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HomeMy WebLinkAboutItem 4.8 - 1476 Animal Shelter MOU Extension Page 1 of 2 STAFF REPORT CITY COUNCIL DATE: June 6, 2017 TO: Honorable Mayor and Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Amendment to the Memorandum of Understanding for Animal Shelter Services Prepared by: Hazel L. Wetherford, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will consider approval of an amendment to the Memorandum of Understanding for Animal Shelter Services between the cities of Dublin, Livermore and Pleasanton, and the County of Alameda. STAFF RECOMMENDATION: Adopt the Resolution Approving the First Amendment to the Memorandum of Understanding for Animal Shelter Services. FINANCIAL IMPACT: The Amendment will not increase the initial amount of the Memorandum of Understanding. DESCRIPTION: In 1992, the cities of Dublin, Livermore and Pleasanton, and the County of Alameda entered into an agreement to jointly pay for the construction cost of a new East County Animal Shelter located at 4595 Gleason Avenue in Dublin, California. The Shelter currently serves the cities of Dublin, Livermore and Pleasanton and unincorporated areas of Alameda County. Since its opening in 1995, the Shelter has been operated by the Alameda County Sheriff’s Office. In 1996, the cities conducted a Request for Proposal process to identify the most qualified shelter provider. The Alameda County Sheriff’s Office was the only agency that submitted a proposal and the cities and County determined that it was well qualified to operate the Shelter and a Memorandum of Understanding (MOU) was approved memorializing its responsibilities. Page 2 of 2 Shelter operations are monitored by the Shelter Operations Advisory Committee which consists of one representative from each of the cities and Alameda County. The Committee meets on a quarterly basis with the staff from the Sheriff’s Office responsible for shelter operations. The costs of operating the East County Animal Shelter include, but are not limited to building maintenance, supplies, professional veterinary services and s alaries and benefits. The agencies also pay debt service on the building. These costs are allocated among the agencies by percentage based upon the live animal count in the shelter on December 31 of each year. Dublin has been allocated 13.45% of the cos ts for FY 17-18, for an approximate total amount of $218,000. Previously, Dublin’s portion of costs were $214,348 (12.94%) for fiscal year 16 -17 and in fiscal year 15-16 $194,785 (13.90%). The current MOU expires on June 30, 2017, and includes an option to extend the agreement term for two periods of two years upon mutual agreement of the parties. The First Amendment to the MOU (Attachment 2) will extend the term for a two-year period from July 1, 2017 to June 30, 2019. The proposed amendment has been n egotiated by the Alameda County Sheriff’s Office and representatives of the Shelter Operations Advisory Committee. Concurrent with the City of Dublin, the cities of Livermore and Pleasanton are recommending the amendment for approval. Following the cities’ approval of the First Amendment to the MOU, the document will be presented to the Alameda County Board of Supervisors for their approval. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Resolution - Approving the First Amendment to Memorandum of Understanding for Animal Shelter Services 2. Exhibit A to the Resolution - First Amendment to Memorandum of Understanding RESOLUTION NO. XX-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING A FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR ANIMAL SHELTER SERVICES WHEREAS, on June 3, 2014, the City approved the Memorandum of Understanding (MOU) with the Alameda County Sheriff’s Office for the operation of the East County Animal Shelter; and WHEREAS, Staff is seeking City Council approval to extend the term of the MOU for a two-year period ending June 30, 2019. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the First Amendment to Memorandum of Understanding for Animal Shelter Services between the cities of Dublin, Livermore and Pleasanton, and the County of Alameda, and the Alameda County Sheriff’s Office; and BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Amendment, attached hereto as Exhibit A to this Resolution, in substantially the form attached with such changes as are deemed appropriate by the City Manager. PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________________ Mayor ATTEST: ______________________________ City Clerk Page 1 of 3 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING ANIMAL SHELTER SERVICES This First Amendment to Memorandum of Understanding (“First Amendment”) is made by the Alameda County Sheriff’s Office (“Operator”) and the cities of Dublin, Livermore and Pleasanton, and the County of Alameda hereinafter referred to collectively and individually as (“Participating Entities”) with respect to that certain memorandum of understanding entered by them on July 1, 2014 (referred to herein as the “Contract”) pursuant to which Operator provides animal shelter service to Participating Entities. Operator and Participating Entities agree as follows: 1) For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Operator and Participating Entities agree to amend the Memorandum of Understanding in the following respects: a. Extend the term of the memorandum of understanding by two fiscal years for a new contract term of July 1, 2014 to June 30, 2019. 2) Except to the extent inconsistent with this First Amendment, the Participating Entities ratify and confirm all the terms and conditions of the Contract. Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to the Memorandum of Understanding to be executed as of the date and year first above written. CITIES: By: __________________________ Christopher L. Foss City Manager City of Dublin By: __________________________ Marc Roberts City Manager City of Livermore By: __________________________ Nelson Fialho City Manager City of Pleasanton By: __________________________ John D. Bakker Dublin City Attorney Approved as to form By: __________________________ Catrina Fobian Livermore City Assistant Attorney Approved as to form By: __________________________ Dan Sodergren Pleasanton City Attorney Approved as to form Page 3 of 3 COUNTY OF ALAMEDA: By: __________________________ Gregory J. Ahern Sheriff Approved as to Form: By: __________________________ County Counsel Signature Approved as to form By signing above, signatory warrants and represents that he/she executed this Agreement in his/her authorized capacity and that by his/her signature on this Agreement, he/she or the entity upon behalf of which he/she acted, executed this Agreement