal Year 2017-18 Budget Update May 2017 This page intentionally left blank ii Fiscal Year 2017-18 Table of Contents 1. TABLE OF CONTENTS This page intentionally left blank iii Fiscal Year 2017-18 Table of Contents Table of Contents Contents 1. TABLE OF CONTENTS .......................................................................................................................................... ii Table of Contents.......................................................................................................................................................... iii 2. TRANSMITTAL LETTER ................................................................................................................................... 2-1 City Manager Transmittal Letter ................................................................................................................................. 2-2 3. FUNDS SUMMARY ............................................................................................................................................. 3-1 Overview of Revenue ................................................................................................................................................. 3-2 Revenue Overview by Fund ....................................................................................................................................... 3-3 Overview of Expenditures .......................................................................................................................................... 3-6 Operating Budget Overview ....................................................................................................................................... 3-9 Overview of Fund Balances ...................................................................................................................................... 3-10 4. GENERAL FUND SUMMARY ........................................................................................................................... 4-1 General Fund Operating Summary ............................................................................................................................. 4-2 Out of State Travel ..................................................................................................................................................... 4-4 General Fund Reserves .............................................................................................................................................. 4-5 5. FIDUCIARY FUNDS ........................................................................................................................................... 5-1 Geological Hazard Abatement Districts Summary ...................................................................................................... 5-2 6. CAPITAL IMPROVEMENT PROGRAM............................................................................................................ 6-1 Five Year Capital Improvement Program 2014-2019 Update ...................................................................................... 6-2 7. STRATEGIC PLAN .............................................................................................................................................. 7-1 Adopted Strategic Plan for FY 2015-16 ...................................................................................................................... 7-2 8. APPENDIX .......................................................................................................................................................... 8-1 Historical Comparison of Revenues ........................................................................................................................... 8-2 Historical Comparison of Expenditures .................................................................................................................... 8-10 Position Allocation Plan ........................................................................................................................................... 8-13 Fiscal Year 2017-18 Appropriations Limit ................................................................................................................ 8-24 This page intentionally left blank 2-1 Fiscal Year 2017-18 Transmittal Letter 2. TRANSMITTAL LETTER This page intentionally left blank 2-2 Fiscal Year 2017-18 Transmittal Letter City Manager Transmittal Letter May 16, 2017 Honorable Mayor and City Council Members: It is my pleasure to submit for your consideration the City of Dublin’s Fiscal Year 2017-18 Budget, covering the second year of the two-year budget. This mid-cycle update, referred to as the Budget Update, is a supplemental budget report to the original Fiscal Year 2016-17 and Fiscal Year 2017-18 Budget, which was adopted by the City Council on June 7, 2016. This update primarily includes fund schedules and balances, comparing the new budget numbers to the Fiscal Year 2017-18 projections made last year. It also contains updates to the Capital Improvement Program and the Position Allocation Plan. The original budget document will continue to serve as the primary reference on fund structure, departmental activities and goals. I would also like to call attention to the fact that the two-year budget has been recognized, for the second time in two cycles, with budget awards from both the Government Finance Officers Association and the California Society of Municipal Finance Officers. These awards affirm the City’s progress towards the goals of fiscal transparency and accountability. The Budget Update continues to support sound fiscal and operational policies, and remains strategic in its efforts to maintain the long-term financial viability of the City. Accordingly, included herein is a discussion of Staff’s progress towards that goal, as well as an update to the General Fund 10-Year Forecast. Fiscal Year 2017-18 Budget Update Overview The Fiscal Year 2017-18 Budget Update incorporates refined revenue estimates using the most recent information, costs associated with renewed contracts for services, updated personnel costs, funding for one- time actions, and continued funding for some major projects included in the Five-Year Capital Improvement Program (CIP). GENERAL FUND The General Fund is estimated to generate a surplus of $8,355,656, meaning that ongoing revenues are greater than ongoing expenditures in the operating budget. Total revenues are budgeted at $83,142,577; operating revenues, excluding one-time Community Benefit Payments, total $82,942,577; and operating expenditures, excluding transfers to capital improvement projects, total $74,786,921. The majority of capital improvement project costs funded by the General Fund are supported through either the planned use of committed reserves, one-time revenue sources such as Community Benefit Payments, or through the special designation of surplus reserves approved by the City Council. Revenues Total General Fund revenues are projected to increase by $3,603,611 in the Budget Update when compared to the estimates made last June. In the current Fiscal Year, the City has experienced strong growth in property tax, 2-3 Fiscal Year 2017-18 Transmittal Letter development revenues (building permits and plan review), transient occupancy tax, and interest income. Sales tax revenue, which makes up 25% of total General Fund revenues, has flattened in projections made since December 2016, due primarily to the Autos and Transportation business sector, according to the City’s tax consultants. Carrying those results into Fiscal Year 2017-18 leads to a reduction by 1.5% in the sales tax budget, and marks the first potential decrease in this revenue source since Fiscal Year 2008-09. This topic is further discussed below. The following figures illustrate the City’s General Fund revenue source allocation for Fiscal Year 2017-18, and a comparison to the current year budget as well as the Fiscal Year 2017-18 Forecast: General Fund Revenues: $83.1 million 2-4 Fiscal Year 2017-18 Transmittal Letter The following is a summary of the net changes reflected in the Budget Update as compared to the Fiscal Year 2017-18 Forecast prepared last June (+/- $200,000): Property Tax - $1,001,790 The current budget was adjusted upwards $905,876 in the first quarter of FY 2016-17 to account for higher- than-anticipated growth in citywide assessed values (AV). That growth has been carried into Fiscal Year 2017- 18, in addition to the following factors: 2% CIP growth on Non-Prop 8 homes, moderate new construction added to the tax roll, continued recapture of assessed valuation lost via Prop 8 reductions. Sales Tax – ($814,317) In April 2017, Staff received an update from the City’s sales tax consultants which, based on several factors, included a lowered revenue estimate for Fiscal Year 2017-18. The most recent quarter-over-quarter reports show flat auto sales, compared to 13.4% and 2.6% growth in that sector for two prior years. The Autos and Transportation business sector is the largest sales tax generator for the City, so slight fluctuations can significantly impact revenues. Additionally, City receipts from the County pool (examples: business-to-business sales, private auto sales, and sales through online retailers) is projected to come in lower than previously expected. The result of these changes is a sales tax budget that is 3.8% lower than the Fiscal Year 2017-18 Forecast and 1.5% lower than the current year budget. It also sets a lower base in the 10-Year Forecast. Development Revenues - $2,101,116 The Building, Planning and Engineering Divisions have updated their projections of development-related revenues and expenditures in Fiscal Year 2017-18. These are related to the pace of current and anticipated project activity; as a reminder, accelerated development in the short term corresponds to less revenue in the latter part of the 10-Year Forecast. Category Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Property Taxes 36,087,937 36,969,357 37,971,147 1,001,790 Sales Taxes *20,666,260 21,111,118 20,296,801 (814,317) Development 10,978,502 7,697,743 9,798,859 2,101,116 Other Taxes 5,865,000 5,547,000 5,947,000 400,000 Licenses & Permits 292,140 295,496 309,096 13,600 Fines & Penalties 109,932 109,932 111,432 1,500 Interest 840,880 465,880 876,000 410,120 Rentals and Leases 1,033,488 1,141,916 1,081,672 (60,244) Intergovernmental 198,618 198,618 198,618 - Charges for Services 4,905,866 5,745,562 6,092,717 347,155 Community Benefit Payments 550,000 - 200,000 200,000 Other Revenue 485,529 256,344 259,235 2,891 Total General Fund $82,014,152 $79,538,966 $83,142,577 $3,603,611 * includes sales tax sharing agreements 2-5 Fiscal Year 2017-18 Transmittal Letter Other Taxes (Transient Occupancy Tax, TOT) - $400,000 This change reflects actual TOT receipts over the last two years. As a practice, Staff looks for at least 18 months of steady revenue levels before adjusting TOT upwards, to avoid reliance on temporary spikes due to regional events or other one-time tourism draws. Interest - $410,120 After weathering the recession of 2009, the City has been slowly rebuilding investment income. Staff has increased interest income up to $876,000 for Fiscal Year 2017-18 which, while conservative, is roughly double the income earned in Fiscal Year 2013-14 ($422,980). While the growth is positive, given the new economic environment, Staff does not expect to return to the high earnings of Fiscal Year 2006-07 ($2,620,610) in the foreseeable future. Charges for Services - $347,155 This increase is primarily due to higher revenues expected from aquatics programs offered at The Wave ($282,388), as well as revenues from family programs ($66,480). Minor increases have also been applied to sports program revenue and to various development-related fire service charges. Community Benefit Payment – $200,000 This change incorporates payment related to the extension of the Development Agreement with the Eden Township Hospital District for the Gateway Medical Center project. Expenditures The Fiscal Year 2017-18 Budget reflects total General Fund operating expenditures increasing approximately $1.6 million over last year’s projections, due primarily to increases in contract services costs, an addition to the Position Allocation Plan, and increased retirement benefit contributions, as described in the next sections. The following figures illustrate the allocation of General Fund expenditures by major categories and a comparison to the current year budget as well as the Fiscal Year 2017-18 Forecast: 2-6 Fiscal Year 2017-18 Transmittal Letter General Fund Operating Expenditures: $74.8 million The following is a summary of the net changes reflected in the Budget Update as compared to the Fiscal Year 2017-18 Forecast prepared last June (+/- $200,000): Salaries and Wages - $431,604 The Budget Update includes a new Plans Examiner position in the Community Development Department, as well as an increase to the Finance Technician position from 0.75 to 1.0 Full Time Equivalent. In addition, vacant positions are budgeted at the top step in the range, and as there have been a number of vacancies in the current year, the budget reflects an increase. Category Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Salaries & Wages 11,065,241 11,990,533 12,422,137 431,604 Benefits 5,692,982 5,992,648 6,298,522 305,874 Services & Supplies 2,913,392 3,013,709 3,252,530 238,821 Internal Service Fund Charges 3,040,284 2,988,764 3,049,881 61,117 Utilities 2,243,857 2,657,341 2,830,310 172,969 Total Contracted Services 44,356,401 45,208,233 46,004,429 796,196 Capital Outlay 930,598 293,152 469,112 175,960 Contingency 823,477 1,000,203 460,000 (540,203) Total General Fund $71,066,232 $73,144,582 $74,786,921 $1,642,339 2-7 Fiscal Year 2017-18 Transmittal Letter Benefits - $305,874 The increased budget for employee benefits is the net result of several changes from the Fiscal Year 2017-18 Forecast. The increases are related to the new and shifted positions described above, but also to a recommended increase of $485,000 to pension funding, in response to CalPERS’ new discount rate (discussed in the Short Term Priorities section below). Decreases can be primarily attributed to the City paying off the bulk of the PERS Side Fund obligation (which was roughly $385,000 annually) in the current fiscal year, thus lowering expenditures in Fiscal Year 2017-18. Furthermore, the budget for group insurance is lower than was anticipated last year, as insurance rates stayed relatively flat. The table below reflects the net change in the benefits budget: Services and Supplies - $238,821 The Budget Update includes minor increases in operating supplies and training across departments over prior projections. Larger variances are attributed to recreational operating supplies (increased $33,821), public liability insurance costs in the Police Services contract (increased $132,690), an additional budget to cover City insurance claims (increased $20,000), and increases in vehicle maintenance and repair for Police vehicles as well as City- operated vehicles (increased $50,000 combined). Contracted Services – $796,196 The City’s three largest single service contracts are for Police Services (40% of total contracted services), Fire Services (27%), and Maintenance Services (11%). These have been kept relatively flat in the Budget Update. The below table reflects specific vendor contracts costs (funded by the General Fund and other funds) for those three major services. Total Contract Costs, Major Vendors The costs shown in the table reflect the most recently negotiated proposal with the Alameda County Sheriff’s Office. Those negotiations resulted in the following changes in the Fiscal Year 2017-18 contract for Police Services: Benefit Category Forecast 2017-18 Update 2017-18 Change From Forecast Regular PERS, PARS, OPEB, etc 3,070,866 3,218,914 148,048 PERS Side Fund 405,166 186,551 (218,615) Extra PERS Contribution 515,000 1,000,000 485,000 Group Insurance 2,001,616 1,893,057 (108,559) Total 5,992,648 6,298,522 305,874 Major Contracts General Fund Other Funds General Fund Other Funds Alameda County Sheriff 18,189,860 100,000 18,289,860 18,266,098 100,000 18,366,098 76,238 0.4% Alameda County Fire Dept.12,482,576 345,454 12,828,030 12,538,018 329,268 12,867,286 39,256 0.3% MCE 4,829,512 687,420 5,516,932 4,829,512 687,420 5,516,932 - 0.0% Total Contract Costs $35,501,948 $1,132,874 $36,634,822 $35,633,628 $1,116,688 $36,750,316 $115,494 0.3% Funding SourceFunding Source Forecast 2017-18 Update 2017-18 % Change $ Change 2-8 Fiscal Year 2017-18 Transmittal Letter - Addition of two Deputies for Dublin Police Services: one to be added in July 2017, and one in October 2017. The costs of these additional positions has been incorporated into the 10-Year General Fund Forecast, which adds $316,000 to the Fiscal Year 2018-19 projection, with annual growth applied to that figure. - Removal of previously allocated Police contract personnel contingency costs, which Staff is recommending be added to a General Fund reserve, rather than be included as an annual Police Services budget line item. Staff will include this as a discussion point during the City Council’s designations to reserves, to be heard at the June 20, 2017 meeting. It should be noted that the departments that manage the above contracts have other, smaller contracts for specific services not included in the contracts for the major service providers. For example, the City contracts directly with vendors for parking citation processing and records storage. Those costs are not included in the contract with Alameda County Sheriff’s Office. The largest non-safety contracted service change from the prior projection is the increase by $416,158 in the Community Development Department. This is related to contracted development services and is offset totally by revenues. Contingency – ($540,203) The Fiscal Year 2017-18 Projection included a $500,000 contingency for large-scale, unanticipated maintenance and repairs. Examples of this in the current year were the repair of the City’s fountains ($130,000) and the repair of the bridge at the Shannon Center ($40,000). The Budget Update reduces this contingency to $250,000, as Staff is evaluating the impact of creating a reserve for this purpose, rather than including it as an annual budget item. In addition, a contingency line item ($290,199) related to the Police Services contract was lowered in accordance with the City’s negotiated proposal with the Alameda County Sheriff’s Office. Additional Item – Tree Replacement During the Budget Study Session of April 4, 2017, the City Council discussed increasing the Public Works operational budget by $50,000 (to $100,000 total) for the City’s tree replacement effort. The budget and 10-Year Forecast had originally included $50,000 annually, for five years. The Fiscal Year 2017-18 Budget Update now reflects $100,000 in the first year; the 10-Year Forecast still reflects $250,000 in total tree replacement funding. Capital Improvement Projects The Fiscal Year 2017-18 Budget includes $2,440,629 in General Fund appropriations to the 2016-2021 CIP, as reflected in the table below. The majority of projects funded by the General Fund are covered through the planned use of committed reserves, or one-time revenue sources such as Community Benefit Payments (noted by asterisk): 2-9 Fiscal Year 2017-18 Transmittal Letter A comprehensive list of capital improvement projects planned for 2016-2021 and all funding sources is included in CIP section of Budget Update. CIP - Ongoing General Fund Impact In addition to the one-time project construction costs, a number of planned Parks and General capital improvement projects (including The Wave, Fallon Sports Park Phase II, Jordan Ranch Neighborhood Park, Sean Diamond Park, and the Dublin Crossings Community Park) will have a significant impact on the current and future operating budgets due to on-going maintenance costs. This ongoing maintenance support cost will increase to roughly $2,000,000 annually beginning in Fiscal Year 2017-18. This fiscal impact has been included in the 10-Year Forecast, and is not reflective of other infrastructure improvements such as additional street, street landscape, and street light maintenance. General Fund Reserves Total reserves are projected to be $115,360,128 at the end of FY 2017-18, an increase of $5,915,027 over Fiscal Year 2016-17. The unassigned/available cash flow reserve is projected to be $42,879,452, representing over six months of the projected Fiscal Year 2018-19 forecast. While this is well above the cash flow target of two to four months of the budget, this figure has not been adjusted for any reserve designations in the current year, Projects 2016-2017 BUDGET 2017- 2018 2018- 2019 2019- 2020 2020- 2021 FIVE- YEAR TOTAL San Ramon Road Landscape Renovation 238,660 238,660 Annual Sidewalk Safety Repair (FY 15-16)104,217 104,217 Subtotal $342,877 $0 $0 $0 $0 $342,877 Maintenance Yard Facility Impr. *215,102 215,102 Civic Center Modification *27,773 27,773 Annual ADA Transition Plan (FY 15-16)23,833 23,833 Subtotal $266,708 $0 $0 $0 $0 $266,708 Emerald Glen Recr & Aquatic Complex - Ph I *3,000,000 3,000,000 Dublin Heritage Park Cemetery Impr. *1,475,072 1,475,072 Shannon Center Parking Lot Impr. *987,410 987,410 Fallon Sports Park - Phase II *1,899,495 1,899,495 Dublin Sports Grounds Renovation 50,000 50,000 Subtotal $5,936,905 $1,475,072 $0 $0 $0 $7,411,977 San Ramon Road Trail Improvements 101,603 101,603 Citywide Street Storm Drain Assessment 502,947 502,947 Amador Plaza Rd Bicycle and Ped Impr.459,647 459,647 Dougherty Road Improvements 93,485 93,485 Storm Drain Trash Capture Project *790,128 790,128 Annual Street Overlay Program (FY 15-16)48,888 48,888 Dublin Boulevard Extension 123,000 123,000 Citywide Bicycle and Pedestrian Impr.108,000 108,000 108,000 108,000 108,000 540,000 Subtotal $2,227,698 $108,000 $108,000 $108,000 $108,000 $2,659,698 TOTAL GENERAL FUND $8,774,188 $1,583,072 $108,000 $108,000 $108,000 $10,681,260 Community Imporvements Parks Streets General Improvements 2-10 Fiscal Year 2017-18 Transmittal Letter with the exception of the $5,238,622 set aside in the current year to pay off the solar improvements capital lease debt, as described in the following section. The General Fund Reserves Summary provides a list of all reserve balances. Short-Term Priorities and Factors The Fiscal Years 2016-17 and 2017-18 Adopted Budget document included a discussion of short-term goals and considerations that impact the City’s ability to continue to provide service in the future. These priorities have been carried forward into the second year of the budget cycle, along with sufficient funding to continue Staff’s work in supporting them. The following is a list of the Short-Term Priorities and Factors used to prepare the Fiscal Year 2017-18 Budget, along with an update of Staff’s progress in these areas. 1. Use the anticipated surplus in the current year and in the Adopted Budget cycle to prepare for a potential forecast deficit The City has experienced General Fund surpluses over the last several years due to increases in property tax, sales tax, and development revenues. However, as shown in the 10-Year Forecast and included later in this transmittal letter, increases in ongoing operational expenditures will eventually outpace revenue growth as development declines and City services expand. With this in mind, departmental budget proposals continued to be scrutinized during the Budget Update preparation for their sustainability over time. In addition, Staff is evaluating the use of operating surpluses to pay down current and future obligations and to shore up reserves for future liabilities. During the Budget Study Session of April 4, 2017, the City Council approved moving forward with the following items: A. Create Reserve for Chevron Energy Lease Payoff In September 2012, the City entered into a capital lease for solar energy improvements totaling $6,755,824. At an interest rate of 2.56% and with a 14-year maturity, the City’s interest payments will total $1,346,035 at the final payment in Fiscal Year 2025-26. The City has the option to pay off the lease balance as early as Fiscal Year 2018-19, at an outstanding principal balance of $4,064,515, plus a prepayment penalty of $81,290. If the City paid off the lease balance (and prepayment penalty) in Fiscal Year 2018-19, the result would be a savings of $410,747 in interest payments (including the penalty), and would restore approximately $565,000 per year in the General Fund cash flow for the term of the lease. During the Budget Study Session, the City Council approved the creation of a General Fund reserve in the amount of $5,238,622, to be used to make the debt service payments for Fiscal Years 2017-18 and 2018-19, and with the intention of paying off the balance thereafter, as shown below: Initial Reserve 5,238,622$ 2017-18 Payment (581,881)$ 2018-19 Payment (510,936)$ Payoff Principal (4,064,515)$ Prepayment Penalty (81,290)$ Balance -$ 2-11 Fiscal Year 2017-18 Transmittal Letter The General Fund Reserves Summary has been changed to reflect this action, which shifts funding from the projected General Fund cash flow reserve into this new reserve for debt service. However, the City Council will take formal action on this item at the meeting of June 20, when reserve designations will be made for the year ending June 30, 2017. B. Participate in Public Agency Retirement Services’ (PARS) Pension Rate Stabilization Plan (Section 115 Trust) to supplement the City’s CalPERS Trust At the May 2, 2017 meeting, the City Council approved the City’s participation in a Section 115 Trust, as administered by Public Agency Retirement System (PARS), as another tool to pre-fund pension obligations. This arrangement does not change the City’s obligation to make contributions to CalPERS, nor does it remove or replace PERS as the City’s retirement benefit provider. It simply acts as another, potentially more powerful, investment tool to supplement annual contributions, should the City experience budgetary constraints. It also reduces the City’s net pension liability, whereas the General Fund reserve for this purpose does not. There was no cost associated with setting up the trust, and funding timing and levels will be controlled by the City. Staff will include a recommendation on possible funding levels into the reserves designation discussion in June 2017. 2. Continue work on the action items that support the fiscal sustainability initiative In March 2015, Staff presented the City Council with a list of specific focus areas within the fiscal sustainability initiative, and began work on many of them in Fiscal Year 2015-16. In addition, in November 2016 the City Council approved the formation of the City’s first Fiscal Sustainability Task Force with the goals of: a) Educating the public and fostering discussion on the City of Dublin's current and projected financial status; and b) Producing an advisory document with future budget options for the City Council to consider. In December 2016, the City Council appointed seven members and four alternates to the Task Force, and as of the production of this report, the group has held three meetings and is on track to present recommendations to the City Council in January 2018. Below is the list of the action items presented to the City Council in 2015, with a status update and noted goals for the Fiscal Year 2017-18 Budget period. At the heart of this emphasis is the City’s commitment to maintaining and enhancing the quality of life for the City’s residents and businesses, especially as the community nears build out and can no longer be sustained with large annual revenue gains. Focus Areas Development of a Preventative Maintenance Plan: Staff is on track to complete this plan within the current two-year budget cycle. Reinvestment in Existing Facilities/Infrastructure: Work on the Shannon Center Parking Lot Resurfacing Project will begin in August 2017 and is targeted for completion in December 2017. Bids for the master plan of the Dublin Sports Grounds renovation project were released in March 2017. Evaluate Cost Recovery and Pricing Policy for Services/Maintenance: The City has entered into contract with a consultant for a comprehensive Cost Allocation Plan and User Fee Study. The project is expected to be completed in October 2017, with any potential fee increases (or new fees) going into effect in 2018. Updates to the Parks and Community Services Pricing Policy were included with the Master Fee Schedule approved by the City Council in June 2016. 2-12 Fiscal Year 2017-18 Transmittal Letter Develop Performance Measures/Metrics: This effort is to understand the “return on investment” (ROI) of all City services and to use that data more effectively to inform policy decisions. Staff is currently evaluating performance measurement and data tools in the marketplace with the goal of having these tools in place during the upcoming budget cycle. Reevaluate Internal Service Funds and Fund Balance Priorities: In June 2016, the City Council approved the creation of an Information Technology Fund with an initial General Fund contribution of $2,000,000 towards IT Master Plan initiatives. Finance Staff are now reviewing citywide needs related to equipment and building replacement. Assess the City’s Unfunded Liabilities (Retirement Benefits): In Fiscal Year 2015-16, the City Council took steps to control spending on retiree medical costs, approved changes to increase employee contributions to retirement and contributed a lump sum payment of $250,000 towards pension and retiree health. In Fiscal Year 2016-17, the City Council approved additional contributions towards the unfunded liabilities: $8,200,000 towards Fire retiree health, and $1,000,000 towards City pension obligations. Because of CalPERS decision to lower the discount rate, and because of the potential to pre-fund benefits through the PARS Section 115 Trust, the Fiscal Year 2017-18 Budget Update includes a total of $1,000,000 to shore up reserves against future rates increases. Discuss Strategies for New/Increased Revenue Streams: In Fiscal Year 2016-17 the City reviewed the feasibility of brining a sales tax measure to voters in the November 2016 election, to enable residents to determine the level of service they wish to maintain in the community. Staff will continue to monitor this option for future elections. In addition, Staff anticipates that the Fiscal Sustainability Task Force will evaluate increases to revenues in focus areas such as charges for services, parks and recreation fees, and permitting charges. 3. Continue current high standard of maintenance in City parks and facilities The Fiscal Year 2017-18 Budget Update contains cost estimates set last year by the City’s maintenance services provider, MCE, which incorporate new parks and facilities, and includes adjustments to our service levels of maintenance citywide. The updated numbers have not changed. Additionally, Staff is currently reviewing the first phase of a Preventative Maintenance Plan to understand the true cost of ownership of our assets. The Fiscal Year 2016-17 Budget set aside $300,000 in the first year and $750,000 in the second year to cover any impacts the study results may have. These costs ramp up in the forecast to $1,000,000 annually by Fiscal Year 2018-19. There are no planned changes to this reflected in the Budget Update. 4. Initiate and/or complete key capital improvement projects The 2016-2021 CIP Budget includes several large-scale projects that will be significant to the community, and will impact the City’s ongoing maintenance and replacement budgets. Below is a brief description and status of these projects. Any changes proposed with the FY 2017-18 Budget are noted. • The Wave (Emerald Glen Recreation and Aquatics Complex) - Project budget: $43.8 million, funded by Public Facility Fees and $3 million from the General Fund. - Status: On track to open to the public on May 27, 2017. Current estimates set the General Fund operating subsidy of this facility at $953,330, which is in line with prior estimates. 2-13 Fiscal Year 2017-18 Transmittal Letter • Public Safety Complex - Project budget: $15 million, funded by a Community Benefit Payment, with a portion eligible for reimbursement by Public Facility Fees. - Status: Project bids were rejected and Staff is retooling the project before re-bidding in the fall of 2017. • Fallon Sports Park Phase II - Project budget: $17.8 million, funded by $15.8 million from Public Facility Fees and a $2.0 million General Fund contribution. - Status: Construction is expected to be completed in Fiscal Year 2017-18. • Dublin Crossing Community Park - Project Budget: $21.6 million, funded by the developer ($12.8 million) and Public Facility Fees ($6.3 million). The remaining $2.5 million has no funding source currently identified. - Status: The City approved the conceptual plan for the project in the current fiscal year. Phases I and II are currently planned to be completed within the Five-Year CIP timeframe, with construction of Phase III currently planned for future years. • Jordan Ranch Neighborhood Park (4.9 acres) - Project Budget: $2.3 million, funded Public Facility Fees ($0.7 million) and built by the Developer ($1.6 million). The land for the park was dedicated and improved by the developer in exchange for credit against Public Facility Fees, up to $365,000. - Status: Under construction, with expected delivery date of spring 2017. • Sean Diamond Park - Project Budget: $2.8 million, as discussed in the CIP section above; funded by Public Facility Fees. - Status: Scheduled to be completed in Fiscal Year 2017-18. • Dougherty Road Widening and Improvements Project - Project budget: $22.9 million, funded with Measure B and BB grant funds and various Traffic Impact Fees. - Status: Construction is underway, and expected to be completed in the fall of 2017. Adverse weather conditions this past winter may delay the completion date. • Dublin Boulevard Improvements Project - Project budget: $6.9 million, funded by $3 million in Measure BB grant funds, other Mitigation and Traffic Impact Fee funds, and Rule 20A monies. - Status: Phase One of the project, the undergrounding of the utilities, is anticipated to start in spring 2017. 10-Year Forecast The 10-Year Forecast serves as the foundation of the budget preparation process, in terms of guiding the City’s use of resources now to prepare for the future. Staff refines the Forecast as new and impactful information is received. The following is a high-level summary of updated revenue and expenditure assumptions over the 10- year period: Revenues • Property Tax: Overall 5.7% growth in FY 18-19 through FY 21-22, which incorporates a 2% CPI adjustment, Prop 8 recovery, and new development, levelling off to an annual increase of 3.0% by FY 22-23 2-14 Fiscal Year 2017-18 Transmittal Letter • Sales Tax: 1.6% growth in FY 18-19, flat in FY 19-20 using a conservative recessionary scenario, with recovery of 3.0% the next two years, and 2.5% thereafter. • Development revenue: For budgeting purposes, permit revenue is decreased an average of 33.5% per year until it flattens at a baseline of $1.2 million by FY 21-22 onward. Development services revenue is decreased in FY 18-19 by 17.0%, followed by five years of an average decrease of 55.2%. Though the total development revenue anticipated from FY 15-16 through FY 24-25 has remained the same since the last forecast, the acceleration of project activity in the last several years corresponds to a faster decline in future years. This is a conservative treatment of development revenues over the next seven years. • Interest Income: 1.0% annual growth. • Transient Occupancy Tax: 1.0% annual growth. • Recreation Revenue (including The Wave): 1.0% annual growth. • No Community Benefit Payments in the General Fund. Those generated from the Dublin Crossing development are accounted for in a separate capital fund. Expenditures • Salaries and Wages: 3.0% annual growth. • Benefits: CalPERS Side Fund payment ($385,000 goes away); $1.2 million additional CalPERS payment by FY 24-25; $1.0 million supplemental annual pension funding to allow for the possibility of paying down the City’s pension liability sooner, and achieving savings in future years; 1.0% annual growth in Workers Compensation; no increase to group insurance contributions after FY 20-21. • Services and Supplies: 2.0% annual growth. • Internal Service Charges: 3.0% annual growth. • Utilities: 3.0% annual growth. • Contracted Services: Average increase of 3.3% annually for all contracted services. Police Services – addition of two Deputies in FY 17-18, and annual growth of 5.5% after FY 18-19; Fire Services – 4.0% annual growth; Maintenance Services – 5.0% annual growth; development contracts – 52.0% reduction in contracted services over seven years. • No General Fund CIP funding after FY 21-22. Results As illustrated in the chart below, the 10-Year Forecast shows balanced operating budgets through Fiscal Year 2020-21 and a projected operating deficit the following year. As previously discussed, any slight changes to the City’s three major revenue categories can push the deficit forward or backward one or two years, therefore it is crucial that actions supporting fiscal sustainability continue to be evaluated and considered for future budget cycles. Absent other actions, the City would need to begin shoring up reserves now just to meet its cash flow requirement in later years. The Fiscal Year 2017-18 Budget was prepared with these longer term trends in mind, and great emphasis has been placed on actions the City can take now to help close the projected ongoing budget gap in the future. 2-15 Fiscal Year 2017-18 Transmittal Letter 10-Year Forecast ($ in thousands) OTHER FUNDS In April 2017, Governor Brown signed new Gas Tax legislation providing increased funding for roads, bridges, transit, and safety. For the City of Dublin, which received $1,147,928 in Gas Tax in Fiscal Year 2016-17 for its annual street maintenance programs and other traffic-related improvements, this revenue stream will increase significantly, to an estimated $1,624,394 in Fiscal Year 2017-18 and $2,280,896 in Fiscal Year 2018-19. This additional funding, which has been incorporated into the revenue projections in the Budget Update, will allow the City to expand and enhance street maintenance activities such as the annual overlay and slurry seal programs. As the funding is secured, Staff will be bringing project proposals and/or amendments to the City Council in order to utilize the funds. There are no other significant budgetary changes in other funds. Conclusion While the City of Dublin’s FY 2017-18 Budget Update incorporates growth in the City’s major revenue categories, flattened sales tax revenue in the current year is cause for concern, and is further confirmation of the importance of maintaining adequate reserves for contingencies and cash flow requirements. The overarching goal of the short-term budget and the long-term financial plan, as established in the updated Strategic Plan, is maintaining and enhancing the quality of life services provided by the City. We continue to be committed to that purpose. 2-16 Fiscal Year 2017-18 Transmittal Letter I would like to thank the City Council for its continued guidance through the budget process and quarterly financial reviews, and recognize the department Staff for their outstanding work throughout the budget preparation process. I would like to recognize, in particular, the work done by Staff in the Administrative Services Department to compile, analyze, and present the City’s fiscal condition in a transparent and accessible manner. Respectfully submitted, Christopher L. Foss City Manager 2-17 Fiscal Year 2017-18 Transmittal Letter GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) BUDGET AWARD 2-18 Fiscal Year 2017-18 Transmittal Letter CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS (CSMFO) BUDGET AWARD 2-19 Fiscal Year 2017-18 Transmittal Letter This page is intentionally left blank 3-1 Fiscal Year 2017-18 Funds Summary 3. FUNDS SUMMARY This page intentionally left blank 3-2 Fiscal Year 2017-18 Funds Summary Overview of Revenue REVENUE OVERVIEW BY FUND TYPE (ALL FUNDS) Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Governmental Funds Property Taxes $33,598,601 $35,182,061 $36,087,937 $36,969,357 $37,971,147 $1,001,790 Sales Taxes 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317) Other Taxes 7,737,837 6,582,921 6,982,921 6,666,785 7,099,200 432,415 Special Assessments 1,359,212 1,389,615 1,389,615 1,396,861 1,396,547 (314) Licenses & Permits 6,139,420 4,533,124 6,033,124 3,665,491 5,319,629 1,654,138 Fines & Penalties 290,870 258,211 258,211 258,211 259,711 1,500 Use Of Money & Property 10,441,780 1,714,068 2,089,068 1,829,716 2,475,263 645,547 Intergovernmental 3,303,517 13,311,009 22,504,595 5,253,657 5,824,590 570,932 Charges For Services 13,846,380 13,167,967 14,144,970 14,356,222 15,175,115 818,893 Other Revenue 38,544,549 13,906,879 14,200,064 12,296,077 13,744,948 1,448,872 Total Governmental Funds $136,200,992 $110,712,115 $124,356,765 $103,803,495 $109,562,951 $5,759,456 Internal Services/Debt Service Funds Use Of Money & Property $111,045 $76,080 $76,080 $77,430 $125,058 $47,628 Charges For Services 4,994,603 5,747,206 5,722,148 5,366,712 5,606,464 239,752 Other Revenue 614,998 627,000 627,000 727,320 790,020 62,700 Total Internal Services/Debt Service Funds $5,720,645 $6,450,286 $6,425,228 $6,171,462 $6,521,542 $350,080 Grand Total* $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536 *Excludes Transfers In and Fiduciary Funds 3-3 Fiscal Year 2017-18 Funds Summary Revenue Overview by Fund Fund 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast General Fund (1000) $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611 State Seizure/Special Activity Fund (2101) 7,739 850 850 810 1,196 386 Vehicle Abatement (2102) 37,224 32,427 32,427 32,547 34,220 1,673 SLES/COPS Fund - CA (2103) 115,006 100,200 100,200 100,200 100,310 110 Traffic Safety (2106) 177,761 150,039 150,039 150,029 150,637 608 Federal Asset Seizure Fund (2107) 356 70 70 EMS Special Revenue (2109) 362,332 364,202 364,202 371,528 249,387 (122,141) Enforcement Grants (2111) 3,742 20 20 20 20 State Gas Tax (2201) 1,393,759 1,147,928 1,147,928 1,145,218 1,624,394 479,176 Federal Transportation Grant (2202) 470,000 Transportation Development Act (2203) 148,311 Measure B-Local Streets (2204) 439,682 428,339 428,339 430,000 442,000 12,000 Measure BB-Bike & Ped (2205) 169,545 165,845 165,845 165,485 170,000 4,515 Transportation for Clean Air (2207) 14,500 146,352 221,852 Congestion Management Agency (2208) 621,513 Federal Transportation (TIGER) (2211) 579 ACTC - Vehicle Registration Fee (2212) 274,783 252,230 252,230 252,520 253,134 614 Measure BB-Local Streets (2214) 393,253 390,005 390,005 389,700 400,200 10,500 Measure BB-Bike & Ped (2215) 137,801 135,622 135,622 135,870 140,624 4,754 Measure B Grants (2216) 6,267,000 Measure BB Grants (2217) 10,773,000 11,400,000 3,100,000 3,727,000 627,000 Measure D (2302) 144,935 134,330 134,330 134,370 135,948 1,578 Garbage Service Fund (2303) 3,512,723 3,792,450 3,792,450 4,073,000 4,073,668 668 Local Recycling Programs (2304) 38,772 28,790 114,790 38,870 32,715 (6,155) 3-4 Fiscal Year 2017-18 Funds Summary Fund 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Box Culvert (2322) 3,282 2,430 2,430 2,430 3,662 1,232 Storm Water Management (2321, 2323-4) 1,341 249,380 1,193,709 900 3,975 3,075 Street Lighting Districts (2701, 2705) 595,148 592,172 592,172 592,742 595,065 2,323 Landscape Districts (2702, 2703-4) 598,275 624,353 624,353 624,603 626,911 2,308 Public Art Fund (2801) 546,436 15,640 15,640 11,810 21,316 9,506 Cable TV Facilities (2811) 181,685 180,290 180,290 184,910 183,527 (1,383) Affordable Housing Fund (2901) 8,180,518 893,522 893,522 96,932 638,699 541,767 Noise Mitigation Fund (2902) 3,343 2,811 2,811 2,635 3,128 493 Community Development Block Grant (2903) 53,226 82,202 107,485 82,202 82,202 HCD Housing Related Park Grant (2904) 432,450 398,650 Fire Impact Fees (4201) 390,513 86,496 51,496 27,704 (27,704) Public Facilities Fee (4100) 15,437,734 9,162,198 8,241,198 5,946,129 7,757,516 1,811,387 Traffic Impact Fees (4300) 4,141,656 3,064,935 3,634,935 1,555,637 1,945,778 390,141 Dublin Crossing Fund (4401) 15,011,276 535,899 535,899 4,615,748 3,023,141 (1,592,607) ISF - Vehicles Replacement (6105) 556,608 547,591 547,591 444,524 546,241 101,717 ISF - Facilities Replacement (6205) 342,044 352,221 352,221 358,655 361,053 2,398 ISF - Equipment Replacement (6305) 799,893 887,178 862,120 904,287 974,074 69,787 ISF - IT Fund (6605) 1,152,860 1,439,866 1,439,866 1,444,775 1,422,119 (22,656) ISF - Retiree Health (6901) 1,836,483 2,245,860 2,245,860 2,341,012 2,436,174 95,162 PERS Side Fund Payoff (6951) 368,056 411,593 411,593 96,328 200,000 103,672 Energy Efficiency Capital Lease (7101) 664,702 565,977 565,977 581,881 581,881 Grand Total* $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536 *Excludes Transfers In and Fiduciary Funds 3-5 Fiscal Year 2017-18 Funds Summary REVENUE BY FUND HIGHLIGHTS: Type of Funds Variance Analysis Special Revenue Funds: EMS Special Revenue (2109) Decrease due to discontinuation of County’s funding for First Responder Advanced Life Support. State Gas Tax (2201) Increase due to State General Fund repayment of loans from transportation fund and additional funds from taxes enacted by the Road Repair and Accountability Act of 2017. FY 2017-18 is a partial year of funding from these new sources. The first full year of funding will be FY 2018-19. Measure BB Grants (2217) Increase due to additional grant funding for Dougherty Road Improvement – Sierra Lane to North City Limit project. Affordable Housing Fund (2901) Increase due to projected purchase of Affordable Unit Credits from the City by the Avesta project. Impact Fees (4000s) Adjustment for updated development projections. Dublin Crossing Fund (4401) Decrease due to drawing down from the Community Benefit Payment in lieu or making payment of Development Agreement Fee at the issuance of building permits. 3-6 Fiscal Year 2017-18 Funds Summary Overview of Expenditures EXPENDITURES OVERVIEW BY CATEGORY (ALL FUNDS) Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Governmental Funds Salaries & Wages $9,590,049 $11,252,335 $11,182,335 $12,196,621 $12,640,234 $443,613 Benefits 13,449,808 5,812,332 6,047,332 6,101,291 6,411,368 310,077 Services & Supplies 2,181,388 3,131,165 3,095,463 3,190,235 3,430,055 239,821 Internal Service Fund Charges 2,694,785 3,127,833 3,102,775 3,051,816 3,154,998 103,182 Utilities 2,296,244 2,919,824 2,915,420 3,356,502 3,385,528 29,026 Contracted Services 45,061,070 49,216,296 51,752,581 51,456,907 52,181,834 724,927 Loans 5,491,080 272,000 1,180,920 1,372,000 100,000 (1,272,000) Capital Outlay 301,793 776,616 1,369,350 349,967 525,927 175,960 Interest & Other 40,251 989,112 823,477 1,000,203 460,000 (540,203) Contingency & Other 75,579 105,000 105,000 105,000 1,463,011 1,358,011 Impact Fee Obligations 422,297 400,000 400,000 400,000 400,000 Total Governmental Funds $81,604,344 $78,002,513 $81,974,653 $82,580,541 $84,152,955 $1,572,414 Capital Improvement Programs* $27,927,919 $26,122,841 $85,872,740 $17,031,711 $15,177,796 ($1,853,915) 3-7 Fiscal Year 2017-18 Funds Summary Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Internal Services/Debt Service Funds Salaries & Wages $470,681 $510,895 $510,895 $526,198 $501,980 ($24,218) Benefits 711,358 880,532 880,532 992,840 1,035,426 42,586 Services & Supplies 328,089 402,478 459,028 441,515 414,407 (27,108) Internal Service Fund Charges 33,963 23,473 23,473 23,525 18,915 (4,610) Utilities 32,873 35,200 35,200 35,200 37,600 2,400 Contracted Services 1,466,607 1,814,266 1,979,041 1,759,120 1,852,966 93,846 Capital Outlay 589,296 995,277 1,178,682 1,966,882 2,126,882 160,000 Total Internal Services/Debt Service Funds $3,632,867 $4,662,121 $5,066,851 $5,745,280 $5,988,176 $242,896 Grand Total** $113,165,130 $108,787,475 $172,914,244 $105,357,532 $105,318,927 ($38,605) * Includes only City funded project costs **Excludes Transfers Out and Fiduciary Funds 3-8 Fiscal Year 2017-18 Funds Summary EXPENDITURES BY CATEGORY HIGHLIGHTS: Type of Funds Variance Analysis Governmental Funds: Salaries & Wages Increase due to the addition of one Plan Examiner position and increase of a Finance Technician position from 0.75 to 1.0 full time equivalent. In addition, all vacant positions are budgeted at the top of the range. Benefits Adjustment for the net change of the additional positon, additional pension funding, lower Side Fund payment, and lower group health costs. Services & Supplies Increase due to police services insurance premiums, vehicle repair and maintenance costs, and operating supplies for the grand opening of The Wave. Contracted Services Increase due primarily to development-related contract services and increase in police and fire services contract costs. Loans Decrease due to advancement of Veterans housing project loan from FY 17-18 to FY 16-17. Capital Outlay Increase due to improvements for City facilities and street tree replacements. Contingency & Other Decrease due to reduction of contingencies for police services contract, and contingencies for unanticipated street and parks repairs and improvements. Principal & Interest Payments Increase due to the payment of Transit Center parkland loan. Internal Service Funds Capital Outlay Increase due to Laserfiche, additional equipment and police vehicle replacements. 3-9 Fiscal Year 2017-18 Funds Summary Operating Budget Overview Department 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Operating Budget Administrative Services $2,652,885 $3,156,004 $3,400,329 $3,186,077 $3,261,649 $75,572 City Attorney 968,537 881,182 881,182 881,182 956,180 74,998 City Council 439,779 531,676 531,676 537,022 544,595 7,573 Community Development 11,196,660 6,346,556 8,164,723 7,448,512 6,691,726 (756,786) City Clerk 362,047 733,813 733,813 671,059 635,729 (35,330) City Manager 1,118,762 1,227,510 1,227,510 1,264,011 1,240,780 (23,231) Economic Development 604,773 1,039,350 1,317,193 983,136 968,396 (14,740) Fire Services 12,265,614 13,633,453 13,634,578 13,645,014 13,713,156 68,142 Human Resources 1,080,324 1,251,106 1,251,106 1,256,949 1,268,643 11,694 Non-Departmental 17,099,750 9,749,977 10,814,005 11,127,868 13,177,476 2,049,608 Parks & Community Services 7,744,593 9,846,906 10,478,232 11,162,070 11,338,928 176,859 Police Department 17,886,988 19,325,446 19,452,357 20,270,349 20,417,512 147,163 Public Works 11,816,497 14,941,655 15,154,801 15,892,572 15,926,360 33,788 Total Operating Budget $85,237,210 $82,664,634 $87,041,504 $88,325,821 $90,141,131 $1,815,310 OPERATING BUDGET HIGHLIGHTS Department Variance Analysis Community Development Increase due to the net change of adding one Plan Examiner position, an increase in development-related contract services and the advancement of the Veterans housing project loan from FY 17-18 to FY 16-17. Non-Departmental Increase due to additional contribution to pension funding, payment of Transit Center parkland loan, and replacement of additional equipment and police vehicles. 3-10 Fiscal Year 2017-18 Funds Summary Overview of Fund Balances FISCAL YEAR 2016-17 FUND BALANCE PROJECTIONS Title Beg. Fund Balance Revenue Transfer In Expenditures Transfer Out End. Fund Balance General Fund $109,184,028 $82,014,152 $72,678,890 $9,074,188 $109,445,102 State Seizure/Special Activity Fund $106,060 $850 $55,795 $51,115 Vehicle Abatement $329,645 $32,427 $822 $361,250 SLES/COPS Fund - CA $30,848 $100,200 $100,000 $31,048 Traffic Safety $333,143 $150,039 $142,757 $97,992 $242,433 Federal Asset Seizure Fund $15,507 $70 $5,700 $9,877 EMS Special Revenue $73,159 $364,202 $350,538 $86,823 Enforcement Grants $5,696 $20 $2,500 $3,216 State Gas Tax $3,940,142 $1,147,928 $549,726 $2,284,219 $2,254,124 Transportation Development Act ($33,311) $148,311 $115,000 Measure B Sales Tax-Local Streets $566,506 $428,339 $991,298 $3,547 Measure B Sales Tax-Bike & Ped $260,453 $165,845 $17,961 $292,940 $115,397 TFAC/Transportation for Clean Air ($28,938) $221,852 $192,914 Congestion Management Agency $621,513 $621,513 ACTC - Vehicle Registration Fee $215,223 $252,230 $161,280 $200,261 $105,912 Measure BB Sales Tax - Local Streets Fund (ACTC) $464,159 $390,005 $853,600 $564 Measure BB Sales Tax - Bike & Ped. Fund (ACTC) $162,035 $135,622 $228,000 $69,657 Measure B Grants ($410,440) $6,267,000 $5,856,560 Measure BB Grants $11,400,000 $11,400,000 Measure D $292,247 $134,330 $145,440 $80,000 $201,137 Garbage Service Fund $170,989 $3,792,450 $3,871,275 $92,164 Local Recycling Programs $79,707 $114,790 $29,597 $86,000 $78,900 Storm Water Management ($700,681) $1,193,709 $10,000 $44,964 $438,064 Box Culvert $363,476 $2,430 $365,906 Street Light District Funds $736,829 $592,172 $524,321 $364,083 $440,597 3-11 Fiscal Year 2017-18 Funds Summary Title Beg. Fund Balance Revenue Transfer In Expenditures Transfer Out End. Fund Balance Landscape District Funds $720,929 $624,353 $549,284 $795,998 Public Art Fund $3,415,152 $15,640 $157,645 $941,959 $2,331,188 Cable TV Facilities $483,364 $180,290 $75,244 $599,783 ($11,373) Affordable Housing Fund (1) $25,526,668 $893,522 $6,600 $1,577,561 $24,849,229 Noise Mitigation Fund $91,669 $2,811 $90,000 $4,480 Community Development Block Grant $107,485 $100,885 $6,600 HCD Housing Related Park Grant $99,955 $398,650 $498,605 Capital Improvement Project Funds $85,872,740 $85,872,740 Public Facility Fees $26,162,970 $8,241,198 $115,443 $30,973,721 $3,315,004 Fire Impact Fees ($80,673) $51,496 $5,000 ($34,177) Traffic Impact Fees $19,807,369 $3,634,935 $631,990 $4,492,102 $18,318,212 Dublin Crossing Fund $14,392,552 $535,899 $15,489,296 ($560,845) ISF - Vehicles (2) $4,615,539 $547,591 $403,105 $4,760,024 ISF - Facilities (2) $51,369,529 $352,221 $300,000 $50,000 $304,750 $51,667,000 ISF - Equipment (2) $4,556,631 $862,120 $161,600 $5,426 $5,251,726 ISF - IT Fund $1,947,102 $1,439,866 $1,647,903 $650,000 $1,089,065 ISF - Retiree Health $23,858 $2,245,860 $2,238,266 $31,452 ISF - PERS Side Fund Payoff ($549,949) $411,593 ($138,356) Energy Efficiency Capital Lease (3) ($5,141,908) $565,977 $565,977 $80,081 ($4,818,530) GRAND TOTAL (4) $263,597,237 $130,781,993 $86,179,340 $172,914,244 $86,179,340 $221,868,444 (1) Includes $9,632,631 in Loan Receivables (2) Beginning Fund Balance includes $42,518,636 as net Investment in Capital Assets (3) Energy Efficiency Capital Lease Fund balance reflects the pay down of principal amount: $429,109.78 for FY 2016-17 and $455,999.49 for FY2017-18. Expenditures shown in the summary includes both principal and interest payments. (4)Excludes Fiduciary Funds 3-12 Fiscal Year 2017-18 Funds Summary FISCAL YEAR 2017-18 FUND BALANCE PROJECTIONS Title Beg. Fund Balance Revenue Transfer In Expenditures Transfer Out End. Fund Balance General Fund $109,445,102 $83,142,577 $74,786,921 $2,440,629 $115,360,130 State Seizure/Special Activity Fund $51,115 $1,196 $5,795 $46,516 Vehicle Abatement $361,250 $34,220 $822 $394,648 SLES/COPS Fund - CA $31,048 $100,310 $100,000 $31,358 Traffic Safety $242,433 $150,637 $194,093 $198,977 Federal Asset Seizure Fund $9,877 $9,877 EMS Special Revenue $86,823 $249,387 $335,768 $442 Enforcement Grants $3,216 $20 $2,500 $736 State Gas Tax $2,254,124 $1,624,394 $570,897 $1,102,100 $2,205,521 Measure B Sales Tax-Local Streets $3,547 $442,000 $445,000 $547 Measure B Sales Tax-Bike & Ped $115,397 $170,000 $17,961 $267,430 $6 Congestion Management Agency $621,513 $621,513 ACTC - Vehicle Registration Fee $105,912 $253,134 $173,265 $40,120 $145,662 Measure BB Sales Tax - Local Streets Fund (ACTC) $564 $400,200 $400,000 $764 Measure BB Sales Tax - Bike & Ped. Fund (ACTC) $69,657 $140,624 $117,780 $92,501 Measure BB Grants $3,727,000 $3,100,000 $627,000 Measure D $201,137 $135,948 $154,660 $182,425 Garbage Service Fund $92,164 $4,073,668 $4,074,612 $91,220 Local Recycling Programs $78,900 $32,715 $28,700 $82,915 Storm Water Management $438,064 $3,975 $10,000 $432,039 Box Culvert $365,906 $3,662 $369,568 Street Light District Funds $440,597 $595,065 $399,579 $37,480 $598,602 Landscape District Funds $795,998 $626,911 $561,841 $861,068 Public Art Fund $2,331,188 $21,316 $157,645 $361,008 $1,833,851 Cable TV Facilities ($11,373) $183,527 $35,338 $136,816 3-13 Fiscal Year 2017-18 Funds Summary Title Beg. Fund Balance Revenue Transfer In Expenditures Transfer Out End. Fund Balance Affordable Housing Fund (1) $24,849,229 $638,699 $597,345 $24,890,583 Noise Mitigation Fund $4,480 $3,128 $7,608 Community Development Block Grant $82,202 $82,202 $0 Capital Improvement Project Funds ($0) $15,177,796 $15,177,796 Public Facility Fees $3,315,004 $7,757,516 $107,557 $1,362,511 $2,974,405 $6,843,161 Fire Impact Fees ($34,177) $500 ($34,677) Traffic Impact Fees $18,318,212 $1,945,778 $500,000 $1,597,000 $18,166,991 Dublin Crossing Fund ($560,845) $3,023,141 $3,152,401 ($690,105) ISF - Vehicles (2) $4,760,024 $546,241 $1,200,000 $4,106,265 ISF - Facilities (2) $51,667,000 $361,053 $750,000 $50,000 $52,728,053 ISF - Equipment (2) $5,251,726 $974,074 $237,000 $5,988,800 ISF - IT Fund $1,089,065 $1,422,119 $1,483,987 $1,027,197 ISF - Retiree Health $31,452 $2,436,174 $2,435,307 $32,319 ISF - PERS Side Fund Payoff ($138,356) $200,000 $61,644 Energy Efficiency Capital Lease (3) ($4,818,530) $581,881 $581,882 ($4,389,421) GRAND TOTAL (4) $221,868,444 $116,084,493 $16,035,353 $105,318,927 $16,035,353 $233,063,119 (1) Includes $9,632,631 in Loan Receivables (2) Beginning Fund Balance includes $42,518,636 as net Investment in Capital Assets (3) Energy Efficiency Capital Lease Fund balance reflects the pay down of principal amount: $429,109.78 for FY 2016-17 and $455,999.49 for FY2017-18. Expenditures shown in the summary includes both principal and interest payments. (4) Excludes Fiduciary Fund 4-1 Fiscal Year 2017-18 Operating Budget 4. GENERAL FUND SUMMARY This page intentionally left blank 4-2 Fiscal Year 2017-18 Operating Budget General Fund Operating Summary OVERVIEW 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Revenues by Category Property Taxes $33,598,601 $35,182,061 $36,087,937 $36,969,357 $37,971,147 $1,001,790 Sales Taxes 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317) Other Taxes 6,606,016 5,465,000 5,865,000 5,547,000 5,947,000 400,000 Licenses & Permits 314,206 292,140 292,140 295,496 309,096 13,600 Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500 Use Of Money & Property 4,052,725 1,499,368 1,874,368 1,607,796 1,957,672 349,876 Intergovernmental 324,075 198,618 198,618 198,618 198,618 Development Services 10,596,219 8,590,120 10,999,723 7,714,743 9,817,717 2,102,974 Charges For Services 5,359,788 4,817,245 4,884,645 5,728,562 6,073,859 345,297 Community Benefit Payments 424,000 100,000 550,000 200,000 200,000 Other Revenue 599,143 256,344 485,529 256,344 259,235 2,891 Total Revenues $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611 Expenditures by Category Salaries & Wages $9,437,426 $11,100,241 $11,065,241 $11,990,533 $12,422,137 $431,604 Benefits 13,372,485 5,707,982 5,942,982 5,992,648 6,298,522 305,874 Services & Supplies 1,875,458 2,946,394 2,916,392 3,013,709 3,252,530 238,821 Internal Service Fund Charges 2,637,354 3,065,342 3,040,284 2,988,764 3,049,881 61,117 Utilities 1,723,204 2,248,261 2,243,857 2,657,341 2,830,310 172,969 Contracted Services 39,869,473 43,297,583 45,389,822 45,208,233 46,004,429 796,197 Capital Outlay 133,477 719,801 1,256,835 293,152 469,112 175,960 Interest & Other 989,112 823,477 1,000,203 460,000 (540,203) Total Expenditures $69,048,878 $70,074,716 $72,678,890 $73,144,582 $74,786,921 $1,642,339 Net Budget Impact $13,880,737 $7,102,372 $9,335,262 $6,394,384 $8,355,656 $1,961,272 Transfers Out $2,409,006 $759,510 $9,074,188 $2,317,520 $2,440,629 $123,109 Impact on Reserves $11,471,731 $6,342,862 $261,074 $4,076,864 $5,915,028 $1,838,163 4-3 Fiscal Year 2017-18 Operating Budget GENERAL FUND OPERATING SUMMARY CONTINUED… Departmental Contracted Services Detail Actual 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Change % Police Services (1) 15,868,735 17,055,970 17,055,970 18,026,019 18,259,770 233,751 1.3% Fire Services (2) 11,063,248 11,982,959 11,982,959 12,358,802 12,426,576 67,774 0.5% Maintenance Services (MCE) 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 0.0% Community Development 2,516,339 2,431,193 3,362,862 2,326,813 2,742,971 416,158 17.9% Public Works 2,181,918 2,615,945 2,623,745 2,791,639 2,771,161 (20,478) 0.7% Parks & Community Services 2,087,606 2,107,531 2,162,787 2,246,167 2,117,214 (128,953) 5.7% Economic Development 37,511 234,697 234,697 157,709 157,709 0.0% City Attorney 876,229 800,746 800,746 800,746 896,180 95,434 11.9% Administrative Departments 1,240,087 1,772,328 1,836,421 1,670,825 1,803,336 132,511 7.9% Total Contracted Services $39,869,473 $43,297,583 $44,356,401 $45,208,233 $46,004,429 $796,196 1.8% (1) The total contract with the Alameda County Sheriff's Office includes $309,964 in Insurance Premiums in FY 17-18. (2) The total contract with the Alameda County Fire Department includes $61,807 in Capital Outlay in FY 17-18 for fire equipment. Major General Fund Ongoing Contracts by Vendor Actual 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Change From Forecast Change % Alameda County Sheriff 15,858,025 17,201,902 17,312,288 18,189,860 18,266,098 76,238 0.4% Alameda County Fire Dept. 11,134,334 12,448,396 12,448,396 12,482,576 12,538,018 55,442 0.4% MCE 3,997,800 4,296,214 4,296,214 4,829,512 4,829,512 0.0% Major GF Contracts $30,990,159 $33,946,512 $34,056,898 $35,501,948 $35,633,628 $131,680 0.4% 4-4 Fiscal Year 2017-18 Operating Budget Out of State Travel Conference Description Location Attendee(s) National League of Cities (Fall) Charlotte, NC Councilmember National League of Cities (Spring) Washington, DC Councilmember United States Conference of Mayors Washington, DC Councilmember ICMA Conference San Antonio, TX City Manager & Asst. City Manager, or Designee ICMA Conference San Antonio, TX Administrative Services Director National Recreation and Park Association New Orleans, LA Parks & Community Services Director & Business Manager World Water Park Association New Orleans, LA Assistant Director & Recreation Supervisor International Code Council Annual Business Meeting and Code Hearings Columbus OH Chief Building Official ASCE Conference New Orleans, LA Capital Improvement Program Manager Institute of Transportation Engineering (ITE) Regional Conference Keystone, CO Transportation & Operation Manager ICSC RECON: Global Retail Real Estate Convention Las Vegas, NV Assistant to the City Manager American Planning Association National Planning Conference New Orleans, LA Community Dev. Director or Assistant Community Dev. Director International Association of Chiefs of Police Philadelphia, PA Police Chief Total NOTE: Average cost per conference per person is $2,500 4-5 Fiscal Year 2017-18 Operating Budget General Fund Reserves FISCAL YEAR 2017-18 UPDATE Reserve Balances Actual 2014-15 Actual 2015-16 Projected 2016-17 Increase 2017-18 Decrease 2017-18 Net Change Projected 2017-18 Non-Spendable 1,475,691 669,880 199,943 - (160,681) (160,681) 39,262 Prepaid Expenses 27,080 39,262 39,262 - 39,262 Advance to Public Facility Fees - - - - - Advance to Fire Impact Fee 470,606 80,672 0 - - Advance to PERS Side Fund 918,005 549,946 160,681 (160,681) (160,681) - Restricted 500,000 639,000 639,000 - - - 639,000 Heritage Park Maintenance 500,000 500,000 500,000 - 500,000 Cemetery Endowment 60,000 60,000 60,000 - 60,000 Developer Contr - Nature Pk - 60,000 60,000 - 60,000 Developer Contr - Heritage Pk - 19,000 19,000 - 19,000 Committed 38,531,179 38,928,756 32,432,265 80,672 - 32,512,937 Economic Stability 6,000,000 8,000,000 8,000,000 - 8,000,000 Downtown Public Imp. 1,000,000 1,000,000 1,000,000 - 1,000,000 Economic Development 1,000,000 1,000,000 - 1,000,000 Emergency Communications 741,000 741,000 741,000 - 741,000 Fire Svcs OPEB 9,196,000 3,004,000 3,084,672 80,672 80,672 3,165,344 Innovations & New Opp. 1,372,785 2,122,785 2,122,785 - 2,122,785 One-Time Initiative 1,341,408 1,341,408 1,341,408 - 1,341,408 Specific Committed Reserves Emerald Glen Aquatic Complex 3,000,000 3,000,000 - - - Maintenance Facility 250,023 215,101 - - - Cemetery Expansion 5,272,210 5,272,210 5,272,210 - 5,272,210 Fallon Sports Park 2,000,000 2,000,000 200,000 200,000 4-6 Fiscal Year 2017-18 Operating Budget Reserve Balances Actual 2014-15 Actual 2015-16 Projected 2016-17 Increase 2017-18 Decrease 2017-18 Net Change Projected 2017-18 Civic Ctr Expansion 136,737 27,773 - - - - Storm Drain Capture 400,000 546,878 - - - - Shannon Center Parking Lot 775,000 987,410 - - - - Utility Undergrounding - 1,170,190 1,170,190 - 1,170,190 Advance to Public Facility Fee 6,000,000 6,000,000 6,000,000 - 6,000,000 Dublin Sports Grounds - 2,500,000 2,500,000 - 2,500,000 Assigned 35,875,264 39,078,695 41,486,830 - - - 41,486,830 Accrued Leave 953,251 988,708 988,708 - 988,708 Operating Carryovers 866,562 1,612,658 - - CIP Carryovers 1,133,753 1,227,829 - - Reserve for Capital Debt Payoff - - 5,238,622 5,238,622 Non-Streets CIP Commitments 3,132,016 3,879,516 3,879,516 - 3,879,516 Catastrophic Loss 10,608,186 11,368,531 11,368,531 - 11,368,531 Service Continuity 2,771,500 3,000,000 3,000,000 - 3,000,000 Pension & OPEB 9,866,853 10,614,353 10,624,353 - 10,624,353 Fiscally Responsible Adjustment 325,000 25,000 325,000 - 325,000 Municipal Regional Permit 2,250,000 2,250,000 2,250,000 - 2,250,000 HVAC Replacement - 1,000,000 1,000,000 - 1,000,000 Relocate Parks Dept - 250,000 250,000 - 250,000 Specific Assigned Reserves Civic Ctr Renovation-Police 1,968,143 1,962,100 1,962,100 - 1,962,100 Contribution to ISF 2,000,000 - - - - Fire Equipment Replacement - 600,000 600,000 - 600,000 Unassigned 21,324,361 29,867,695 34,687,062 160,681 5,834,355 5,995,037 40,682,099 Unassigned-Unrealized Gains (242,263) (2,197,354) (2,197,354) - (2,197,354) Unassigned (Available) 21,566,623 32,065,049 36,884,415 42,879,452 TOTAL RESERVES 97,706,494 109,184,026 109,445,099 241,353 5,673,674 5,915,028 115,360,128 4-7 Fiscal Year 2017-18 Operating Budget This page intentionally left blank 5-1 Fiscal Year 2017-18 Agency Funds 5. FIDUCIARY FUNDS This page intentionally left blank 5-2 Fiscal Year 2017-18 Agency Funds Geological Hazard Abatement Districts Summary Fallon Village Geologic Hazard Abatement District (5301 & 5311) 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Beginning Fund Balance $1,790,992 $2,543,350 $2,543,350 $2,720,193 $2,720,193 Revenues Special Assessments $843,962 $882,693 $882,693 $912,973 $912,973 Use Of Money & Property 19,223 11,450 11,450 12,850 14,850 2,000 Total Revenues $863,185 $894,143 $894,143 $925,823 $927,823 $2,000 Expenditures Salaries & Wages $15,432 $18,322 $18,322 $18,865 $18,847 ($18) Benefits 7,629 7,210 7,210 7,547 6,986 (561) Services & Supplies 13 100 100 100 100 - Contracted Services 87,752 691,668 691,668 702,333 702,333 - Total Expenditures $110,827 $717,300 $717,300 $728,845 $728,266 ($579) Ending Fund Balance $2,543,350 $2,720,193 $2,720,193 $2,917,172 $2,919,751 5-3 Fiscal Year 2017-18 Agency Funds Schaefer Ranch Geologic Hazard Abatement District (5302) Title 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Beginning Fund Balance $1,851,002 $2,462,422 $2,462,422 $2,707,625 $2,707,625 Revenues Special Assessments $675,835 $758,816 $758,816 $814,831 $814,831 $0 Use Of Money & Property 19,213 11,030 11,030 13,150 16,150 3,000 Total Revenues $695,048 $769,846 $769,846 $827,981 $830,981 $3,000 Expenditures Salaries & Wages $15,432 $18,322 $18,322 $18,865 $18,847 ($18) Benefits 6,629 7,210 7,210 7,547 6,986 (561) Contracted Services 61,566 499,111 499,111 509,783 509,783 - Total Expenditures $83,628 $524,643 $524,643 $536,195 $535,616 ($579) Ending Fund Balance $2,462,422 $2,707,625 $2,707,625 $2,999,411 $3,002,990 5-4 Fiscal Year 2017-18 Agency Funds Fallon Crossing (North Tassajara) Geologic Hazard Abatement District (5321) Title 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Beginning Fund Balance $143,547 $239,241 $239,241 $336,347 $336,347 Revenues Special Assessments $118,324 $123,552 $123,552 $126,023 $126,023 Use Of Money & Property 1,668 720 720 970 1,350 380 Total Revenues $119,992 $124,272 $124,272 $126,993 $127,373 $380 Expenditures Salaries & Wages $7,716 $9,161 $9,161 $9,432 $9,423 ($9) Benefits 2,980 3,605 3,605 3,773 3,490 (283) Contracted Services 13,601 14,400 14,400 40,441 40,441 Total Expenditures $24,298 $27,166 $27,166 $53,646 $53,354 ($292) Ending Fund Balance $239,241 $336,347 $336,347 $409,693 $410,365 $672 5-5 Fiscal Year 2017-18 Agency Funds This page intentionally left blank 6-1 Fiscal Year 2017-18 CIP Update 6. CAPITAL IMPROVEMENT PROGRAM This page intentionally left blank 6-2 Fiscal Year 2017-18 CIP Update Five Year Capital Improvement Program 2016-2021 Update 2016-2021 CAPITAL IMPROVEMENT PROGRAM – ALL PROJECTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM SUMMARY CATEGORY PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS General Improvements $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857 Community Improvements 405 342,877 343,282 Parks 30,760,828 43,143,178 8,475,526 1,323,508 6,101,606 7,011,585 6,099,646 102,915,877 Streets 8,008,649 30,788,136 7,214,910 3,304,610 5,684,010 11,499,110 91,849,000 158,348,425 Total $52,705,775 $90,271,154 $15,690,436 $4,963,914 $17,049,820 $18,510,695 $97,948,646 $297,140,440 6-3 Fiscal Year 2017-18 CIP Update 2016-21 CAPITAL IMPROVEMENT PROGRAM – GENERAL IMPROVEMENTS Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS Annual ADA Transition Plan Annual $23,833 $23,833 Civic Center Modification Design and Construction $3,650,735 627,556 4,278,291 Cultural Arts Center $335,796 $5,264,204 5,600,000 IT Infrastructure Improvement 650,000 650,000 Maintenance Yard Facility Improvements 9,765,631 215,102 9,980,733 Public Safety Complex - Police Svcs Bldg 519,527 14,480,473 15,000,000 TOTAL COSTS $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857 FINANCING Cable TV Facilities $13,217 $599,783 $613,000 Dublin Crossing Comm. Benefit Payment 519,527 14,480,473 15,000,000 General Fund 8,484,432 266,708 8,751,140 Internal Service Fund - Facilities Replacement 3,082,856 3,082,856 IT Fund 650,000 $600,000 1,250,000 Public Facilities Fee 1,835,861 $335,796 4,664,204 6,835,861 TOTAL FINANCING $13,935,893 $15,996,963 $335,796 $5,264,204 $35,532,857 6-4 Fiscal Year 2017-18 CIP Update 2016-2021 CAPITAL IMPROVEMENT PROGRAM – COMMUNITY IMPROVEMENTS Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS Annual Sidewalk Safety Repair Program Annual $104,217 $104,217 San Ramon Road Landscape Renovation $405 238,660 239,065 TOTAL COSTS $405 $342,877 $343,282 FINANCING General Fund $405 $342,877 $343,282 TOTAL FINANCING $405 $342,877 $343,282 6-5 Fiscal Year 2017-18 CIP Update 2016-2021 CAPITAL IMPROVEMENT PROGRAM - PARKS Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS Clover Park & Sunrise Park $1,781,358 $1,781,358 Dublin Crossing Community Park $139,845 1,420,889 $6,126,806 $998,198 $6,101,606 $654,260 $6,099,646 21,541,250 Dublin Heritage Park Cemetery Imp. 6,928 1,475,072 1,482,000 Dublin Sports Grounds Renovation 332,495 548,605 881,100 Emerald Glen Recreation & Aquatic Complex - Phase I 26,524,866 17,306,079 43,830,945 Fallon Sports Park - Phase II 2,688,607 15,395,020 18,083,627 Jordan Ranch Neighborhood Park 559,679 1,739,233 2,298,912 Library Imp. - Center for 21st Century Skills 37,208 239,750 276,958 Moller Ranch Neighborhood Square 512,640 512,640 Public Art - Clover Park & Sunrise Park 35,600 35,600 Public Art - Dublin Crossing Comm. Park 176,446 250,993 325,310 752,749 Public Art - Emerald Glen Recreation and Aquatics Complex 127,944 249,990 5,035 382,969 Public Art - Fallon Sports Park 100,011 179,923 279,934 Public Art - Jordan Ranch Neighborhood Park 46,980 46,980 Public Art - Moller Ranch Neighborhood Square 10,000 10,000 Public Art - Public Safety Complex - Police Services Building 300,000 300,000 Public Art - Sean Diamond Park 48,000 48,000 Sean Diamond Park 155,655 2,782,875 2,938,530 Shannon Center Parking Lot Imp. 87,590 987,410 1,075,000 Wallis Ranch Community Park 6,357,325 6,357,325 TOTAL COSTS $30,760,828 $43,143,178 $8,475,526 $1,323,508 $6,101,606 $7,011,585 $6,099,646 $102,915,877 6-6 Fiscal Year 2017-18 CIP Update Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS FINANCING Community Benefit Payment (GF) $1,800,000 $1,800,000 Developer Built 3,398,415 $512,640 3,911,055 Dublin Crossing Development Fee $99,290 1,008,823 3,152,401 $712,824 $3,648,490 $640,376 $3,594,938 12,857,142 General Fund 94,518 4,136,905 1,475,072 5,706,495 Housing-Related Parks Grant Fund 332,495 498,605 831,100 Internal Service Fund - Facilities 304,750 304,750 Measure D 80,000 80,000 Public Art Fund 227,955 941,959 361,008 325,310 1,856,232 Public Facilities Fee 30,006,570 30,973,721 2,974,405 285,374 2,453,116 6,371,209 73,064,395 Unidentified 2,504,708 2,504,708 TOTAL FINANCING $30,760,828 $43,143,178 $8,475,526 $1,323,508 $6,101,606 $7,011,585 $6,099,646 $102,915,877 6-7 Fiscal Year 2017-18 CIP Update 2016-2021 CAPITAL IMPROVEMENT PROGRAM - STREETS Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS Amador Plaza Road Bicycle and Pedestrian Improvements $341,255 $1,072,393 $1,413,648 Amador Valley Blvd - Wildwood Road and Stagecoach Improvements 170,680 $91,030 261,710 Annual Street Overlay Program 111,259 2,229,030 2,340,289 Annual Street Resurfacing 1,700,000 1,697,100 $1,697,100 $1,697,100 $1,697,100 8,488,400 City Irrigation Improvements 121,974 80,080 202,054 Citywide Bicycle and Pedestrian Improvements 609,600 602,180 425,380 407,580 407,580 2,452,320 Citywide Signal Communications Upgrade 501,185 70,339 90,120 90,120 90,120 90,120 932,004 Citywide Street Storm Drain Condition Assessment 492,462 502,947 995,409 Dougherty Road Improvements Sierra Lane to North City Limit 3,873,196 18,943,479 89,836 22,906,511 Dublin Boulevard Extension 650,000 396,450 653,450 1,003,350 1,003,450 $59,834,000 63,540,700 Dublin Boulevard Improvements - Sierra Court to Dublin Court 483,473 2,439,007 4,009,954 6,932,434 Dublin Ranch Street Light Improvements 351,450 37,480 37,480 37,480 37,480 501,370 Dublin Ranch Street Light Pole Painting Project 23,251 12,634 35,885 Saint Patrick Way - Regional Street to Golden Gate Drive 848,939 4,303 853,241 San Ramon Road Arterial Management 267,480 267,480 San Ramon Road Trail Improvements 71,858 101,603 173,461 Storm Drain Bypass San Ramon Road 1,015,035 197,471 1,212,506 Storm Drain Trash Capture Project 69,872 790,128 860,000 Tassajara Road Realignment & Widening 4,389 315,611 200,760 401,080 2,448,380 8,263,380 32,015,000 43,648,600 Traffic Sign Inventory and Safety Review 35,931 97,992 133,923 6-8 Fiscal Year 2017-18 CIP Update Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS Village Parkway and Brighton Traffic Signal Upgrade 14,571 181,909 196,480 TOTAL COSTS $8,008,649 $30,788,136 $7,214,910 $3,304,610 $5,684,010 $11,499,110 $91,849,000 $158,348,425 FINANCING Eastern Dublin Traffic Impact Fee - Category 1 $4,389 $642,611 $497,210 $854,530 $2,005,730 $1,306,830 $5,311,300 Eastern Dublin Traffic Impact Fee - Category 2 1,648,316 1,099,790 2,748,106 Energy Efficiency Capital Lease 121,974 80,080 202,054 General Fund 634,192 2,227,698 108,000 108,000 108,000 108,000 3,293,890 Internal Service Fund - Equipment 89,474 5,426 94,900 Local Recycling Programs 86,000 86,000 Measure B Grants 410,440 5,856,560 6,267,000 Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) 292,940 267,430 19,600 579,970 Measure B Sales Tax - Local Streets Fund (ACTC) 111,259 991,298 445,000 810,000 810,000 810,000 3,977,557 Measure BB Grants 11,400,000 3,100,000 200,000 1,446,000 7,960,000 24,106,000 Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) 228,000 117,780 17,780 19,580 19,580 402,720 Measure BB Sales Tax - Local Streets Fund (ACTC) 853,600 400,000 200,000 200,000 200,000 1,853,600 Mitigation Contributions 1,963,349 221,780 2,185,129 Noise Mitigation Fund 90,000 90,000 Other (Rule 21) 1,000,000 1,000,000 State Gas Tax 2,284,219 1,102,100 917,100 917,100 917,100 6,137,619 Storm Water Management 1,015,035 44,964 1,059,999 Street Light District East Dublin 1999-1 23,251 364,084 37,480 37,480 37,480 37,480 537,255 6-9 Fiscal Year 2017-18 CIP Update Project Description PRIOR YEARS 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS FINANCING Traffic Impact Fee - Category 3 1,159,000 1,159,000 Traffic Impact Fee - Dougherty Valley 1,644,081 1,366,648 3,010,729 Traffic Impact Fee – Western Dublin 369,992 612,746 100,000 100,000 100,000 1,282,738 Traffic Safety 35,931 97,992 133,923 Transportation for Clean Air (Grant) 14,571 192,914 207,485 Vehicle Registration Fee (ACTC) 411,711 200,260 40,120 40,120 40,120 40,120 772,451 Unidentified $91,849,000 91,849,000 TOTAL FINANCING $8,008,649 $30,788,136 $7,214,910 $3,304,610 $5,684,010 $11,499,110 $91,849,000 $158,348,425 6-10 Fiscal Year 2017-18 CIP Update CIP NARRATIVES 6-11 Fiscal Year 2017-18 CIP Update This page intentionally left blank Number GI5016 Program GENERAL IMPROVEMENTS ESTIMATED COSTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $1,484 $1,484 9200 $3,000 $3,000 9300 9400 $19,249 $19,249 9500 $100 $100 9600 9700 $23,833 $23,833 FUNDING SOURCE PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $23,833 $23,833 $23,833 $23,833 ANNUAL OPERATING IMPACT TOTAL ANNUAL ADA TRANSITION PLAN 2016-2021 CAPITAL IMPROVEMENT PROGRAM Salaries & Benefits Contract Services Land/Right of Way Improvements Miscellaneous Equipment Buildings TOTAL General Fund PROJECT DESCRIPTION This project constructed improvements in accordance with the adopted 2006 Americans with Disabilities Act (ADA) Transition Plan Update. This annual project has been merged into a new project - Citywide Bicycle & Pedestrian Improvements, which will include not only improvements to bring the City into ADA compliance, but will also include other pedestrian and bicycle improvements throughout the City. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number GI4099 Program GENERAL IMPROVEMENTS ESTIMATED COSTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $49,946 $49,946 9200 $817,786 $234,600 $1,052,386 9400 $2,352,574 $392,956 $2,745,530 9500 $30,411 $30,411 9600 $400,018 $400,018 $3,650,735 $627,556 $4,278,291 FUNDING SOURCE PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $1,718,801 $27,773 $1,746,574 4100 $1,835,861 $1,835,861 6205 $82,856 $82,856 2811 $13,217 $599,783 $613,000 $3,650,735 $627,556 $4,278,291 ANNUAL OPERATING IMPACT Public Facility Fees CIVIC CENTER MODIFICATION DESIGN AND CONSTRUCTION 2016-2021 CAPITAL IMPROVEMENT PROGRAM Salaries & Benefits Contract Services Improvements Miscellaneous Equipment TOTAL General Fund TOTAL Internal Service Fund - Facilities Replacement Cable TV Facilities PROJECT DESCRIPTION This project provides for the renovation of the City Council Chambers, which includes the following changes/updates to the City Council Chambers: replace lighting, replace furnishings, and implementing various technology upgrades, such as microphone and audio/visual enhancements throughout the Chamber. The City Council has designated the City's Cable TV Facilities Fund for this project. Prior years project expenditures included the following: expansion of the police parking lot, construction of a police evidence garage and bicycle-evidence storage, and construction of a 1,026 SF maintenance building, security system installation, customer service counter renovations, and ADA upgrades. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: City Manager's Office and Public Works Number GINEW1 Program GENERAL IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $48,160 $48,160 $96,320 9200 $272,500 $338,500 $611,000 9400 $4,620,000 $4,620,000 9500 $15,136 $257,544 $272,680 $335,796 $5,264,204 $5,600,000 PRIOR YEARS 2016-2017 BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 6605 $600,000 $600,000 4100 $335,796 $4,664,204 $5,000,000 $335,796 $5,264,204 $5,600,000 ANNUAL OPERATING IMPACT $127,260 $127,260 FUNDING SOURCE CULTURAL ARTS CENTER 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL IT Fund Public Facility Fees PROJECT DESCRIPTION This project provides for the design and construction of an approximately 13,200 square foot Cultural Arts Center on the first floor of Civic Center currently occupied by Dublin Police Services. The Parks & Recreation Master Plan identifies a Cultural Arts Center that would serve as a multi-use facility that affords cultural, educational and social opportunities for the community. The Cultural Arts Center could include: main gallery and event space; circulation gallery; art and music classrooms; dance studio; digital arts production; multi-purpose conference room; workspaces; restrooms and changing rooms. The renovation would also house the City's IT data center on the first floor and provide 5,700 square feet of administrative offices on the second floor for the Parks and Community Services Department. Design is proposed to begin in Fiscal Year 2018-2019 with project completion in mid-2020. The Construction schedule is contingent upon relocation of police services to teh Public Safety Complex (CIP Project No. GI0116). ANNUAL OPERATING IMPACT: up to $130,000 MANAGING DEPARTMENT: Public Works Number GI0117 Program GENERAL IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9200 $100,000 $100,000 9600 $550,000 $550,000 $650,000 $650,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 6605 $650,000 $650,000 $650,000 $650,000 ANNUAL OPERATING IMPACT FUNDING SOURCE IT INFRASTRUCTURE IMPROVEMENT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Contract Services Equipment TOTAL TOTAL IT Fund PROJECT DESCRIPTION This project was created at the November 15, 2016 City Council meeting. The project will allow for the replacement and upgrade of the aging network hardware and for the implementation of centralized IT management tools that will increase efficiencies in City operations. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Administrative Services Number GI0509 Program GENERAL IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $104,096 $1,275 $105,371 9200 $1,512,214 $21,639 $1,533,853 9400 $7,700,719 $165,735 $7,866,454 9500 $329,161 $6,968 $336,129 9600 $119,441 $19,485 $138,926 $9,765,631 $215,102 $9,980,733 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $6,765,631 $215,102 $6,980,733 6205 $3,000,000 $3,000,000 $9,765,631 $215,102 $9,980,733 ANNUAL OPERATING IMPACT General Fund MAINTENANCE YARD FACILITY IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous Equipment TOTAL FUNDING SOURCE TOTAL Internal Service Fund - Facilities Replacement PROJECT DESCRIPTION This project provided for the renovation of the acquired Maintenance Facility at 5777 Scarlett Court. Major construction of the project was completed in October 2014. Parking lot landscaping was deferred, due to drought restrictions on the use of potable water for irrigation. Landscape installation will be completed by the end of 2017. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number GI0116 Program GENERAL IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $13,217 $146,783 $160,000 9200 $504,488 $1,789,212 $2,293,700 9400 $7,920,000 $7,920,000 9500 $1,822 $4,624,478 $4,626,300 $519,527 $14,480,473 $15,000,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4401 $519,527 $14,480,473 $15,000,000 $519,527 $14,480,473 $15,000,000 ANNUAL OPERATING IMPACT $200,000 $200,000 $200,000 $200,000 PUBLIC SAFETY COMPLEX - POLICE SERVICES BUILDING 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL FUNDING SOURCE Dublin Crossing Fund PROJECT DESCRIPTION This project provides for the design and renovation of space at the Public Safety Complex for Police Services to meet the needs for police staffing at City build out. This project replaces the Civic Center Police Wing Renovation capital improvement project (GI0115). The improvements include: building façade upgrade; workspaces for administration, investigations, operations and dispatch; interview rooms; Emergency Operations Center; briefing/training room; conference rooms; armory; evidence storage, records; lockers; restrooms; kitchen; gym; press room and public lobby. The project would also include improvements to the site including: parking lot; security fencing and gates; security electronics and lighting; irrigation and planting modifications. Design began in Fiscal Year 2015-2016. Construction is proposed to begin in late 2017 or early 2018, with completion in late 2018 or early 2017. The project would be funded by a Community Benefit Payment from the Dublin Crossing development project and is eligible for repayment by Public Facility Fees. ANNUAL OPERATING IMPACT: $200,000 MANAGING DEPARTMENT: Public Works Number CI5016 Program COMMUNITY IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,817 $7,817 9200 $22,400 $22,400 9400 $73,500 $73,500 9500 $500 $500 $104,217 $104,217 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $104,217 $104,217 $104,217 $104,217 ANNUAL OPERATING IMPACT FUNDING SOURCE ANNUAL SIDEWALK SAFETY REPAIR PROGRAM 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund PROJECT DESCRIPTION This program provides for the replacement of damaged curbs, gutters and sidewalks at various locations throughout the City. The sidewalk repairs are made by removing and replacing the damaged concrete areas. These areas are prioritized based on pedestrian volumes, damage severity, and proximity to schools, senior centers, or transit centers. While State Law and the City Ordinance state sidewalk repair is the responsibility of the fronting property owner, this program aims to relieve their financial burden and liability. This project was merged into a new project, Citywide Bicycle & Pedestrian Improvements, and includes sidewalk repairs as well as other pedestrian and bicycle improvements throughout the City. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number CI0114 Program COMMUNITY IMPROVEMENTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $405 $12,459 $12,864 9200 $19,000 $19,000 9400 $206,201 $206,201 9500 $1,000 $1,000 $405 $238,660 $239,065 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $405 $238,660 $239,065 $405 $238,660 $239,065 ANNUAL OPERATING IMPACT FUNDING SOURCE SAN RAMON ROAD LANDSCAPE RENOVATION 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund PROJECT DESCRIPTION This project provides for renovation of the landscaping along San Ramon Road between Silvergate Drive and Alcosta Boulevard. Proposed renovation includes the removal of existing plants, soil amendment, and installation of new plants, with an emphasis on bay friendly and water conserving plant species. Most of the landscaping in this area was installed between 1993 and 1995, and has reached the end of its life expectancy. The project has been delayed due to the drought and to take advantage of the extension of recycled water by Dublin San Ramon Services District. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number PK0117 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $47,940 $47,940 9200 $155,676 $155,676 9400 $1,338,570 $1,338,570 9500 $239,172 $239,172 $1,781,358 $1,781,358 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9999 $1,781,358 $1,781,358 $1,781,358 $1,781,358 ANNUAL OPERATING IMPACT $128,000 $128,000 $128,000 $128,000 CLOVER PARK & SUNRISE PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL FUNDING SOURCE Developer Built PROJECT DESCRIPTION This project provides for the design and construction of a 10.75-acre nature community park and the adjacent two-acre neighborhood square as identified in the Eastern Dublin Specific Plan within the Sub Area 3 development. The land for the parks was dedicated by the developer and the parks will be constructed by the developer in exchange for credit toward Public Facility Fees for Nature Community Park Land, Nature Community Park Land Improvements, Neighborhood Park Land, and Neighborhood Park Improvements. In Fiscal Year 2015-2016, the developer provided a deposit to cover design costs, which are not accounted for in the project budget. Design of the two Dublin Ranch Sub Area 3 parks began in Fiscal Year 2015-2016 and construction is estimated to be complete by the end of 2018. ANNUAL OPERATING IMPACT: Up to $128,000 MANAGING DEPARTMENT: Public Works Number PK0115 Program PARKS ESTIMATED COSTS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $35,083 $73,159 $85,260 $59,780 $60,720 $58,620 $433,282 9200 $104,333 $438,144 $345,260 $415,000 $415,000 $345,260 $2,408,257 9400 $5,695,586 $5,695,586 $17,086,758 9500 $429 $909,586 $700 $523,418 $178,540 $180 $1,612,953 $139,845 $1,420,889 $6,126,806 $998,198 $654,260 $6,099,646 $21,541,250 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4100 $40,555 $412,066 $2,974,405 $285,374 $13,884 $6,179,400 4401 $99,290 $1,008,823 $3,152,401 $712,824 $640,376 $3,594,938 $12,857,142 9998 $2,504,708 $2,504,708 $139,845 $1,420,889 $6,126,806 $998,198 $654,260 $6,099,646 $21,541,250 ANNUAL OPERATING IMPACT $77,000 $188,000 $390,700 Public Facility Fees DUBLIN CROSSING COMMUNITY PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL FUNDING SOURCE TOTAL Dublin Crossing Fund Unidentified PROJECT DESCRIPTION: Dublin Crossing Community Park will be located at the intersection of Dublin Boulevard and the future Scarlett Drive extension. The 30-acre Community Park site will be built over three phases in accordance with the Dublin Crossing Development Agreement. ANNUAL OPERATING IMPACT: $500,000 at build out MANAGING DEPARTMENT: Public Works Number PK0215 Program PARKS PRIOR YEARS 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $6,928 $68,220 $75,148 9200 $563,000 $563,000 9400 $706,470 $706,470 9500 $137,382 $137,382 $6,928 $1,475,072 $1,482,000 PRIOR YEARS 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $6,928 $1,475,072 $1,482,000 $6,928 $1,475,072 $1,482,000 ANNUAL OPERATING IMPACT FUNDING SOURCE DUBLIN HERITAGE PARK CEMETERY IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund PROJECT DESCRIPTION This project provides for the renovation of the existing Pioneer Cemetery at the Dublin Heritage Park. Renovation improvements to the existing Pioneer Cemetery may include: improved pathways; renovated landscaping at cemetery entry and along Hawthorne Lane; renovated plaza area near St. Raymond's church including seating and shade; low stone wall along Donlon Way; and a new low columbarium wall at the north edge of the cemetery. The Pioneer Cemetery renovation design and construction is anticipated to begin in Fiscal Year 2017-2018. Funding for the project comes from a developer contribution from Schaefer Ranch project. ANNUAL OPERATING IMPACT: Undetermined and will require further study. MANAGING DEPARTMENT: Public Works Number PK0416 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,302 $13,698 $21,000 9200 $84,438 $107,744 $192,182 9400 $240,731 $424,162 $664,893 9500 $24 $3,001 $3,025 $332,495 $548,605 $881,100 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2904 $332,495 $498,605 $831,100 1001 $50,000 $50,000 $332,495 $548,605 $881,100 ANNUAL OPERATING IMPACT FUNDING SOURCE DUBLIN SPORTS GROUNDS RENOVATION 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Housing-Related Parks Grant Fund General Fund PROJECT DESCRIPTION This project provides for the renovation of portions of the Dublin Sports Grounds located at Dublin Boulevard and Civic Plaza. A renovation master plan was prepared in Fiscal Year 2015-2016 and identifies improvements to be phased in over time and as funding becomes available. This first construction project to be implemented from the renovation master plan will provide replacement dugouts with shade structures, replacement score keeper booths, and associated concrete pavement and walkways, with intergraded accessibility (ADA) upgrades. A separate renovation project, Dublin Sports Grounds - Phase 5 Renovation, is included as a Future Project within the Capital Improvement Program and proposes to renovate approximately 180,000 square feet of park land west of Soccer Field #3, which may include installation of a sand channel drainage system, irrigation upgrades and new turf. The Phase 5 project funding and initiation is beyond the five year CIP time frame. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number PK0105 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS 9100 $269,520 $93,991 $363,511 9200 $4,166,536 $969,005 $5,135,541 9400 $20,536,600 $15,147,168 $35,683,768 9500 $1,552,210 $33,736 $1,585,946 9600 $1,062,179 $1,062,179 $26,524,866 $17,306,079 $43,830,945 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS TOTALS 1001 $3,000,000 $3,000,000 4100 $26,524,866 $14,306,079 $40,830,945 $26,524,866 $17,306,079 $43,830,945 ANNUAL OPERATING IMPACT $1,040,000 $1,040,000 $1,040,000 $1,040,000 FUNDING SOURCE EMERALD GLEN RECREATION & AQUATIC COMPLEX - PHASE I 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous Equipment TOTAL TOTAL General Fund Public Facility Fees PROJECT DESCRIPTION This project provides for the design and construction of the first phase of a Recreation and Aquatic Complex in Emerald Glen Park. The project is known as The Wave. Design was completed in December 2014 and construction began in April 2015. Completion of The Wave is expected in mid-2017. The Wave includes a 31,940 square-foot facility with a community room; an indoor pool for lessons, and lap swimming; an outdoor competitive pool for water polo and swimming; a children's play pool with slide and sprays, and a slide tower with high speed slides and loop slides. Phase I also includes additional park acreage, a plaza and an amphitheater. ANNUAL OPERATING IMPACT: Estimated net impact is approximately $1 million MANAGING DEPARTMENT: Public Works Nu m b e r PK 0 4 1 4 ProgramPARKS PR I O R YE A R S 20 1 6 - 2 0 1 7 BU D G E T 20 1 7 - 2 0 1 8 20 1 8 - 2 0 1 9 20 1 9 - 2 0 2 0 20 2 0 - 2 0 2 1 FUTURE YEARS ES T I M A T E TOTALS 91 0 0 $ 1 1 9 , 9 5 2 $ 1 9 , 6 0 8 $139,560 92 0 0 $ 1 , 3 4 0 , 7 7 0 $ 1 , 0 6 4 , 9 9 8 $2,405,768 94 0 0 $ 8 0 3 , 9 0 1 $ 1 3 , 9 9 4 , 4 4 9 $14,798,350 95 0 0 $ 4 2 3 , 9 8 4 $ 3 1 5 , 9 6 5 $739,949 $2 , 6 8 8 , 6 0 7 $ 1 5 , 3 9 5 , 0 2 0 $18,083,627 PR I O R YE A R S 20 1 6 - 2 0 1 7 BU D G E T 20 1 7 - 2 0 1 8 20 1 8 - 2 0 1 9 20 1 9 - 2 0 2 0 20 2 0 - 2 0 2 1 FUTURE YEARS ES T I M A T E TOTALS 10 0 5 $1 , 8 0 0 , 0 0 0 $1,800,000 10 0 1 $9 9 , 4 9 5 $99,495 23 0 2 $8 0 , 0 0 0 $80,000 41 0 0 $ 2 , 6 8 8 , 6 0 7 $ 1 3 , 1 1 0 , 7 7 5 $15,799,382 62 0 5 $3 0 4 , 7 5 0 $304,750 $2 , 6 8 8 , 6 0 7 $ 1 5 , 3 9 5 , 0 2 0 $18,083,627 AN N U A L O P E R A T I N G I M P A C T $ 3 4 7 , 0 0 0 $ 3 4 7 , 0 0 0 $ 3 4 7 , 0 0 0 $ 3 4 7 ,0 0 0 TO T A L Co m m u n i t y B e n e f i t P a y m e n t (G F ) Ge n e r a l F u n d Me a s u r e D Pu b l i c F a c i l i t y F e e s In t e r n a l S e r v i c e F u n d - Fa c i l i t i e s R e p l a c e m e n t FU N D I N G S O U R C E FA L L O N S P O R T S P A R K - P H A S E I I 20 1 6 - 2 0 2 1 C A P I T A L I M P R O V E M E N T P R O G R A M ES T I M A T E D C O S T S Sa l a r i e s & B e n e f i t s Co n t r a c t S e r v i c e s Im p r o v e m e n t s Mi s c e l l a n e o u s TO T A L PR O J E C T D E S C R I P T I O N Fa l l o n S p o r t s P a r k i s a 6 0 - a c r e c o m m u n i t y p a r k b o r d e r e d b y F a l l o n R o a d , C e n t r a l P a r k w a y , L o c k h a r t S t r e e t a n d G l e a s o n D r i v e . P h a s e I o f t h e p a r k w a s d e d i c a t e d i n J uly 20 1 0 . T h i s p r o j e c t p r o v i d e s f o r t h e d e s i g n a n d c o n s t r u ct i o n o f P h a s e I I . Th e 1 9 . 8 5 - a c r e l o w e r t e r r a c e c o n s i s t s o f t w o s y n t h e ti c t u r f s o c c e r f i e l d s , a 9 0 - f o o t l i g h t e d b a s e b a l l d i a mo n d , r e s t r o o m a n d c o n c e s s i o n b u i l d i n g , a d v e n t u r e p l a y g round, gr o u p p i c n i c a r e a , p a r k i n g , a n d l a n d s c a p e a n d s t r e e t f r on t a g e i m p r o v e m e n t s a l o n g C e n t r a l P a r k w a y a n d F a l l o n R o a d . Co n s t r u c t i o n e s t i m a t e d t o b e c o m p l e t e d i n F i s c a l Y e a r 2 0 1 7 - 2 0 1 8 . AN N U A L O P E R A T I N G I M P A C T : $3 4 7 , 0 0 0 Number PK0514 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $51,543 $13,671 $65,214 9200 $169,399 $106,491 $275,890 9400 $1,617,057 $1,617,057 9500 $338,737 $2,014 $340,751 $559,679 $1,739,233 $2,298,912 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4100 $559,679 $122,176 $681,855 9999 $1,617,057 $1,617,057 $559,679 $1,739,233 $2,298,912 ANNUAL OPERATING IMPACT $90,000 $90,000 $90,000 $90,000 FUNDING SOURCE JORDAN RANCH NEIGHBORHOOD PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Public Facility Fees Developer Built PROJECT DESCRIPTION This project provides for the design and construction of a 4.9-acre neighborhood park in the Jordan Ranch Development. Design of the Jordan Ranch Neighborhood Park was completed in Fiscal Year 2015-2016 and construction began in Fiscal Year 2015-2016 and will be complete in fall 2017. The Jordan Ranch Neighborhood Park will include the following amenities: shaded playground with areas for tots ages two to five and youth ages five to 12; group picnic area with tables and barbecues; open space meadow for informal sports, games and passive activities; a basketball court; a volleyball court; trail access and a restroom. The land for the park has been dedicated by the developer and the park will be constructed by the developer in exchange for credit against Public Facility Fees, up to $365,000. ANNUAL OPERATING IMPACT: Up to $90,000 MANAGING DEPARTMENT: Public Works Number PK0315 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,016 $15,085 $22,101 9200 $29,118 $21,782 $50,900 9400 $202,556 $202,556 9500 $1,074 $327 $1,401 $37,208 $239,750 $276,958 FUNDING SOURCE PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4100 $37,208 $239,750 $276,958 $37,208 $239,750 $276,958 ANNUAL OPERATING IMPACT Public Facility Fees LIBRARY IMPROVEMENT - CENTER FOR 21ST CENTURY SKILLS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL PROJECT DESCRIPTION This project provided for the completion of a portion of the unoccupied expansion space adjacent to the children's area in the Library building. This phase of the Library expansion is an 1,850 square foot area adjacent to the children's area. The project included the removal of the interior wall, installation of doors and windows, completing the finishes and provision of furnishings. Construction was completed in Fiscal Year 2016-2017. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number PK0118 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $15,960 $15,960 9200 $95,000 $95,000 9400 $304,000 $304,000 9500 $97,680 $97,680 $512,640 $512,640 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9999 $512,640 $512,640 $512,640 $512,640 ANNUAL OPERATING IMPACT $20,000 $20,000 $20,000 FUNDING SOURCE MOLLER RANCH NEIGHBORHOOD SQUARE 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Developer Built PROJECT DESCRIPTION This project provides for the design and construction of a 1.1-acre neighborhood square to serve new development in eastern Dublin. The neighborhood square will be designed in accordance with the Neighborhood Square Standards contained in the Parks and Recreation Master Plan. This project assumes that the land will be dedicated by the developer in exchange for credit toward the Public Facility Fees for Neighborhood Park Land. It is anticipated that the developer will opt to construct the improvements in conjunction with their project. Staff is working on the Park Improvement Agreement to be brought back to the City Council for consideration. ANNUAL OPERATING IMPACT: Up to $20,000 MANAGING DEPARTMENT: Public Works Number PK0317 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $2,940 $2,940 9400 $32,660 $32,660 $35,600 $35,600 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $35,600 $35,600 $35,600 $35,600 ANNUAL OPERATING IMPACT PUBLIC ART - CLOVER PARK & SUNRISE PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Public Art Fund TOTAL Improvements TOTAL FUNDING SOURCE PROJECT DESCRIPTION: This public art project is sited at Clover Park and Sunrise Park. Artist selection anticipated in 2017. Artwork design and installation will be complete in Fiscal Year 2017-2018 ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0217 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,840 $9,200 $3,680 $20,720 9200 $18,606 $41,793 $21,630 $82,029 9400 $150,000 $200,000 $300,000 $650,000 $176,446 $250,993 $325,310 $752,749 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $176,446 $250,993 $325,310 $752,749 $176,446 $250,993 $325,310 $752,749 ANNUAL OPERATING IMPACT FUNDING SOURCE PUBLIC ART - DUBLIN CROSSING COMMUNITY PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL Public Art Fund PROJECT DESCRIPTION This public art project is sited within the Community Park that will be developed as part of the Dublin Crossing development. The project contains two components: 1 - Permanent Public Artwork: Artist and artwork selection will occur in Fiscal Year 2017-2018, and installation will be completed in Fiscal Year 2018-2019. 2 - Temporary Sculpture Exhibit Pads: In Fiscal Year 2018-2019, an area will be identified within Phase II of the park for a Temporary Sculpture Garden. This project will provide for pads to be designed and installed to accommodate a program of temporary sculptures. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Nu m b e r PK 0 4 1 5 ProgramPARKS PR I O R YE A R S 20 1 6 - 2 0 1 7 BU D G E T 2 0 1 7 - 2 0 1 8 2 0 1 8 - 2 0 1 9 2 0 1 9 - 2 0 2 0 2 0 2 0 - 2 0 2 1 FUTURE YEARS ES T I M A T E T O T A L S 91 0 0 $ 3 , 7 5 4 $ 6 , 7 7 6 $ 2 , 7 6 0 $13,290 92 0 0 $2 1 , 6 0 4 $21,604 94 0 0 $ 1 2 4 , 1 9 0 $ 2 2 1 , 6 1 0 $ 2 , 2 7 5 $348,075 $1 2 7 , 9 4 4 $ 2 4 9 , 9 9 0 $ 5 , 0 3 5 $382,969 PR I O R YE A R S 20 1 6 - 2 0 1 7 BU D G E T 2 0 1 7 - 2 0 1 8 2 0 1 8 - 2 0 1 9 2 0 1 9 - 2 0 2 0 2 0 2 0 - 2 0 2 1 FUTURE YEARS ES T I M A T E T O T A L S 28 0 1 $ 1 2 7 , 9 4 4 $ 2 4 9 , 9 9 0 $ 5 , 0 3 5 $382,969 $1 2 7 , 9 4 4 $ 2 4 9 , 9 9 0 $ 5 , 0 3 5 $382,969 AN N U A L O P E R A T I N G I M P A C T TO T A L 20 1 6 - 2 0 2 1 C A P I T A L I M P R O V E M E N T P R O G R A M TO T A L Pu b l i c A r t F u n d FU N D I N G S O U R C E Sa l a r i e s & B e n e f i t s Co n t r a c t S e r v i c e s Im p r o v e m e n t s PU B L I C A R T - E M E R A L D G L E N R E C R E A T I O N A N D A Q U A T I C S C OM P L E X ES T I M A T E D C O S T S PR O J E C T D E S C R I P T I O N Th i s p u b l i c a r t p r o j e c t i s s i t e d w i t h i n t h e E m e r a l d G l en R e c r e a t i o n a n d A q u a t i c C o m p l e x , l o c a t e d o n T a s s a j a r a R o a d b e t w e e n C e n t r a l P a r k w a y a n d G l e a s o n R o a d an d w a s a p p r o v e d b y C i t y C o u n c i l i n J u l y 2 0 1 3 . Ar t i s t s e l e c t i o n w a s c o m p l e t e d i n F i s c a l Y e a r 2 0 1 3 - 2 0 1 4 . A r t w o r k d e s i g n a n d i n s t a l l a t i o n w i l l b e c o m p l e t e d i n F i s c a l Y e a r 2 0 1 7 - 2 0 1 8 . S e l e c t e d a r t w o r k i s t i t l e d , "The Sp i r i t o f A l a m i l l a S p r i n g s , " a b r o n z e s c u l p t u r e s e t b y T o d j i K u r t z m a n s h o w i n g a f e m a l e w a t e r s p i r i t " s k i p p i ng a s t o n e t h r o u g h t i m e " w i t h s p l a s h s c u l p t u r e s l e a d i n g fr o m t h e S p i r i t f i g u r e ' s l o c a t i o n b e h i n d t h e a m p h i t h ea t e r t o t h e p l a z a i n f r o n t o f A q u a t i c C e n t e r . AN N U A L O P E R A T I N G I M P A C T : No n e MA N A G I N G D E P A R T M E N T : Pa r k s & C o m m u n i t y S e r v i c e s Number PK0515 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $485 $10,045 $10,530 9200 $13,426 $9,978 $23,404 9400 $86,100 $159,900 $246,000 $100,011 $179,923 $279,934 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $100,011 $179,923 $279,934 $100,011 $179,923 $279,934 ANNUAL OPERATING IMPACT PUBLIC ART - FALLON SPORTS PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL FUNDING SOURCE Public Art Fund PROJECT DESCRIPTION This public art project is sited within Fallon Sports Park. This 60-acre community park is bordered by Fallon Road, Central Parkway, Lockhart Street and Gleason Drive. Artist selection for this project took place in Fiscal Year 2014-2015. Artwork design and construction began in Fiscal Year 2015-2016 and is estimated to be completed in conjunction with construction of Fallon Sports Park Phase 2 (CIP No. PK0414). The selected artwork is titled " Elatus", an iconic polished stainless steel, pedestal-mounted monument, sculptured by Heath Satow. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0318 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $2,760 $2,760 9200 $3,220 $3,220 9400 $41,000 $41,000 $46,980 $46,980 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $46,980 $46,980 $46,980 $46,980 ANNUAL OPERATING IMPACT FUNDING SOURCE PUBLIC ART - JORDAN RANCH NEIGHBORHOOD PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL Public Art Fund PROJECT DESCRIPTION: This public art project is sited at Jordan Ranch Neighborhood Park. Artist selection anticipated mid-2017. Artwork design and installation will be complete in Fiscal Year 2017-2018. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0218 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $2,760 $2,760 9200 $740 $740 9400 $6,500 $6,500 $10,000 $10,000 FUNDING SOURCE PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $10,000 $10,000 $10,000 $10,000 ANNUAL OPERATING IMPACT Public Art Fund PUBLIC ART - MOLLER RANCH NEIGHBORHOOD SQUARE 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL PROJECT DESCRIPTION This public art project is proposed within Moller Ranch Neighborhood Square. No City Council action has been taken to date regarding the installation of art at this location. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0417 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $12,054 $12,054 9200 $26,246 $26,246 9400 $261,700 $261,700 $300,000 $300,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $300,000 $300,000 $300,000 $300,000 ANNUAL OPERATING IMPACT FUNDING SOURCE PUBLIC ART - PUBLIC SAFETY COMPLEX - POLICE SERVICES BUILDING 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL Public Art Fund PROJECT DESCRIPTION This public art project will be sited at the Public Safety Complex located at the intersection of Dublin Boulevard and Clark Avenue. Artist selection will be completed in Fiscal Year 2017-2018. Artwork design and installation will be completed in conjunction with the completion of the Public Safety Complex - Police Services Building project. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0418 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $3,680 $3,680 9200 $2,320 $2,320 9400 $42,000 $42,000 $48,000 $48,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2801 $48,000 $48,000 $48,000 $48,000 ANNUAL OPERATING IMPACT PUBLIC ART - SEAN DIAMOND PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL FUNDING SOURCE Public Art Fund PROJECT DESCRIPTION This public art project is sited at Sean Diamond Park. The City Council has requested a functional art, such as a shade structure. Artist selection anticipated mid- 2017. Park construction is planned for Fiscal Year 2017-2018. Artwork design and installation will be complete in Fiscal Year 2017-2018. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Parks & Community Services Number PK0216 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $24,412 $116,704 $141,116 9200 $130,530 $176,970 $307,500 9400 $2,227,940 $2,227,940 9500 $713 $261,261 $261,974 $155,655 $2,782,875 $2,938,530 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4100 $155,655 $2,782,875 $2,938,530 $155,655 $2,782,875 $2,938,530 ANNUAL OPERATING IMPACT $104,000 $104,000 $104,000 $104,000 FUNDING SOURCE SEAN DIAMOND PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Public Facility Fees PROJECT DESCRIPTION This project provides for the design and construction of Sean Diamond Park, a 4.8-acre neighborhood park in the Positano Development. The design of Sean Diamond Park began in Fiscal Year 2015-2016 and construction documents were completed in Fiscal Year 2016-2017. The construction portion of the this project is scheduled to commence and be completed in Fiscal Year 2017-2018. The land for the park has been dedicated by the developer in exchange for credit toward Public Facility Fees for Neighborhood Park land. ANNUAL OPERATING IMPACT: Up to $104,000 MANAGING DEPARTMENT: Public Works Number PK0316 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $3,213 $31,787 $35,000 9200 $84,376 $130,624 $215,000 9400 $825,000 $825,000 $87,590 $987,410 $1,075,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $87,590 $987,410 $1,075,000 $87,590 $987,410 $1,075,000 ANNUAL OPERATING IMPACT FUNDING SOURCE SHANNON CENTER PARKING LOT IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements TOTAL TOTAL General Fund PROJECT DESCRIPTION This project will include design and construction of various improvements to the Shannon Center parking lot and associated amenities. The improvements include but are not limited to: parking lot surfacing; pavement markings; parking lot lighting; parking island landscaping and irrigation; storm drainage and grading; crosswalks; installation of an electric vehicle (EV) charging station; and requirements to comply with Americans with Disabilities Act (ADA). It is anticipated the improvement will be completed in Fiscal Year 2017-2018. Staff is working with the designer to build a phasing plan into the contract documents to allow for no more than 50% of the parking to be taken by the construction activities at any single time. This project is funded with a General Fund reserve designation. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number PKNEW2 Program PARKS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $135,180 $135,180 9200 $1,051,000 $1,051,000 9400 $4,768,500 $4,768,500 9500 $402,645 $402,645 $6,357,325 $6,357,325 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4100 $6,357,325 $6,357,325 $6,357,325 $6,357,325 ANNUAL OPERATING IMPACT FUNDING SOURCE WALLIS RANCH COMMUNITY PARK 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Public Facility Fees PROJECT DESCRIPTION This project provides for the design and construction of a community park on three parcels totaling 8.85-acre community park in the Wallis Ranch development. Design of the Wallis Ranch Community Park will begin in Fiscal Year 2020-2021. The land will be dedicated by the developer in exchange for credit toward the Public Facility Fee Program for Community Park Land. ANNUAL OPERATING IMPACT: Estimated at $135,000 MANAGING DEPARTMENT: Public Works Number ST0815 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $8,932 $10,484 $19,416 9200 $134,993 $93,377 $228,370 9300 $126,000 $126,000 9400 $196,614 $839,248 $1,035,862 9500 $716 $3,284 $4,000 $341,255 $1,072,393 $1,413,648 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $459,647 $459,647 4304 $341,255 $612,746 $954,001 $341,255 $1,072,393 $1,413,648 ANNUAL OPERATING IMPACT FUNDING SOURCE AMADOR PLAZA ROAD BICYCLE AND PEDESTRIAN IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Land/Right of Way Improvements Miscellaneous TOTAL TOTAL General Fund Western Dublin Traffic Impact Fee PROJECT DESCRIPTION This project provides for various improvements along Amador Plaza Road between Dublin Boulevard and Amador Valley Boulevard. The project is a tier 1 priority project in the City of Dublin Bicycle and Pedestrian Master Plan. The project has two phases. On December 6, 2016, the City Council accepted the first phase of improvements, which included the installation of two mid-block crosswalks with pedestrian warning lights and construction of a raised concrete median at the southern Safeway/Dublin Place driveway. The second phase will include construction of an exclusive right turn lane on Amador Plaza Road at Dublin Boulevard. Phase 2 design began in mid-2017. The General Fund was used as a means to begin the project work. It is anticipated that the Western Dublin TIF and other funding sources could cover this General Fund allocation. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0317 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,680 $6,030 $13,710 9200 $42,000 $35,000 $77,000 9400 $120,000 $50,000 $170,000 9500 $1,000 $1,000 $170,680 $91,030 $261,710 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2205 $170,680 $91,030 $261,710 $170,680 $91,030 $261,710 ANNUAL OPERATING IMPACT AMADOR VALLEY BLVD - WILDWOOD ROAD AND STAGECOACH IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL FUNDING SOURCE Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) TOTAL PROJECT DESCRIPTION This project includes safety improvements for vehicle, bicycle, and pedestrian traffic on Amador Valley Boulevard at the intersections of Wildwood Road and Stagecoach Road. The project will facilitate safe merging of two vehicle lanes into one lane on westbound Amador Valley Boulevard at Wildwood Road and will enhance traffic signal timing at Stagecoach Road for safer pedestrian crossings and improved signal coordination. Improvements include a curb extension, and a Rectangular Rapid Flashing Beacon to augment the lighted crosswalk at Wildwood Road, and median and signal modifications at Stagecoach Drive. Other improvements will include roadway striping modifications, sign modifications, and curb ramp upgrades. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST5016 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $10,912 $19,241 $30,152 9200 $99,698 $191,851 $291,549 9400 $2,013,057 $2,013,057 9500 $649 $4,881 $5,531 $111,259 $2,229,030 $2,340,289 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $48,888 $48,888 2201 $1,102,844 $1,102,844 2204 $111,259 $441,298 $552,556 2205 $30,000 $30,000 2304 $86,000 $86,000 FUNDING SOURCE ANNUAL STREET OVERLAY PROGRAM 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL General Fund State Gas Tax Measure B Sales Tax - Local Streets Fund Measure B Sales Tax - Bike & Pedestrian Fund Local Recycling PROJECT DESCRIPTION This project provides for the placement of an asphalt overlay on streets throughout the City and prolongs the useful life of the pavement. The City’s Pavement Management Program provides funding guidelines and priorities for properly maintaining City streets. The scope of work includes removing and replacing failed pavement, placing asphalt concrete overlay and restriping the street. This annual Street Overlay Program is primarily funded by Alameda County Transportation Commission (ACTC) Measure B funds and Gas Tax. Starting Fiscal Year 2016-2017, this project was merged into a new project, Annual Street Resurfacing, which includes asphalt overlay of streets, but will also other street maintenance and rehabilitation treatments, such as slurry seals, micro-surfacing, chip seals, and cape seals. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALSFUNDING SOURCE 2902 $90,000 $90,000 2214 $230,000 $230,000 2215 $200,000 $200,000 $111,259 $2,229,030 $2,340,289 ANNUAL OPERATING IMPACT Measure BB Sales Tax - Local Streets Fund Measure BB Sales Tax - Bike & Pedestrian Fund TOTAL Noise Mitigation Fund Number ST0117 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $58,480 $24,980 $24,980 $24,980 $24,980 $158,400 9200 $185,000 $215,600 $215,600 $215,600 $215,600 $1,047,400 9400 $1,451,520 $1,451,520 $1,451,520 $1,451,520 $1,451,520 $7,257,600 9500 $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 $1,700,000 $1,697,100 $1,697,100 $1,697,100 $1,697,100 $8,488,400 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2201 $920,000 $1,102,100 $917,100 $917,100 $917,100 $4,773,400 2204 $370,000 $215,000 $580,000 $580,000 $580,000 $2,325,000 2214 $410,000 $380,000 $200,000 $200,000 $200,000 $1,390,000 $1,700,000 $1,697,100 $1,697,100 $1,697,100 $1,697,100 $8,488,400 ANNUAL OPERATING IMPACT ANNUAL STREET RESURFACING 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL FUNDING SOURCE State Gas Tax Measure B Sales Tax - Local Streets Fund (ACTC) Measure BB Sales Tax - Local Streets Fund (ACTC) TOTAL PROJECT DESCRIPTION This project provides for a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction. The project also includes installation of ADA ramps along roads that are reconstructed or receive an AC overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition based on available budget. The City owns and maintains approximately 117 centerline miles of streets. The Metropolitan Transportation Commission (MTC) groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 85. This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds and Gas Tax. This program protects the substantial investment the City has in the street system. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0715 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $4,421 $7,079 $11,500 9200 $14,818 $43,037 $57,855 9400 $102,200 $28,800 $131,000 9500 $535 $1,164 $1,699 $121,974 $80,080 $202,054 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 7101 $121,974 $80,080 $202,054 $121,974 $80,080 $202,054 ANNUAL OPERATING IMPACT TOTAL CITY IRRIGATION IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL FUNDING SOURCE Energy Efficiency Capital Lease PROJECT DESCRIPTION The construction portion of the project has been completed. The project, overall, has two components: 1) Irrigation System Upgrades - Upgrades existing controllers located on street medians east of Dougherty Road so the controllers can communicate with the City’s Central Irrigation System. This portion was completed in Fiscal Year 2014-2015. 2) Irrigation Optimization - Improves water efficiency and landscape quality through revisions to irrigation programs based on site specific conditions at parks and facilities. This portion has not been completed as the City is awaiting new system software upgrades. It is anticipated that the associated costs with this portion will move to the operating budget in Fiscal Year 2018-2019. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0517 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $21,600 $36,980 $36,980 $19,180 $19,180 $133,920 9200 $15,000 $190,000 $15,000 $15,000 $15,000 $250,000 9400 $568,000 $350,000 $368,000 $368,000 $368,000 $2,022,000 9500 $5,000 $25,200 $5,400 $5,400 $5,400 $46,400 $609,600 $602,180 $425,380 $407,580 $407,580 $2,452,320 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $108,000 $108,000 $108,000 $108,000 $108,000 $540,000 2204 $180,000 $180,000 $180,000 $180,000 $180,000 $900,000 2205 $80,000 $176,400 $19,600 $276,000 2214 $213,600 $20,000 $233,600 2215 $28,000 $117,780 $17,780 $19,580 $19,580 $202,720 4304 $100,000 $100,000 $100,000 $300,000 $609,600 $602,180 $425,380 $407,580 $407,580 $2,452,320 ANNUAL OPERATING IMPACT FUNDING SOURCE CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund Measure B Sales Tax - Local Streets Fund Measure B Sales Tax - Bike & Pedestrian Fund Measure BB Sales Tax - Local Streets Fund Measure BB Sales Tax - Bike & Pedestrian Fund Western Dublin Traffic Impact Fee PROJECT DESCRIPTION This project includes improvements to various pedestrian and bicycle facilities throughout the City. This project replaces former projects that provided funding for ADA Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the Class 1 Facilities Maintenance Plan. In Fiscal Year 2017-2018, work on the update to the ADA Transition Plan will commence. In Fiscal Year 2018-2019, work will begin on the update of the City of Dublin Bicycle and Pedestrian Master Plan. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0713 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $1,359 $13,508 $7,120 $7,120 $7,120 $7,120 $43,347 9200 $35,200 $1,800 $50,000 $50,000 $50,000 $50,000 $237,000 9400 $459,726 $55,031 $33,000 $33,000 $33,000 $33,000 $646,757 9500 $4,900 $4,900 $501,185 $70,339 $90,120 $90,120 $90,120 $90,120 $932,004 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2212 $411,711 $64,913 $40,120 $40,120 $40,120 $40,120 $637,104 6305 $89,474 $5,426 $94,900 2204 $50,000 $50,000 $50,000 $50,000 $200,000 $501,185 $70,339 $90,120 $90,120 $90,120 $90,120 $932,004 ANNUAL OPERATING IMPACT Improvements CITYWIDE SIGNAL COMMUNICATIONS UPGRADE 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services TOTAL Miscellaneous TOTAL FUNDING SOURCE Vehicle Registration Fee (ACTC) Internal Service Fund - Equipment Measure B Sales Tax - Local Streets Fund (ACTC) PROJECT DESCRIPTION This project provides for the continued upgrades of the traffic signal communications system. Work will include, but is not limited to, the replacement of signal controllers, conflict monitors, and battery backup units. The project also includes managing ongoing signal operations of coordinated corridors. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0610 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $30,182 $26,937 $57,119 9200 $229,817 $41,447 $271,264 9400 $231,243 $433,084 $664,327 9500 $1,220 $1,479 $2,699 $492,462 $502,947 $995,409 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $492,462 $502,947 $995,409 $492,462 $502,947 $995,409 ANNUAL OPERATING IMPACT FUNDING SOURCE CITYWIDE STREET STORM DRAIN CONDITION ASSESSMENT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund PROJECT DESCRIPTION This project provides for a multi-year phased assessment and repair of City storm drains. The phase 2 assessment report was completed in Fiscal Year 2012-2013 and priority repairs were completed in Fiscal Year 2013-2014. Phase 2 repair work was completed in Fiscal Year 2016-2017. In Fiscal Year 2016-2017, a phase 3 assessment report was completed and identified future repair work. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0911 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $244,410 $87,808 $69,436 $401,654 9200 $2,319,627 $3,292,478 $20,400 $5,632,505 9300 $930,000 $1,070,000 $2,000,000 9400 $124,102 $14,386,549 $14,510,651 9500 $255,057 $106,644 $361,701 $3,873,196 $18,943,479 $89,836 $22,906,511 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $93,485 $93,485 2216 $410,440 $5,856,560 $6,267,000 2217 $11,200,000 $11,200,000 4302 $406,515 $89,836 $496,351 4303 $1,159,000 $1,159,000 4305 $1,644,081 $1,366,648 $3,010,729 4309 $659,675 $20,271 $679,946 $3,873,196 $18,943,479 $89,836 $22,906,511 ANNUAL OPERATING IMPACT FUNDING SOURCE DOUGHERTY ROAD IMPROVEMENTS SIERRA LANE TO NORTH CITY LIMIT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Land/Right of Way Improvements Miscellaneous TOTAL Traffic Impact Fee - Dougherty Valley Mitigation Contributions TOTAL General Fund Measure B Grants Measure BB Grants Traffic Impact Fee - Category 2 Traffic Impact Fee - Category 3 PROJECT DESCRIPTION This project provides for the widening of Dougherty Road (Sierra Lane to the North City Limit) from four to six lanes including construction of bike lanes, modification of traffic signals, raised landscaped median and installation of additional street and pedestrian lighting. On May 17, 2016, the City Council awarded the construction contract for the project. Construction is anticipated to be complete in mid-2018. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Nu m b e r ST 0 2 1 6 ProgramSTREETS PR I O R YE A R S 2 0 1 6 - 2 0 1 7 BU D G E T 2 0 1 7 - 2 0 1 8 2 0 1 8 - 2 0 1 9 2 0 1 9 - 2 0 2 0 2 0 2 0 - 2 0 2 1 FU T U R E YEARS ES T I M A T E T O T A L S 91 0 0 $3 5 , 0 0 0 $ 6 0 , 1 5 0 $ 7 0 , 3 5 0 $ 8 2 , 1 5 0 $ 8 2 , 1 5 0 $ 5 0 0 , 0 0 0 $ 8 2 9 , 8 0 0 92 0 0 $6 1 5 , 0 0 0 $ 3 3 6 , 3 0 0 $ 5 8 3 , 1 0 0 $ 9 2 1 , 2 0 0 $ 9 2 1 , 3 0 0 $ 9 , 5 5 5 , 0 0 0 $ 12,931,900 93 0 0 $12,650,000$12,650,000 94 0 0 $37,129,000$37,129,000 $6 5 0 , 0 0 0 $ 3 9 6 , 4 5 0 $ 6 5 3 , 4 5 0 $ 1 , 0 0 3 , 3 5 0 $ 1 , 0 0 3 , 4 5 0 $ 5 9 , 8 3 4 ,000$63,540,700 PR I O R YE A R S 2 0 1 6 - 2 0 1 7 BU D G E T 2 0 1 7 - 2 0 1 8 2 0 1 8 - 2 0 1 9 2 0 1 9 - 2 0 2 0 2 0 2 0 - 2 0 2 1 FU T U R E YEARS ES T I M A T E T O T A L S 43 0 1 $5 2 7 , 0 0 0 $ 3 9 6 , 4 5 0 $ 6 5 3 , 4 5 0 $ 1 , 0 0 3 , 3 5 0 $ 1 , 0 0 3 , 4 5 0 $ 3 , 5 8 3 , 700 10 0 1 $1 2 3 , 0 0 0 $123,000 99 9 8 $59,834,000$59,834,000 $6 5 0 , 0 0 0 $ 3 9 6 , 4 5 0 $ 6 5 3 , 4 5 0 $ 1 , 0 0 3 , 3 5 0 $ 1 , 0 0 3 , 4 5 0 $ 5 9 , 8 3 4 ,000$63,540,700 AN N U A L O P E R A T I N G I M P A C T FU N D I N G S O U R C E DU B L I N B O U L E V A R D E X T E N S I O N 20 1 6 - 2 1 C A P I T A L I M P R O V E M E N T P R O G R A M ES T I M A T E D C O S T S Sa l a r i e s & B e n e f i t s Co n t r a c t S e r v i c e s La n d / R i g h t o f W a y Im p r o v e m e n t s TO T A L TO T A L Tr a f f i c I m p a c t F e e - Ca t e g o r y 1 Ge n e r a l F u n d Un i d e n t i f i e d PR O J E C T D E S C R I P T I O N Th i s p r o j e c t p r o v i d e s f o r t h e d e s i g n a n d c o n s t r u c t i o n o f t h e 1 . 5 m i l e e x t e n s i o n o f D u b l i n B o u l e v a r d f r o m F a l lo n R o a d t o N o r t h C a n y o n s P a r k w a y i n L i v e r m o r e . Th e e x t e n s i o n i s p l a n n e d t o h a v e 4 t o 6 t r a v e l l a n e s , b i ke l a n e s , s i d e w a l k s , c u r b a n d g u t t e r , t r a f f i c s i g n a l s , s t r ee t l i g h t i n g , l a n d s c a p e d r a i s e d m e d i a n i s l a n d s , b u s st o p s , a n d a l l c i t y s t r e e t u t i l i t i e s . T h i s p r o j e c t r e q u i r es p r e l i m i n a r y e n g i n e e r i n g i n c l u d i n g a f e a s i b i l i t y a n al y s i s t o d e f i n e t h e n e w r o a d w a y a l i g n m e n t , d e s i g n c r o s s - se c t i o n , r i g h t o f w a y , a n d e n v i r o n m e n t a l c l e a r a n c e b e fo r e i t c a n b e m o v e d f o r w a r d f o r d e s i g n a n d c o n s t r u c t io n . O n N o v e m b e r 1 , 2 0 1 6 , C i t y C o u n c i l a p p r o v e d a co n t r a c t f o r P r e l i m i n a r y E n g i n e e r i n g a n d a n E n v i r o n m en t a l I m p a c t R e p o r t . T h e p r o j e c t i s n o t f u l l y f u n d e d ; h o w e v e r , C i t y h a s s u b m i t t e d a p r o j e c t a p p l i c a t i o n f o r in c l u s i o n t o t h e A l a m e d a C o u n t y w i d e T r a n s p o r t a t i o n P l a n. O n A p r i l 2 7 , 2 0 1 7 , A l a m e d a C T C a p p r o v e d $ 8 . 2 3 3 m i l li o n f o r t h e d e s i g n a n d e n v i r o n m e n t a l p h a s e s o f th e p r o j e c t s t a r t i n g w i t h t h e F i s c a l Y e a r 2 0 1 7 - 2 0 1 8 f un d i n g . S t a f f a n t i c i p a t e s t h a t t h i s p r o j e c t w i l l b e a dd e d t o t h e A l a m e d a C T C ' s C a p i t a l P r o j e c t D e l i v e r y P l a n an d m a y b e c o m e p a r t o f t h e I 5 8 0 c o r r i d o r i m p r o v e m e n ts . Pl a n n i n g l e v e l c o s t e s t i m a t e f o r t h i s p r o j e c t i s a p p r o x im a t e l y $ 7 9 . 6 m i l l i o n a n d i s a n t i c i p a t e d t o b e d i v i d e d a m o n g t h e C i t y o f D u b l i n a n d t h e C i t y o f L i v e r m o r e on th e b a s i s o f s t r e e t l e n g t h i n e a c h j u r i s d i c t i o n . A m o r e r e f i n e d e s t i m a t e w i l l b e d e v e l o p e d a s p a r t o f t h e p re l i m i n a r y e n g i n e e r i n g w o r k c u r r e n t l y u n d e r w a y . A se g m e n t o f f u t u r e r o a d w a y i s w i t h i n u n i n c o r p o r a t e d A l am e d a C o u n t y a n d p r o j e c t c o s t s f o r t h i s s e g m e n t w i l l b e sh a r e d b y D u b l i n a n d L i v e r m o r e , u n l e s s o t h e r fu n d i n g i s a c q u i r e d . B a s e d o n t h e s i m p l e c e n t e r l i n e l e ng t h a n d e x p e c t e d p r o j e c t i m p r o v e m e n t s , i t i s e x p e c t e d t h a t t h e C i t y o f D u b l i n w i l l b e r e s p o n s i b l e f o r ap p r o x i m a t e l y $ 6 3 . 3 m i l l i o n a n d L i v e r m o r e w i l l b e r e sp o n s i b l e f o r t h e r e m a i n d e r ( $ 1 6 . 3 m i l l i o n ) . P r o j e c t co s t a l l o c a t i o n i s t h r o u g h a m e m o r a n d u m o f un d e r s t a n d i n g ( M O A ) a p p r o v e d b y C i t y C o u n c i l o n A p r i l 19 , 2 0 1 6 . AN N U A L O P E R A T I N G I M P A C T : No n e Number ST1012 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $91,713 $107,005 $62,590 $261,307 9200 $350,308 $517,899 $368,364 $1,236,571 9300 $38,954 $311,127 $350,081 9400 $1,500,000 $3,579,000 $5,079,000 9500 $2,498 $2,977 $5,475 $483,472 $2,439,007 $4,009,954 $6,932,434 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2217 $3,000,000 $3,000,000 4302 $1,241,801 $1,009,954 $2,251,755 4309 $483,473 $197,207 $680,679 9997 $1,000,000 $1,000,000 $483,473 $2,439,007 $4,009,954 $6,932,434 ANNUAL OPERATING IMPACT FUNDING SOURCE DUBLIN BOULEVARD IMPROVEMENTS - SIERRA COURT TO DUBLIN COURT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Land/Right of Way Improvements Miscellaneous TOTAL TOTAL Measure BB Grants Traffic Impact Fee - Category 2 Mitigation Contributions Other PROJECT DESCRIPTION This project provides for the widening of Dublin Boulevard from Sierra Court to Dublin Court and for the undergrounding of existing overhead utilities within the project limits. Completion of this project will widen Dublin Boulevard from four to six lanes and install bike lanes, modification of two traffic signals, installation of pedestrian-scaled lights, and enhancement of existing landscaping. Preliminary engineering and environmental approvals have been completed and the City Council has approved the use of PUC Rule 20A funds to underground existing overhead utilities within the limits of work. The project will be constructed in two phase. On May 2, 2017, City Council awarded the first phase construction contract for the undergrounding and relocation of overhead utilities, which is funded by Rule 20A monies (shown as Other funding source below). Phase 1 construction is anticipated to be complete in Fall 2017. The second phase will be the surface improvements and road widening portion of the project. Phase 2 construction is planned to commence upon completion of the first phase. The project is included in the Alameda Countywide Transportation Plan as a Tier 1 project (RTPID 240250). The Alameda County Transportation Commission approved an allocation of $3.0 million of Measure BB discretionary funds to the City in Fiscal Year 2016-2017 for the construction of the project. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0417 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $14,300 $5,070 $5,070 $5,070 $5,070 $34,580 9200 $36,000 $32,000 $32,000 $32,000 $32,000 $164,000 9400 $300,000 $300,000 9500 $1,150 $410 $410 $410 $410 $2,790 $351,450 $37,480 $37,480 $37,480 $37,480 $501,370 PRIOR YEARS 2016-2017 BUDGET 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2705 $351,450 $37,480 $37,480 $37,480 $37,480 $501,370 $351,450 $37,480 $37,480 $37,480 $37,480 $501,370 ANNUAL OPERATING IMPACT FUNDING SOURCE DUBLIN RANCH STREET LIGHT IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Street Light District East Dublin 1999-1 PROJECT DESCRIPTION This project provides for the repainting of decorative street light poles and conversion of existing street lights into energy efficient LED street lights in the Dublin Ranch Street Light Assessment District (1999-1). The conversion to LED lights is expected to save the district 50% or more on annual energy costs and is anticipated to commence in Fiscal Year 2017-2018. Repainting of the street light poles protects the integrity of the poles and also improves aesthetics in the surrounding neighborhood. This project is funded by revenue collected through assessment district fees. This project replaces the annual street light pole painting project. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST6016 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $3,627 $1,000 $4,627 9200 $11,475 $11,517 $22,992 9400 $7,703 $7,703 9500 $446 $117 $563 $23,251 $12,634 $35,885 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2705 $23,251 $12,634 $35,885 $23,251 $12,634 $35,885 ANNUAL OPERATING IMPACT FUNDING SOURCE DUBLIN RANCH STREET LIGHT POLE PAINTING PROJECT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL Street Light District East Dublin 1999-1 PROJECT DESCRIPTION This annual project provides for the repainting of decorative street light poles in the Dublin Ranch Street Light Assessment District (1999-1). Based on the expected lifespan of the paint, these street light poles are anticipated to be repainted once every 10 years. Repainting of the street light poles protects the integrity of the poles and also improves aesthetics in the surrounding neighborhood. This project is funded by revenue collected through assessment district fees. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0217 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $17,480 $17,480 9200 $35,000 $35,000 9400 $212,000 $212,000 9500 $3,000 $3,000 $267,480 $267,480 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2207 $146,352 $146,352 2201 $121,128 $121,128 $267,480 $267,480 ANNUAL OPERATING IMPACT FUNDING SOURCE SAN RAMON ROAD ARTERIAL MANAGEMENT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL TFCA/Transportation for Clean Air State Gas Tax PROJECT DESCRIPTION This project will implement Traffic Signal Coordination/Transit Signal Prioritization (TSP) improvements along San Ramon Road from I-580 on-ramps to Vomac Road, including signal coordination for five traffic signals, update five traffic signal controllers for current and future TSP, and TSP for three intersections along the corridor. This project will be coordinated with other projects along corridor to install bicycle loop detectors and narrow the roadway to accommodate buffered bike lanes from I-580 on-ramps to the north City limits. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0514 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $16,999 $11,379 $28,378 9200 $5,000 $5,000 9400 $54,409 $84,624 $139,033 9500 $450 $600 $1,050 $71,858 $101,603 $173,461 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $71,858 $101,603 $173,461 $71,858 $101,603 $173,461 ANNUAL OPERATING IMPACT SAN RAMON ROAD TRAIL IMPROVEMENTS 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL FUNDING SOURCE General Fund TOTAL PROJECT DESCRIPTION This project provides for the design and construction of improvements to the trail light fixtures between Alcosta Boulevard and Silvergate Drive. In prior years, the project included installation of tree root barriers and repair of portions of the asphalt trail. Between September 2015 and October 2016, a separate CIP Project, ST0514 - Storm Drain Bypass San Ramon Road, included the replacement of the existing asphalt trail and associated trail light conduits between Silvergate Drive and Shannon Avenue. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST1212 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $29,941 $29,941 9200 $138,518 $4,597 $143,115 9400 $845,715 $190,139 $1,035,854 9500 $861 $2,735 $3,596 $1,015,035 $197,471 $1,212,506 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2201 $140,247 $140,247 2205 $12,260 $12,260 2321 $1,015,035 $44,964 $1,059,999 $1,015,035 $197,471 $1,212,506 ANNUAL OPERATING IMPACT STORM DRAIN BYPASS SAN RAMON ROAD 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services State Gas Tax Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) Storm Water Management TOTAL Improvements Miscellaneous TOTAL FUNDING SOURCE PROJECT DESCRIPTION This project was completed in Fiscal Year 2016-17 and included the construction of a new storm drain line to direct runoff to a clean water treatment pond. Additionally, this project included installation a 1,600’ segment of 8” recycled water main for DSRSD along the project limits. The project is located along the west side of San Ramon Road between Shannon Avenue south to Silvergate Drive. This is a joint effort with Caltrans and serves as mitigation for the stormwater runoff created by the I-580 Eastbound Truck Climbing Lane project, at the Altamont Pass. The storm drain bypass project will also help the City achieve its trash reduction requirements mandated by the Regional Water Quality Control Board. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST1312 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $7,283 $717 $8,000 9200 $62,118 $74,082 $136,200 9400 $714,001 $714,001 9500 $471 $1,328 $1,799 $69,872 $790,128 $860,000 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 1001 $69,872 $790,128 $860,000 $69,872 $790,128 $860,000 ANNUAL OPERATING IMPACT FUNDING SOURCE STORM DRAIN TRASH CAPTURE PROJECT 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL General Fund PROJECT DESCRIPTION This project provides for the construction of a trash capture devices and approximately 25 inlet screens placed near retail areas and schools, which are typically high trash generators. This project helps the City achieve its trash reduction requirements mandated by the Regional Water Quality Control Board. The inlet screens portion of the project was completed in summer 2014. On May 2, 2017, City Council awarded the construction contract for installation of two trash capture devices located on Amador Valley Boulevard near I -680 and located on Regional St. next to Outback Steakhouse. Construction is anticipated to be complete in fall 2017. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0116 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $155 $29,935 $26,348 $38,860 $97,860 $148,760 $800,000 $1,141,918 9200 $4,234 $285,676 $174,412 $362,220 $1,235,520 $2,030,620 $4,000,000 $8,092,682 9300 $1,115,000 $6,084,000 $7,199,000 9400 $27,215,000 $27,215,000 $4,389 $315,611 $200,760 $401,080 $2,448,380 $8,263,380 $32,015,000 $43,648,600 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 4301 $4,389 $115,611 $100,760 $201,080 $1,002,380 $303,380 $1,727,600 2217 $200,000 $100,000 $200,000 $1,446,000 $7,960,000 $9,906,000 9998 $32,015,000 $32,015,000 $4,389 $315,611 $200,760 $401,080 $2,448,380 $8,263,380 $32,015,000 $43,648,600 ANNUAL OPERATING IMPACT Contract Services TOTAL TASSAJARA ROAD REALIGNMENT & WIDENING 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Land/Right of Way Improvements FUNDING SOURCE Traffic Impact Fee - Category 1 Measure BB Grants Unidentified/Dev. Built TOTAL PROJECT DESCRIPTION This project will add one automobile lane and a bike lane in each direction of Tassajara Road from North Dublin Ranch Drive to the City and Contra Costa County limit line. The project will also add new sidewalks and upgrade all existing and future traffic signals to accommodate the street widening. Each intersection in this segment will be designed to achieve good circulation while adhering to Complete Street Policy. The project also includes the construction of new center raised concrete median with street lighting and new curb and gutter. This project requires preliminary engineering including a feasibility analysis to define the new roadway alignment, design cross-section, right of way, and environmental clearance before it can be moved forward for design and construction. Preliminary engineering and environmental document preparation began in Fiscal Year 2015-2016. Detail design and right-of-way acquisition will follow, pending available funding. Total cost of the project is $43.6 million. Of this cost, $16.6 million worth of improvements are expected to be completed by development and the remaining amount ($27 million) will need to be paid for from Eastern Dublin Traffic Impact fees and/or from regional funding sources like Measure BB. A significant amount of this cost is related to improving the horizontal alignment of the street at the County line which requires several retaining walls to straighten the roadway. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0615 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $10,923 $10,923 9200 $35,931 $87,069 $123,000 $35,931 $97,992 $133,923 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2106 $35,931 $97,992 $133,923 $35,931 $97,992 $133,923 ANNUAL OPERATING IMPACT TRAFFIC SIGN INVENTORY AND SAFETY REVIEW 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services TOTAL TOTAL FUNDING SOURCE Traffic Safety PROJECT DESCRIPTION This project implements the State mandated requirement of assessing the retro-reflectivity of traffic signs. Work includes the evaluation of all regulated signs and the prioritization of sign replacement. Field survey of existing signs, including confirmation of sign retro-reflectivity, has been completed. Work continues on the refinement of the sign inventory and integration with an asset database software system, which will prioritizing a the replacement of signs that do not meet the minimum retro-reflectivity standards. Sign replacement and on-going maintenance is included in the street maintenance operating budget. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Number ST0316 Program STREETS PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 9100 $669 $8,811 $9,480 9200 $6,500 $6,500 9400 $13,551 $166,449 $180,000 9500 $351 $149 $500 $14,571 $181,909 $196,480 PRIOR YEARS 2016-2017 BUDGET 2017-2018 2018-2019 2019-2020 2020-2021 FUTURE YEARS ESTIMATE TOTALS 2207 $14,571 $46,562 $61,133 2212 $135,347 $135,347 $14,571 $181,909 $196,480 ANNUAL OPERATING IMPACT FUNDING SOURCE VILLAGE PARKWAY AND BRIGHTON TRAFFIC SIGNAL UPGRADE 2016-2021 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS Salaries & Benefits Contract Services Improvements Miscellaneous TOTAL TOTAL TFCA/Transportation for Clean Air Vehicle Registration Fee (ACTC) PROJECT DESCRIPTION This project improves traffic safety at the intersection of Village Parkway and Brighton Drive by creating an exclusive left turn phase at the traffic signal for the east and west approaches. The project was completed and the City Council has accepted the project on May 2, 2017. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works Th i s p a g e i n t e n t i o n a l l y l e f t b l a n k 7-1 Fiscal Year 2017-18 Strategic Plan Upda te 7. STRATEGIC PLAN This page intentionally left blank 7-2 Fiscal Year 2017-18 Strategic Plan Update Adopted Strategic Plan City of Dublin Strategic Plan Updated March 2015 Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Vision Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and programs. Values Our Values in Building Community • Promote locations and events that bring people of all ages together. • Provide more venues for family-based activities. • Foster heritage and cultural development. Our Values in Ensuring a Safe Community • Provide high quality police and fire services to insure the safety of the citizens living in the community. • Provide education and training to residents and businesses that would promote public safety. Our Values in Guiding Development • Assure that development contributes positively to the City’s fiscal health. • Support pedestrian-friendly development, transit-oriented development, green building and environmental responsiveness. • Promote high quality design and architectural standards in private development and in all public facilities. • Develop transportation systems that facilitate ease of movement throughout the City. Our Values in Governing • Commit to openness and responsiveness to the public and community. • Operate at all times with honesty and integrity. • Exercise fairness in consideration of issues. 7-3 Fiscal Year 2017-18 Strategic Plan Update • Provide a high level of customer service and responsiveness from City staff to citizens. • Embrace technology to improve effectiveness and efficiency. • Strive to build an informed community through communication. Our Values in Relating to Other Communities and Entities • Encourage collaboration and communication with other communities on issues of mutual concern. • Encourage public and private partnerships of mutual benefit. STRATEGIES Strategy 1. Assure the City’s long-term financial sustainability. Strategic Objectives: 1A. Maintain and enhance the current quality of life standards, including public safety services, streets, parks, recreation and facilities. 1B. Create efficiencies, where applicable, to ensure fiscal stewardship and improve the customer experience. 1C. Evaluate cost recovery in all City departments. 2. Implement the City’s marketing and branding plan. Strategic Objectives: 2A. Integrate brand into City functions including, but not limited to, economic development, communications, and parks and recreation. 2B. Work collaboratively with area marketing partners to ensure brand adoption and incorporation. 2C. Work collaboratively with key commercial centers in Dublin to incorporate messaging. 3. Pursue initiatives to help strengthen and retain current businesses. Strategic Objectives: 3A. Implement recommendations from the City’s adopted Economic Development Strategic Plan. 3B. Work with Dublin Chamber of Commerce to support ongoing small business efforts. 4. Pursue initiatives that attract new office development and innovative businesses. 7-4 Fiscal Year 2017-18 Strategic Plan Update Strategic Objectives: 4A. Implement recommendations in the City’s adopted Economic Development Strategic Plan. 4B. Evaluate expansion of fiber and conduit to key office nodes in Dublin – Downtown and Eastern Dublin Transit Center. 4C. Market, in conjunction with property owners, the office opportunity sites throughout Dublin. 5. Strengthen the identity and aesthetic appeal of the Downtown. Strategic Objectives: 5A. Work with property owners on improvements and assist with incentives where needed (Façade Improvement Program, Small Business Assistance). 5B. Implement recommendations from the Bicycle and Pedestrian Master Plan that relate to aesthetic/streetscape improvements in the Downtown. 6. Develop and/or offer distinct community recreational and cultural opportunities in the region. Strategic Objectives: 6A. Update the Parks and Recreation Master Plan to include passive/open space parkland. 6B. Increase City’s community outreach efforts to encourage participation in all aspects of City life, including volunteerism. This page intentionally left blank 8-1 Fiscal Year 2017-18 Appendix 8. APPENDIX This page intentionally left blank 8-2 Fiscal Year 2017-18 Revenue Comparison Historical Comparison of Revenues REVENUE COMPARISON Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast General Fund (1000s) Property Taxes - Current $32,318,422 $34,219,071 $35,124,947 $35,987,108 $37,126,839 $1,139,731 Supplemental Property Taxes 836,309 662,990 662,990 676,250 698,321 22,071 Prior Year & Penalties 443,870 300,000 300,000 306,000 145,987 (160,013) Sales Tax 20,938,826 20,666,260 20,666,260 21,111,118 20,296,801 (814,317) Transfer Tax 950,025 500,000 600,000 500,000 500,000 Hotel Tax 1,525,219 1,000,000 1,300,000 1,000,000 1,400,000 400,000 Franchise Taxes 4,130,771 3,965,000 3,965,000 4,047,000 4,047,000 Licenses 206,568 188,087 188,087 188,087 201,087 13,000 Permits 5,932,852 4,345,037 5,845,037 3,477,404 5,118,542 1,641,138 Fines & Penalties 116,016 109,932 109,932 109,932 111,432 1,500 Interest 2,937,978 465,880 840,880 465,880 876,000 410,120 Rentals & Leases 1,114,747 1,033,488 1,033,488 1,141,916 1,081,672 (60,244) Intergovernmental-State 324,075 198,618 198,618 198,618 198,618 General & Administrative 22,738 21,500 21,500 21,500 21,500 Charge for Services: Police Services 49,275 56,720 56,720 56,720 56,720 Fire Services 1,529,600 861,275 928,675 741,576 792,830 51,254 Environmental Services 827,280 877,694 877,694 902,405 903,273 867 Heritage & Cultural Art 118,188 155,312 155,312 154,662 327,777 173,115 Recreation & Community Services 2,812,708 2,844,744 2,844,744 3,851,699 3,971,759 120,060 Development Services 4,771,005 4,349,136 5,258,739 4,344,748 4,807,184 462,437 Miscellaneous Revenue 599,143 256,344 485,529 256,344 259,235 2,891 Community Benefit Payment 424,000 100,000 550,000 200,000 200,000 Total General Fund $82,929,615 $77,177,088 $82,014,152 $79,538,966 $83,142,577 $3,603,611 8-3 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast State Seizure/Special Activity Fund (2101) Interest $903 $850 $850 $810 $1,196 $386 General Revenue 6,836 Total State Seizure/Special Activity Fund $7,739 $850 $850 $810 $1,196 $386 Vehicle Abatement (2102) Interest $2,792 $1,970 $1,970 $2,090 $3,763 $1,673 Intergovernmental-County 34,432 30,457 30,457 30,457 30,457 Total Vehicle Abatement $37,224 $32,427 $32,427 $32,547 $34,220 $1,673 SLES/COPS Fund - CA (2103) Interest $387 $200 $200 $200 $310 $110 Intergovernmental-State 114,618 100,000 100,000 100,000 100,000 Total SLES/COPS Fund - CA $115,006 $100,200 $100,200 $100,200 $100,310 $110 Traffic Safety (2106) Fines & Penalties $174,854 $148,279 $148,279 $148,279 $148,279 Interest 2,907 1,760 1,760 1,750 2,358 608 Total Traffic Safety $177,761 $150,039 $150,039 $150,029 $150,637 $608 Federal Asset Seizure Fund (2107) Interest $356 $70 $70 Total Federal Asset Seizure Fund $356 $70 $70 EMS Special Revenue (2109) Special Assessments - Current $175,602 $176,580 $176,580 $183,826 $183,512 ($314) Special Assessments - Prior Year & Penalties 1,491 1,800 1,800 1,800 1,800 Interest 737 410 410 490 932 442 Intergovernmental-County 184,502 185,412 185,412 185,412 63,143 (122,269) Total EMS Special Revenue $362,332 $364,202 $364,202 $371,528 $249,387 ($122,141) Enforcement Grants (2111) Interest $53 $20 $20 $20 $20 Intergovernmental-State 3,690 8-4 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Total Enforcement Grants $3,742 $20 $20 $20 $20 State Gas Tax (2201) Interest $33,347 $12,960 $12,960 $10,250 $20,891 $10,641 Intergovernmental-State 1,220,165 1,134,968 1,134,968 1,134,968 1,207,169 72,201 Miscellaneous Revenue 140,247 396,334 396,334 Total State Gas Tax $1,393,759 $1,147,928 $1,147,928 $1,145,218 $1,624,394 $479,176 Federal Transportation Grant (2202) Intergovernmental-Federal $470,000 Total Federal Transportation Grant $470,000 Transportation Development Act (2203) Intergovernmental-State $148,311 Total Transportation Development Act $148,311 Measure B-Local Streets (2204) Sales Tax $435,604 $428,339 $428,339 $430,000 $442,000 $12,000 Interest 4,078 Total Measure B-Local Streets $439,682 $428,339 $428,339 $430,000 $442,000 $12,000 Measure BB-Bike & Ped (2205) Sales Tax $167,885 $165,085 $165,085 $165,085 $170,000 $4,915 Interest 1,660 760 760 400 (400) Total Measure BB-Bike & Ped $169,545 $165,845 $165,845 $165,485 $170,000 $4,515 Transportation for Clean Air (2207) Intergovernmental-County $14,500 $146,352 $221,852 Total Transportation for Clean Air $14,500 $146,352 $221,852 Congestion Management Agency (2208) Intergovernmental-State $621,513 Total Congestion Management Agency $621,513 Federal Transportation (TIGER) (2211) General Revenue $579 8-5 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Total Federal Transportation (TIGER) $579 ACTC - Vehicle Registration Fee (2212) Interest $1,462 $230 $230 $520 $1,134 $614 Intergovernmental-County 273,321 252,000 252,000 252,000 252,000 Total ACTC - Vehicle Registration Fee $274,783 $252,230 $252,230 $252,520 $253,134 $614 Measure BB-Local Streets (2214) Sales Tax $391,238 $389,695 $389,695 $389,700 $400,200 $10,500 Interest 2,016 310 310 Total Measure BB-Local Streets $393,253 $390,005 $390,005 $389,700 $400,200 $10,500 Measure BB-Bike & Ped (2215) Sales Tax $137,094 $134,802 $134,802 $135,000 $140,000 $5,000 Interest 707 820 820 870 624 (246) Total Measure BB-Bike & Ped $137,801 $135,622 $135,622 $135,870 $140,624 $4,754 Measure B Grants (2216) Interest Intergovernmental-County $6,267,000 Total Measure B Grants $6,267,000 Measure BB Grants (2217) Intergovernmental-County $10,773,000 $11,400,000 $3,100,000 $3,727,000 $627,000 Total Measure BB Grants $10,773,000 $11,400,000 $3,100,000 $3,727,000 $627,000 Measure D (2302) Interest $2,180 $330 $330 $370 $1,948 $1,578 Intergovernmental-County 142,755 134,000 134,000 134,000 134,000 Total Measure D $144,935 $134,330 $134,330 $134,370 $135,948 $1,578 Garbage Service Fund (2303) Interest $2,922 $450 $450 $668 $668 Environmental Services 3,509,802 3,792,000 3,792,000 4,073,000 4,073,000 Total Garbage Service Fund $3,512,723 $3,792,450 $3,792,450 $4,073,000 $4,073,668 $668 8-6 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Local Recycling Programs (2304) Interest $789 $590 $590 $670 $715 $45 Intergovernmental-State 29,783 26,000 112,000 26,000 27,000 1,000 Intergovernmental-County 6,000 10,000 3,000 (7,000) General Revenue 2,200 2,200 2,200 2,200 2,000 (200) Total Local Recycling Programs $38,772 $28,790 $114,790 $38,870 $32,715 ($6,155) Storm Water Management (2321, 2323, 2324) Interest $1,341 $1,380 $1,380 $900 $3,975 $3,075 Intergovernmental-State 248,000 1,192,329 Total Storm Water Management $1,341 $249,380 $1,193,709 $900 $3,975 $3,075 Box Culvert (2322) Interest $3,282 $2,430 $2,430 $2,430 $3,662 $1,232 Total Box Culvert $3,282 $2,430 $2,430 $2,430 $3,662 $1,232 Street Light Districts (2701, 2705) Special Assessments - Current $584,549 $586,102 $586,102 $586,102 $586,102 Special Assessments - Prior Year & Penalties 4,857 4,050 4,050 4,050 4,050 Interest 5,742 2,020 2,020 2,590 4,913 2,323 Total Street Light Districts $595,148 $592,172 $592,172 $592,742 $595,065 $2,323 Landscape Districts (2702, 2703, 2704) Special Assessments - Current $590,037 $619,358 $619,358 $619,358 $619,358 Special Assessments - Prior Year & Penalties 2,675 1,725 1,725 1,725 1,725 Interest 5,562 3,270 3,270 3,520 5,828 2,308 Total Landscape Districts $598,275 $624,353 $624,353 $624,603 $626,911 $2,308 Public Art Fund (2801) Interest $29,655 $15,640 $15,640 $11,810 $21,316 $9,506 General Revenue 516,781 Total Public Art Fund $546,436 $15,640 $15,640 $11,810 $21,316 $9,506 Cable TV Facilities (2811) 8-7 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Interest $3,376 $1,290 $1,290 $1,910 $527 ($1,383) General & Administrative 178,309 179,000 179,000 183,000 183,000 Total Cable TV Facilities $181,685 $180,290 $180,290 $184,910 $183,527 ($1,383) Affordable Housing Fund (2901) Interest $114,727 $47,840 $47,840 $44,830 $98,627 $53,797 Loan Repayments 5,637,117 Development Services 27,476 30,586 30,586 26,912 38,072 11,160 Developer Contribution 2,401,198 815,096 815,096 25,190 502,000 476,810 Total Affordable Housing Fund $8,180,518 $893,522 $893,522 $96,932 $638,699 $541,767 Noise Mitigation Fund (2902) Interest $816 $400 $400 $410 $60 ($350) Miscellaneous Revenue 2,527 2,411 2,411 2,225 3,068 843 Total Noise Mitigation Fund $3,343 $2,811 $2,811 $2,635 $3,128 $493 Community Development Block Grant (2903) Intergovernmental-Federal $53,226 $82,202 $107,485 $82,202 $82,202 Total Comm. Development Block Grant $53,226 $82,202 $107,485 $82,202 $82,202 HCD Housing Related Park Grant (2904) Intergovernmental-State $432,450 $398,650 Total HCD Housing Related Park Grant $432,450 $398,650 Public Facilities Fee (4100s) Interest $346,252 $20,280 $20,280 $26,800 $153,956 $127,156 Developer Contribution 15,091,482 9,141,918 8,220,918 5,919,329 7,603,560 1,684,231 Total Public Facilities Fee $15,437,734 $9,162,198 $8,241,198 $5,946,129 $7,757,516 $1,811,387 Fire Impact Fees (4201) Developer Contribution $390,513 $86,496 $51,496 $27,704 ($27,704) Total Fire Impact Fees $390,513 $86,496 $51,496 $27,704 ($27,704) Traffic Impact Fee (4300s) Interest $172,613 $96,360 $96,360 $94,070 $167,027 $72,957 8-8 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Developer Contribution 3,969,043 2,968,575 3,538,575 1,461,567 1,778,751 317,184 Total Traffic Impact Fee $4,141,656 $3,064,935 $3,634,935 $1,555,637 $1,945,778 $390,141 Dublin Crossing Fund (4401) Interest $11,276 $2,060 $2,060 $14,230 $23,141 $8,911 Community Benefit Payments 15,000,000 533,839 533,839 4,601,518 3,000,000 (1,601,518) Total Dublin Crossing Fund $15,011,276 $535,899 $535,899 $4,615,748 $3,023,141 ($1,592,607) Vehicles Replacement (6105) Interest $26,563 $19,540 $19,540 $14,030 $25,732 $11,702 General & Administrative 517,788 528,051 528,051 430,494 520,509 90,015 Internal Service Charges 12,257 Total Vehicles Replacement $556,608 $547,591 $547,591 $444,524 $546,241 $101,717 Facilities Replacement (6205) Interest $53,960 $34,550 $34,550 $36,310 $62,278 $25,968 Internal Service Charges 288,084 317,671 317,671 322,345 298,775 (23,570) Total Facilities Replacement $342,044 $352,221 $352,221 $358,655 $361,053 $2,398 Equipment Replacement (6305) Interest $29,762 $21,460 $21,460 $26,560 $36,046 $9,486 Internal Service Charges 770,016 865,718 840,660 877,727 938,028 60,301 Miscellaneous Revenue 114 Total Equipment Replacement $799,893 $887,178 $862,120 $904,287 $974,074 $69,787 IT Fund (6605) Internal Service Charges $1,152,860 $1,439,866 $1,439,866 $1,444,775 $1,422,119 ($22,656) Total IT Fund $1,152,860 $1,439,866 $1,439,866 $1,444,775 $1,422,119 ($22,656) Retiree Health (6901) Interest $530 $530 $530 $1,002 $472 Internal Service Charges 1,347,145 1,618,330 1,618,330 1,613,162 1,645,152 31,990 Reimbursement 489,338 627,000 627,000 727,320 790,020 62,700 Total Retiree Health $1,836,483 $2,245,860 $2,245,860 $2,341,012 $2,436,174 $95,162 8-9 Fiscal Year 2017-18 Revenue Comparison Category 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast PERS Side Fund Payoff (6951) Internal Service Charges $368,056 $411,593 $411,593 $96,328 $200,000 $103,672 Total PERS Side Fund Payoff $368,056 $411,593 $411,593 $96,328 $200,000 $103,672 Energy Efficiency Capital Lease (7101) Interest $760 Internal Service Charges 550,654 565,977 565,977 581,881 581,881 Capital Contribution 113,288 Total Energy Efficiency Capital Lease $664,702 $565,977 $565,977 $581,881 $581,881 Total $141,921,637 $117,162,401 $130,781,993 $109,974,957 $116,084,493 $6,109,536 *Excludes Transfers In and Fiduciary Funds 8-10 Fiscal Year 2017-18 Expenditure Comparison Historical Comparison of Expenditures EXPENDITURE COMPARISON BY DEPARTMENT Department 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Administrative Services Finance $1,447,127 $1,729,426 $1,752,426 $1,743,119 $1,777,662 $34,543 Information Services 1,205,758 1,426,578 1,647,903 1,442,958 1,483,987 41,029 Total Administrative Services $2,652,885 $3,156,004 $3,400,329 $3,186,077 $3,261,649 $75,572 City Attorney City Attorney $968,537 $881,182 $881,182 $881,182 $956,180 $74,998 Total City Attorney $968,537 $881,182 $881,182 $881,182 $956,180 $74,998 City Council City Council $439,779 $531,676 $531,676 $537,022 $544,595 $7,573 Total City Council $439,779 $531,676 $531,676 $537,022 $544,595 $7,573 Community Development Building & Safety $2,746,145 $3,155,340 $3,405,340 $3,088,556 $3,578,841 $490,285 Housing 5,841,118 576,392 1,489,125 1,681,762 529,345 (1,152,417) Planning 2,609,398 2,614,824 3,270,258 2,678,194 2,583,540 (94,654) Total Community Development $11,196,660 $6,346,556 $8,164,723 $7,448,512 $6,691,726 ($756,786) City Clerk City Clerk $360,067 $653,093 $653,093 $667,939 $632,609 ($35,330) Elections 1,980 80,720 80,720 3,120 3,120 Total City Clerk $362,047 $733,813 $733,813 $671,059 $635,729 ($35,330) City Manager City Manager $1,118,762 $1,227,510 $1,227,510 $1,264,011 $1,240,780 ($23,231) Total City Manager $1,118,762 $1,227,510 $1,227,510 $1,264,011 $1,240,780 ($23,231) Economic Development Public Information $236,738 $351,030 $351,030 $278,552 $310,759 $32,207 8-11 Fiscal Year 2017-18 Expenditure Comparison Department 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Economic Development 368,035 688,320 966,163 704,584 657,637 (46,947) Total Economic Development $604,773 $1,039,350 $1,317,193 $983,136 $968,396 ($14,740) Fire Services Fire Operations $11,471,284 $12,792,959 $12,792,959 $12,828,030 $12,867,286 $39,256 Dougherty Regional Fire Authority 149,338 128,000 128,000 125,000 176,000 51,000 Fire Maintenance 240,453 245,650 245,650 250,207 248,676 (1,531) Fire Prevention 404,539 466,844 467,969 441,777 421,194 (20,583) Total Fire Services $12,265,614 $13,633,453 $13,634,578 $13,645,014 $13,713,156 $68,142 Human Resources Human Resources $678,432 $753,656 $753,656 $759,499 $751,193 ($8,306) Insurance 401,892 497,450 497,450 497,450 517,450 20,000 Total Human Resources $1,080,324 $1,251,106 $1,251,106 $1,256,949 $1,268,643 $11,694 Non-Departmental Animal Control $327,626 $301,257 $354,075 $299,570 $379,471 $79,901 Crossing Guard 131,566 140,695 140,695 147,729 147,729 Community TV 138,329 158,988 198,894 158,988 158,988 Disaster Preparation 104,823 123,489 138,489 126,632 137,366 10,734 Non Departmental 12,653,710 5,079,883 6,035,062 6,161,662 8,207,540 2,045,878 Waste Management 3,743,697 3,945,665 3,946,790 4,233,287 4,146,382 (86,905) Total Non-Departmental $17,099,750 $9,749,977 $10,814,005 $11,127,868 $13,177,476 $2,049,608 Parks & Community Services Facilities Operations & Rentals $1,769,383 $1,619,306 $1,840,564 $1,582,381 $1,594,751 $12,370 Library Services 845,013 865,281 865,281 895,184 951,071 55,887 Parks & Community Services Admin 1,223,761 2,068,976 2,357,029 2,100,291 2,164,558 64,267 Heritage Programs 893,292 1,338,636 1,431,986 1,377,670 1,483,198 105,528 Recreation Programs 3,013,144 3,954,707 3,983,372 5,206,543 5,145,349 (61,194) Total Parks & Community Services $7,744,593 $9,846,906 $10,478,232 $11,162,070 $11,338,928 $176,859 Police Department 8-12 Fiscal Year 2017-18 Expenditure Comparison Department 2015-16 Actual 2016-17 Adopted 2016-17 Amended 2017-18 Forecast 2017-18 Update Update vs Forecast Police Operations $15,958,025 $17,301,902 $17,412,288 $18,289,860 $18,366,098 $76,238 Police Operations Support 1,928,963 2,023,544 2,040,069 1,980,489 2,051,414 70,925 Total Police Department $17,886,988 $19,325,446 $19,452,357 $20,270,349 $20,417,512 $147,163 Public Works Building Management $1,168,541 $1,428,463 $1,428,463 $1,450,529 $1,507,221 $56,692 Engineering 2,888,117 3,311,776 3,578,702 3,439,142 3,767,566 328,424 Environmental Programs 310,868 806,643 836,921 823,426 841,664 18,238 Facilities Development 250,291 405,282 405,282 390,594 302,205 (88,389) Park Maintenance 2,949,885 3,456,511 3,394,811 3,998,467 3,830,783 (167,684) Public Works Administration 1,198,458 1,476,380 1,451,322 1,532,480 1,323,226 (209,254) Street Landscaping 1,725,961 2,227,628 2,230,328 2,364,853 2,524,945 160,092 Street Maintenance 528,908 949,514 949,514 976,367 867,367 (109,000) Traffic Safety 795,468 879,458 879,458 916,714 961,382 44,668 Total Public Works $11,816,497 $14,941,655 $15,154,801 $15,892,572 $15,926,360 $33,788 Grand Total $85,237,210 $82,664,634 $87,041,504 $88,325,821 $90,141,131 $1,815,310 8-13 Fiscal Year 2017-18 Position Allocation Plan Position Allocation Plan FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE SUMMARY BY DEPARTMENT Department Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast City Manager Office City Positions 4.34 4.34 4.34 4.34 4.34 Total 4.34 4.34 4.34 4.34 4.34 City Clerk City Positions 2.00 3.00 3.00 3.00 3.00 Total 2.00 3.00 3.00 3.00 3.00 Human Resources City Positions 2.50 2.50 2.50 2.50 2.50 Total 2.50 2.50 2.50 2.50 2.50 Administrative Services City Positions 11.75 11.75 12.00 11.75 12.00 0.25 Total 11.75 11.75 12.00 11.75 12.00 0.25 Non-Departmental City Positions 0.66 0.66 0.66 0.66 0.66 Total 0.66 0.66 0.66 0.66 0.66 Economic Development City Positions 3.50 3.50 3.50 3.50 3.50 Total 3.50 3.50 3.50 3.50 3.50 8-14 Fiscal Year 2017-18 Position Allocation Plan Department Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Community Development City Positions 18.45 18.45 19.45 18.45 19.45 1.00 Contract Positions 8.75 9.69 9.69 9.21 10.48 1.27 Total 27.20 28.14 29.14 27.66 29.93 2.27 Fire Department City Positions 1.00 1.00 1.00 1.00 1.00 Contract Positions 38.91 38.99 38.99 38.99 38.99 Total 39.91 39.99 39.99 39.99 39.99 Police Department City Positions 5.00 4.00 4.00 4.00 4.00 Contract Positions 56.00 57.00 57.00 57.00 59.00 2.00 Total 61.00 61.00 61.00 61.00 63.00 2.00 Parks & Community Services City Positions 24.10 25.10 25.10 25.10 25.10 Contract Positions 1.04 1.34 1.34 1.34 1.34 Total 25.14 26.44 26.44 26.44 26.44 Public Works City Positions 18.95 19.45 19.45 19.45 19.45 Contract Positions 27.15 32.93 32.93 37.80 37.80 Total 46.10 52.38 52.38 57.25 57.25 City Employees 92.25 93.75 95.00 93.75 95.00 1.25 Contract Employees 131.85 139.95 139.95 144.34 147.61 3.27 TOTAL CITY & CONTRACT 224.10 233.70 234.95 238.09 242.61 4.52 NOTE: All of the designated personnel perform duties directly from City facilities. The Position Allocation Plan does not account for the temporary/seasonal Staff in the Parks & Community Services Department which varies between 100-200 additional employees. It also does not include all the contract personnel who perform work under contract to the City of Dublin at offsite locations. Examples of these contract personnel include Contract Engineering, some MCE Corporation (Public Works); Alameda County employees performing some Police, Fire, and traffic signal maintenance services; or legal services provided by Meyers, Nave, Riback, Silver & Wilson. 8-15 Fiscal Year 2017-18 Position Allocation Plan FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE CITY POSITIONS Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast City Manager Office City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 0.34 0.34 0.34 0.34 0.34 Executive Aide 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 Total - City Manager Office 4.34 4.34 4.34 4.34 4.34 City Clerk City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 Deputy City Clerk 1.00 1.00 1.00 1.00 Office Assistant I (2Yr Limited Term) 1.00 1.00 1.00 1.00 Total - City Clerk 2.00 3.00 3.00 3.00 3.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 Administrative Technician 0.50 0.50 Management Analyst II 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 0.50 0.50 0.50 0.50 (0.50) Total - Human Resources 2.50 2.50 2.50 2.50 2.50 Administrative Services Administrative Services Director 1.00 1.00 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 (1.00) 8-16 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Asst. Admin. Services Dir./Budget Manager 1.00 1.00 1.00 1.00 1.00 Finance Technician I 1.00 1.00 1.00 Finance Technician II 1.75 1.75 1.00 1.75 (1.75) Financial Analyst 1.00 1.00 1.00 1.00 1.00 GIS Coordinator 1.00 1.00 1.00 1.00 1.00 Information Systems Manager 1.00 1.00 1.00 1.00 1.00 Information Systems Technician I/II 2.00 2.00 2.00 2.00 2.00 Senior Accountant 1.00 1.00 1.00 1.00 1.00 Senior Finance Technician 1.00 1.00 Total - Administrative Services 11.75 11.75 12.00 11.75 12.00 0.25 Non-Departmental Administrative Aide 0.50 Assistant to the City Manager 0.66 0.66 0.66 0.66 0.66 Environmental Coordinator 0.25 Environmental Technician 0.75 Total - Non-Departmental 2.16 0.66 0.66 0.66 0.66 Economic Development Economic Dev Dir/PIO 1.00 1.00 1.00 1.00 1.00 Administrative Technician .50 .50 Management Analyst I 1.00 1.00 1.00 1.00 (1.00) Management Analyst II 1.00 1.00 1.00 2.00 1.00 Senior Management Analyst 1.00 Senior Office Assistant 0.50 0.50 0.50 0.50 (0.50) Total - Economic Development 3.50 3.50 3.50 3.50 3.50 Community Development Community Development Director 1.00 1.00 1.00 1.00 1.00 Administrative Aide 1.00 1.00 1.00 1.00 1.00 Administrative Technician 1.00 1.00 1.00 1.00 1.00 8-17 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Assistant Planner 1.00 1.00 1.00 1.00 1.00 Associate Planner 1.00 1.00 1.00 1.00 1.00 Assistant to the City Manager 1.00 Asst. Director of Community Dev. 1.00 1.00 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 1.00 1.00 Housing Specialist 1.00 1.00 1.00 1.00 1.00 Office Assistant II 2.45 2.45 2.45 2.45 2.45 Permit Technician 2.00 2.00 2.00 2.00 1.00 (1.00) Permit Technician (3 Yr Limited Term) 1.00 1.00 Plan Check Engineer 1.00 1.00 1.00 1.00 1.00 Plans Examiner 1.00 1.00 1.00 Principal Planner 1.00 1.00 1.00 1.00 1.00 Secretary 1.00 1.00 1.00 (1.00) Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00 Senior Office Assistant 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00 1.00 Senior Planner (4 Yr Limited Term) 1.00 1.00 1.00 1.00 Total - Fire Department 18.45 18.45 19.45 18.45 19.45 1.00 Fire Department Office Assistant II 1.00 1.00 1.00 1.00 1.00 Total 1.00 1.00 1.00 1.00 1.00 Police Department Administrative Aide 2.00 2.00 2.00 2.00 2.00 Management Analyst II 1.00 Office Assistant II 2.00 2.00 2.00 2.00 2.00 Total - Police Department 5.00 4.00 4.00 4.00 4.00 Parks & Community Services Parks & Community Svcs Director 1.00 1.00 1.00 1.00 1.00 8-18 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Administrative Technician 1.00 1.00 1.00 1.00 Asst. Parks & Comm Services Dir. 1.00 1.00 1.00 1.00 1.00 Graphic Design & Comm Coordinator 1.00 1.00 1.00 1.00 1.00 Cultural Arts & Heritage Manager 1.00 1.00 1.00 1.00 1.00 Heritage Center Director 1.00 1.00 1.00 1.00 1.00 Management Analyst I 1.00 1.00 1.00 1.00 1.00 Office Assistant I/II 2.10 2.10 2.10 2.10 2.10 Parks & Comm Svcs Business Manager 1.00 1.00 1.00 1.00 1.00 Recreation Coordinator 5.00 6.00 6.00 6.00 6.00 Recreation Supervisor 5.00 5.00 5.00 5.00 5.00 Recreation Technician 2.00 2.00 2.00 2.00 2.00 Senior Office Assistant 3.00 2.00 2.00 2.00 2.00 Total - Parks & Community Services 24.10 25.10 25.10 25.10 25.10 Public Works Public Works Director 1.00 1.00 1.00 1.00 1.00 Administrative Aide 0.50 1.00 1.00 1.00 1.00 Administrative Technician 1.00 Assistant Civil Engineer 1.00 1.00 1.00 1.00 1.00 Assistant Public Works Dir/City Engineer 1.00 1.00 1.00 1.00 1.00 Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00 Capital Improvement Program Manager 1.00 1.00 Environmental Coordinator 0.75 1.00 1.00 1.00 1.00 Environmental Technician 0.25 1.00 1.00 1.00 1.00 Facilities Development Manager 1.00 1.00 1.00 1.00 (1.00) Management Analyst II 1.00 1.00 1.00 1.00 1.00 Office Assistant II 0.45 1.45 1.45 1.45 1.45 Parks & Facilities Dev. Coordinator 1.00 1.00 1.00 1.00 1.00 Parks & Facilities Dev. Coordinator (Limited Term) 2.00 1.00 1.00 1.00 1.00 8-19 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Public Works Inspector 2.00 2.00 2.00 2.00 2.00 Public Works Manager (Maint) 1.00 1.00 1.00 1.00 1.00 Public Works Trans/Ops Manager 1.00 1.00 1.00 1.00 1.00 Senior Civil Engineer 2.00 2.00 2.00 2.00 2.00 Senior Office Assistant 1.00 1.00 1.00 1.00 1.00 Total - Public Works 18.95 19.45 19.45 19.45 19.45 GRAND TOTAL - ALL CITY POSITIONS 93.75 93.75 95.00 93.75 95.00 1.25 8-20 Fiscal Year 2017-18 Position Allocation Plan FISCAL YEAR 2017-18 POSITION ALLOCATION PLAN UPDATE CONTRACT POSITION Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Community Development Building & Safety Building Inspector 8.00 8.34 8.34 8.25 9.20 0.95 Plan Checker 0.75 1.35 1.35 0.96 1.28 0.32 Total - Community Development 8.75 9.69 9.69 9.21 10.48 1.27 Fire Department Fire Contract (Alameda County) Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00 Fire Engineer 12.00 12.00 12.00 12.00 12.00 Fire Captain 12.00 12.00 12.00 12.00 12.00 CERT Coordinator 0.13 0.13 0.13 0.13 0.13 Emergency Prepared. Manager 0.13 0.13 0.13 0.13 0.13 Emergency Prepared. Assistant 0.07 0.07 0.07 0.07 Sub-Total 36.26 36.33 36.33 36.33 36.33 Fire Prevention (Alameda County) Fire Marshal 0.13 0.13 0.13 0.13 0.13 Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00 Plans Checker 0.13 0.13 0.13 0.13 0.13 Code Compliance Officer 1.00 1.00 1.00 1.00 1.00 Sub-Total 2.26 2.26 2.26 2.26 2.26 Fire Station Maintenance (MCE) Landscape Foreman 0.04 0.04 0.04 0.04 0.04 Landscape Laborer I 0.16 0.16 0.16 0.16 0.16 Landscape Laborer II 0.06 0.07 0.07 0.07 0.07 Landscape Laborer III 0.13 0.13 0.13 0.13 0.13 Sub-Total 0.39 0.40 0.40 0.40 0.40 8-21 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Total- Fire Department 38.91 38.99 38.99 38.99 38.99 Police Department Police Contract (Alameda County) Commander 1.00 1.00 1.00 1.00 1.00 Captain 1.00 1.00 1.00 1.00 1.00 Lieutenant 2.00 2.00 2.00 2.00 2.00 Sergeant - Training 1.00 1.00 1.00 1.00 1.00 Sergeant - Patrol 4.00 4.00 4.00 4.00 4.00 Sergeant - Investigations 2.00 2.00 2.00 2.00 2.00 Sergeant - Traffic 1.00 1.00 1.00 1.00 1.00 Sergeant - Crime Prevention 1.00 1.00 1.00 1.00 1.00 Officer - Patrol 26.00 27.00 27.00 27.00 29.00 2.00 Officer - Investigations 6.00 6.00 6.00 6.00 6.00 Officer - Traffic 3.00 3.00 3.00 3.00 3.00 Officer - Crime Prevention 2.00 2.00 2.00 2.00 2.00 Officer - School 2.00 2.00 2.00 2.00 2.00 Sheriff's Technician 4.00 4.00 4.00 4.00 4.00 Total - Police Department 56.00 57.00 57.00 57.00 59.00 2.00 Parks & Community Services Library (MCE) Landscape Foreman 0.21 0.26 0.26 0.26 0.26 Landscape Laborer I 0.17 0.16 0.16 0.16 0.16 Sub-Total 0.38 0.42 0.42 0.42 0.42 Facilities Operations & Rentals (MCE) Landscape Foreman 0.17 0.18 0.18 0.18 0.18 Landscape Laborer I 0.40 0.51 0.51 0.51 0.51 Landscape Laborer II 0.09 0.13 0.13 0.13 0.13 Landscape Laborer III 0.10 0.10 0.10 0.10 8-22 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Sub-Total 0.66 0.92 0.92 0.92 0.92 Total - Parks & Community Services 1.04 1.34 1.34 1.34 1.34 Public Works Building Management (MCE) Maintenance Superintendent 1.03 1.00 1.00 1.00 1.00 Landscape Foreman 0.73 1.00 1.00 1.00 1.00 Landscape Laborer I 0.81 0.69 0.69 0.92 0.92 Landscape Laborer II 0.08 Landscape Laborer III 0.08 0.08 0.08 0.12 0.12 Sub-Total 2.73 2.77 2.77 3.04 3.04 Street Maintenance (MCE) Landscape Foreman 0.21 0.15 0.15 0.15 0.15 Landscape Laborer I 0.45 0.41 0.41 0.41 0.41 Landscape Laborer II 0.21 0.15 0.15 0.15 0.15 Landscape Laborer III 1.28 1.10 1.10 1.10 1.10 Sub-Total 2.15 1.81 1.81 1.81 1.81 Street Landscaping (MCE) Landscape Foreman 0.99 1.07 1.07 1.07 1.07 Landscape Laborer I 2.68 3.30 3.30 3.35 3.35 Landscape Laborer II 2.17 3.01 3.01 3.01 3.01 Landscape Laborer III 3.61 7.06 7.06 8.07 8.07 Sub-Total 9.45 14.44 14.44 15.50 15.50 Park Maintenance (MCE) Landscape Foreman 1.00 1.00 1.00 1.00 1.00 Landscape Laborer I 4.13 4.20 4.20 4.80 4.80 Landscape Laborer II 2.31 2.60 2.60 3.90 3.90 Landscape Laborer III 5.38 6.11 6.11 7.75 7.75 Sub-Total 12.82 13.91 13.91 17.45 17.45 8-23 Fiscal Year 2017-18 Position Allocation Plan Department / Classification Amended 2015-16 Adopted 2016-17 Amended 2016-17 Forecast 2017-18 Update 2017-18 Update vs Forecast Total - Public Works 27.15 32.93 32.93 37.80 37.80 GRAND TOTAL - CONTRACT POSITIONS 131.85 139.95 139.95 144.34 147.61 3.27 This page intentionally left blank 8-24 Fiscal Year 2017-18 Appropriations Limit Fiscal Year 2017-18 Appropriations Limit (Based on Fiscal Year 2016-17 Limit Adopted By City Council Resolution No.74-16) The Gann Limit, or Proposition 4 Limit, was a 1979 amendment to the California constitution sponsored by political activist Paul Gann in 1979 on the heels of his property tax-reducing Proposition 13 initiative passed the prior year. The Gann Limit was designed to regulate state and local spending by linking the rate of appropriation growth to a statewide index. In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is required to include the Appropriations Limit in the annual budget. The City of Dublin has calculated a FY 2017-18 limit in accordance with Article XIII B of the California Constitution and the recognized methodology for calculating adjustments. The details of this calculation are shown on the following page. The Appropriations Limit does not apply to all funds appropriated by the City Council. State law limits only the appropriations that are funded by “proceeds of taxes,” which are narrowly defined. The law also establishes a formula to be used to calculate annual adjustments to the limit using a combination of two factors selected by the agency. The first factor is based on changes in population. Agencies may either select the change in the city population or the change in county population. For FY 2017-18 the City of Dublin population growth of 4.12% was larger than the Alameda County population growth of 0.99% (based on the Price and Population Information provided by the California Department of Finance). Therefore, the adjustment calculation uses the City of Dublin population growth. The second factor allows the City to use either 1) the increase in the State Per Capita Personal Income, or 2) the change in local assessed valuation based on changes in the “Non-Residential New Construction.” The change in the Per Capita Personal Income as provided by the Department of Finance is 3.69%. The change in the assessed valuation compares the total change in assessed valuation to the amount related strictly to non- residential improvements. In February 2017, the Alameda County Assessor provided data related to FY 2016- 17 changes in assessed valuation attributable to Non-Residential New Construction. The amount of the increase was $3,008,600, or 0.26%. Therefore, the City of Dublin elected to use the change in State Per Capita Personal Income. The two factors discussed above are combined to arrive at a growth rate for appropriations, which is then applied to the prior year to arrive at a limit for the new budget year. The City of Dublin’s FY 2017-18 Appropriations Limit is $314,611,477, as shown on the following page, while the FY 2017-18 Budget contains appropriations of $61,544,434 that would be categorized as funded by proceeds of taxes. Therefore, the City’s appropriations subject to the Gann Limit are $253,067,043 below the allowed amount calculated for FY 2017- 18. 8-25 Fiscal Year 2017-18 Appropriations Limit CALCULATION OF FISCAL YEAR 2017-18 APPROPRIATIONS LIMIT (Based on Fiscal Year 2016-17 Limit) A. Selection of Optional Factors 1. Change in Population – City vs. County. Factors 1/1/2017 1/1/2016 % Increase a. City of Dublin 57,976 55,684 4.12% b. County of Alameda 1,642,173 1,626,047 0.99% The City selected Factor 1a. City of Dublin population growth 4.12% 2. Change in State per Capita Personal Income vs. City Non Residential Building Construction. Factors % Change a. Change in State per Capita Personal Income 3.69% b. Change in Non Residential Assessed Valuation 0.26% The City selected Factor 2a. Change in State per Capita Personal Income 3.69% B. FY2016-17 Growth Adjustment Factor Calculation of factor for FY2017-18 = X*Y = 1.0412*1.0369 = 1.0796 X = Selected Factor #1 + 100 = 4.12+100 = 1.0412 100 100 Y = Selected Factor #2 + 100 = 3.69+100 = 1.0369 100 100 C. Calculation of Appropriations Limit Fiscal Year 2016-17 Appropriations Limit $291,414,855 Fiscal Year 2017-18 Adjustment Factor x _____1.0796 Fiscal Year 2017-18 Appropriations Limit $314,611,477 RESOLUTION NO. XXX- 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ******************** ADOPTING A BUDGET FOR THE CITY OF D UBLIN FOR FISCAL YEAR 2017-18 WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal Year 2017-18; and WHEREAS, the City Council has reviewed and considered the Budget documents and has received input from the public; and WHEREAS, the City Manager has prepared a balanced budget which provides for organizational adjustments and allocation of resources in a manner which aligns with available resources and the Strategic Plan elements; and WHEREAS, the General Fund Operating Budget is balanced without the need to draw from the Reserve for Economic Stability in order to balance funding with planned expenditures; and WHEREAS, the City Council is required to adopt a budget and financial plan before the Fiscal Year begins on July 1, 2017; and WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of this Resolution, reflects the Fiscal Year 2017-18 Budget (All Funds) for the City of Dublin; and WHEREAS, the City Council also desires to confirm adjustments made administratively to the Capital Project balances during the preparation of the Proposed Budget and accommodate the carryover of unspent Fiscal Year 2016-17 Capital Project appropriations, for those projects where work and expenditures will continue in Fiscal Year 2017-18; and WHEREAS, the City Council also desires to accommodate a process for the carryover of unspent Fiscal Year 2016-17 operating expenditures, both encumbered and unencumbered, (excluding personnel costs) for activities where work and expenditures will continue in Fiscal Year 2017-18; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby: 1. Adopt the Fiscal Year 2017-18 Budget Appropriation for the City of Dublin, as outlined in Exhibit A; 2. Authorize the City Manager to make expenditures appropriations in accordance with the Budget as adopted, with the exception of those expenditures which require prior City Council approval, in accordance with the adopted City ordinances, rules and regulations; 3. Authorize the City Manager to transfer budgeted amounts between line items, provided that the transfer is within the same fund, regardless of the specific department activity. This includes the authority to transfer from the General Fund budgeted contingency amounts that are approved by the City Council during the budget adoption. A full accounting of any such transfers will be provided to the City Council during the quarterly financial reviews; 4. Recognize that the Budget as presented also includes a Contingency for Fiscally Responsible Adjustments, the utilization of which will be determined by fiscal outcomes of June 30, 2017; 5. Authorize the City Manager to increase revenue and expenditure budgets for various departmental functions, when corresponding revenues comes in over budget: this would apply to developmental activity, inspection activity, recreation program activity, and any other departmental activity which generates correlating revenues, as verified by the Administrative Services Director. Increased appropriations shall continue to be documented in the financial records and conveyed to the City Council as part of the quarterly financial reviews; 6. Authorize the City Manager to increase revenues and expenditures related to the award of grants, where there is no net impact to the City, as verified by the Administrative Services Director. Increased appropriations shall continue to be documented in the financial records and conveyed to the City Council as part of the quarterly financial reviews; 7. Authorize the City Manager to make transfers among the various funds, consistent with the "Fund Balances FY 2017-18" as presented in the Proposed Budget. Fund transfers are reported as part of the regular financial reports provided to the City Council; 8. Authorize the City Manager to increase the appropriations for Fiscal Year 2017-18 expenditures in an amount not to exceed the amount of funds encumbered or designated by the City Manager as needed for expenses that did not occur prior to the year-end, but are expected to be expended in Fiscal Year 2017-18 consistent with the original purpose. This ability to carry-over funding shall not apply to savings from personnel services and shall only occur if the Department Activity total for non- personnel expenditures was less than the amount budgeted for the same. This must also be evaluated on a fund by fund basis. The actual amount of the increased appropriation shall be reported to the City Council, and the City Manager may assign the fund balance in an amount sufficient to account for the increase; 9. Authorize the City Manager to adjust the Fiscal Year 2017-18 appropriations to account for the carryover of unspent Capital Project appropriations from Fiscal Year 2016-17. All such adjustments shall be clearly recorded in the City financial records and shall only be for projects that remain incomplete as of June 30, 2017; and 10. Authorize the City Manager to transfer funds between capital projects, within the same funding source. Any revisions, which alter the project's budget by adding a new funding source, are to be approved by the City Council. PASSED, APPROVED AND ADOPTED this 16th day of May, 2017 , by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Mayor ATTEST: _______________________________ City Clerk EXHIBIT A FISCAL YEAR 2017-18 SUMMARY OF APPROPRIATIONS OPERATING PROGRAM Amount City Council $544,595 City Manager $1,240,780 City Clerk $635,729 Human Resources $1,268,643 City Attorney $956,180 Administrative Services - Finance $1,777,662 Non-Departmental $8,673,287 Economic Development $968,396 Community Development $6,691,726 Fire Department $13,713,156 Police Department $20,417,512 Parks & Community Services $11,338,928 Public Works $15,926,360 Total Operating Program $84,152,955 CAPITAL IMPROVEMENT PROGRAM Parks $7,962,886 Streets $7,214,910 Total Capital Improvement Program $15,177,796 INTERNAL SERVICES PROGRAM Administrative Services - Information Services $1,483,987 Non-Departmental $4,504,189 Total Internal Services Program $5,988,176 ATTACHMENT XX RESOLUTION NO. XXX- 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE WHEREAS, the City Council has adopted a Salary & Benefit Plan pursuant to the Personnel System Rules; and WHEREAS, the City Council adopted Resolution No. 86-01 and subsequent amendments which establish a Salary Plan for full-time management positions exempt from competitive service in accordance with the City’s Personnel System Rules; and NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with City’s Personnel System Rules. BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 86-01 and subsequent amendments shall be superseded by this Resolution. ARTICLE I: SALARY PROVISIONS A. REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Monthly Minimum Monthly Maximum Administrative Services Director $14,204 $17,756 Assistant City Manager $15,284 $19,103 Assistant Dir. of Community Development $11,151 $13,938 Assistant Parks & Community Services Director $11,151 $13,938 Assistant Dir. of Admin Svcs/Finance $11,151 $13,938 Assistant Public Works Director/City Engineer $11,874 $14,842 Assistant to the City Manager $10,180 $12,726 Capital Improvement Program Manager $11,029 $13,786 Chief Building Official $11,029 $13,786 City Clerk/Records Manager $10,180 $12,726 City Manager $21,859 Community Development Director $13,774 $17,219 Economic Development Director $10,459 $13,073 Economic Development Director/Public Information Officer $12,801 $16,002 Facilities Development Manager $10,180 $12,726 Heritage & Cultural Arts Manager $10,180 $12,726 Human Resources Director $12,801 $16,002 Information Systems Manager $10,180 $12,726 Parks & Community Services Business Manager $10,180 $12,726 Parks & Community Services Director $13,986 $17,480 Plan Check Engineer $10,180 $12,726 Planning Manager $10,800 $13,502 Principal Planner $10,180 $12,726 Public Works Director/Asst City Engineer $13,670 $17,088 Public Works Trans & Ops Mgr. $11,029 $13,786 ATTACHMENT XX Public Works Manager $10,180 $12,726 BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1, 2017. PASSED, APPROVED AND ADOPTED this 16th day of May, 2017. AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _______________________________________ City Clerk ATTACHMENT XX RESOLUTION NO. XXX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES WHEREAS, the City Council has adopted a Salary & Benefit Plan p ursuant to the Personnel System Rules; and WHEREAS, the City Council adopted Resolution No. 64-97 and subsequent amendments which establish a Salary Plan for full-time personnel in accordance with the Personnel System Rules; and NOW, THEREFORE, BE IT RESOLVED that the following salary provisions shall be established in accordance with City’s Personnel System Rules. BE IT FURTHER RESOLVED that any previous enacted salary provisions contained in Resolution No. 64-97 and subsequent amendments shall be su perseded by this Resolution. ARTICLE I: SALARY PROVISIONS SECTION A: REGULAR EMPLOYEES EXEMPT FROM FAIR LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS Employees covered under this Section shall be paid a monthly salary within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel System Rules. In the event that it is deemed by the City Manager to be in the best interest of the City, temporary appointments of no more than 6 months, where the work assignments are such that they can be completed with less than a 40 hour week, may be approved based upon hourly rates. The total salary paid for such work shall not be less than the “salary test” required for an exemption under the FLSA. Monthly Minimum Monthly Maximum Accountant $7,889 $9,863 Assistant Civil Engineer $8,026 $10,033 Associate Civil Engineer $9,335 $11,669 Associate Planner $7,889 $9,863 Deputy City Clerk $6,805 $8,507 Environmental Coordinator $7,552 $9,441 Executive Aide $6,805 $8,507 Financial Analyst $8,686 $10,857 Geographic Information System Coordinator $7,552 $9,441 Housing Specialist $8,686 $10,857 Management Analyst II $7,552 $9,441 Network Systems Coordinator $7,552 $9,441 Parks & Facilities Development Coordinator $7,889 $9,863 Permit Coordinator $8,100 $10,124 ATTACHMENT XX Plans Examiner II $7,552 $9,441 Recreation Supervisor $7,703 $9,627 Senior Accountant $8,686 $10,857 Senior Management Analyst $8,686 $10,857 Senior Civil Engineer $10,459 $13,073 Senior Planner $8,990 $11,239 SECTION B: REGULAR EMPLOYEES COVERED BY OVERTIME PROVISIONS OF THE FLSA. Employees covered under this Section shall be paid hourly wages within the following ranges with the exclusion of any Performance Pay Adjustment granted in accordance with the Personnel System Rules. The monthly salaries are shown for informational purposes only. Monthly Minimum Monthly Maximum Hourly Minimum Hourly Maximum Administrative Aide $6,480 $8,102 $37.3849 $46.7403 Administrative Technician $5,892 $7,364 $33.9913 $42.4845 Assistant Planner $6,987 $8,731 $40.3077 $50.3723 Code Enforcement Officer $6,287 $7,859 $36.2720 $45.3400 Environmental Technician $6,226 $7,782 $35.9174 $44.8937 Finance Technician I $4,952 $6,190 $28.5675 $35.7095 Finance Technician II $5,504 $6,877 $31.7533 $39.6778 Graphic Design & Comm. Coordinator $6,544 $8,183 $37.7517 $47.2111 Heritage Center Director $6,544 $8,183 $37.7517 $47.2111 Information Systems Technician I $5,652 $7,066 $32.6093 $40.7663 Information Systems Technician II $6,281 $7,852 $36.2354 $45.2973 Management Analyst I $6,798 $8,496 $39.2192 $49.0150 Neighborhood Res. Tech I $5,292 $6,616 $30.5304 $38.1675 Neighborhood Res. Tech II $5,797 $7,277 $33.4471 $41.9830 Office Assistant I $4,191 $5,239 $24.1772 $30.2246 Office Assistant II $4,657 $5,821 $26.8677 $33.5816 Permit Technician $5,892 $7,364 $33.9913 $42.4845 Plans Examiner I $6,849 $8,560 $39.5128 $49.3818 Public Works Inspector $7,193 $8,991 $41.5001 $51.8705 Public Works Technician I $6,226 $7,782 $35.9174 $44.8937 Public Works Technician II $6,849 $8,560 $39.5128 $49.3818 Recreation Coordinator $6,544 $8,183 $37.7517 $47.2111 Recreation Technician $5,236 $6,544 $30.2063 $37.7517 Secretary $5,122 $6,403 $29.5520 $36.9385 Senior Code Enforcement Officer $6,987 $8,731 $40.3077 $50.3723 Senior Finance Technician $6,281 $7,852 $36.2354 $45.2973 Senior Neighborhood Resources Tech $6,987 $8,731 $40.3077 $50.3723 Senior Office Assistant $5,122 $6,403 $29.5520 $36.9385 ATTACHMENT XX BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1, 2017. PASSED, APPROVED AND ADOPTED this 16th day of May, 2017. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT XX RESOLUTION NO. XX-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted Resolution No. 52-15 and subsequent resolutions which comprise the Salary Plan for Part-Time Personnel; and WHEREAS, competitive salary provisions which will attract and retain quality employees are important to the organization; and WHEREAS, it is desirable to update salary provisions for part-time employees in the City’s personnel system. BE IT FURTHER RESOLVED that the following salary ranges in accordance with the adopted Personnel Rules: Part-Time Classification Minimum Maximum Administrative Intern Minimum Wage $26.52 Aquatics Program Specialist Minimum Wage $30.82 Assistant Pool Manager Minimum Wage $25.68 Assistant Swim Lesson Manager Minimum Wage $25.68 Cashier Minimum Wage $14.85 Customer Service Assistant I Minimum Wage $23.76 Customer Service Assistant II Minimum Wage $28.52 Facility Attendant I Minimum Wage $14.85 Facility Attendant II Minimum Wage $17.82 Head Lifeguard Minimum Wage $25.68 Lead Preschool Teacher Minimum Wage $30.82 Lifeguard I Minimum Wage $17.82 Lifeguard II Minimum Wage $21.37 Lifeguard/Swim Instructor I Minimum Wage $17.82 Lifeguard/Swim Instructor II Minimum Wage $21.37 Pool Manager Minimum Wage $42.44 Program Specialist Minimum Wage $42.44 Preschool Aide Minimum Wage $17.82 Preschool Teacher Minimum Wage $25.68 Recreation Driver Minimum Wage $25.68 Recreation Leader I Minimum Wage $14.85 Recreation Leader II Minimum Wage $17.82 Senior Facility Attendant Minimum Wage $21.37 Senior Recreation Leader Minimum Wage $21.37 Slide Attendant Minimum Wage $14.85 Sports Official Minimum Wage $25.68 Swim Instructor I Minimum Wage $17.82 Swim Instructor II Minimum Wage $21.37 ATTACHMENT XX BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan for the City of Dublin; an d that the changes contained herein shall be effective July 1, 2017. PASSED, APPROVED AND ADOPTED this 16th day of May, 2017. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk