HomeMy WebLinkAboutReso 58-17 Adopting a Budget for the City of Dublin for FY 2017-18 RESOLUTION NO. 58 — 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 2017-18
WHEREAS, the City Council of the City of Dublin desires to establish a Budget for Fiscal
Year 2017-18; and
WHEREAS, the City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the City Manager has prepared a balanced budget which provides for
organizational adjustments and allocation of resources in a manner which aligns with available
resources and the Strategic Plan elements; and
WHEREAS, the General Fund Operating Budget is balanced without the need to draw
from the Reserve for Economic Stability in order to balance funding with planned expenditures;
and
WHEREAS, the City Council is required to adopt a budget and financial plan before the
Fiscal Year begins on July 1, 2017; and
WHEREAS, the Summary of Appropriations (Exhibit A) attached hereto and made part of
this Resolution, reflects the Fiscal Year 2017-18 Budget (All Funds) for the City of Dublin; and
WHEREAS, the City Council also desires to confirm adjustments made administratively to
the Capital Project balances during the preparation of the Proposed Budget and
accommodate the carryover of unspent Fiscal Year 2016-17 Capital Project appropriations, for
those projects where work and expenditures will continue in Fiscal Year 2017-18; and
WHEREAS, the City Council also desires to accommodate a process for the carryover
of unspent Fiscal Year 2016-17 operating expenditures, both encumbered and
unencumbered, (excluding personnel costs) for activities where work and expenditures will
continue in Fiscal Year 2017-18.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
does hereby:
1. Adopt the Fiscal Year 2017-18 Budget Appropriation for the City of Dublin, as
outlined in Exhibit A;
2. Authorize the City Manager to make expenditures appropriations in accordance
with the Budget as adopted, with the exception of those expenditures which require prior
City Council approval, in accordance with the adopted City ordinances, rules and
regulations;
3. Authorize the City Manager to transfer budgeted amounts between line items,
provided that the transfer is within the same fund, regardless of the specific
department activity. This includes the authority to transfer from the General Fund
Reso No. 58-17, Adopted 5/16/2017, Item No. 6.1 Page 1 of 3
budgeted contingency amounts that are approved by the City Council during the budget
adoption. A full accounting of any such transfers will be provided to the City Council during
the quarterly financial reviews;
4. Recognize that the Budget as presented also includes a Contingency for Fiscally
Responsible Adjustments, the utilization of which will be determined by fiscal outcomes of
June 30, 2017;
5. Authorize the City Manager to increase revenue and expenditure budgets for
various departmental functions, when corresponding revenues comes in over budget: this
would apply to developmental activity, inspection activity, recreation program activity, and any
other departmental activity which generates correlating revenues, as verified by the
Administrative Services Director. Increased appropriations shall continue to be
documented in the financial records and conveyed to the City Council as part of the
quarterly financial reviews;
6. Authorize the City Manager to increase revenues and expenditures related to the award
of grants, where there is no net impact to the City, as verified by the Administrative
Services Director. Increased appropriations shall continue to be documented in the financial
records and conveyed to the City Council as part of the quarterly financial reviews;
7. Authorize the City Manager to make transfers among the various funds, consistent
with the "Fund Balances FY 2017-18" as presented in the Proposed Budget. Fund
transfers are reported as part of the regular financial reports provided to the City Council;
8. Authorize the City Manager to increase the appropriations for Fiscal Year
2017-18 expenditures in an amount not to exceed the amount of funds encumbered or
designated by the City Manager as needed for expenses that did not occur prior to the year-
end, but are expected to be expended in Fiscal Year 2017-18 consistent with the original
purpose. This ability to carry-over funding shall not apply to savings from personnel
services and shall only occur if the Department Activity total for non-personnel expenditures
was less than the amount budgeted for the same. This must also be evaluated on a
fund by fund basis. The actual amount of the increased appropriation shall be reported
to the City Council, and the City Manager may assign the fund balance in an amount
sufficient to account for the increase;
9. Authorize the City Manager to adjust the Fiscal Year 2017-18 appropriations to account
for the carryover of unspent Capital Project appropriations from Fiscal Year 2016-17. All
such adjustments shall be clearly recorded in the City financial records and shall only be for
projects that remain incomplete as of June 30, 2017; and
10. Authorize the City Manager to transfer funds between capital projects, within the same
funding source. Any revisions, which alter the project's budget by adding a new funding
source, are to be approved by the City Council.
PASSED, APPROVED AND ADOPTED this 16th day of May, 2017, by the following vote:
AYES: Councilmembers Biddle, Goel, Gupta, Hernandez and Mayor Haubert
NOES:
Reso No. 58-17, Adopted 5/16/2017, Item No. 6.1 Page 2 of 3
ABSENT:
ABSTAIN: 1/
1 ' ]/ Mayor
ATTEST:
a/t,a f �� �
City Clerk
Reso No. 58-17, Adopted 5/16/2017, Item No. 6.1 Page 3 of 3
EXHIBIT A
FISCAL YEAR 2017-18 SUMMARY OF APPROPRIATIONS
OPERATING PROGRAM
City Council $544,595
City Manager $1,240,780
City Clerk $635,729
Human Resources $1,268,643
City Attorney $956,180
Administrative Services - Finance $1,777,662
Non-Departmental $8,673,287
Economic Development $968,396
Community Development $6,691,726
Fire Department $13,713,156
Police Department $20,417,512
Parks & Community Services $11,338,928
Public Works $15,926,360
CAPITAL IMPROVEMENT PROGRAM
Parks $7,962,886
Streets $7,214,910
INTERNAL SERVICES PROGRAM
Administrative Services - Information Services $1,483,987
Non-Departmental $4,504,189
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