HomeMy WebLinkAboutJune 6, 2017 Agenda PacketJune 6, 2017 Dublin City Council Agenda Page 1 of 5
REGULAR MEETING
Tuesday, June 6, 2017
Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL
A G E N D A
Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)
Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on
the annual subscription list, please call 833-6650.
A complete packet of information containing Staff Reports and exhibits relate to each item is available of public
review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council
members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is
available in the City Clerk’s Office and also at the Dublin Library.
CLOSED SESSION 6:00 P.M.
I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of Dublin Blvd.
and Arnold Road (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
II. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case
III. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of
Section 54956.9: 1 case
REGULAR MEETING 7:00 P.M.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. REPORT ON CLOSED SESSION
3. ORAL COMMUNICATIONS
3.1. 2017 Dublin Pride Week Recognition and Activities Report
The City Council will formally recognize the contributions made by various individuals and
organizations that helped make the 2017 Dublin Pride Week a successful community event.
The City Council will also recognize the Dublin Pride Week Poster Contest and Essay
Contest winners.
STAFF RECOMMENDATION:
Recognize the 2017 Dublin Pride Week sponsors and the poster and essay contest winners
and receive the Dublin Pride Week activities report.
3.2. Employee Introductions: Alexandra Corona and Kali Conlon
New City Staff members Alexandra Corona, Permit Technician in Community Development,
and Kali Conlon, Summer Intern in the City Manager's Office/Public Information will be
introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff members.
June 6, 2017 Dublin City Council Agenda Page 2 of 5
3.3. Proclamation for World Elder Abuse Awareness Month, June 2017
The City Council will present a proclamation for World Elder Abuse Awareness Month, June
2017.
STAFF RECOMMENDATION:
Present the proclamation.
3.4. Acceptance of Charitable Donation from Mike and Cynthia Grant
The City Council will present the Grant Family with a Certificate of Appreciation for their
donation of $1,000 to Dublin Police Services. This donation will be used to enhance Dublin
Police Services’ community-related programs.
STAFF RECOMMENDATION:
Formally accept the donation and recognize the donor.
3.5. Presentation from Dublin San Ramon Services District
The City Council will receive a presentation from Dublin San Ramon Services District
(DSRSD) on the Dublin Trunk Sewer Rehabilitation Project.
STAFF RECOMMENDATION:
Receive the presentation.
3.6. Public Comment
At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and
clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may
respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a
future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not
appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with
one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent
Calendar for purposes of public input may request the Mayor to remove the item.
4.1. Consideration of Approval of the May 16, 2017, City Council Minutes
The City Council will consider approval of the minutes of the May 16, 2017, Regular City
Council meeting.
STAFF RECOMMENDATION:
Approve the minutes for the May 16, 2017, Regular City Council meeting.
4.2. Notice of Pending Decision on Final Map for Tract 8309
The City Council will receive a notification of the City Engineer’s pending approval of the
Final Map for Tract 8309 located within the Boulevard development on Camp Parks, within
the Dublin Crossing Specific Plan Area. The City Engineer shall approve the Final Map
within ten (10) days following this notification.
STAFF RECOMMENDATION:
Receive the notification.
4.3. Acceptance of Gifts from Bike Month Contributing Sponsors
The City Council will consider the acceptance of gifts and contributions received from
various local businesses and organizations for Bike to Work Day Energizer Stations and
other Bike Month events and programs which took place during the month of May 2017.
STAFF RECOMMENDATION:
Recognize all sponsors and formally accept their contributions.
June 6, 2017 Dublin City Council Agenda Page 3 of 5
4.4. Approval of Preliminary Engineer's Reports and Appointing a Time and Place of
Hearing Protests for Citywide Street Lighting Maintenance Assessment District 83-1;
Landscaping and Lighting Maintenance Assessment District 83-2; Landscaping and
Lighting Maintenance Assessment District 86-1; Landscaping and Lighting
Maintenance Assessment District 97-1; Street Lighting Maintenance Assessment
District 99-1
The City Council will consider approval of the preliminary Fiscal Year 2017-18 Engineer's
Reports and consider scheduling a public hearing date of June 20, 2017 for the five
assessment districts.
STAFF RECOMMENDATION:
Adopt the Resolutions Approving Preliminary Engineer's Reports and Appointing a time and
place of hearing protests for Citywide Street Lighting Maintenance Assessment District 83-1;
Landscaping and Lighting Maintenance Assessment District 83-2; Landscaping and Lighting
Maintenance Assessment District 86-1; Landscaping and Lighting Maintenance Assessment
District 97-1; Street Lighting Maintenance Assessment District 99-1.
4.5. City Treasurer's Informational Report of Investments for the Quarter Ending
March 31, 2017
The City of Dublin's Investment Policy calls for a semi-annual report of investments.
This report is for the quarter ending March 31, 2017, and includes a monthly
transaction ledger. The City’s investment portfolio for this period totaled $235,886,943
(book value) with an average market yield of 1.31%. All investment transactions
continue to comply with the City's Investment Policy and the California Government
Code. As required by the Policy, the City Treasurer (Administrative Services Director)
affirms that the City is able to meet its expenditure requirements for the next six months.
STAFF RECOMMENDATION:
Receive the report.
4.6. Award of Contract to American Pavement Systems Inc. for the Annual Street
Resurfacing Project No. ST0117
The City Council will consider awarding a construction contract to American Pavement
Systems Inc. and approving the plans and specifications for the Annual Street Resurfacing
Project (2017 Slurry Seal, CIP No. ST0117). The project will resurface 68 city street
segments with a slurry seal that will prolong the life of the existing pavement surface.
STAFF RECOMMENDATION:
Adopt the Resolution Awarding a Contract for Project No. ST0117 to American Pavement
Systems Inc. for the Annual Street Resurfacing Project.
4.7. Annexation of the Tassajara Hills Development into the Fallon Crossing Geologic
Hazard Abatement District
The City Council will consider approving the annexation of the Tassajara Hills development
into the Fallon Crossing Geologic Hazard Abatement District.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Annexation of the Tassajara Hills Development into the
Fallon Crossing Geologic Hazard Abatement District.
4.8. Amendment to the Memorandum of Understanding for Animal Shelter Services
The City Council will consider approval of an amendment to the Memorandum of
Understanding for Animal Shelter Services between the cities of Dublin, Livermore and
Pleasanton, and the County of Alameda.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the First Amendment to the Memorandum of
Understanding for Animal Shelter Services.
June 6, 2017 Dublin City Council Agenda Page 4 of 5
4.9. Amendment to the Consulting Services Agreement with Swatt I Miers Architects for
the Civic Center Modification Design & Construction Project (GI4099)
The City Council will consider approval of an amendment to the Agreement between the
City of Dublin and Swatt I Miers Architects for the Civic Center Modification Design &
Construction Project (GI4099).
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Third Amendment to the Agreement with Swatt I Miers
Architects.
4.10. Establishment of Dublin City Council Norms
At the May 1, 2017 City Council meeting, the City Council directed Staff to bring back eight
norms for the City Council’s consideration and approval.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Establishment of the Dublin City Council Norms.
4.11. Amendment No. 3 to the Development Agreement Between the City of Dublin and
Dublin Crossing LLC Related to the Dublin Crossing Project
The City Council will consider adopting an Ordinance approving Amendment No. 3 to the
Development Agreement between the City of Dublin and Dublin Crossing LLC. This third
amendment to the Agreement proposes for the Developer (Dublin Crossing LLC) to design
and construct the Dublin Crossing Community Park. Developer and Staff have agreed upon
certain revisions to construction phasing and timing of improvements in concert with
components of the Development Agreement Fee.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Approving Amendment No. 3 to the
Development Agreement between the City of Dublin and Dublin Crossing LLC related to the
Dublin Crossing Project.
5. WRITTEN COMMUNICATION – NONE.
6. PUBLIC HEARING
6.1. Adoption of Rates for Garbage Collection, Disposal, and Recycling Services Provided
By Amador Valley Industries and Establishing the Fiscal Year 2017-2018 Annual
Assessment
The Agreement for solid waste services between the City and Amador Valley Industries
(AVI) requires the City to adopt a rate schedule, which is estimated to produce a specified
revenue amount as identified in the Agreement. The City has also adopted an ordinance
which requires all parcels in the City to subscribe to weekly minimum garbage service. For
residential properties that are serviced with individual containers, the City collects the annual
cost of minimum service with the property tax bill. The City Council will consider adopting
two separate resolutions establishing the garbage rates effective July 1, 2017 and establishing
the Fiscal Year 2017-2018 refuse-related property tax assessment.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, and adopt the Resolution Amending the Schedule of
Service Rates for Integrated Solid Waste Services; and, adopt the Resolution Approving and
Establishing the Collection of Minimum Residential Garbage and Recycling Service Fees for
Fiscal Year 2017-2018.
June 6, 2017 Dublin City Council Agenda Page 5 of 5
7. UNFINISHED BUSINESS
7.1. Utility Box Pilot Project Report
The City Council will receive a report on the Utility Box Art Pilot Project and consider the
Heritage and Cultural Arts Commission recommendation to continue the program and
provide additional direction.
STAFF RECOMMENDATION:
Provide Staff direction on the continuation the Utility Box Art Program and approve the
locations and general theme included in the report.
7.2. Elatus Sports Quote Selection
The City Council is being asked to approve quotes selected by the public for the public art
sculpture Elatus and provide direction regarding the possible inclusion of additional quotes.
STAFF RECOMMENDATION:
Approve five quotes selected by the public for inclusion on the pedestal of the Elatus
sculpture, a sixth nominated by the public, and, if desired, select two additional quotes from
the list provided or provide additional direction.
8. NEW BUSINESS – NONE.
9. OTHER BUSINESS
Brief information only reports from City Council and/or Staff, including committee reports
and reports by City Council related to meetings attended at City expense (AB1234).
10. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate
alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of
1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make
a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-
6650 at least 72 hours in advance of the meeting.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters
new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it will
balance history with progress, to sustain an enlightened, economically balanced and diverse community.
Dublin is unified in its belief that an engaged and informed community encourages innovation in all aspects of City
life, including programs to strengthen our economic vitality, and preserve our natural surroundings through
environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle
through the creation of first-class recreational opportunities, facilities and programs.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
2017 Dublin Pride Week Recognition and Activities Report
Prepared by: Rebecca Parnes, Environmental Technician
EXECUTIVE SUMMARY:
The City Council will formally recognize the contributions made by various individuals
and organizations that helped make the 2017 Dublin Pride Week a successful
community event. The City Council will also recognize the Dublin Pride Week Poster
Contest and Essay Contest winners.
STAFF RECOMMENDATION:
Recognize the 2017 Dublin Pride Week sponsors and the poster and essay contest
winners and receive the Dublin Pride Week activities report.
FINANCIAL IMPACT:
Sufficient funds were included in the Fiscal Year 2016-2017 Budget. In-kind donations
were provided by the following organizations: Amador Valley Industries, Cheesecake
Factory, Dublin Lions Club, Dublin/San Ramon Women’s Club, Dublin San Ramon
Services District (DSRSD), Dublin Senior Foundation, Dublin Unified School District,
Dublin United Soccer League, Frito-Lay, IKEA, Peet’s Coffee & Tea, Senior Support
Services of the Tri-Valley, StopWaste, Supervisor Scott Haggerty’s office, UNICOR
Recycling and Transfer Station, and Zone 7.
DESCRIPTION:
The 33rd year of Dublin Pride Week was celebrated from Saturday, April 28 to Saturday,
May 6, 2017. In honor of our 35th anniversary as a City, the theme of this year’s Dublin
Pride was “Celebrate Dublin, Our Emerald City”. Similar to previous years, a number of
activities and projects were conducted and are summarized below.
Dublin Pride Week Poster and Essay Contest
All students from public and private schools located in the City of Dublin were invited to
participate in this year’s Dublin Pride Poster and Essay Contests. In honor of our 35 th
anniversary as a City, the theme of the poster contest was “Celebrate Dublin, Our
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Emerald City” and the essay question was: “What environmental actions can Dubliners
take in the next 35 years to reduce our impact on the environment?” As in previous
years, the Dublin/San Ramon Women’s Club volunteered to coordinate the poster and
essay contests, which included distributing the materials, judging the posters and
essays, and distributing the certificates of participation.
Each of the Poster Contest and Essay Contest participants will receive a Certificate of
Merit. The City awards prizes to individuals from each of the following grade categories:
Kindergarten to 1st grade, 2nd grade to 3rd grade, 4th grade to 5th grade, 6th grade to 8th
grade, and 9th grade to 12th grade, as well as an overall grand prize winner. The grand
prize winner will receive a $100 Target gift card and the first prize winners will receive a
$25 Target gift card. All prize recipients will have their posters and essays displayed in
the lobby of the Civic Center. Additionally, a Classroom Award of $200 is given to the
teachers of the Grand Prize Winners of the Poster Contest and Essay Contest to assist
with their classroom activities.
The Poster Contest winners are as follows:
Overall Category
Grand Prize Winner:
Rhea John and Nishita Jaiswal 6th Grade Fallon Middle School
Classroom Award:
Mr. James Dadzie Teacher Fallon Middle School
Kindergarten to 1st Grade Category
First Prize Winner:
Pravit Kurmapu 1st Grade Amador Elementary School
Second Prize Winner:
Aryana Virdee 1st Grade Dublin Elementary School
2nd to 3rd Grade Category
First Prize Winner:
Arnav Gupta 2nd Grade Dougherty Elementary School
Second Prize Winner:
Lauren Chuck 2nd Grade John Green Elementary School
4th to 5th Grade Category
First Prize Winner:
Reeva Rao 5th Grade Kolb Elementary School
Second Prize Winner:
Sofia Lembo 5th Grade Frederiksen Elementary School
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6th to 8th Grade Category
First Prize Winner:
Ellison Lee 8th Grade Wells Middle School
Second Prize Winner:
Sarah Sun 6th Grade Wells Middle School
9th to 12th Grade Category
First Prize Winner:
Leilani Martinez Griffin 10th Grade Valley High School
Second Prize Winner:
Only one poster was submitted in this category so there is no second prize winner.
The Essay Contest winners are as follows:
Overall Category
Grand Prize Winner:
Mihika Sharma 9th Grade Dublin High School
Classroom Award:
Mr. Kleinow Teacher Dublin High School
Kindergarten to 1st Grade Category
First Prize Winner:
Vihaan Agrawal 1st Grade Kolb Elementary School
Second Prize Winner:
Dhakshinaa Manmathan Kindergarten Fredericksen Elementary
School
2nd to 3rd Grade Category
First Prize Winner:
Anay Sharma 3rd Grade Dougherty Elementary School
Second Prize Winner:
Trishna Kang 2nd/3rd Grade Amador Elementary School
4th to 5th Grade Category
First Prize Winner:
Diya Madhavan 5th Grade Amador Elementary School
Second Prize Winner:
Tarini Gurusankar 4th Grade John Green Elementary School
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6th to 8th Grade Category
First Prize Winner:
Saivishnu Tulugu 8th Grade Fallon Middle School
Second Prize Winner:
Rohil Khare 7th Grade Fallon Middle School
9th to 12th Grade Category
Only one essay was submitted in this category and it was selected as the grand prize
winner. As a result, there is no winner in this category.
Volunteer Day
Approximately 380 community volunteers donated their time and energy to community
cleanup and beautification projects on Volunteer Day, Saturday, April 29, 2017.
Volunteers met at 8:00 a.m. at Emerald Glen Park to receive instructions and supplies
for various projects throughout the community. Supervisor Scott Haggerty’s office
donated breakfast burritos, which were in addition to the usual breakfast items - muffins,
fruit, coffee and juice. At the completion of projects, all volunteers were invited to a free
barbeque with hotdogs provided by the Dublin Lion’s Club, salads donated by The
Cheesecake Factory, chips donated by Frito-Lay, and beverages donated by Dublin
United Soccer League. This year, the thank you gift for volunteers was a reusable
shopping bag including a “Caught in the Act of Kindness Card” and a KIND bar. The
kindness card encourages cardholders to pass on the card when they see someone in
their community engaged in an act of kindness with the goal of spreading the spirit of
Dublin Pride all year long.
Volunteer Day consisted of the following projects:
Senior Assistance Projects
Approximately 40 volunteers assisted 17 seniors on home maintenance projects
ranging from window cleaning to minor home repair and yard work. These
projects were coordinated by the Senior Support Program of the Tri-Valley, which
helps the City find Dublin seniors who are in need of assistance.
School Improvement Projects
Approximately 60 volunteers went to four Dublin schools to do weeding, cleaning
and curb painting projects. These projects were conducted at John Green
Elementary School, Murray Elementary School, Fallon Middle School, and Dublin
High School.
Non-Profit Assistance Project
Approximately 25 volunteers assisted the School of Imagination with deep
cleaning and weeding.
Parks Reserve Forces Training Area (Camp Parks)
Approximately 10 volunteers renovated the volleyball court and cleaned the
picnic area located within Camp Parks. Leftover food from the Volunteer Day
lunch was donated to Camp Parks including hot dogs, buns, salad and fruit.
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Eagle Scout Project
Jayden Clarke completed his Eagle Scout Project on Volunteer Day in
coordination with Dublin Pride Week. His self-initiated project was sanding and
staining both bridges at Ted Fairfield Park.
City Creek Cleanup Projects
Approximately 45 volunteers cleaned three of the City’s creeks and waterways.
Creek clean-up projects occurred at Alamo Creek, South San Ramon Creek and
Tassajara Creek. A representative from Zone 7 led the Tassajara Creek cleanup.
City Parks and Facility Projects
Approximately 200 volunteers completed 15 projects at City parks and facilities.
These maintenance projects accomplished the following: planted 37 trees,
spread 180 cubic yards of mulch, spread 10 cubic yards of decomposed granite
around picnic areas, painted three public restrooms, spread four yards of sand in
the Emerald Glen sandbox, weeded, and more. The following are City facilities
where projects were preformed: Emerald Glen Park, Bray Commons, Dublin
Civic Center, Dublin Library and Sports Grounds, Heritage Park and Museums
(including the cemetery), Passatempo Park and Ted Fairfield Park.
Volunteer Day Fair
A volunteer fair was held as part of Volunteer Day from 11:30 am - 1 pm on the
basketball courts at Emerald Glen Park. Dublin Pride Day volunteers returning to
the park for the event barbeque along with members of the public were invited to
learn about ways to volunteer in the Tri-Valley all year long. The following
organizations had informational tables at the fair: Alameda County Foster
Parents’ Association, City of Dublin Environmental Services Division, City of
Dublin Parks and Community Services Department, CityServe of the Tri-Valley,
Dublin Lions Club, Eden I & R Inc., Meals on Wheels, Open Heart Kitchen,
Senior Support Program of the Tri-Valley, Shepherd’s Gate, Sunflower Hill, and
Valley Children’s Museum. Valley Children’s Museum also had their mobile
museum open for children to enjoy and to allow potential volunteers to learn
more about their organization. CityServe of the Tri-Valley led coordination of the
fair.
Food Drive
The Food Drive took place on Saturday, April 29, as part of Volunteer Day.
Collection bins were set up at Volunteer Day, Parks Reserve Forces Training
Area, and both Safeway stores and Sprouts in Dublin. Over 300 bags of
groceries along with $600 were collected for donation to the Dublin Children’s
Emergency Food Bank.
Drug Take Back, E-Waste Recycling, and Document Shredding Event
Dublin Police Services coordinated a drug take back and document shredding event for
residents to drop off unwanted or expired medications and documents containing
sensitive information. Residents dropped off 667 pounds of medication and 6,300
pounds of documents for shredding and recycling. New this year, residents were also
invited to drop off electronic waste for recycling. A total of 5,040 pounds of electronic
waste was collected for recycling by UNICOR Recycling and Transfer Station. The
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event was held at the Civic Center parking lot on Saturday April 29 from 10:00 am - 2:00
pm.
Home Energy Workshop
Over forty Dublin residents attended the workshop organized by StopWaste on May 3,
from 6:00 pm - 8:00 pm in the Civic Center’s Regional Meeting Room. Attendees
learned about the Home Energy Score, a rating system which grades a home’s energy
efficiency. They also learned about the Home Upgrade Program which provides rebates
for energy efficient upgrades. Seven service providers affiliated with the Upgrade
Program were available before and after the presentation. Residents received
customized information from the affiliated contractors and loan providers on what
services might best match their home upgrade needs. IKEA donated 500 LED light
bulbs for the event. Attendees went home with enough LED light bulbs to replace all
light bulbs in their house with the more energy efficient bulbs.
Household Hazardous Waste Collection
The City sponsored another successful household hazardous waste (HHW) drop off
event, which was managed by Amador Valley Industries and held at the MicroDental
parking lot on Arnold Drive on Saturday, May 7 from 7:30 am - 2:30 pm. The City’s
annual household hazardous waste event ensures that materials such as paint, used
oil, batteries, pesticides and other harmful chemicals are disposed of properly. In total,
there were 523 residents that participated with approximately 670 bags of compost
given away. This is the seventh year in a row that all of the HHW appointments have
been filled.
Dublin Pride Week Committee
At the forefront of this year’s activities was the Dublin Pride Week Committee. The
Committee comes together each year to plan and organize Pride Week activities. This
year, the Committee was made up of two council members, various community
members and organizational representatives. Special thanks and appreciation go to the
following individuals for serving on the Pride Week Committee and helping to make this
year’s events a success:
Councilmember Arun Goel
Councilmember Melissa Hernandez
Al Edge, Dublin Senior Foundation
Bill Burnham, Dublin Lions Club
Brian Fritz, Dublin Unified School District
Carol Ann Davis, Volunteer Coordinator Dublin/Pleasanton LDS
Debbie Jeffery, Amador Valley Industries
Diane Bonetti, Dublin Senior Foundation
Gloria Gregory, Volunteer Coordinator for City Serve
Karen McHugh, Children’s Emergency Food Bank
Ken Mano, Volunteer Coordinator Dublin/Pleasanton LDS
Lorie Rohloff, Senior Support Program of the Tri-Valley
Sergeant Major Blaine Huston, Parks Reserve Forces Training Area
Valerie Barnes, Dublin/San Ramon Women’s Club
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Dublin Pride Week Partners
The 2017 Dublin Pride Week events could not have been accomplished without the
City’s key partners:
Amador Valley Industries
Children’s Emergency Food Bank
CityServe of the Tri-Valley
Dublin Unified School District
Dublin Lions Club
Dublin/San Ramon Women’s Club
Dublin Senior Foundation
Senior Support Program of the Tri-Valley
Parks Reserve Forces Training Area
These Dublin Pride partners, as well as the other major contributors previously
mentioned, will be recognized by the City Council with a Certificate of Appreciation.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Employee Introductions: Alexandra Corona and Kali Conlon
Prepared by: Taryn Gavagan Bozzo, Executive Aide
EXECUTIVE SUMMARY:
New City Staff members Alexandra Corona, Permit Technician in Community
Development, and Kali Conlon, Summer Intern in the City Manager's Office/Public
Information will be introduced.
STAFF RECOMMENDATION:
Welcome City of Dublin Staff members.
FINANCIAL IMPACT:
None.
DESCRIPTION:
New City of Dublin Staff members, Alexandra Corona, Permit Technician in Community
Development, and Kali Conlon, Summer Intern in the City Manager's Office/Public
Information will be introduced to City Council.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Proclamation for World Elder Abuse Awareness Month, June 2017
Prepared by: Taryn Gavagan Bozzo, Executive Aide
EXECUTIVE SUMMARY:
The City Council will present a proclamation for World Elder Abuse Awareness Month,
June 2017.
STAFF RECOMMENDATION:
Present the proclamation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will present a proclamation for World Elder Abuse Awareness Month,
recognizing elders as valuable members of the community who have the right to live
safely and securely.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Charitable Donation from Mike and Cynthia Grant
Prepared by: Dennis Houghtelling, Chief of Police
EXECUTIVE SUMMARY:
The City Council will present the Grant Family with a Certificate of Appreciation for their
donation of $1,000 to Dublin Police Services. This donation will be used to enhance Dublin
Police Services’ community-related programs.
STAFF RECOMMENDATION:
Formally accept the donation and recognize the donor.
FINANCIAL IMPACT:
The $1,000.00 donation will assist Dublin Police Services in enhancing community-
related programs. Upon City Council’s acceptance of the donation, Staff will follow
administrative procedures to increase revenue and expenditure budgets in this amount.
DESCRIPTION:
In May 2017, Dublin Police Services received a donation in the amount of $1,000 from
Mike and Cynthia Grant. Dublin Police Services has decided this donation from the
Grant Family would be best suited for use by the Crime Prevention Unit to enhance
community-related programs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Presentation from Dublin San Ramon Services District
Prepared by: Erwin Ching, Associate Civil Engineer
EXECUTIVE SUMMARY:
The City Council will receive a presentation from Dublin San Ramon Services District
(DSRSD) on the Dublin Trunk Sewer Rehabilitation Project.
STAFF RECOMMENDATION:
Receive the presentation.
FINANCIAL IMPACT:
None.
DESCRIPTION:
Dublin San Ramon Services District will provide an overview of the District's Dublin
Trunk Sewer Rehabilitation Project.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consideration of Approval of the May 16, 2017, City Council Minutes
Prepared by: Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the May 16, 2017, Regular City
Council meeting.
STAFF RECOMMENDATION:
Approve the minutes for the May 16, 2017, Regular City Council meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The City Council will consider approval of the minutes of the May 16, 2017, Regular City
Council meeting.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the May 16, 2017, Regular CIty Council Meeting
4.1
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MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – MAY 16, 2017
DUBLIN CITY COUNCIL MINUTES 1
REGULAR MEETING
MAY 16, 2017
Closed Session
A closed session was held at 6:30 p.m., regarding:
I. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 12+/- acre parcel located about 1,000 feet northwest of intersection of
Dublin Blvd. and Arnold Road (portion of the Camp Parks property)
Agency negotiator: Chris Foss, City Manager
Negotiating parties: Dublin Unified School District
Under negotiation: Price and terms of payment
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
1. Call to Order and Pledge of Allegiance – The pledge of allegiance was recited by the
City Council, Staff and those present at the meeting.
Attendee Name Title Status
David Haubert Mayor Present
Don Biddle Vice Mayor Present
Arun Goel Councilmember Present
Abe Gupta Councilmember Present
Melissa Hernandez Councilmember Present
2. Report on Closed Session – There was no reportable action out of Closed Session.
.
3. Oral Communications
3.1. Annual Report by Youth Advisory Committee
By consensus, the City Council received the Youth Advisory Committee Annual
Report.
3.2. Appointments to Youth Advisory Committee and Student Representative to
Parks and Community Services Commission
Cm. Goel recused himself as he is related to one of the appointees.
4.1.a
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DUBLIN CITY COUNCIL MINUTES 2
REGULAR MEETING
MAY 16, 2017
Confirmed the appointments of Arush Shillon, Frank Yao Xiao, Khushi Sharma,
Anish Kolan, Rhea Mitr, Shaina Goel, Mounica Padakandla, Rebecca Brakeman,
Sophia Huang, Nikolai Peram, Sakina Nuruddin, Alex Tran, Christopher Liu,
Sarah Bray, Darren Furtado, and Racheal Matheny to the Youth Advisory
Committee.
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Don Biddle, Vice Mayor
AYES: Hernandez, Haubert, Gupta, Biddle
RECUSED: Goel
3.3. Community Spotlight: Certificate of Recognition for CALICO Center
By consensus, the City Council presented the certificate of recognition.
3.4. Presentation Regarding Public Art at East County Hall of Justice
By consensus, the City Council received the presentation.
3.5. Public Comment
Shawn Costello, Dublin resident, provided public comment.
Mike Grant provided public comment.
Audrey Kwan, Dublin resident, provided public comment.
Sasha Mittal, Dublin resident, provided public comment.
Shyra Yousfzai, Dublin resident, provided public comment.
4. Consent Calendar
4.1. Approved the minutes of the May 1, 2017 Special City Council meeting and the
May 2, 2017 Regular City Council meeting.
4.2. Adopted
RESOLUTION NO. 49 – 17
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2017-18 HUMAN SERVICES GRANT PROGRAM
4.1.a
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DUBLIN CITY COUNCIL MINUTES 3
REGULAR MEETING
MAY 16, 2017
4.3. Adopted
RESOLUTION NO. 50 – 17
ADOPTING AMENDED AND RETATED LOCAL GOALS AND POLICIES FOR USE
OF THE MELLO-ROOS COMMUNITY FACILIITES ACT OF 1982
RESOLUTION NO. 51 – 17
APPROVING THE BOUNDARY MAP COMMUNITY FACILITIES
DISTRICT NO. 2017-1 (DUBLIN CROSSING – PUBLIC SERVICES)
RESOLUTION NO. 52 – 17
APPROVING A DEPOSIT AND REIMBURSEMENT AGREEMENT
WITH DUBLIN CROSSING, LLC
RESOLUTION NO. 53 – 17
INTENTION TO ESTABLISH A COMMUNITY FACILITIES DISTRICT, TO
DESIGNATE FUTURE ANNEXATION AREA, AND SUBJECT TO THE REQUIRED
VOTER APPROVAL, TO AUTHORIZE LEVY OF A SPECIAL TAX COMMUNITY
FACILITIES DISTRICT NO. 2017-1
(DUBLIN CROSSING, LLC – PUBLIC SERVICES)
4.4. Formally accepted the donation and recognized Hana Japan Restaurant.
4.5. Adopted
RESOLUTION NO. 54 – 17
ADOPTING AN APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2017-18 OF $314,611,477
4.6. Adopted
RESOLUTION NO. 55 – 17
WAIVING THE COMPETITIVE BID PROCESS AND APPROVING THE PURCHASE
ONE FIRE ENGINE FROM SKEETER BRUSH TRUCKS THROUGH A
COOPERATIVE PURCHASING PROGRAM CONTRACT, AND APPROVING THE
OUTFITTING OF THE FIRE ENGINE BY THE ALAMEDA COUNTY FIRE
DEPARTMENT AS A SOLE-SOURCE PROVIDER
4.7. Adopted
RESOLUTION NO. 56 – 17
ACCEPTING THE VILLAGE PARKWAY AND BRIGHTON DRIVE TRAFFIC SIGNAL
UPGRADE IMPROVEMENTS (PROJECT NO. ST0316)
4.1.a
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DUBLIN CITY COUNCIL MINUTES 4
REGULAR MEETING
MAY 16, 2017
4.8. Approved the slide names for The Wave at Emerald Glen Park.
4.9. Presented the Affordable Housing Week Proclamation.
4.10. Received the Payment Issuance Report.
4.11. Adopted
RESOLUTION NO. 57 – 18
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT
FOR PROJECT NO. GI4099 TO COMPVIEW, INC. FOR THE CIVIC CENTER
MODIFICATION DESIGN & CONSTRUCTION PROJECT
4.12. Waived the reading and introduced
ORDINANCE NO. 05 – 17
AMENDMENT NO. 3 TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY
OF DUBLIN AND DUBLIN CROSSING VENTURE LLC RELATED TO THE
DUBLIN CROSSING PROJECT PLPA-2015-00016
(APNS 986-0001-001-15 (PARTIAL), 986-0034-002-00, AND 986-0034-006-00)
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVED BY: Don Biddle, Vice Mayor
SECOND: Abe Gupta, Councilmember
AYES: Goel, Hernandez, Haubert, Gupta, Biddle
5. Written Communication – None.
6. Public Hearing
6.1. Fiscal Year 2017-18 Budget Update
Mayor Haubert opened the Public Hearing.
No comments were made by the public.
Mayor Haubert closed the Public Hearing.
Adopted
RESOLUTION NO. 58 – 17
ADOPTING A BUDGET FOR THE CITY OF D UBLIN FOR
FISCAL YEAR 2017-18
4.1.a
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DUBLIN CITY COUNCIL MINUTES 5
REGULAR MEETING
MAY 16, 2017
RESOLUTION NO. 59 – 17
ESTABLISHING A SALARY PLAN FOR MANAGEMENT POSITIONS EXEMPT
FROM COMPETITIVE SERVICE
RESOLUTION NO. 60 – 17
ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN
ACCORDANCE WITH THE PERSONNEL RULES
RESOLUTION NO. 61 – 17
AMENDING THE SALARY PLAN FOR PART-TIME PERSONNEL
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Don Biddle, Vice Mayor
AYES: Goel, Hernandez, Haubert, Gupta, Biddle
6.2. Resolution Ordering Change to Exhibit A of Resolution 96-15 to Authorize
the Addition or Deletion of Capital Improvements and Capital Facilities
Fees Which May be Financed
By consensus, this item was continued to June 20, 2017.
7. Unfinished Business
7.1. Resolution Amending and Restating the Rules for the Conduct of Meetings
of the City Council
Adopted
RESOLUTION NO. 62 – 17
AMENDING AND RESTATING THE RULES FOR THE CONDUCT OF
MEETINGS OF THE CITY COUNCIL
RESULT: ADOPTED [UNANIMOUS]
MOVED BY: Abe Gupta, Councilmember
SECOND: Don Biddle, Vice Mayor
AYES: Goel, Hernandez, Haubert, Gupta, Biddle
4.1.a
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DUBLIN CITY COUNCIL MINUTES 6
REGULAR MEETING
MAY 16, 2017
8. New Business
8.1. Update on Dublin's Economic Development Activities
By consensus, the City Council received the presentation on Dublin’s Economic
Development Activities.
9. Other Business – Brief information only reports from City Council and/or Staff,
including committee reports and reports by City Council related to meetings attended at
City expense (AB1234).
10. Adjournment
The meeting was adjourned by Mayor David Haubert at 8:11 p.m.
Mayor
ATTEST:
___________________________
City Clerk
4.1.a
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Notice of Pending Decision on Final Map for Tract 8309
Prepared by: Erwin Ching, Associate Civil Engineer
EXECUTIVE SUMMARY:
The City Council will receive a notification of the City Engineer’s pending approval of the
Final Map for Tract 8309 located within the Boulevard development on Camp Parks,
within the Dublin Crossing Specific Plan Area. The City Engineer shall approve the
Final Map within ten (10) days following this notification.
STAFF RECOMMENDATION:
Receive the notification.
FINANCIAL IMPACT:
None.
DESCRIPTION:
In accordance with Chapter 9.24.080 of the City of Dublin Municipal Code, this is a
notice of the following:
City Engineer’s receipt of the following Final Map(s) for review:
City Engineer’s pending decision on the following Final Map(s):
Tract Location Developer Number of
Units/Lots
Type Proposed
Decision
8309 Boulevard
(Dublin Crossing)
Brookfield
and
CalAtlantic
140 Units on
75 Lots
Single
Family
Detached
and
Townhomes
Approve
4.2
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Page 2 of 2
ATTACHMENTS:
1. Copy of Final Map for Tract 8309
4.2
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4.2.a
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Gifts from Bike Month Contributing Sponsors
Prepared by: Rebecca Parnes, Environmental Technician
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of gifts and contributions received from
various local businesses and organizations for Bike to Work Day Energizer Stations and
other Bike Month events and programs which took place during the month of May 2017.
STAFF RECOMMENDATION:
Recognize all sponsors and formally accept their contributions.
FINANCIAL IMPACT:
None. Only in-kind support was received from sponsors.
DESCRIPTION:
In honor of Bike Month, multiple events and activities occurred during the month of May
2017 encouraging people to use bicycling as an alternate mode of transportation. These
events included:
1. Bike to Work Challenge (month of May)
2. Bike to Work Day (May 11)
3. Community Bike Ride (May 21)
4. Bike to the Market Day (May 25)
The Cities of Dublin and Pleasanton co-hosted a Bike Month Raffle to show support of
National Bike Month. Entry in the raffle was offered to participants in the City’s local bike
events mentioned above. There were 40 prizes donated to the Bike Month Drawing by
12 businesses. Out of these, three Dublin businesses donated approximately $120 in
raffle prizes.
On Thursday, May 11, the City of Dublin co -hosted two Energizer Stations with the City
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of Pleasanton on Bike to Work Day, Bike Month’s signature event. The West Dublin
BART station was also hosted by REI. The East Dublin BART station hosts included
Hacienda, Veeva and Dublin Cyclery.
The City of Dublin recorded 650 bicyclists for the morning commute at the two
Dublin/Pleasanton BART stations. The bicyclists received free refreshments, t -shirts,
entry in the Bike Month Drawing, and tote bags containing giveaways from regional and
local contributing sponsors. A total of nine Tri-Valley businesses contributed coupons or
giveaways for the tote bags, six of which are Dublin businesses. Two Dublin businesses
donated food and beverages for bicyclists visiting the energizer stations. A list of Dublin
businesses sponsoring Bike to Work Day and the National Bike Month Raffle is shown
below.
SPONSOR CONTRIBUTIONS
Business Raffle
Prize
Tote Bag
Coupon
Food/Drink
Donation
Bike to Work
Day Support
18/8 Fine Men’s Salon x x
Bagel Street Cafe x
Earl Anthony’s Dublin Bowl x
Frankie, Johnnie & Luigi, Too!/
Giorgio’s Italian Food and Pizzeria
x
Jamba Juice x
Peet’s Coffee and Tea x
Pho Saigon Garden x
Pieology x
REI Dublin x
Rigatoni’s x
The Mix Creamery x
Staff would like to offer special recognition to Dublin Cyclery and REI Du blin. Dublin
Cyclery was a collaborating organizer and co-host of the East Dublin/Pleasanton BART
Bike to Work Day Energizer Station. REI Dublin was a collaborating organizer and co -
host of the West Dublin/Pleasanton BART Bike to Work Day Energizer Station .
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approval of Preliminary Engineer's Reports and Appointing a Time and
Place of Hearing Protests for Citywide Street Lighting Maintenance
Assessment District 83-1; Landscaping and Lighting Maintenance
Assessment District 83-2; Landscaping and Lighting Maintenance
Assessment District 86-1; Landscaping and Lighting Maintenance
Assessment District 97-1; Street Lighting Maintenance Assessment
District 99-1
Prepared by: Andrew C. Russell, City Engineer
EXECUTIVE SUMMARY:
The City Council will consider approval of the preliminary Fiscal Year 2017-18
Engineer's Reports and consider scheduling a public hearing date of June 20, 2017 for
the five assessment districts.
STAFF RECOMMENDATION:
Adopt the Resolutions Approving Preliminary Engineer's Reports and Appointing a
time and place of hearing protests for Citywide Street Lighting Maintenance
Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District
83-2; Landscaping and Lighting Maintenance Assessment District 86-1; Landscaping
and Lighting Maintenance Assessment District 97-1; Street Lighting Maintenance
Assessment District 99-1.
FINANCIAL IMPACT:
A summary of revenues, expenditures, and balances of each District is shown in the
table below. Revenues and expenditures for each assessment district are tracked
separately.
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SUMMARY PRELIMINARY ASSESSMENT DISTRICT
FISCAL YEAR 2017-2018 REVENUE & EXPENDITURES
Citywide St.
Light 1983-1
Stagecoach
Rd
Landscape
1983-2
Dougherty
Rd
Landscape
1986-1
Santa Rita
Landscape
1997-1
East Dublin
St. Light
1999-1
PROJECTED
REVENUE
$304,993 $93,951 $149,795 $376,690 $318,221
ESTIMATED
EXPENDITURES
($200,236) ($93,951) ($140,206) ($283,396) ($199,436)
TRANSFER TO
CAPITAL
IMPROVEMENT FUND
($85,000) $0 $0 ($93,294) ($118,785)
BALANCE TO
RESERVES
$ 19,757 $0 $9,590 $0 $0
RESERVE BALANCE
ESTIMATED
BEGINNING BALANCE
$158,266 $138,757 $246,565 $303,239 $225,900
RESERVES $ 19,757 $0 $9,590 $0 $0
ESTIMATED
INTEREST AND
OTHER INCOME
$ 2,374 $2,081 $3,698 $4,549 $3,389
RESERVE TRANSFER
TO CAPITAL
IMPROVEMENT FUND
$0 $0 $0 ($40,000) ($38,020)
PROJECTED ENDING
BALANCE FISCAL
YEAR 2017-18
$180,397 $140,838 $259,853 $267,788 $191,269
DESCRIPTION:
The City Council will consider approval of the preliminary Engineer's Reports for the two
street lighting maintenance assessment districts and the three landscaping and lighting
maintenance assessment districts described below for Fiscal Year 2017-18 and to set a
public hearing date for each assessment district on June 20, 2017 in the City Council
Chambers, located at 100 Civic Plaza, Dublin.
Citywide Street Lighting Maintenance Assessment District No. 1983-1
This assessment district was established in 1983 to replace a County Service Area
(CSA) that was originally in place to fund this maintenance. The City Council approved
formation of this District on August 2, 1983, with the initial assessment in the 1984-1985
tax year. The boundary of this assessment district encompasses the entire City, with the
exception of properties within assessment district 1999-1.
The maximum assessment allowed under the authorizing documents is $19.34 per unit
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for residential uses and $106.37 per acre for commercial uses. The maximum
assessment has been levied since Fiscal Year 2007-08. There is no provision in the
formation documents to increase the per unit levy. As noted in the Engineer’s Report
any increase would require the approval of the property owners subject to the
assessment.
In recent years, the largest expenditure within this District's operating expenses was the
annual debt payment to OpTerra for a light emitting diode (LED) fixture retrofit project.
This project took place in Fiscal Year 2012-13, retrofitting 2,821 street lights. In Fiscal
Year 2016-17, the City Council discussed the early payoff of the OpTerra capital lease
using a General Fund reserve. Though the numbers in this report assume the early
payoff, this item will be brought to the City Council for formal decision during the reserve
designations item on June 20, 20017. Without the debt payment expenditure, the
District will be able to build up reserves and a capital improvement fund balance for
future repair and replacement costs of its street light infrastructure.
The proposed assessment amount for Fiscal Year 2017-18 remains the same as Fiscal
Year 2016-17 as shown below.
City Street Lighting Assessments (District 1983-1)
Property Type Current Fiscal
Year
Proposed Fiscal
Year 2017-18
Annual
Change ($)
Equivalent Dwelling Unit (EDU) $19.34 $19.34 No Change
Commercial Per Acre $106.37 per acre $106.37 per acre No Change
Landscaping and Lighting Maintenance Assessment District No. 1983-2 (Tract 4719)
This assessment district was formed as part of the approval process of Tract 4719 and
covers the 150-unit single-family Dublin Hills Estates development and the Amador
Lakes development. The District is responsible for the maintenance of the Stagecoach
Road landscaping and the interior slope landscaping within Tract 4719. The spread of
assessments assigns 61.61% of the total assessment to the single-family homes of
Dublin Hills Estates and 38.39% to the Amador Lakes Apartments. In addition to on-
going maintenance and utility costs, the Engineer’s Report for Fiscal Year 2017-18
allocates funds for improvements.
The assessment methodology approved in Fiscal Year 2003-04 by property owners in
the District includes an escalation clause that allows for adjustments to the assessment
according to the Consumer Price Index and the utility cost increases. These factors are
updated in the Engineer’s Report on an annual basis. The maximum assessment in the
Engineer’s Report for Fiscal Year 2017-18 is $474.86 per single family residence and
$79.29 per multi-family residence. The City has the ability to levy less than the
maximum based on reserve funds on hand and the budgeted costs for District
expenditures. The assessment for FY 2017-18 is proposed to increase by 6.7% from
the previous year’s levy. The following displays the current and proposed assessment:
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Property Type Current Fiscal
Year
Proposed Fiscal
Year 2017-2018
Annual
Change ($)
Dublin Hills Estates - Single Family
Homes
$361.63 $385.89 $ 24.26
Amador Lakes - Apt / Condominiums $61.12 $65.22 $ 4.10
Landscaping and Lighting Maintenance Assessment District No. 1986-1 (Villages at
Willow Creek)
The assessment district was formed with the initial assessment in the 1987-1988 tax
year. The District encompasses the Villages at Willow Creek development off Dougherty
Road and north of Amador Valley Boulevard. The surrounding homes are apartment
complexes, condominiums and the 145-unit single family development (Ridgecreek).
The work performed by this District includes litter pickup, maintenance of soundwalls,
and landscaping along Dougherty Road between Amador Valley Boulevard and Fall
Creek Road; along Amador Valley Boulevard between Dougherty Road and Wildwood
Road, and along Wildwood Road, Fall Creek Road, Shady Creek Drive and Willow
Creek Drive. Landscaping within the condominium and apartment developments is the
responsibility of the homeowners' association or property owner for those individual
developments. The landscaping along and within the Alamo Creek channel area is not
included in the assessment district as it is the responsibility of Alameda County Flood
Control, Zone 7. In addition to on-going maintenance and utility costs, the Engineer’s
Report for Fiscal Year 2017-18 allocates funds for improvements.
The assessment methodology approved in 2001 by property owners in the District
includes an escalation clause that allows for adjustments to the assessment according
to the Consumer Price Index and the utility cost increases. These factors are updated in
the Engineer’s Report on an annual basis. The maximum assessment in the Engineer’s
Report for Fiscal Year 2017-18 is $229.92 per single family residence, $114.96 per
multi-family residence, and $919.68 for the commercial parcel. The assessment for
Fiscal Year 2017-87 is proposed to increase by 3.7%, to equal the maximum levy
allowed. This assessment will help build the District reserves. The following displays
the current and proposed assessment:
Villages At Willow Creek Assessments (District 1986-1)
Property Type Current Fiscal
Year
Proposed Fiscal
Year 2017-2018
Annual
Change ($)
Single Family Homes $221.53 $229.92 $8.39
Amador Lakes - Apt /
Condominiums
$110.77 $114.96 $4.19
Commercial $886.16 $919.68 $33.52
Landscaping and Lighting Maintenance Assessment District No. 1997-1 (Santa Rita
Area)
This assessment district was formed in 1996 at the request of the Alameda County
Surplus Property Authority. The initial assessment was levied in Fiscal Year 1997-
1998. The area covered by this District is bound by Gleason Drive on the North,
Interstate 580 on the South, Arnold Road on the West, and Tassajara Road on the east.
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The District maintains portions of roadside landscaping for Dublin Boulevard, Hacienda
Drive, Central Parkway, Arnold Road, Tassajara Road (westerly portion), and Gleason
Drive. The District also maintains the trail and landscaping along the Tassajara Creek
channel. Median landscape maintenance is not included in this District. The total
developed acreage in this District is 421.87 acres.
As provided in the Engineer’s Report, individual lots in residential subdivisions are
assessed based on density. The original Engineer’s Report for this District provided for
an initial maximum assessment of $710.00 per acre, which could be increased annually
based on the change in the Consumer Price Index (CPI) as well as actual increases in
the cost of utilities. This maximum allowable assessment is updated in the Engineer’s
Report on an annual basis. The maximum assessment per acre in the Engineer’s
Report for Fiscal Year 2017-18 is $1,321.80 per acre.
Although the assessment district formula establishes a maximum cost that can be
levied, based on planned expenditures in the District the per-acre assessment required
to fund Fiscal Year 2017-18 activities is $903.85 per acre. This assessment remains
the same as the prior year and provides revenue for annual maintenance costs and a
capital improvement fund.
The density of the various housing units differ the allocation on a per acre basis and
result in different assessments as shown below:
Santa Rita Area Assessments (District 1997-1)
Property Type Current Fiscal
Year
Proposed Fiscal
Year 2017-2018
Annual
Change ($)
California Creekside single-family $128.52 per lot $128.52 per lot $0.00
California Brookside multi-family $55.69 per lot $55.69 per lot $0.00
SummerGlen - Richmond American
(north) Single Family
$112.54 per lot $112.54 per lot $0.00
SummerGlen - Richmond American
(south)
$123.85 per lot $123.85 per lot $0.00
SummerGlen - Kaufman & Broad $172.36 per lot $172.36 per lot $0.00
SummerGlen - Pulte $216.24 per lot $216.24 per lot $0.00
Dublin Greene Tract 7084 single-
family
$136.13 per lot $136.13 per lot $0.00
Dublin Greene Tract 7149 multi-
family
$102.50 per
unit
$102.50 per unit $0.00
Dublin Greene Tract 7149
condominium/apartment
$53.43 per unit $53.43 per unit $0.00
Commercial (including retail, office,
and industrial uses, as well as
apartment properties)
$903.85 Per
Acre
$903.85 Per Acre $0.00
Street Lighting Maintenance Assessment District No. 1999-1
Assessment District 99-1 funds the electricity, maintenance, and repair costs associated
with the decorative street lighting that has been installed in the Dublin Ranch area and
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in Tracts 7067, 7586, 8024, 8073, 8074. The City Council approved formation of this
District on June 1, 1999 and the initial assessment was levied in Fiscal Year 1999-00.
The District also includes a capital improvement fund (CIF) reserve set aside to pay for
improvement projects outside the normal operations and maintenance costs. The CIF is
used to paint a portion of the decorative street light poles within the District. In addition
to pole painting, it is planned that in future years the CIF will be used to complete a
project to convert the existing decorative lights to more energy efficient LED lights.
The assessment methodology in the original Engineer’s Report for this District includes
an escalation clause that allows for adjustments to the assessment according to the
Consumer Price Index and the utility cost increases. These factors are updated in the
Engineer’s Report on an annual basis. The maximum assessment in the Engineer’s
Report for Fiscal Year 2017-18 adjusted by the approved adjustment formula is $50.95
per single family residence and $280.23 per acre for commercial parcels. The City has
the ability to levy less than the maximum based on reserve funds on hand and the
budgeted costs for District expenditures.
The Engineer’s Report notes that although the Assessment District formula establishes
a maximum cost that can be levied, assessment required to fund Fiscal Year 2017-18
activities is $41.67 per equivalent dwelling unit and $229.19 per acre of commercial use.
Eastern Dublin & Mountain Rise Place Street Lighting Assessments (District
1999-1)
Property Type Current Fiscal
Year
Proposed Fiscal
Year 2017-2018
Annual
Change ($)
Equivalent Dwelling Unit (EDU) $ 41.67 $ 41.67 $0
Commercial Per Acre $ 229.19 per acre $ 229.19 per acre $0
For the five assessment districts, Staff recommends that the City Council adopt the
resolution approving the respective Engineer’s Reports and a resolution scheduling
schedule a public hearing for June 20, 2017, as the time and date for hearing comments
on the proposed assessment.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Following the City Council's approval of the Engineer's Reports, a public hearing for
each street lighting maintenance assessment district and landscaping and lighting
maintenance assessment district will be scheduled as required.
ATTACHMENTS:
1. Engineer's Report - 83-1
2. Engineer's Report - 83-2
3. Engineer's Report - 86-1
4. Engineer's Report - 97-1
5. Engineer's Report - 99-1
6. Resolution Approving Preliminary Engineer's Reports
7. Resolution to Set Public Hearing for Assessment Districts
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ENGINEER’S REPORT
Street Lighting Maintenance
District No. 1983-1
Fiscal Year 2017‐18
For the
CITY OF DUBLIN
Alameda County, California
June 6, 2017
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
i
Table of Contents
1 OVERVIEW ............................................................................................................................................. 1
1.1 INTRODUCTION ............................................................................................................................. 1
General Description of the District ....................................................................................................... 1
Compliance with the California Constitution ........................................................................................ 1
Summary of Proposed Assessment and Expenditures ......................................................................... 2
2 IMPROVEMENTS ................................................................................................................................... 3
3 BUDGET ................................................................................................................................................. 5
4 METHOD OF APPORTIONMENT ............................................................................................................ 9
4.1 GENERAL ....................................................................................................................................... 9
4.2 BENEFIT ANALYSIS ......................................................................................................................... 9
General Benefits.................................................................................................................................... 9
Special Benefits ................................................................................................................................... 10
Non‐Assessable Properties ................................................................................................................. 10
4.3 ASSESSMENT METHODOLOGY .................................................................................................... 11
5 ASSESSMENT ROLL .............................................................................................................................. 13
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
ii
ENGINEER'S REPORT
CITY OF DUBLIN
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
The undersigned respectfully submits the enclosed report as directed by the City Council. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED: June 6, 2017
BY: K. Dennis Klingelhofer
Assessment Engineer
R.C.E. No. 50255
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
1
1 OVERVIEW
1.1 INTRODUCTION
The City of Dublin (“City”) levies and collects special assessments on parcels within the City of Dublin
Street Lighting Maintenance Assessment District No. 1983‐1 (“District”) to maintain the public street
lighting improvements within those areas. The District was initially formed in 1983 to provide a dedicated
source of funding for the ongoing maintenance of street lighting improvements within the boundaries of
the District. The assessments and methods of apportionment described in this Report utilize commonly
accepted assessment engineering practices and have been calculated and proportionately spread to each
parcel based on the special benefits received as approved by the City Council at the time the District was
formed.
General Description of the District
The District was created in 1983 to replace the County of Alameda Lighting Service Area within the City of
Dublin to fund the maintenance and servicing costs for the City’s street lighting system. In 1995‐1996,
the City of Dublin acquired the PG&E‐owned streetlights within the District in order to reduce
maintenance costs. The District includes all parcels that were within the County of Alameda Lighting
Service Area which includes all parcels within the City with the exception of Dublin Ranch; Tract 7067; the
Clifton Parc development in the western hills; Tracts 8024, 8073 and 8074; and the Jordan Ranch
Development. A Diagram showing the exterior boundaries of the District is provided in this Report as
Appendix A.
Compliance with the California Constitution
Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972,
Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). All assessments described
in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in
compliance with the provisions of the California Constitution Article XIIID (“Article XIIID”), which was
enacted with the passage of Proposition 218 in November 1996. Pursuant to Article XIIID Section 5, certain
existing assessments are exempt from the substantive and procedural requirements of Article XIIID
Section 4. Specifically, Article XIIID Section 5(a) exempted:
“Any assessment imposed exclusively to finance the capital costs or maintenance and
operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems
or vector control. Subsequent increases in such assessments shall be subject to the
procedures and approval process set forth in Section 4.”
The City has determined that the annual assessments originally established for the District were for the
maintenance and operation of street lights within the public street rights‐of‐way. As such, pursuant to
Article XIIID Section 5(a), the pre‐existing assessment amount has been exempt from the procedural
requirements of Article XIIID Section 4 since the amount of the assessment has not increased since the
passage of Proposition 218.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
2
Any future increase in the assessment rate or substantial changes in the services provided would require
that the District be brought into compliance with all of the re quirements of Article XIIID and would require
the approval of the property owners subject to the assessment based upon a mailed ballot which would
be sent to each property owner.
Summary of Proposed Assessment and Expenditures
A summary of the assessments to be levied for each property type are shown in the table below. Based
upon the estimated expenditures, a transfer will be needed from the Operating Fund Balance for Fiscal
Year 2017‐18, and is also reflected in the projected fund balance as of June 30, 2017. As seen, the fund
balance will be substantially depleted in the current year. This may require a significant reduction in
service levels in future years so that expenditures match assessment revenues or the City will need to
make a contribution to the District from other available funds, or increase in the current assessment rate
by receiving approval by voters within the District.
Property Type
Single Family Residential (SFR)$19.34perParcel
Condominium $19.34perUnit
Duplex, Multi‐Family Residential $38.68perParcel
Triplex, Multi‐Family Residential $58.02perParcel
Fourplex, Multi‐Family Residential $77.36perParcel
Apartments, ,Multi‐Familiy Residential $116.04perParcel
Commercial/Industrial/Institutional (Acre)$106.37perParcel
Vacant Commercial $53.19perParcel
Rural $9.67perParcel
Exempt, Cemeteries, Common Open Space $0.00perParcel
Assessment Rate
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
3
2 IMPROVEMENTS
The District provides for the continued installation, maintenance and servicing of street lighting
improvements within the public right‐of‐ways which provide special benefit to parcels and properties
within the District.
As generally defined in the 1972 Act, maintenance and servicing of the street lighting improvements may
include one or any combination of the following:
1) The installation or construction of public lighting facilities, including, but not limited to
streetlights and traffic signals.
2) The installation or construction of any facilities which are appurtenant to any of the foregoing or
which are necessary or convenient for the maintenance or servicing thereof; including but not
limited to, grading, removal of debris, the installation or construction of curbs, gutters, walls,
sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
3) The maintenance or servicing, or both, of any of the foregoing including the furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including, but not limited to:
a) Repair, removal, or replacement of all or any part of any improvements;
b) Grading, clearing, removal of debris, the installation, repair or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities;
c) The cleaning, sandblasting, and painting of walls and other improvements to remove or
cover graffiti.
d) Electric current or energy, gas, or other agent for the lighting or operation of any other
improvements.
4) Incidental expenses associated with the improvements including, but not limited to:
a) The cost of preparation of the report, including plans, specifications, estimates, diagram,
and assessment;
b) The costs of printing, advertising, and the publishing, posting and mailing of notices;
c) Compensation payable to the County for collection of assessments;
d) Compensation of any engineer or attorney employed to render services;
e) Any other expenses incidental to the construction, installation, or maintenance and
servicing of the improvements; and,
f) Costs associated with any elections held for the approval of a new or increased
assessment.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
4
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement, including
repair, removal, or replacement of all or any part of any improvement.
"Service" or "servicing" means the furnishing of electric current or energy, gas, or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements.
A portion of funds collected from the annual assessments of this District may also be set aside for funding
future pole painting costs or other capital costs in a separate improvement fund commonly referred to as
a Capital Improvement Fund (CIF). The Fund was established for proposed improvements and
expenditures that are greater than can be conveniently funded from the annual assessment revenues.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
5
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Change in Purchasing Power
Change in Purchasing Power
3 BUDGET
All public streetlights and other eligible improvements within the District are maintained and serviced on
a regular basis, using assessment revenues. Since the assessment rate cannot be increased, due to the
passage of Proposition 218 in 1996, assessment revenues have not been sufficient to fund 100% of the
annual operations and maintenance costs of street lighting in past years. As a result, the District has had
to transfer funds from the District’s Fund Balance to fund the shortfall in assessment revenues.
The table below shows the change in purchasing power since the passage of Proposition 218 based upon
the annual change in the Consumer Price Index for the San Francisco Bay Area as published by the U.S.
Department of Labor. Although the District has seen an increase in revenue as a result of new
development, the increases in costs have increased much more quickly than the increase in assessment
revenue as a result of growth.
The proposed budget for the District is shown on the following page. This includes an estimate of the
costs of utilities, operations, services, administration and maintenance associated with the
improvements, including all labor, personnel, equipment, materials and administrative expenses. The
summary also shows the estimated fund balance, and the projected contribution/ (transfer) that will be
required from the fund balance based upon the estimated expenditures and assessment revenue.
Projected budgets are also shown for the next 2 fiscal years. For Fiscal Year 2017‐18, the budget assumes
a 5% increase for the County maintenance contract, and 6% increase for electricity rates.
The following describes the services and costs shown in the budget.
DIRECT COSTS:
Operating Supplies – The cost of ongoing maintenance and servicing of the street lighting improvements
including street light repair parts and the labor associated with performing the repair work. In addition,
a portion of this cost is set aside as a contingency amount for large repairs.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
6
Contract with Alameda County – The cost of street light maintenance provided from the County of
Alameda based on the current fiscal year contract.
California Street Light Association – The cost of Street Light Association dues based on the relative
number of streetlights within the District.
Utilities Electricity – The cost of street light electrical energy use, including miscellaneous PG&E charges.
Miscellaneous Expenses – Costs that cannot easily be categorized into any of the other Direct Costs
defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting – The costs of contracting with professionals to provide services
specific to the levy administration, including preparation of the Engineer’s Report, resolutions, and levy
submittal to the County. These fees can also include any additional administrative, legal, or engineering
services specific to the District such as the cost to prepare and mail notices of the public meeting and
hearing.
County per Parcel Fee – The cost to the District for the County to collect assessments on the property tax
bills. Alameda County charges 1.7% of the total amount levied.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) – The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides
for a District Reserve Fund for operations. Negative amounts shown for this budget item represent
transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Operating
Reserve eliminates the need for the City to transfer funds from non‐District accounts to pay for
operational expenses during the first half of the Fiscal Year and also provides the District with sufficient
funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with
Section 22660, provides for the District to establish by resolution an assessment installment plan for
proposed improvements and expenditures that are greater than can be conveniently raised from a single
annual assessment. Depending on the nature of the planned improvements, the collection of funds
necessary to complete the project may be collected over a period up to thirty years, but typically not more
than five years. The funds collected shall be accumulated in a separate improvement fund commonly
referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance
of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project
(budgeted separately), the amount shown for this item in the annual budget will typically be a positive
number representing the amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed and excess funds are being
credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
7
Improvements are clearly identified under the Fund Balance Information section of the Budget.
LED Conversion Project – Loan Repayment – Annual payments for the cost of LED conversion project.
Delinquency Contingency – This is the estimated amount designated for delinquent property tax
payments that the County is unable to collect in a given year.
Balance to Levy – This is the total amount to be collected for the current fiscal year through the annual
assessments (for special benefits). The Balance to Levy represents the sum of Total Direct and
Administration Costs, Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the improvements identified as
special benefits are levied and collected on the tax roll.
Total Parcels Levied – The total number of parcels within the District that will receive the special benefits
during the current fiscal year.
Total EDUs – The total Equivalent Dwelling Units within the District applied to the parcels described above.
The following page shows the budget.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
8
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
9
4 METHOD OF APPORTIONMENT
4.1 GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing
certain public improvements which include the construction, maintenance and servicing of public lights,
landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements
be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formula used for calculating assessments in the District therefore reflects the composition of the
parcels, and the improvements and services provided, to fairly apportion the costs based on estimated
benefit to each parcel. In addition, pursuant to Article XIIID Section 4:
“No assessment shall be imposed on any parcel which exceeds the reasonable cost of the
proportional special benefit conferred on that parcel. Only special benefits are assessable
and an agency shall separate the general benefits from the special benefits conferred on
a parcel.”
4.2 BENEFIT ANALYSIS
Each of the improvements have been carefully reviewed by the City and the corresponding assessments
have been proportionately spread to each parcel based on special benefits received from the
improvements as determined at the time the District was established.
General Benefits — In reviewing each of the District improvements, the proximity o f those improvements
to both properties within the District and those outside the District as well as the reasons for installing
and constructing such improvements, it is evident that the improvements are solely the result of
developing properties within the District and the ongoing maintenance and operation of these
improvements will directly affect the properties within the District. Although the improvements include
public areas, easements, right‐of‐ways and other amenities available or visible to the public at large, the
construction and installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by any properties or
developments outside the District boundary and any public access or use of the improvements by others
is incidental. Therefore, it has been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general benefit to properties
outside the District or to the public at large, but clearly provide distinct and special benefits to properties
within the District.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
10
Special Benefits — The method of apportionment (method of assessment) established herein is based on
the premise that each assessed parcel within the District receives special benefits from the improvements
and the desirability and security of those properties is enhanced by the presence of public lighting in close
proximity to those properties.
The special benefits of street lighting and other public lighting facilities are the convenience, safety, and
security of property, improvements, and goods. Specifically:
1) Enhanced deterrence of crime and the aid to police protection.
2) Increased nighttime safety on roads, streets and public areas.
3) Improved ability of pedestrians and motorists to see.
4) Improved ingress and egress to property.
5) Reduced vandalism and other criminal act and damage to improvements or property.
6) Improved traffic circulation and reduced nighttime accidents and personal property loss.
The preceding special benefits contribute to the aesthetic value and desirability of each of the assessed
parcels within the District and thereby provide a special enhancement of the properties. Furthermore, it
has been determined that the lack of funding to properly service and maintain the District improvements
would have a negative impact on the properties within the District.
All of the preceding special benefits contribute to a specific enhancement and desirability of each of the
assessed parcels within the District.
Non‐Assessable Properties — Within the boundaries of the District, there are several types of properties
that are considered to receive no special benefit from the District improvements and are therefore not
assessed. These parcels include:
1) Publicly owned parcels that are reserved as Public Open Space or are developed as City Parks for
active recreation and are maintained and serviced by the District;
2) Publicly owned wetland parcels;
3) Certain Public Utility parcels;
4) Privately owned open space parcels; and
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent
larger parcel. The adjacent larger parcels, of which these "sliver" parcels are a part, are assessed
at the Residential Zone rate.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
11
4.3 ASSESSMENT METHODOLOGY
The special benefits received by each parcel within the District and each parcel’s proportional annual
assessment are calculated on the basis of a formula known as Equivalent Dwelling Units. The Equivalent
Dwelling Unit (EDU) method of apportionment establishes a proportional benefit relationship between
the various parcels within the District and the improvements maintained by the District. The typical single
family residential parcel is assigned 1.0 Equivalent Dwelling Unit (EDU) since it represents more than 73%
of the total parcels within the District.
EDU’s are assigned to the other land uses based upon the property’s development status, type of
development (County of Alameda land use code) and property size as shown in the table below. Parcels
determined to be vacant will be assessed at a reduced rate of 50%, by multiplying the parcel’s assigned
EDU factor by 0.5 (or 50%).
Single‐Family Residential (SFR) — (County land use 1x) this land use identifies properties that are
developed for single‐family residential use and are assigned a factor of 1.00 EDU per parcel. This is the
base value that all other land use types are compared and weighted against (i.e. Equivalent Dwelling Unit
EDU). This land use classification may include, but is not limited to lots or parcels identified as single‐family
residential homes, planned development (tract or townhouse type), and modular/manufactured single‐
family residential unit.
Condominium Unit — (County land use 73) this land use identifies properties that are fully subdivided
residential parcels that have more than one residential unit developed on the property. This land use is
assigned 1.00 EDU per unit for properties that the number of units can be identified.
Duplex, Multifamily Residential — (County land use 22) this land use identifies properties that are
developed for multifamily residential use and are assigned a factor of 2.00 EDU per parcel. This land use
classification includes double or duplex units.
Property Type
Single Family Residential (SFR)1.00perParcel
Condominium 1.00perUnit
Duplex, Multi‐Family Residential 2.00perParcel
Triplex, Multi‐Family Residential 3.00perParcel
Fourplex, Multi‐Family Residential 4.00perParcel
Apartments, ,Multi‐Familiy Residential 6.00perParcel
Commercial/Industrial/Institutional (Acre)5.50perParcel
Vacant Commercial 2.75perParcel
Rural 0.50perParcel
Exempt, Cemeteries, Common Open Space 0.00perParcel
EDU Factor
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
12
Triplex, Multifamily Residential — (County land use 23) this land use identifies properties that are
developed for multifamily residential use and are assigned a factor of 3.00 EDU per parcel. This land use
classification includes triplex units; double or duplex together with a single‐family home.
Fourplex, Multifamily Residential — (County land use 24) this land use identifies properties that are
developed for multifamily residential use and are assigned a factor of 4.00 EDU per parcel. This land use
classification includes four living units; a fourplex, a triplex and a single‐family home, or two doubles or
duplexes.
Apartment Complex, Multifamily Residential — (County land use 7x, except 73) This land use identifies
properties that are developed for multifamily residential use of five (5) or more units, and are assigned a
factor of 6.00 EDU per parcel. This land use classification may include, but is not limited to, lots or parcels
identified as vacant apartment land capable of supporting 5 or more units, residential property converted
to 5 or more units, cooperatives, restricted income properties, fraternities, sororities, church homes,
multiple residential (5 or more units), and residential high‐rise (7 or more units).
Commercial — (County land use 3x, 8x, 9x) this land use identifies properties that are considered
improved commercial use and are assigned a factor of 5.50 EDU per gross acre. This land use classification
may include, but is not limited to, lots or parcels identified as car washes, commercial garages, automotive
dealerships, parking lots, parking garages service stations, funeral homes, nursing or boarding homes,
hospitals, hotels/motels, banks, medical‐dental, single and multi‐story office buildings, commercial land,
department stores, discount stores, restaurants, shopping centers, supermarkets.
Industrial — (County land use 4x) this land use identifies properties that are developed for industrial use
and are assigned a factor of 5.50 EDU per gross acre. This land use classification may include, but is not
limited to lots, or parcels identified as vacant industrial land, warehouses, light and heavy industrial,
nurseries, sand and gravel quarries, salt ponds, trucking and distribution terminals, wrecking yards, and
miscellaneous industrial.
Institutional — (County land use 6x, except 65) this land use identifies properties that are developed for
institutional use and are assigned a factor of 5.50 EDU per gross acre. This land use classification may
include, but is not limited to, lots or parcels identified as vacant land that is a necessary part of an
institutional property, improved government‐owned property, low income housing (secured P.I.’s only),
golf courses, schools, churches, lodge‐halls, clubhouses, and other institution properties.
Rural Property — (County land use 5x) this land use identifies properties that are defined as rural lands
and are assigned a factor of 0.50 EDU per parcel. This land use classification may include, but is not limited
to, lots or parcels identified as rural residential home sites, one or more mobile homes on rural home
sites, rural property with significant commercial or industrial use, property used for agriculture (more than
10 acres), rural land in transition to higher land use classification, and rural land under non‐renewal of
Williamson Act.
Exempt Property, Cemeteries & Common Open Space — (County land use 0, 03‐05, 65) this land use
identifies properties that are exempt from assessment and are assigned 0.00 EDU. This land use
classification may include, but is not limited to, lots or parcels identified as exempt public agencies;
property leased or owned by public utilities, cemeteries, and planned development common areas.
4.4.a
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1983‐1
City of Dublin
Fiscal Year 2017‐18
13
5 ASSESSMENT ROLL
The proposed assessment and the amount of the assessment apportioned to each lot or parcel, as shown
on the latest roll at the Assessor’s Office, are contained in the Assessment Roll on file in the Office of the
City Clerk of the City of Dublin, which is incorporated herein by reference.
The description of each lot or parcel is part of the records of the Assessor of the County of Alameda and
those records are, by reference, made part of this report. The assessments shown will be submitted to
the County Auditor/Controller, and included on the property tax roll for each parcel shown in the
assessment roll for Fiscal Year 2017‐18.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the
District, are inclusive of the parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall include subsequent
subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Alameda
County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
4.4.a
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ENGINEER’S REPORT
Landscape and Lighting
District No. 1983-2
Fiscal Year 2017‐18
For the
CITY OF DUBLIN
Alameda County, California
June 6, 2017
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
i
Table of Contents
1 OVERVIEW ............................................................................................................................................. 1
1.1 INTRODUCTION ............................................................................................................................. 1
General Description of the District ....................................................................................................... 1
Compliance with the California Constitution ........................................................................................ 1
Summary of Proposed Assessment and Expenditures ......................................................................... 2
2 IMPROVEMENTS ................................................................................................................................... 3
3 BUDGET ................................................................................................................................................. 5
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE .............................................................................. 9
4 METHOD OF APPORTIONMENT .......................................................................................................... 10
4.1 GENERAL ..................................................................................................................................... 10
4.2 BENEFIT ANALYSIS ....................................................................................................................... 10
General Benefits.................................................................................................................................. 10
Special Benefits ................................................................................................................................... 11
Non‐Assessable Properties ................................................................................................................. 11
4.3 ASSESSMENT METHODOLOGY .................................................................................................... 12
5 ASSESSMENT ROLL .............................................................................................................................. 13
Appendix A ‐ Boundary Map
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
ii
ENGINEER'S REPORT
CITY OF DUBLIN
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
The undersigned respectfully submits the enclosed report as directed by the City Council. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED: June 6, 2017
BY: K. Dennis Klingelhofer
Assessment Engineer
R.C.E. No. 50255
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
1
1 OVERVIEW
1.1 INTRODUCTION
The City of Dublin (“City”) levies and collects special assessments on parcels within the City of Dublin
Landscape and Lighting Assessment District No. 1983‐2 (“District”) in order to maintain the landscaping
and irrigation improvements within the District.
The assessments and methods of apportionment described in this Report utilize commonly accepted
assessment engineering practices and have been calculated and proportionately spread to each parcel
based on the special benefits received as approved by the City Council at the time the District was formed.
General Description of the District
The District was initially formed in 1983 to provide a dedicated source of funding for the on‐going
maintenance of street landscaping within Tract 4719. The District originally included the maintenance of
Stagecoach Park and the landscaping within Stagecoach Road north of the City Limit; however those
improvements are no longer funded by the District. Currently, the District includes only the roadway
landscaping along Stagecoach Road and on the "interior slopes" (Coral Way and Agate Way) within the
Dublin Hills Estates development. The maintenance cost for Stagecoach Park, as well as the undeveloped
Dougherty Hills Park, is paid by the City through the Park Main tenance Operating Budget and is not a part
of this Assessment District.
Compliance with the California Constitution
Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972,
Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). All assessments described
in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in
compliance with the provisions of the California Constitution Article XIIID (“Article XIIID”), which was
enacted with the passage of Proposition 218 in November 1996.
Pursuant to Article XIIID Section 5, certain existing assessments were exempt from the substantive and
procedural requirements of Article XIIID Section 4. Specifically, Article XIIID Section 5(a) exempted:
“Any assessment imposed exclusively to finance the capital costs or maintenance and
operation expenses for sidewalks, streets, sewers, water, flood control, drainage
systems or vector control. Subsequent increases in such assessments shall be subject
to the procedures and approval process set forth in Section 4.”
The City has determined that the annual assessments originally established for the District were for the
maintenance and operation of landscaping within the public street rights‐of‐way or public easements.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
2
However, in 2003/2004, the City conducted a public hearing that included a mailed ballot to all of the
property owners in this District proposing an increased assessment in order to maintain and replace
certain landscaping improvements. In accordance with the requirements of Prop 218 the property owners
approved a 10% increase in assessment rates, and the addition of an escalation clause for succeeding
years that allows the maintenance cost to increase according to the Consumer Price Index and the utility
cost to increase according to the actual cost of utilities.
Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes
in the services provided would require the approval of the property owners subject to the assessment
based upon a mailed ballot which would be sent to each property owner pursuant to the provisions of the
California Constitution Article XIIID.
Summary of Proposed Assessment and Expenditures
A summary of the assessments to be levied for each property type are shown in the table below
Property Type Assessment Rate
Single Family Residential (SFR)$385.89 per Parcel
Multi‐Family Residential (MFR)$65.22 per Unit
Exempt, Cemeteries, Common Open Space $0.00 per Parcel
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
3
2 IMPROVEMENTS
The District provides for the continued maintenance and servicing of the landscaping and irrigation
improvements within the public right‐of‐way and public easement along Stagecoach Road between the
limits of Amador Valley Boulevard and the northerly City Limit. In addition, the District also provides for
the maintenance of the slopes, including landscaping and irrigation, within the public right‐of‐way for the
slope areas along the rear of Lots 80 through 86, and 37 through 48 within Tract 4719.
As generally defined in the 1972 Act, maintenance and servicing of the improvements may include one or
any combination of the following:
1) The installation or planting of landscaping. The installation or construction of statuary, fountains,
and other ornamental structures and facilities.
2) The installation or construction of any facilities which are appurtenant to any of the foregoing or
which are necessary or convenient for the maintenance or servicing thereof; including but not
limited to, grading, removal of debris, the installation or construction of curbs, gutters, walls,
sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
3) The maintenance or servicing, or both, of any of the foregoing including the furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including, but not limited to:
a. Repair, removal, or replacement of all or any part of any improvements;
b. Grading, clearing, removal of debris, the installation, repair or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping, including cultivation,
irrigation, trimming, spraying, fertilizing, or treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid waste;
e. The cleaning, sandblasting, and painting of walls and other improvements to remove or
cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or operation of any other
improvements.
g. Water for the irrigation of any landscaping, the operation of any fountains, or the
maintenance of any other improvements.
4) Incidental expenses associated with the improvements including, but not limited to:
a. The cost of preparation of the report, including plans, specifications, estimates, diagram,
and assessment;
b. The costs of printing, advertising, and the publishing, posting and mailing of notices;
c. Compensation payable to the County for collection of assessments;
d. Compensation of any engineer or attorney employed to render services;
e. Any other expenses incidental to the construction, installation, or maintenance and
servicing of the improvements; and,
f. Costs associated with any elections held for the approval of a new or increased
assessment.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
4
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement, including
repair, removal, or replacement of all or any part of any improvement.
"Service" or "servicing" means the furnishing of electric current or energy, gas, or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements.
Drawings showing the specific locations of the improvements are on file in the City’s Engineering
Department and are made a part of this report by reference.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
5
3 BUDGET
All landscape and other eligible improvements within the District are maintained and serviced on a regular
basis. The proposed budget for District is shown on the following page. This includes an estimate of the
costs of utilities, operations, services, administration and maintenance associated with the
improvements, including all labor, personnel, equipment, materials and administrative expenses. The
summary also shows the estimated fund balance, and the projected contribution/ (transfer) based upon
the estimated expenditures and assessment revenue. Projected budgets are also shown for the next 2
fiscal years. For fiscal year 2018‐19 and 2019‐20, the budget assumes a 5% increase for water, and a 6%
increase for electricity rates.
The following describes the services and costs shown in the budget.
DIRECT COSTS:
Maintenance Tree – The cost of installation and maintenance of trees and plantings along the street
frontages within the District.
Maintenance Landscape – The cost of maintenance and repair of the landscaping and open space areas
within the District.
Utilities Water – The cost of furnishing water for maintenance of landscape and irrigation systems within
the District.
Utilities Electricity – The cost of electricity for maintenance of landscape, powering of irrigation systems,
and entry lighting within the District.
Miscellaneous Expenses – Costs that cannot easily be categorized into any of the other Direct Costs
defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting – The costs of contracting with professionals to provide services
specific to the levy administration, including preparation of the Engineer’s Report, resolutions, and levy
submittal to the County. These fees can also include any additional administrative, legal, or engineering
services specific to the District such as the cost to prepare and mail notices of the public meeting and
hearing.
County per Parcel Fee – The cost to the District for the County to collect assessments on the property tax
bills. Alameda County charges 1.7% of the total levy amount.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) – The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides
for a District Reserve Fund for operations. Negative amounts shown for this budget item represent
transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Operating
Reserve eliminates the need for the City to transfer funds from non‐District accounts to pay for
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
6
operational expenses during the first half of the fiscal year and also provides the District with sufficient
funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with
Section 22660, provides for the District to establish by resolution an assessment installment plan for
proposed improvements and expenditures that are greater than can be conveniently raised from a single
annual assessment. Depending on the nature of the planned improvements, the collection of funds
necessary to complete the project may be collected over a period up to thirty years, but typically not more
than five years. The funds collected shall be accumulated in a separate improvement fund commonly
referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance
of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project
(budgeted separately), the amount shown for this item in the annual budget will typically be a positive
number representing the amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed and excess funds are being
credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital
Improvements are clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) – This item represents repayments of amounts that had
been temporarily advanced to the District from other revenue sources (usually the General Fund) or
represents funds being loaned to the District for the current Fiscal Year that must be repaid by future
assessments. Similar to the Reserve Collection/(Transfer) line item, this item directly impacts the Reserve
Fund Balances either positively or negatively.
Repayments are shown as a positive number and represent additional monies being collected in the
current annual assessment to repay a prior loan. These loans are typically for capital improvement
expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies were not
sufficient to cover the expenses. To ensure the ongoing operati on and maintenance of the improvements,
the City may advance funds to the District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or possibly over several years.
Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District
and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount still
outstanding. A loan for the current Fiscal Year (Advance) is shown as a negative number. If the District is
expected to incur significant expenditures in the current Fiscal Year for special services or capital
improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues
(annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City
may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all
available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any
funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending
Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future
assessment revenues.
Other Revenue/General Fund (Contributions) – This item includes additional funds designated for the
District that are not annual assessments. These funds are added to the District account to reduce
assessments, and may be from non‐District or District sources including City General Fund Contributions
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
7
and/or interest earnings. Any funds indicated on this line will be shown as a negative number indicating a
reduction in the amount to be levied and represent funds that do not have to be repaid.
Balance to Levy – This is the total amount to be collected for the current fiscal year through the annual
assessments (for special benefits). The Balance to Levy represents the sum of Total Direct and
Administration Costs, Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the improvements identified as
special benefits are levied and collected on the tax roll.
Total Parcels – The total number of parcels within the District including exempt parcels.
Total Parcels Levied – The total number of parcels within the District that will receive the special benefits
during the current Fiscal Year.
Total EDUs – The total Equivalent Dwelling Units within the District applied to the parcels described above.
Balance to Levy for SFR – The total assessment to single‐family property owners in the Dublin Hills Estates
development.
Balance to Levy for MFR – The total assessment to property owners of condominium or apartment units
in the Amador Lakes Apartments development.
Maximum Levy per SFR (Prior Fiscal Year) – This is the maximum rate allowable in Fiscal Year 2017‐18 to
assess single‐family property owners within the District.
Maximum Levy per MFR (Prior Fiscal Year) – This is the maximum rate allowable in Fiscal Year 2017‐18
to assess property owners of a multifamily residential unit within the District.
Maximum Levy per SFR (Current Fiscal Year) – This is the maximum rate allowable per SFR parcel to assess
property owners within the District, in accordance with Proposition 218, adjusted for inflation as
described in the Method of Apportionment.
Maximum Levy per MFR (Current Fiscal Year) – This is the maximum rate allowable per MFR unit to assess
property owners within the District, in accordance with Proposition 218, adjusted for inflation as
described in the Method of Apportionment.
Inflationary Factor – Annual percentage increase in the San Francisco‐Oakland‐San Jose Area Consumer
Price Index for “All Urban Wage Earners and Clerical Workers,” applies to all cost except water and
electricity, plus any additional increase in the utility cost of water and electricity. Each fiscal year the City
shall identify the change in the Index for April to April of the preceding year.
The following page shows the budget.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
8
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
9
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE
It is recognized that the cost of maintaining the District improvements increases slightly every year as a
result of inflation. In Fiscal Year 2003‐04, the property owners approved a formula for increasing
assessments for each future fiscal year to offset increases in costs due to inflation.
The maximum assessment amount allowed for each fiscal year shall be increased in an amount equal to
the annual percentage increase of the local San Francisco‐Oakland‐San Jose Area Consumer Price Index
(“Index”) for “All Urban Wage Earners and Clerical Workers” plus any actual increase in the cost of utilities
(water and power). Each fiscal year the City shall identify the annual percentage difference in the Index
between April of the current fiscal year and that of the previous April. Should the Bureau of Labor Statistics
revise such index or discontinue the preparation of such index, the City shall use the revised index or
comparable system as approved by the City Council for determining fluctuations in the cost of living.
In the event that the City Council determines that an inflation adjustment is not required for a given fiscal
year, the City Council may authorize the assessment without applying the adjustment formula to the
amount levied. If the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be subject to approval by the
District property owners. Each fiscal year, the maximum assessment rate shall increase at the maximum
amount allowable regardless of whether the increase is levied to the parcels within the District.
Proposed Forecast Forecast
Budget Budget Budget
Item FY 2017‐18 FY 2018‐19 FY 2019‐20
CPI April Prior Year 264.565 274.589 280.081
CPI April Current Year 274.589 280.081 285.682
% Increase/(Decrease)3.789%2.000%2.000%
Prior Year Maximum Levy per SFR $457.52 ‐$ $481.76 $498.36
Prior Year Maximum Levy per MFR $76.40 ‐$ $80.46 $83.25
Current Year Maximum Levy per SFR CPI only $474.86 $491.40 $508.33
Current Year Maximum Levy per MFR CPI only $79.29 $82.07 $84.91
Combined Utility Costs Current Year $33,630 $35,326 $37,107
Combined Utility Costs Prior Year $31,950 $33,630 $35,326
% Change in Combined Utility Costs 5.26%5.04%5.04%
Change in Combined Utilities $1,680 $1,696 $1,781
Spread to SFR (61.6%)$1,035 $1,045 $1,098
Spread to MFR (38.4%)$645 $651 $684
Amount per SFR for Utilities $6.90 $6.97 $7.32
Amount per MFR for Utilities $1.17 $1.18 $1.24
Maximum Levy per SFR current year $481.76 $498.36 $515.64
Maximum Levy per MFR current year $80.46 $83.25 $86.15
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
10
4 METHOD OF APPORTIONMENT
4.1 GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing
certain public improvements which include the construction, maintenance and servicing of public lights,
landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements
be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated benefits to be received by
each such lot or parcel from the improvements.”
The formula used for calculating assessments in the District therefore reflects the composition of the
parcels, and the improvements and services provided, to fairly apportion the costs based on estimated
benefit to each parcel. In addition, pursuant to Article XIIID Section 4:
“No assessment shall be imposed on any parcel which exceeds the reasonable cost of
the proportional special benefit conferred on that parcel. Only special benefits are
assessable and an agency shall separate the general benefits from the special benefits
conferred on a parcel.”
4.2 BENEFIT ANALYSIS
Each of the improvements have been carefully reviewed by the City and the corresponding assessments
have been proportionately spread to each parcel based on special benefits received from the
improvements as determined at the time the District was established.
General Benefits — In reviewing each of the District improvements, the proximity o f those improvements
to both properties within the District and those outside the District as well as the reasons for installing
and constructing such improvements, it is evident that the improvements are solely the result of
developing properties within the District and the ongoing maintenance and operation of these
improvements will directly affect the properties within the District. Although the improvements include
public areas, easements, right‐of‐ways and other amenities available or visible to the public at large, the
construction and installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by any properties or
developments outside the District boundary and any public access or use of the improvements by others
is incidental. Therefore, it has been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general benefit to properties
outside the District or to the public at large, but clearly provide distinct and special benefits to properties
within the District.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
11
Special Benefits — The method of apportionment (method of assessment) established herein is based on
the premise that each assessed parcel within the District receives special benefits from the improvements
and the desirability of those properties enhanced by the presence of well‐maintained landscaping in close
proximity to those properties.
The special benefits associated with landscape improvements are specifically:
1) Enhanced desirability of properties through association with the improvements.
2) Improved aesthetic appeal of properties providing a positive representation of the area and
properties.
3) Enhanced adaptation of the urban environment within the natural environment from adequate
green space and landscaping.
4) Environmental enhancement through improved erosion resistance, dust and debris control, and
fire prevention.
5) Increased sense of pride in ownership of property within the District resulting from well‐
maintained improvements associated with the properties.
6) Enhanced quality of life through well‐maintained green space and landscaped areas.
7) Reduced criminal activity and property‐related crimes (especially vandalism) against properties in
the District through well‐maintained surroundings and amenities including abatement of graffiti.
8) Enhanced environmental quality of the parcels by moderating temperatures, providing
oxygenation and attenuating noise.
The preceding special benefits contribute to the aesthetic value and desirability of each of the assessed
parcels within the District and thereby provide a special enhancement of the properties. Furthermore, it
has been determined that the lack of funding to properly service and maintain the District improvements
would have a negative impact on the properties within the District.
Non‐Assessable Properties — Within the boundaries of the District, there are several types of properties
that are considered to receive no special benefit from the District improvements and are therefore not
assessed. These parcels include:
1) Publicly owned parcels that are reserved as Public Open Space or are developed as City Parks for
active recreation and are maintained and serviced by the District;
2) Publicly owned wetland parcels;
3) Certain Public Utility parcels;
4) Privately owned open space parcels; and
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
12
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent
larger parcel. The adjacent larger parcel, of which these "sliver" parcels are a part, are assessed
at the Residential Zone rate.
4.3 ASSESSMENT METHODOLOGY
The special benefits received by each parcel within the District and each parcel’s proportional annual
assessment are calculated as follows:
Sixty‐one and six tenths percent (61.6%) spread equally to the 150 single family homes of Dublin
Estates; and
Thirty‐eight and four tenths percent (38.4%) spread equally among the 553 apartments of
Amador Lakes Apartments.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
13
5 ASSESSMENT ROLL
The proposed assessment and the amount of the assessment apportioned to each lot or parcel, as shown
on the latest roll at the Assessor’s Office, are shown in Appendix B. The description of each lot or parcel
is part of the records of the Assessor of the County of Alameda and those records are, by reference, made
part of this report. The assessments shown will be submitted to the County Auditor/Controller, and
included on the property tax roll for each parcel shown in the assessment roll for Fiscal Year 2017‐18.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the
District, are inclusive of the parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall include subsequent
subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Alameda
County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
4.4.b
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1983‐2
City of Dublin
Fiscal Year 2017‐18
14
APPENDIX A – ASSESSMENT DIAGRAM
4.4.b
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ENGINEER’S REPORT
Landscape and Lighting
District No. 1986-1
Fiscal Year 2017‐18
For the
CITY OF DUBLIN
Alameda County, California
June 6, 2017
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
i
Table of Contents
1 OVERVIEW ............................................................................................................................................. 2
1.1 INTRODUCTION ............................................................................................................................. 2
General Description of the District ....................................................................................................... 2
Compliance with the California Constitution ........................................................................................ 2
Summary of Proposed Assessment and Expenditures ......................................................................... 3
2 IMPROVEMENTS ................................................................................................................................... 4
3 BUDGET ................................................................................................................................................. 5
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE .............................................................................. 9
4 METHOD OF APPORTIONMENT .......................................................................................................... 10
4.1 GENERAL ..................................................................................................................................... 10
4.2 BENEFIT ANALYSIS ....................................................................................................................... 10
General Benefits.................................................................................................................................. 10
Special Benefits ................................................................................................................................... 11
Non‐Assessable Properties ................................................................................................................. 11
4.3 ASSESSMENT METHODOLOGY .................................................................................................... 12
5 ASSESSMENT ROLL .............................................................................................................................. 13
Appendix A ‐ Boundary Map
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
ii
ENGINEER'S REPORT
CITY OF DUBLIN
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
The undersigned respectfully submits the enclosed report as directed by the City Council. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED: June 6, 2017
BY: K. Dennis Klingelhofer
Assessment Engineer
R.C.E. No. 50255
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
2
1 OVERVIEW
1.1 INTRODUCTION
The City of Dublin (“City”) levies and collects special assessments on parcels within Landscaping and
Lighting District No. 1986‐1 (“District”) in order to maintain the improvements within the Villages at
Willow Creek area.
The assessments and methods of apportionment described in this Report utilize commonly accepted
assessment engineering practices and have been calculated and proportionately spread to each parcel
based on the special benefits received as approved by the City Council at the time the District was formed.
General Description of the District
The District was initially formed in 1986 to provide a dedicated source of funding for the ongoing
maintenance of landscaping, including fencing and soundwalls, along the west side of Dougherty Road
from Amador Valley Boulevard to the northerly City Limit, along Amador Valley Boulevard from Dougherty
Road to Wildwood Road, along Wildwood Road and Fall Creek Road, and certain landscaped areas within
the Ridgecreek single‐family home development. Landscaping within the condominium and apartment
developments is the responsibility of the homeowners' association or property owner for those individual
developments.
A Diagram showing the exterior boundaries of the District is provided in this Report in Appendix A.
Compliance with the California Constitution
Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972,
Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). All assessments described
in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in
compliance with the provisions of the California Constitution Article XIIID (“Article XIIID”), which was
enacted with the passage of Proposition 218 in November 1996.
In Fiscal Year 2001‐02, the assessments in this District were increased by 54% with the approval of
property owners in compliance with the requirements of Proposition 218. The increase in the assessment
rate was required as the reserve funds had become depleted and could no longer be used to offset utility
and maintenance cost increases. The property owners also approved an escalation clause for future years
that allows the assessment to increase according to the annual percentage change of the Consumer Price
Index and the utility cost to increase according to the actual cost of utilities.
Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes
in the services provided would require the approval of the property owners subject to the assessment
based upon a mailed ballot which would be sent to each property owner.
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
3
Summary of Proposed Assessment and Expenditures
A summary of the assessments to be levied for each property type is shown in the table below.
Property Type
Single Family Residential (SFR)1.00perParcel $229.92perParcel
Multi‐Family Residential (MFR)0.50perUnit $114.96perUnit
Commercial 4.00perParcel $919.68perParcel
Exempt, Cemeteries, Common Open Space 0.00perParcel $0.00perParcel
Assessment RateEDU Factor
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
4
2 IMPROVEMENTS
The District provides for the continued maintenance and servicing of landscaping, including fencing and
sound‐walls within the public right‐of‐ways and within public easements within private streets which
provide special benefit to parcels and properties within the District. The specific improvements
maintained by the District include:
a. The median and roadside landscaping along the north side of Willow
Creek Drive.
b. Roadside landscaping along Shady Creek Drive within Lots 1, 2, 3, 4, 5, 6,
15, 16, 37, 38, and south of Lot 145, all within Tract 5511.
c. Roadside landscaping, wall, fence, and pathway improvements along the west side of Dougherty
Road, between Amador Valley Boulevard and the northerly City Limit line, and along the north
side of Amador Valley Boulevard, between Dougherty Road and Wildwood Road.
d. Roadside landscaping, fence, and pathway improvements on the west side of Wildwood Road.
e. Roadside landscaping, fence, wall, and pathway improvements on the west side of Dougherty
Road and the south side of Amador Valley Boulevard, adjacent to Lot 150.
f. Roadside landscaping, fence, and pathway improvements on the west and north sides of Fall
Creek Road.
g. Roadside landscaping and emergency access surfacing at the north end of Crossridge Road
within the street right‐of‐way.
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement, including
repair, removal, or replacement of all or any part of any improvement.
"Service" or "servicing" means the furnishing of electric current or energy, gas, or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements.
Drawings showing the specific locations of the improvements are on file in the City’s Engineering
Department and are made a part of this report by reference.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
5
3 BUDGET
All landscaping and other eligible improvements within the District are maintained and serviced on a
regular basis. The proposed budget for District is shown on the following page. This includes an estimate
of the costs of utilities, operations, services, administration and maintenance associated with the
improvements, including all labor, personnel, equipment, materials and administrative expenses. The
summary also shows the estimated fund balance, and the projected contribution/ (transfer) based upon
the estimated expenditures and assessment revenue. Projected budgets are also shown for the next 2
fiscal years. For fiscal year 2018‐19 and 2019‐20, the budget assumes a 5% increase for water, and a 6%
increase for electricity rates.
The following describes the services and costs shown in the budget.
DIRECT COSTS:
Maintenance Tree – The cost of installation and maintenance of trees and plantings along the roadside
frontages and pathways within the District
Maintenance Landscape – The cost of maintenance and repair of the landscaping and open space areas
within the District.
Utilities Water – The cost of furnishing water for maintenance of landscape and irrigation systems within
the District.
Utilities Electricity – The cost of electricity for maintenance of landscape and powering of irrigation
systems within the District.
Miscellaneous Expenses – Costs that cannot easily be categorized into any of the other Direct Costs
defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting – The costs of contracting with professionals to provide services
specific to the levy administration, including preparation of the Engineer’s Report, resolutions, and levy
submittal to the County. These fees can also include any additional administrative, legal, or engineering
services specific to the District such as the cost to prepare and mail notices of the public meeting and
hearing.
County per Parcel Fee – The cost to the District for the County to collect assessments on the property tax
bills. Alameda County charges 1.7% of the total amount levied.
LEVY BREAKDOWN:
Reserve Collection/(Transfer) – The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides
for a District Reserve Fund for operations. Negative amounts shown for this budget item represent
transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Operating
Reserve eliminates the need for the City to transfer funds from non‐District accounts to pay for
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
6
operational expenses during the first half of the Fiscal Year and also provides the District with sufficient
funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with
Section 22660, provides for the District to establish by resolution an assessment installment plan for
proposed improvements and expenditures that are greater than can be conveniently raised from a single
annual assessment. Depending on the nature of the planned improvements, the collection of funds
necessary to complete the project may be collected over a period up to thirty years, but typically not more
than five years. The funds collected shall be accumulated in a separate improvement fund commonly
referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance
of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project
(budgeted separately), the amount shown for this item in the annual budget will typically be a positive
number representing the amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed and excess funds are being
credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital
Improvements are clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) – This item represents repayments of amounts that had
been temporarily advanced to the District from other revenue sources (usually the General Fund) or
represents funds being loaned to the District for the current fiscal year that must be repaid by future
assessments. Similar to the Reserve Collection/(Transfer) line item, this item directly impacts the Reserve
Fund Balances either positively or negatively.
Repayments are shown as a positive number and represent additional monies being collected in the
current annual assessment to repay a prior loan. These loans are typically for capital improvement
expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies were not
sufficient to cover the expenses. To ensure the ongoing operati on and maintenance of the improvements,
the City may advance funds to the District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or possibly over several years.
Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District
and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount still
outstanding. A loan for the current Fiscal Year (Advance) is shown as a negative number. If the District is
expected to incur significant expenditures in the current Fiscal Year for special services or capital
improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues
(annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City
may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all
available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any
funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending
Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future
assessment revenues.
Delinquency Contingency – This is the estimated amount designated for delinquent property tax
payments that the County is unable to collect in a given year.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
7
Other Revenue/General Fund (Contributions) – This item includes additional funds designated for the
District that are not annual assessments. These funds are added to the District account to reduce
assessments, and may be from non‐District or District sources including City General Fund Contributions
and/or interest earnings. Any funds indicated on this line will be shown as a negative number indicating a
reduction in the amount to be levied and represent funds that do not have to be repaid.
Balance to Levy – This is the total amount to be collected for the current fiscal year through the annual
assessments (for special benefits). The Balance to Levy represents the sum of Total Direct and
Administration Costs, Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the improvements identified as
special benefits are levied and collected on the tax roll.
Total Parcels Levied – The total number of parcels within the District that will receive the special benefits
during the current fiscal year.
Total EDUs – The total Equivalent Dwelling Units within the District applied to the parcels described above.
Levy per EDU – This amount represents the rate being applied to each parcel’s individual EDU factor. The
Levy per EDU is the result of dividing the “Special Assessment to Levy” by the Total EDUs of the District
for the fiscal year.
Maximum Levy per EDU – This is the rate per EDU approved by property owners within the District, in
accordance with Proposition 218, adjusted for inflation as described in the Method of Apportionment.
The following page shows the budget.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
8
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
9
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE
It is recognized that the cost of maintaining the District improvements increases slightly every year as a
result of inflation. In Fiscal Year 2001‐02, the property owners approved a formula for increasing
assessments for each future fiscal year to offset increases in costs due to inflation.
The maximum assessment amount allowed for each fiscal year shall be increased in an amount equal to
the annual percentage increase of the local San Francisco‐Oakland‐San Jose Area Consumer Price Index
(“Index”) for “All Urban Wage Earners and Clerical Workers”, plus any actual increase in the cost of utilities
(water and electricity). Each fiscal year the City shall identify the annual percentage difference in the
Index between April of the current fiscal year and that of the previous April. Should the Bureau of Labor
Statistics revise such index or discontinue the preparation of such index, the City shall use the revised
index or comparable system as approved by the City Council for determining fluctuations in the cost of
living. The table below shows the calculations for the adjustment to the Maximum Allowable Assessment
for Fiscal Year 2017‐18.
In the event that the City Council determines that an inflation adjustment is not required for a given fiscal
year, the City Council may authorize the assessment without applying the adjustment formula to the
amount levied. If the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be subject to approval by the
District property owners. Each fiscal year, the maximum assessment rate shall increase at the maximum
amount allowable regardless of whether the increase is levied to the parcels within the District.
ProposedForecastForecast
BudgetBudgetBudget
ItemFY 2017‐18FY 2018‐19FY 2019‐20
CPI April Prior Year264.565274.589280.081
CPI April Current Year274.589280.081285.682
% Increase/(Decrease)3.789%2.000%2.000%
Prior Year Maximum Levy per EDU$221.53$229.92$234.52
Current Year Maximum Levy per EDU CPI only$229.92$234.52$239.21
Combined Utility Costs Current Year$83,200$87,380$91,770
Combined Utility Costs Prior Year$40,892$83,200$87,380
% Change in Combined Utility Costs 103.46%5.02%5.02%
Change in Combined Utilities $42,308$4,180$4,390
Amount per EDU for Utilities$64.94$6.42$6.74
Maximum Levy per EDU current year$229.92$234.52$239.21
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
10
4 METHOD OF APPORTIONMENT
4.1 GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing
certain public improvements which include the construction, maintenance and servicing of public lights,
landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements
be levied according to benefit rather than assessed value:
“The net amount toj be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formula used for calculating assessments in the District therefore reflects the composition of the
parcels, and the improvements and services provided, to fairly apportion the costs based on estimated
benefit to each parcel. In addition, pursuant to Article XIIID Section 4:
“No assessment shall be imposed on any parcel which exceeds the reasonable cost of the
proportional special benefit conferred on that parcel. Only special benefits are assessable
and an agency shall separate the general benefits from the special benefits conferred on
a parcel.”
4.2 BENEFIT ANALYSIS
Each of the improvements have been carefully reviewed by the City and the corresponding assessments
have been proportionately spread to each parcel based on special benefits received from the
improvements as determined at the time the District was established.
General Benefits — In reviewing each of the District improvements, the proximity o f those improvements
to both properties within the District and those outside the District as well as the reasons for installing
and constructing such improvements, it is evident that the improvements are solely the result of
developing properties within the District and the ongoing maintenance and operation of these
improvements will directly affect the properties within the District. Although the improvements include
public areas, easements, right‐of‐ways and other amenities available or visible to the public at large, the
construction and installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by any properties or
developments outside the District boundary and any public access or use of the improvements by others
is incidental. Therefore, it has been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general benefit to properties
outside the District or to the public at large, but clearly provide distinct and special benefits to properties
within the District.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
11
Special Benefits — The method of apportionment (method of assessment) established herein is based on
the premise that each assessed parcel within the District receives special benefits from the improvements
and the desirability of those properties enhanced by the presence of well‐maintained landscaping in close
proximity to those properties.
The special benefits associated with landscape improvements are specifically:
1) Enhanced desirability of properties through association with the improvements.
2) Improved aesthetic appeal of properties providing a positive representation of the area and
properties.
3) Enhanced adaptation of the urban environment within the natural environment from adequate
green space and landscaping.
4) Environmental enhancement through improved erosion resistance, dust and debris control, and
fire prevention.
5) Increased sense of pride in ownership of property within the District resulting from well‐
maintained improvements associated with the properties.
6) Enhanced quality of life through well‐maintained green space and landscaped areas.
7) Reduced criminal activity and property‐related crimes (especially vandalism) against properties in
the District through well‐maintained surroundings and amenities including abatement of graffiti.
8) Enhanced environmental quality of the parcels by moderating temperatures, providing
oxygenation and attenuating noise.
The preceding special benefits contribute to the aesthetic value and desirability of each of the assessed
parcels within the District and thereby provide a special enhancement of the properties. Furthermore, it
has been determined that the lack of funding to properly service and maintain the District improvements
would have a negative impact on the properties within the District.
Non‐Assessable Properties — Within the boundaries of the District, there are several types of properties
that are considered to receive no special benefit from the District improvements and are therefore not
assessed. These parcels include:
1) Publicly owned parcels that are reserved as Public Open Space or are developed as City Parks for
active recreation and are maintained and serviced by the District;
2) Publicly owned wetland parcels;
3) Certain Public Utility parcels;
4) Privately owned open space parcels; and
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent
larger parcel.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
12
4.3 ASSESSMENT METHODOLOGY
The special benefits received by each parcel within the District and each parcel’s proportional annual
assessment are calculated on the basis of a formula known as Equivalent Dwelling Units. The Equivalent
Dwelling Unit (EDU) method of apportionment establishes a proportional benefit relationship between
the various parcels within the District and the improvements maintained by the District. The typical single
family residential parcel is assigned 1.0 Equivalent Dwelling Unit (EDU).
EDU’s are assigned to the other land uses based upon the property’s development status, type of
development (County of Alameda land use code) and property size as shown in the table below.
Single‐Family Residential (SFR) — (County land use 1x) This land use identifies properties that are
developed for single‐family residential use and are assigned a factor of 1.00 EDU per parcel. This is the
base value that all other land use types are compared and weighted against (i.e. Equivalent Dwelling Unit
EDU).
Multi‐Family Residential — This land use identifies properties that are developed for mult i‐family use and
are assigned a factor of 0.50 EDU per unit.
Commercial — This land use identifies properties that are classified for commercial use and are assigned
a factor of 4.00 EDU per parcel/lot.
Common Open Space, Cemeteries & Other Exempt Property — This land use identifies properties that
are exempt from assessment and are assigned 0.00 EDU.
The following formulas are used to calculate each property’s assessment:
Total Balance to Levy / Total EDUs = Levy per EDU (Rate)
Parcel EDU x Levy per EDU = Parcel Levy Amount
Property Type
Single Family Residential (SFR)1.00perParcel
Multi‐Family Residential (MFR)0.50perUnit
Commercial 4.00perParcel
Exempt, Cemeteries, Common Open Space 0.00perParcel
EDU Factor
4.4.c
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
13
5 ASSESSMENT ROLL
The proposed assessment and the amount of the assessment apportioned to each lot or parcel, as shown
on the latest roll at the Assessor’s Office, are shown in Appendix B. The description of each lot or parcel
is part of the records of the Assessor of the County of Alameda and those records are, by reference, made
part of this report. The assessments shown will be submitted to the County Auditor/Controller, and
included on the property tax roll for each parcel shown in the assessment roll for Fiscal Year 2017‐18.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the
District, are inclusive of the parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall include subsequent
subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Alameda
County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
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Engineer’s Report June 6, 2017
Landscaping and Lighting District No. 1986‐1
City of Dublin
Fiscal Year 2017‐18
14
APPENDIX A – ASSESSMENT DIAGRAM
4.4.c
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ENGINEER’S REPORT
Landscape and Lighting
District No. 1997-1
Fiscal Year 2017‐18
For the
CITY OF DUBLIN
Alameda County, California
June 6, 2017
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
i
Table of Contents
1 OVERVIEW ............................................................................................................................................. 1
1.1 INTRODUCTION ............................................................................................................................. 1
General Description of the District ....................................................................................................... 1
Compliance with the California Constitution ........................................................................................ 1
Summary of Proposed Assessment and Expenditures ......................................................................... 2
2 IMPROVEMENTS ................................................................................................................................... 3
3 BUDGET ................................................................................................................................................. 5
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE .............................................................................. 9
4 METHOD OF APPORTIONMENT .......................................................................................................... 10
4.1 GENERAL ..................................................................................................................................... 10
4.2 BENEFIT ANALYSIS ....................................................................................................................... 10
General Benefits.................................................................................................................................. 10
Special Benefits ................................................................................................................................... 11
Non‐Assessable Properties ................................................................................................................. 11
4.3 ASSESSMENT METHODOLOGY .................................................................................................... 12
4.4 Rate Classifications ..................................................................................................................... 12
5 ASSESSMENT ROLL .............................................................................................................................. 13
Appendix A ‐ Boundary Map
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
ii
ENGINEER'S REPORT
CITY OF DUBLIN
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
The undersigned respectfully submits the enclosed report as directed by the City Council. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED: June 6, 2017
BY: K. Dennis Klingelhofer
Assessment Engineer
R.C.E. No. 50255
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
1
1 OVERVIEW
1.1 INTRODUCTION
The City of Dublin (“City”) levies and collects special assessments on parcels within the City of Dublin
Landscape Maintenance Assessment District No. 1997‐1 (“District”) in order to maintain the landscaping
and irrigation improvements within the Santa Rita area.
The assessments and methods of apportionment described in this Report utilize commonly accepted
assessment engineering practices and have been calculated and proportionately spread to each parcel
based on the special benefits received as approved by the City Council at the time the District was formed.
General Description of the District
The District was formed to fund street landscape maintenance and utility costs for the Santa Rita
development area, also known as Emerald Park. The total District area is approximately 421.87 developed
acres bounded by Arnold Road on the west, Gleason Drive on the north, Tassajara Road on the east, and
Interstate 580 on the south. A diagram of the District is included in Appendix A of this report.
Compliance with the California Constitution
Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972,
Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). All assessments described
in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in
compliance with the provisions of the California Constitution Article XIIID (“Article XIIID”), which was
enacted with the passage of Proposition 218 in November 1996.
In accordance with the requirements of Prop 218 the property owners approved a formula for increasing
assessments in succeeding years that allows the maintenance cost to increase according to the Consumer
Price Index and the utility cost to increase according to the actual cost of utilities.
Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes
in the services provided would require the approval of the property owners subject to the assessment
based upon a mailed ballot which would be sent to each property owner pursuant to the provisions of the
California Constitution Article XIIID.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
2
Summary of Proposed Assessment and Expenditures
A summary of the assessments to be levied for each property type are shown in the table below
Property Type
California Creekside Single‐Family Residential (SFR) $128.52perParcel
California Brookside Multi‐Family Residential (MFR) $55.69perUnit
Summer Glen ‐ Richmond American (North) Lots $112.54perParcel
Summer Glen ‐ Richmond American (South) Lots $123.85perParcel
Summer Glen ‐ Kaufman & Broad Lots $172.36perParcel
Summer Glen ‐ Pulte Lots $216.24perParcel
Dublin Greene Tract 7084 Single‐Family Residential $136.13perParcel
Dublin Greene Tract 7149 Multi‐Family Residential $102.50perParcel
Dublin Greene Tract 7149 Condominiums/Apartments $53.43perParcel
Retail, Office, and Industrial $903.85perParcel
Assessment Rate
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
3
2 IMPROVEMENTS
The District provides for the continued maintenance and servicing of the landscaping and open space
areas within the following areas:
1. Portions of the northerly and southerly street frontages for Dublin Boulevard, from Arnold Road
to Tassajara Road.
2. The northerly and southerly street frontages for Central Parkway from Hacienda Drive to Tassajara
Road, excluding the elementary school and Emerald Glen Park frontage landscaping.
3. The southerly street frontage for Gleason Drive, from Arnold Road to Tassajara Creek
4. The easterly street frontage for Arnold Road, from Central Parkway to Gleason Drive.
5. The easterly street frontage for Hacienda Drive, from Summer Glen Drive to Gleason Drive and
westerly street frontage for Hacienda Drive, from Central Parkway to Gleason Drive.
6. Tassajara Creek and trail, from I‐580 to the northerly property boundary of the Alameda County
Surplus Property Authority property (APN 986‐1‐1¬10).
7. Street median landscaping is not part of this District.
As generally defined in the 1972 Act, maintenance and servicing of the improvements may include one or
any combination of the following:
1) The installation or planting of landscaping. The installation or construction of statuary, fountains,
and other ornamental structures and facilities.
2) The installation or construction of any facilities which are appurtenant to any of the foregoing or
which are necessary or convenient for the maintenance or servicing thereof; including but not
limited to, grading, removal of debris, the installation or construction of curbs, gutters, walls,
sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
3) The maintenance or servicing, or both, of any of the foregoing including the furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including, but not limited to:
a. Repair, removal, or replacement of all or any part of any improvements;
b. Grading, clearing, removal of debris, the installation, repair or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping, including cultivation,
irrigation, trimming, spraying, fertilizing, or treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid waste;
e. The cleaning, sandblasting, and painting of walls and other improvements to remove or
cover graffiti.
f. Electric current or energy, gas, or other agent for the lighting or operation of any other
improvements.
g. Water for the irrigation of any landscaping, the operation of any fountains, or the
maintenance of any other improvements.
4) Incidental expenses associated with the improvements including, but not limited to:
a. The cost of preparation of the report, including plans, specifications, estimates, diagram,
and assessment;
b. The costs of printing, advertising, and the publishing, posting and mailing of notices;
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
4
c. Compensation payable to the County for collection of assessments;
d. Compensation of any engineer or attorney employed to render services;
e. Any other expenses incidental to the construction, installation, or maintenance and
servicing of the improvements; and,
f. Costs associated with any elections held for the approval of a new or increased
assessment.
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement, including
repair, removal, or replacement of all or any part of any improvement.
"Service" or "servicing" means the furnishing of electric current or energy, gas, or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements.
Drawings showing the specific locations of the improvements are or file in the City’s Engineering
Department are area made a part of this report by reference.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
5
3 BUDGET
All landscaping and other eligible improvements within the District are maintained and serviced on a
regular basis. The proposed budget for the District is shown on the following page. This includes an
estimate of the costs of utilities, operations, services, administration and maintenance associated with
the improvements, including all labor, personnel, equipment, materials and administrative expenses. The
summary also shows the estimated fund balance, and the projected contribution/ (transfer) based upon
the estimated expenditures and assessment revenue. Projected budgets are also shown for the next 2
fiscal years. For fiscal year 2018‐19 and 2019‐20, the budget assumes a 5% increase for water, and a 6%
increase for electricity rates.
The following describes the services and costs shown in the budget.
DIRECT COSTS:
Maintenance Tree – The cost of installation and maintenance of trees and plantings along the street
frontages within the District.
Maintenance Landscape – The cost of maintenance and repair of landscaping and open space areas.
Utilities Water – The cost of furnishing water for maintenance of landscape and irrigation systems.
Utilities Electricity – The cost of electricity for maintenance of landscape, powering of irrigation systems,
and entry lighting within the District.
Miscellaneous Expenses – Costs that cannot easily be categorized into any of the other Direct Costs
defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting – The costs of contracting with professionals to provide services
specific to the levy administration, including preparation of the Engineer’s Report, resolutions, and levy
submittal to the County. These fees can also include any additional administrative, legal, or engineering
services specific to the District such as the cost to prepare and mail notices of the public meeting and
hearing.
Public Works Administration – The cost of services provided to administer the District from the Public
Works department of the City of Dublin.
County per Parcel Fee – The cost to the District for the County to collect assessments on the property tax
bills. Alameda County charges 1.7% of the total amount levied.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
6
LEVY BREAKDOWN:
Reserve Collection/(Transfer) – The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides
for a District Reserve Fund for operations. Negative amounts shown for this budget item represent
transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Operating
Reserve eliminates the need for the City to transfer funds from non‐District accounts to pay for
operational expenses during the first half of the fiscal year and also provides the District with sufficient
funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with
Section 22660, provides for the District to establish by resolution an assessment installment plan for
proposed improvements and expenditures that are greater than can be conveniently raised from a single
annual assessment. Depending on the nature of the planned improvements, the collection of funds
necessary to complete the project may be collected over a period up to thirty years, but typically not more
than five years. The funds collected shall be accumulated in a separate improvement fund commonly
referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance
of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project
(budgeted separately), the amount shown for this item in the annual budget will typically be a positive
number representing the amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed and excess funds are being
credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital
Improvements are clearly identified under the Fund Balance Information section of the Budget.
General Fund Loans Repayment/(Advances) – This item represents repayments of amounts that had
been temporarily advanced to the District from other revenue sources (usually the General Fund) or
represents funds being loaned to the District for the current Fiscal Year that must be repaid by future
assessments. Similar to the Reserve Collection/(Transfer) line item, this item directly impacts the Reserve
Fund Balances either positively or negatively.
Repayments are shown as a positive number and represent additional monies being collected in the
current annual assessment to repay a prior loan. These loans are typically for capital improvement
expenditures or unforeseen expenditures incurred in prior years and Reserve Fund monies were not
sufficient to cover the expenses. To ensure the ongoing operati on and maintenance of the improvements,
the City may advance funds to the District as a temporary loan to meet current expenditures, and collect
repayment of the loan through the annual assessments the following year or possibly over several years.
Generally, all available Reserve Funds are exhausted before a temporary loan is advanced to the District
and the Beginning Reserve Fund Balance will be a negative number indicating the loan amount still
outstanding. A loan for the current fiscal year (Advance) is shown as a negative number. If the District is
expected to incur significant expenditures in the current fiscal year for special services or capital
improvements (upgrades or refurbishing of the improvements) and the proposed assessment revenues
(annual assessments) and/or available Reserve Funds are not sufficient to cover the expenditures, the City
may advance funds to the District as a temporary loan to meet the proposed expenditures. Generally, all
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
7
available Reserve Funds must be exhausted before a temporary loan is advanced to the District and any
funds temporarily loaned in excess of the available Reserve Funds will be reflected as a negative Ending
Reserve Fund Balance. This negative Reserve Fund Balance will be repaid and replenished through future
assessment revenues.
Delinquency Contingency – This is the estimated amount designated for delinquent property tax
payments that the County is unable to collect in a given year.
Other Revenue/General Fund (Contributions) – This item includes additional funds designated for the
District that are not annual assessments. These funds are added to the District account to reduce
assessments, and may be from non‐District or District sources including City General Fund Contributions
and/or interest earnings. Any funds indicated on this line will be shown as a negative number indicating a
reduction in the amount to be levied and represent funds that do not have to be repaid.
Balance to Levy – This is the total amount to be collected for the current fiscal year through the annual
assessments (for special benefits). The Balance to Levy represents the sum of Total Direct and
Administration Costs, Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the improvements identified as
special benefits are levied and collected on the tax roll.
Total Parcels – The total number of parcels within the District including exempt parcels.
Total Parcels Levied – The total number of parcels within the District that will receive the special benefits
during the current fiscal year.
Total Developed Acreage – The total acreage within the District that will receive the special benefits
during the current fiscal year.
Proposed Levy per Acre – The proposed assessment per acre within the District for the current fiscal year.
Maximum Levy per Acre – This is the maximum rate per acre allowable within the District for the current
fiscal year.
Inflationary Factor – Annual percentage increase in the San Francisco‐Oakland‐San Jose Area Consumer
Price Index for “All Urban Wage Earners and Clerical Workers,” applies to all cost except water and
electricity, plus any additional increase in the utility cost of water and electricity. Each fiscal year the City
shall identify the change in the Index for April to April of the preceding year.
The following page shows the budget.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
8
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
9
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE
It is recognized that the cost of maintaining the District improvements increases slightly every year as a
result of inflation. As at the time the District was formed, the property owners approved a formula for
increasing assessments for each future fiscal year to offset increases in costs due to inflation.
The maximum assessment amount allowed for each fiscal year shall be increased in an amount equal to
the annual percentage increase of the local San Francisco‐Oakland‐San Jose Area Consumer Price Index
(“Index”) for “All Urban Wage Earners and Clerical Workers” applies to all costs except water and
electricity, plus any actual increase in the cost of electricity. Each fiscal year the City shall identify the
annual percentage difference in the Index between April of the current fiscal year and that of the previous
April. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index,
the City shall use the revised index or comparable system as approved by the City Council for determining
fluctuations in the cost of living.
In the event that the City Council determines that an inflation adjustment is not required for a given fiscal
year, the City Council may authorize the assessment without applying the adjustment formula to the
amount levied. If the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be subject to approval by the
District property owners. Each fiscal year, the maximum assessment rate shall increase at the maximum
amount allowable regardless of whether the increase is levied to the parcels within the District.
ProposedForecastForecast
BudgetBudgetBudget
ItemFY 2017‐18FY 2018‐19FY 2019‐20
CPI April Prior Year264.565274.589280.081
CPI April Current Year274.589280.081285.682
% Increase/(Decrease)3.789%2.000%2.000%
Prior Year Maximum Levy per EDU $931.91$967.22$986.56
Current Year Maximum Levy per EDU CPI only $967.22$986.56$1,006.29
Combined Utility Costs Current Year $96,540$101,372$106,447
Combined Utility Costs Prior Year $82,033$96,540$101,372
% Change in Combined Utility Costs 17.68%5.01%5.01%
Change in Combined Utilities $14,507 $4,832$5,074
Prior Year Levy for Utilities $301.30$354.59$372.34
Current Amount per Acre Utilities $354.59$372.34$390.97
Maximum Levy per Acre Current Year $1,321.80$1,358.90$1,397.27
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
10
4 METHOD OF APPORTIONMENT
4.1 GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing
certain public improvements which include the construction, maintenance and servicing of public lights,
landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements
be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among all
assessable lots or parcels in proportion to the estimated benefits to be received by each
such lot or parcel from the improvements.”
The formula used for calculating assessments in the District therefore reflects the composition of the
parcels, and the improvements and services provided, to fairly apportion the costs based on estimated
benefit to each parcel. In addition, pursuant to Article XIIID Section 4:
“No assessment shall be imposed on any parcel which exceeds the reasonable cost of the
proportional special benefit conferred on that parcel. Only special benefits are assessable
and an agency shall separate the general benefits from the special benefits conferred on
a parcel.”
4.2 BENEFIT ANALYSIS
Each of the improvements have been carefully reviewed by the City and the corresponding assessments
have been proportionately spread to each parcel based on special benefits received from the
improvements as determined at the time the District was established.
General Benefits — In reviewing each of the District improvements, the proximity o f those improvements
to both properties within the District and those outside the District as well as the reasons for installing
and constructing such improvements, it is evident that the improvements are solely the result of
developing properties within the District and the ongoing maintenance and operation of these
improvements will directly affect the properties within the District. Although the improvements include
public areas, easements, right‐of‐ways and other amenities available or visible to the public at large, the
construction and installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by any properties or
developments outside the District boundary and any public access or use of the improvements by others
is incidental. Therefore, it has been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general benefit to properties
outside the District or to the public at large, but clearly provide distinct and special benefits to properties
within the District.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
11
Special Benefits — The method of apportionment (method of assessment) established herein is based on
the premise that each assessed parcel within the District receives special benefits from the improvements
and the desirability of those properties enhanced by the presence of well‐maintained landscaping in close
proximity to those properties.
The special benefits associated with landscape improvements are specifically:
1) Enhanced desirability of properties through association with the improvements.
2) Improved aesthetic appeal of properties providing a positive representation of the area and
properties.
3) Enhanced adaptation of the urban environment within the natural environment from adequate
green space and landscaping.
4) Environmental enhancement through improved erosion resistance, dust and debris control, and
fire prevention.
5) Increased sense of pride in ownership of property within the District resulting from well‐
maintained improvements associated with the properties.
6) Enhanced quality of life through well‐maintained green space and landscaped areas.
7) Reduced criminal activity and property‐related crimes (especially vandalism) against properties in
the District through well‐maintained surroundings and amenities including abatement of graffiti.
8) Enhanced environmental quality of the parcels by moderating temperatures, providing
oxygenation and attenuating noise.
The preceding special benefits contribute to the aesthetic value and desirability of each of the assessed
parcels within the District and thereby provide a special enhancement of the properties. Furthermore, it
has been determined that the lack of funding to properly service and maintain the District improvements
would have a negative impact on the properties within the District.
Non‐Assessable Properties — Within the boundaries of the District, there are several types of properties
that are considered to receive no special benefit from the District improvements and are therefore not
assessed. These parcels include:
1) Publicly owned parcels that are reserved as Public Open Space or are developed as City Parks for
active recreation and are maintained and serviced by the District;
2) Publicly owned wetland parcels;
3) Certain Public Utility parcels;
4) Privately owned open space parcels; and
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent
larger parcel
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
12
4.3 ASSESSMENT METHODOLOGY
The initial Engineer’s Report provides for a maximum assessment of $710 per developed acre, based
on a total of 389,400 square feet of street improvements and a total of 957,000 square feet of creek
improvements and 440.08 acres of developed property at build‐out of all property within the District.
The cost of the Improvements will be divided equally among the total number of developed
properties within the boundaries of the District on a per acre basis.
“Developed acres” shall include property having a recorded final map or parcel map as of July 1st of
each year.
The following formulas are used to calculate each property’s assessment:
1. Cost of maintenance of installed Improvements (“M”).
2. Total amount of developed acres (“A”).
3. The annual assessment for the developed acres for that year (“M”) shall be spread on a per‐acre
basis (“M” ÷ “A”) based on the following:
a. Commercial developed area, per acre basis.
b. Single‐family residential area, per acre basis.
c. Multi‐family residential area, per acre basis.
4. The single‐family and multi‐family residential area per acre assessment will be further spread on
a per lot basis based on the number of lots on the final map, parcel map, or condominium map
for each particular development.
5. If the assessment in any year would exceed $710 per acre, the amount in excess of $710 shall be
assessed to the remaining undeveloped acres on a per acre basis, subject to the maximum
developed acre amount.
6. The maximum developed acre assessment of $710 per year will be increased annually by the
percentage increase in the San Francisco‐Oakland‐San Jose Area Consumer Price Index for “All
Urban Consumers and Clerical Workers” (applies to all costs except water and electricity), plus
any actual increase in the cost for water and electricity.
7. If the square footage cost of the Improvements will be less than the amount set forth herein
(after adjustment in accordance with Paragraph 6), the assessment shall be reduced
proportionately to reflect the reduced cost of Improvements in that year.
4.4 Rate Classifications
Single and Multi‐family residential subdivisions within the District will be assigned a rate on a per lot
basis. To determine the assessment per lot, the number of acres within the subdivision will be divided
by the number of lots within the subdivision.
Commercial (including retail, office, and industrial uses, as well as apartment properties) are assessed
based on the per‐acre figure of $963.42 multiplied by the number of acres per individual lot for Fiscal
Year 2017‐18.
4.4.d
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Engineer’s Report June 6, 2017
Landscape and Lighting District No. 1997‐1
City of Dublin
Fiscal Year 2017‐18
13
5 ASSESSMENT ROLL
The proposed assessment and the amount of the assessment apportioned to each lot or parcel, as shown
on the latest roll at the Assessor’s Office, are shown in Appendix B. The description of each lot or parcel
is part of the records of the Assessor of the County of Alameda and those records are, by reference, made
part of this report. The assessments shown will be submitted to the County Auditor/Controller, and
included on the property tax roll for each parcel shown in the assessment roll for fiscal year 2017‐18.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the
District, are inclusive of the parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall include subsequent
subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Alameda
County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
4.4.d
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Engineer
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ENGINEER’S REPORT
Street Lighting Maintenance
Assessment District No. 1999‐1
(Dublin Ranch and Tracts 7067, 7856, 8024, 8073 & 8074)
Fiscal Year 2017‐18
For the
City of Dublin
Alameda County, California
June 6, 2017
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
i
Table of Contents
1 OVERVIEW ............................................................................................................................................. 1
1.1 INTRODUCTION ............................................................................................................................. 1
General Description of the District ....................................................................................................... 1
Compliance with the California Constitution ........................................................................................ 1
Summary of Proposed Assessment and Expenditures ........................................................................ 2
2 IMPROVMENTS ..................................................................................................................................... 3
3 BUDGET ................................................................................................................................................. 5
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE .............................................................................. 9
4 METHOD OF APPORTIONMENT .......................................................................................................... 10
4.1 GENERAL ..................................................................................................................................... 10
4.2 BENEFIT ANALYSIS ....................................................................................................................... 10
General Benefits.................................................................................................................................. 10
Special Benefits ................................................................................................................................... 11
Non‐Assessable Properties ................................................................................................................. 11
4.3 ASSESSMENT METHODOLOGY .................................................................................................... 12
5 ASSESSMENT ROLL .............................................................................................................................. 13
Appendix A ‐ Boundary Map
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
ii
ENGINEER'S REPORT
CITY OF DUBLIN
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
The undersigned respectfully submits the enclosed report as directed by the City Council. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
DATED: June 6, 2017
BY: K. Dennis Klingelhofer
Assessment Engineer
R.C.E. No. 50255
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
1
1 OVERVIEW
1.1 INTRODUCTION
The City of Dublin (“City”) levies and collects special assessments on parcels within the City of Dublin
Street Lighting Maintenance Assessment District No. 1999‐1 (“District”) in order to maintain the public
street lighting improvements within those areas.
The assessments and methods of apportionment described in this Report utilize commonly accepted
assessment engineering practices and have been calculated and proportionately spread to each parcel
based on the special benefits received as approved by the City Council at the time the District was formed.
General Description of the District
The District was initially formed in 1999 to provide a dedicated source of funding for the ongoing
maintenance of public street lighting improvements within the boundaries of the Dublin Ranch
development (excepting the golf course). Tract 7067, which is the Clifton Park development off of
Mountain Rose Place in the western hills of the City. The Clifton Park development was annexed to the
District in 2000, and Dublin Ranch Areas A and G were annexed in 2001. The remaining portions of Dublin
Ranch, including areas B, C, F and H were annexed to the District in December 2005. Fallon Village (Tract
7586) was annexed to the District in 2007, and Jordan Ranch (Tract 8024, 8073 & 8074) was annexed to
the District in 2011. One reason for the formation of the new district was that a special decorative lighting
fixture was designed and installed throughout the area in order to create a community element as part of
the development. A Diagram showing the exterior boundaries of the District is provided in this Report in
Appendix A.
Compliance with the California Constitution
Assessments are levied annually within the District pursuant to the Landscape and Lighting Act of 1972,
Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”). All assessments described
in this Report and approved by the City Council are prepared in accordance with the 1972 Act and are in
compliance with the provisions of the California Constitution Article XIIID (“Article XIIID”), which was
enacted with the passage of Proposition 218 in November 1996.
The formation of this District was initiated by petition from the developer, and the City has determined it
is compliant with the substantive and procedural requirements of Proposition 218 and the 1972 Act. At
the time the District was formed, the property owners agreed to the inclusion of a formula for increasing
assessments for each fiscal year to offset increases due to inflation as described in the assessment
methodology.
Any future increase in the assessment rate in excess of the maximum allowable rate or substantial changes
in the services provided would require the approval of the property owners subject to the assessment
based upon a mailed ballot which would be sent to each property owner.
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
2
Summary of Proposed Assessment and Expenditures
A summary of the assessments to be levied for each property type is shown in the table below.
Property Type
Single Family Residential (SFR)1.00perParcel $41.67perParcel
Commercial 5.50perParcel $229.19perParcel
Exempt, Cemeteries, Common Open Space 0.00perParcel $0.00perParcel
EDU Factor Assessment Rate
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
3
2 IMPROVEMENTS
The District provides for the continued installation, maintenance and servicing street lighting
improvements within the public right‐of‐ways and within public easements within private streets which
provide special benefit to parcels and properties within the District.
For the first several years after formation of the District, this District did not incur a significant
maintenance cost; however, as the street lights age, the number of repairs are increasing. In addition, a
portion of the funds collected from the annual assessments of this District are being set aside for future
capital improvement project costs in a separate improvement fund referred to as a Capital Improvement
Fund (CIF). The Fund was established for proposed improvements and expenditures that are greater than
can be conveniently raised from a single annual assessment. Anticipated projects include LED conversions
and pole painting. The funds are not considered part of the regular maintenance of the improvements or
of the Operating Reserve Fund.
In Fiscal Year 2012‐13, 321 street lights in the District were retrofitted with new light emitting diode (LED)
fixtures. The total construction cost for these improvements is $283,800. As part of this retrofit, the
district received a one‐time rebate amount of $39,950 from Pacific Gas & Electric (PG&E).
As generally defined in the 1972 Act, maintenance and servicing of the street lighting improvements may
include one or any combination of the following:
1) The installation or construction of public lighting facilities, including, but not limited to
streetlights and traffic signals.
2) The installation or construction of any facilities which are appurtenant to any of the foregoing or
which are necessary or convenient for the maintenance or servicing thereof; including but not
limited to, grading, removal of debris, the installation or construction of curbs, gutters, walls,
sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.
3) The maintenance or servicing, or both, of any of the foregoing including the furnishing of services
and materials for the ordinary and usual maintenance, operation, and servicing of any
improvement, including, but not limited to:
a) Repair, removal, or replacement of all or any part of any improvements;
b) Grading, clearing, removal of debris, the installation, repair or construction of curbs,
gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities;
c) The cleaning, sandblasting, and painting of walls and other improvements to remove or
cover graffiti.
d) Electric current or energy, gas, or other agent for the lighting or operation of any other
improvements.
4) Incidental expenses associated with the improvements including, but not limited to:
a) The cost of preparation of the report, including plans, specifications, estimates, diagram,
and assessment;
b) The costs of printing, advertising, and the publishing, posting and mailing of notices;
c) Compensation payable to the County for collection of assessments;
d) Compensation of any engineer or attorney employed to render services;
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
4
e) Any other expenses incidental to the construction, installation, or maintenance and
servicing of the improvements; and,
f) Costs associated with any elections held for the approval of a new or increased
assessment.
Pursuant to the 1972 Act:
"Maintain" or "maintenance" means the furnishing of services and materials for the
ordinary and usual maintenance, operation, and servicing of any improvement, including
repair, removal, or replacement of all or any part of any improvement.
"Service" or "servicing" means the furnishing of electric current or energy, gas, or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements.
Drawings showing the specific locations of the improvements are on file in the City’s Engineering
Department and are made a part of this report by reference.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
5
3 BUDGET
All public streetlights and other eligible improvements within the District are maintained and serviced on
a regular basis. The proposed budget for District is shown on the following page. This includes an estimate
of the costs of utilities, operations, services, administration and maintenance associated with the
improvements, including all labor, personnel, equipment, materials and administrative expenses. The
summary also shows the estimated fund balance, and the projected contribution/ (transfer) based upon
the estimated expenditures and assessment revenue. Projected budgets are also shown for the next 2
fiscal years. For Fiscal Year 2018‐19 and 2019‐20, the budget assumes a 15% increase for the County
maintenance contract, and 5% increase for electricity rates.
The following describes the services and costs shown in the budget.
DIRECT COSTS:
Operating Supplies – The cost of ongoing maintenance and servicing of the street lighting improvements
including street light repair parts and the labor associated with performing the repair work. In addition,
a portion of this cost is set aside as a contingency amount for large repairs.
Contract with Alameda County – The cost of street light maintenance provided from the County of
Alameda based on the current fiscal year contract.
California Street Light Association – The cost of Street Light Association dues based on relative number
of lights within the District.
Utilities Electricity – The cost of street light electrical energy use, including miscellaneous PG&E charges.
Miscellaneous Expenses – Costs that cannot easily be categorized into any of the other Direct Costs
defined above.
ADMINISTRATIVE COSTS:
District Administration, Consulting – The costs of contracting with professionals to provide services
specific to the levy administration, including preparation of the Engineer’s Report, resolutions, and levy
submittal to the County. These fees can also include any additional administrative, legal, or engineering
services specific to the District such as the cost to prepare and mail notices of the public meeting and
hearing.
Public Works Administration – The cost of services provided to administer the District from the Public
Works department of the City of Dublin.
County per Parcel Fee – The cost to the District for the County to collect assessments on the property tax
bills. Alameda County charges 1.7% of the total amount levied.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
6
LEVY BREAKDOWN:
Reserve Collection/(Transfer) – The 1972 Act pursuant to Chapter 1, Article 4 Section 22569 (a), provides
for a District Reserve Fund for operations. Negative amounts shown for this budget item represent
transfers from the Reserve Fund that reduces the Balance to Levy. Maintaining a fully funded Operating
Reserve eliminates the need for the City to transfer funds from non‐District accounts to pay for
operational expenses during the first half of the fiscal year and also provides the District with sufficient
funds to address any unforeseen or unusual expenditures that may occur during the year.
Capital Improvement Fund Collection/(Transfer) – The 1972 Act pursuant to Chapter 5, beginning with
Section 22660, provides for the District to establish by resolution an assessment installment plan for
proposed improvements and expenditures that are greater than can be conveniently raised from a single
annual assessment. Depending on the nature of the planned improvements, the collection of funds
necessary to complete the project may be collected over a period up to thirty years, but typically not more
than five years. The funds collected shall be accumulated in a separate improvement fund commonly
referred to as a Capital Improvement Fund (CIF) and are not considered part of the regular maintenance
of the improvements or the Reserve Fund.
Because the money accumulated in the Capital Improvement Fund is for a specific planned project
(budgeted separately), the amount shown for this item in the annual budget will typically be a positive
number representing the amount being collected that year as part of the Balance to Levy. A negative
number (Transfer) should only occur after the project has been completed and excess funds are being
credited back to the District’s regular accounts. The actual fund balances and expenditures for Capital
Improvements are clearly identified under the Fund Balance Information section of the Budget.
Delinquency Contingency – This is the estimated amount designated for delinquent property tax
payments that the County is unable to collect in a given year.
Other Revenue/General Fund (Contributions) – This item includes additional funds designated for the
District that are not annual assessments. These funds are added to the District account to reduce
assessments, and may be from non‐District or District sources including City General Fund Contributions
and/or interest earnings. Any funds indicated on this line will be shown as a negative number indicating a
reduction in the amount to be levied and represent funds that do not have to be repaid.
Balance to Levy – This is the total amount to be collected for the current Fiscal Year through the annual
assessments (for special benefits). The Balance to Levy represents the sum of Total Direct and
Administration Costs, Reserve Fund Contributions or Transfers, Contributions from Other Revenue
Source, and the Contribution Replenishment. Only those costs related to the improvements identified as
special benefits are levied and collected on the tax roll.
Total Parcels Levied – The total number of parcels within the District that will receive the special benefits
during the current fiscal year.
Total EDUs – The total Equivalent Dwelling Units in the District applied to the parcels described above.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
7
Proposed Levy per EDU – This amount represents the rate being applied to each parcel’s individual EDU
factor. The Levy per EDU is the result of dividing the “Special Assessment to Levy” by the Total EDUs of
the District for the fiscal year.
Maximum Allowed Levy per EDU – This is the rate per EDU approved by property owners within the
District, in accordance with Proposition 218, adjusted for inflation as described in the Method of
Apportionment.
The following page shows the budget.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
8
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
9
3.1 ALLOWABLE MAXIMUM ASSESSEMENT RATE
It is recognized that the cost of maintaining the District improvements increases slightly every year as a
result of inflation. At the time the District was formed, the property owners approved a formula for
increasing assessments for each future fiscal year to offset increases in costs due to inflation.
The maximum assessment amount allowed for each fiscal year shall be increased in an amount equal to
the annual percentage increase of the local San Francisco‐Oakland‐San Jose Area Consumer Price Index
(“Index”) for “All Urban Wage Earners and Clerical Workers” (applies to all costs except electricity), plus
any actual increase in the cost of electricity. Each fiscal year the City shall identify the annual percentage
difference in the Index between April of the current fiscal year and that of the previous April. Should the
Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall
use the revised index or comparable system as approved by the City Council for determining fluctuations
in the cost of living. The table below shows the calculations for the adjustment to the Maximum Allowable
Assessment for Fiscal Year 2017‐18.
In the event that the City Council determines that an inflation adjustment is not required for a given fiscal
year, the City Council may authorize the assessment without applying the adjustment formula to the
amount levied. If the budget and assessments for a district require an increase greater than the
adjustment set forth in the formula, then the proposed increase would be subject to approval by the
District property owners. Each fiscal year, the maximum assessment rate shall increase at the maximum
amount allowable regardless of whether the increase is levied to the parcels within the District.
Item FY 2017‐18FY 2018‐19FY 2019‐20
CPI April Prior Year 264.565274.589280.081
CPI April Current Year 274.589280.081285.682
% Increase/(Decrease)3.789%2.000%2.000%
Prior Year Maximum Levy per EDU $30.18 $31.32 $31.95
Current Year Maximum Levy per EDU CPI only $31.32 $31.95 $32.59
Electricity Costs Current Year $123,261$128,191$133,319
ElectricityCosts Prior Year $117,847$123,261$128,191
% Change in Electricity Costs 4.59%4.00%4.00%
Change in Electricity $5,414 $4,930 $5,128
Maximum Per EDU for Electricity $19.63 $19.63 $19.63
Maximum Levy per EDU Current Year $50.95 $51.58 $52.22
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
10
4 METHOD OF APPORTIONMENT
4.1 GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing
certain public improvements which include the construction, maintenance and servicing of public lights,
landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements
be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount
among all assessable lots or parcels in proportion to the estimated benefits to be
received by each such lot or parcel from the improvements.”
The formula used for calculating assessments in the District therefore reflects the composition of the
parcels, and the improvements and services provided, to fairly apportion the costs based on estimated
benefit to each parcel. In addition, pursuant to Article XIIID Section 4:
“No assessment shall be imposed on any parcel which exceeds the reasonable cost
of the proportional special benefit conferred on that parcel. Only special benefits
are assessable and an agency shall separate the general benefits from the special
benefits conferred on a parcel.”
4.2 BENEFIT ANALYSIS
Each of the improvements have been carefully reviewed by the City and the corresponding assessments
have been proportionately spread to each parcel based on special benefits received from the
improvements as determined at the time the District was established.
General Benefits — In reviewing each of the District improvements, the proximity o f those improvements
to both properties within the District and those outside the District as well as the reasons for installing
and constructing such improvements, it is evident that the improvements are solely the result of
developing properties within the District and the ongoing maintenance and operation of these
improvements will directly affect the properties within the District. Although the improvements include
public areas, easements, right‐of‐ways and other amenities available or visible to the public at large, the
construction and installation of these improvements were only necessary for the development of
properties within the District and were not required nor necessarily desired by any properties or
developments outside the District boundary and any public access or use of the improvements by others
is incidental. Therefore, it has been determined that the improvements and the ongoing maintenance,
servicing and operation of those improvements provide no measurable general benefit to properties
outside the District or to the public at large, but clearly provide distinct and special benefits to properties
within the District.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
11
Special Benefits — The method of apportionment (method of assessment) established herein is based on
the premise that each assessed parcel within the District receives special benefits from the improvements
and the desirability and security of those properties is enhanced by the presence of public lighting in close
proximity to those properties.
The special benefits of street lighting and other public lighting facilities are the convenience, safety, and
security of property, improvements, and goods. Specifically:
1) Enhanced deterrence of crime and the aid to police protection.
2) Increased nighttime safety on roads, streets and public areas.
3) Improved ability of pedestrians and motorists to see.
4) Improved ingress and egress to property.
5) Reduced vandalism and other criminal act and damage to improvements or property.
6) Improved traffic circulation and reduced nighttime accidents and personal property loss.
The preceding special benefits contribute to the aesthetic value and desirability of each of the assessed
parcels within the District and thereby provide a special enhancement of the properties. Furthermore, it
has been determined that the lack of funding to properly service and maintain the District improvements
would have a negative impact on the properties within the District.
All of the preceding special benefits contribute to a specific enhancement and desirability of each of the
assessed parcels within the District.
Non‐Assessable Properties — Within the boundaries of the District, there are several types of properties
that are considered to receive no special benefit from the District improvements and are therefore not
assessed. These parcels include:
1) Publicly owned parcels that are reserved as Public Open Space or are developed as City Parks for
active recreation and are maintained and serviced by the District;
2) Publicly owned wetland parcels;
3) Certain Public Utility parcels;
4) Privately owned open space parcels; and
5) Privately owned "sliver" parcels that have resulted from a lot line adjustment with an adjacent
larger parcel. The adjacent larger parcel, of which these "sliver" parcels are a part, are assessed
at the Residential Zone rate.
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
12
4.3 ASSESSMENT METHODOLOGY
The special benefits received by each parcel within the District and each parcel’s proportional annual
assessment are calculated on the basis of a formula known as Equivalent Dwelling Units. The Equivalent
Dwelling Unit (EDU) method of apportionment establishes a proportional benefit relationship between
the various parcels within the District and the improvements maintained by the District. The typical single
family residential parcel is assigned 1.0 Equivalent Dwelling Unit (EDU) since it represents more than 85%
of the total parcels within the District.
EDU’s are assigned to the other land uses based upon the property’s development status, type of
development (County of Alameda land use code) and property size as shown in the table below.
Single‐Family Residential (SFR) — (County land use 1x, 2x, 7x) This land use identifies properties that are
developed for single‐family residential use and are assigned a factor of 1.00 EDU per parcel. This is the
base value that all other land use types are compared and weighted against (i.e. Equivalent Dwelling Unit
EDU). This land use classification may include, but is not limited to lots or parcels identified as single‐family
residential homes, condominium, vacant residential land zoned for four units or less, planned
development (tract or townhouse type), and modular/manufactured single‐family residential unit.
Developed apartments are assigned a factor of 1.00 EDU per dwelling unit. Parcels with a vacant
apartment land use are treated like commercial and assessed 5.50 EDU per acre.
Commercial — (County land use 3x, 8x, 9x) This land use identifies properties that are considered
improved commercial use and are assigned a factor of 5.50 EDU per gross acre. This land use classification
may include, but is not limited to, lots or parcels identified as car washes, commercial garages, automotive
dealerships, parking lots, parking garages service stations, funeral homes, nursing or boarding homes,
hospitals, hotels/motels, banks, medical‐dental, single and multi‐story office buildings, bowling alleys,
theaters, vacant commercial land, department stores, discount stores, restaurants, shopping centers,
supermarkets, commercial or industrial condominium prior to sale of one unit, and miscellaneous
commercial.
Common Open Space — (County land use 0, 03‐05, 65) This land use identifies properties that are exempt
from assessment and are assigned 0.00 EDU. This land use classification may include, but is not limited
to, lots or parcels identified as exempt public agencies, property leased or owned by public utilities,
cemeteries, and planned development common areas.
The following formulas are used to calculate each property’s assessment:
Total Balance to Levy / Total EDUs = Levy per EDU (Rate)
Parcel EDU x Levy per EDU = Parcel Levy Amount
Property Type
Single Family Residential (SFR)1.00perParcel
Commercial 5.50perParcel
Exempt, Cemeteries, Common Open Space 0.00perParcel
EDU Factor
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
13
5 ASSESSMENT ROLL
The proposed assessment and the amount of the assessment apportioned to each lot or parcel, as shown
on the latest roll at the Assessor’s Office, are contained in the Assessment Roll on file in the Office of the
City Clerk of the City of Dublin, which is incorporated herein by reference.
The description of each lot or parcel is part of the records of the Assessor of the County of Alameda and
those records are, by reference, made part of this report. The assessments shown will be submitted to
the County Auditor/Controller, and included on the property tax roll for each parcel shown in the
assessment roll for fiscal year 2017‐18.
Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the
District, are inclusive of the parcels as shown on the Alameda County Assessor's Parcel Maps as they
existed at the time of the passage of the Resolution of Intention, and shall include subsequent
subdivisions, lot line adjustments or parcel changes therein. Reference is hereby made to the Alameda
County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of
land within the District.
4.4.e
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
14
APPENDIX A – DISTRICT BOUNDARY MAP
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Engineer’s Report June 6, 2017
Street Lighting Maintenance District No. 1999‐1
City of Dublin
Fiscal Year 2017‐18
15
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RESOLUTION NO. -17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING PRELIMINARY ENGINEER'S REPORT FOR
STREET LIGHTING MAINTENACE ASSESSMENT DISTRICT 1983-1, LANDSCAPE AND
LIGHTING DISTRICT 1983-2, LANDSCAPE AND LIGHTING DISTRICT 1986-1,
LANDSCAPE AND LIGHTING DISTRICT 1997-1, AND STREET LIGHTING MAINTENANCE
ASSESSMENT DISTRICT 1999-1
WHEREAS, by its Resolution Nos. 12-17, 13-17, 14-17, 15-17, and 16-17 (the
“Resolutions”), directing preparation of annual reports for City of Dublin Street Lighting
Maintenance Assessment Districts and Landscape and Lighting Districts (the "Districts"), the
City Council designated the City Engineer as Engineer of Work and ordered said Engineer to
make and file a report in writing in accordance with and pursuant to the Landscaping and
Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk preliminary
reports in writing as called for in said Resolutions and under and pursuant to said Act, which
reports have been presented to this Council for consideration; and
WHEREAS, the City Council has duly considered said reports and finds that each and
every part of said reports is sufficient and that said reports neither require nor should be
modified in any respect.
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of the
acquisition of improvements and maintaining said improvements and of the incidental
expenses in connection therewith, as contained in said reports be, and each of them are
hereby preliminarily approved and confirmed by the City Council;
b) That the diagrams showing the assessment districts, description of the
improvements to be acquired and maintained, and the boundaries and dimensions of the
respective lots and parcels of land within said Districts, as contained in said reports be, and it
is hereby preliminarily approved and confirmed by the City Council; and
c) That the assessment of the total amount of the cost and expenses of the
proposed maintenance of said improvements upon the several lots and parcels of land in said
Districts in proportion to the estimated benefits to be received by such lots and parcels,
respectively, from said maintenance, and of the expenses incidental thereto, as contained in
said reports be, and they are hereby preliminarily approved and confirmed by the City Council.
4.4.f
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PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
ATTEST: Mayor
_________________________________
City Clerk
4.4.f
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1
RESOLUTION NO. -17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED
ASSESSMENTS FOR STREET LIGHTING MAINTENACE ASSESSMENT DISTRICT 1983-1,
LANDSCAPE AND LIGHTING DISTRICT 1983-2, LANDSCAPE AND LIGHTING DISTRICT
1986-1, LANDSCAPE AND LIGHTING DISTRICT 1997-1, AND STREET LIGHTING
MAINTENACE ASSESSMENT DISTRICT 1999-1
WHEREAS, by its Resolution Nos. 12-17, 13-17, 14-17, 15-17, and 16-17 (the
“Resolutions”) directing preparation of annual reports for City of Dublin Street Lighting
Maintenance Assessment Districts and Landscape and Lighting Districts (the "Districts"), the
City Council designated the City Engineer as Engineer of Work and ordered that Engineer to
make and file a report in writing in accordance with and pursuant to the Landscaping and
Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk preliminary
reports in writing as called for in said Resolutions and under and pursuant to said Act, which
reports have been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said reports and each and every part
thereof, and finds that each and every part of said reports is sufficient.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED, PURSUANT
TO CHAPTER 3, SECTION 22624 OF THE ACT, AS FOLLOWS:
Section 1 Intention: The City Council hereby declares that it is its intention to seek the Annual
Levy of the Districts pursuant to the Act, over and including the land within the District
boundaries, and to levy and collect assessments on all such land to pay the annual costs of the
improvements. The City Council finds that the public’s best interest requires such levy and
collection.
Section 2 District Boundaries: The boundaries of the Districts are described as the boundaries
previously defined in the formation documents of the original Districts, within the boundaries of
the City of Dublin, within the County of Alameda, State of California.
Section 3 Description of Improvements: The improvements within the Districts may include,
operation, maintenance, acquisition and servicing of street lighting, landscaping, and
appurtenant facilities within the boundaries of the Districts. Services provided include all
necessary service, operations, administration and maintenance required to keep the
improvements in a satisfactory operating condition.
Section 4 Proposed Assessment Amounts: For Fiscal Year 2017-2018, the proposed
assessments are outlined in the Engineer’s Reports which details any changes or increases in
the annual assessment.
4.4.g
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Section 5 Public Hearing(s): The City Council hereby declares its intention to conduct a Public
Hearing annually concerning the levy of assessments for the Districts in accordance with
Chapter 3, Section 22626 of the Act.
Section 6 Notice: The City Clerk is hereby directed to give notice of said hearing to all property
owners in the Districts by causing the publishing of this Resolution once a week in a local
newspaper published and circulated in the City, for two consecutive weeks not less than ten
(10) days before the date of the Public Hearing, and by posting a copy of this Resolution in
official posting locations customarily used by the City Council for the posting of notices. Any
interested person may file a written protest with the City Clerk prior to the conclusion of the
Public Hearing, or, having previously filed a protest, may file a written withdrawal of that protest.
A written protest shall state all grounds of objection and a protest by a property owner shall
contain a description sufficient to identify the property owned by such property owner. At the
Public Hearing, all interested persons shall be afforded the opportunity to hear and be heard.
Section 7 Notice of Public Hearing: Notice is hereby given that a Public Hearing on Street
Lighting Maintenance Assessment District 1983-1, Landscape and Lighting District 1983-2,
Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street
Lighting Maintenance Assessment District 1999-1, and these matters will be held by the City
Council on Tuesday, June 20, 2017, at 7:00 p.m. or as soon thereafter as feasible in the City
Council Chambers, located at 100 Civic Plaza, Dublin.
Section 8 The City Clerk is hereby authorized and directed to give notice of such hearing as
provided by law.
PASSED, APPROVED, AND ADOPTED this 6th day of June, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Mayor
ATTEST:
_____________________________
City Clerk
4.4.g
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Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
City Treasurer's Informational Report of Investments for the Quarter
Ending March 31, 2017
Prepared by: Jay Baksa, Financial Analyst
EXECUTIVE SUMMARY:
The City of Dublin's Investment Policy calls for a semi-annual report of investments.
This report is for the quarter ending March 31, 2017, and includes a monthly
transaction ledger. The City’s investment portfolio for this period totaled
$235,886,943 (book value) with an average market yield of 1.31%. All investment
transactions continue to comply with the City's Investment Policy and the California
Government Code. As required by the Policy, the City Treasurer (Administrative
Services Director) affirms that the City is able to meet its expenditure requirements for
the next six months.
STAFF RECOMMENDATION:
Receive the report.
FINANCIAL IMPACT:
Investments are made in accordance with the City Investment Policy and State
Law. Interest earned is apportioned between funds (i.e. General Fund, Gas Tax
Fund, etc.) based upon their proportionate share of the total cash balance. Based
on the financial needs of the City including the timing of receipt of revenues and
payment of expenditures, the quarterly cash balance can vary from quarter to quarter.
This report reflects a large a significant increase ($29.8 million) in total cash since
December 31, 2016, which accounts for some large one-time payments, including grant
funds, developer deposits, and impact fees payments. Total General Fund interest
income for Fiscal Year 2016-17 is projected at $840,880, which includes a budget
increase of $375,000 approved as part of the 2nd Quarter Financial Review of February
21, 2017. No additional budget changes are recommended at this time.
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Page 2 of 4
DESCRIPTION:
The total investment portfolio of $235,886,943 (book value) is comprised of
$147,162,538 managed by Chandler Asset Management (Chandler), and $88,724,404
invested by the City in local government pools. The average market yield of the
Chandler portfolio and the local pools was 1.57% and 0.88% respectively. The total
investment portfolio balance fluctuates throughout the year due to normal cash flow
needs and includes both discretionary and restricted funds.
Economic Update Highlights
The following are some highlights from the Economic Update included in the attached
Investment Report prepared by Chandler (Attachment 1).
The Federal Open Market Committee (the Fed) raised the fed funds target rate by 25
basis points to a range of 0.75% - 1.00% in March. The Fed noted economic activity
expanded at a moderate pace, labor market gains reminded solid, and inflation was
moving closer to the Fed’s 2.0% target. The Fed is still projecting a 1.4% fed funds rate
by the end of the year.
The domestic economic data remains indicative of slow growth, with the economy at or
near full employment. Consumer confidence is strong, manufacturing indicators have
improved, and housing trends remain favorable. Chandler expects GDP growth of 2.0%
-2.5% in 2017.
The Treasury yield curve continued to flatten modestly in March. Short-term Treasury
yields increased while the rest of the Treasury yield curve was essentially unchanged.
At the end of 2016, following the election, US Treasury yields increased meaningfully
driven by heightened expectations for fiscal stimulus and growth under the Trump
administration and the Republican-controlled Congress. Some of the post-election
exuberance regarding fiscal spending, tax reform, and healthcare reform has started to
wane, as market participants begin to sense the timeline and magnitude of such
policies may be delayed or potentially less robust than previously hoped.
City of Dublin Portfolio
The City's portfolio managed by Chandler has maintained a healthy balance of
investment types. As illustrated in Chart 1 below, the City’s holdings as managed by
Chandler remained consistent with the prior quarter. The primary change in allocation
was due to the increased cash received by the City, deposited into the Local
Government Investment Pool.
4.5
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Page 3 of 4
Chart 1: Investments by Type, December 31, 2016 - March 31, 2017
The market value of the City's portfolio increased $29.8 million since December 31,
2016 (see Table 1 below), and $34.1 million from the same quarter the prior year, due
to an increase in grant funds, developer deposits, and impact fees received from
various development projects.
Table 1: Portfolio Values and Yield to Maturity
Overall market yield-to-maturity (YTM) increased from 1.28%% to 1.31% (See Table 2
below). For detailed monthly transactions, see Attachment 2.
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Page 4 of 4
Table 2: Quarterly Holdings (Par Value) by Type, and YTM, 5 Quarters
Funds Managed by the City
The City participates in two local agency investment pools managed by government
finance professionals and treasurers: the Local Agency Investment Fund (LAIF) and the
California Asset Management Program (CAMP). The City has typically carried close to
the $50 million maximum allowable in LAIF with any excesses resulting from the timing
of large payments deposited into CAMP as a temporary holding place.
Table 3: Quarterly LAIF Yields, Recent Seven Years and One Quarter
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. City of Dublin Investment Report for Period Ending March 2017
2. Transaction Ledger - January - March 2017
4.5
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6225 Lusk Blvd | San Diego, CA 92121 | Phone 800.317.4747 | Fax 858.546.3741 | www.chandlerasset.com
CHANDLER ASSET MANAGEMENT
Period Ending
March 31, 2017
City of Dublin
Investment Report
4.5.a
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Table of Contents
SECTION 1 Economic Update
SECTION 2 Account Profile
SECTION 3 Consolidated Information
SECTION 4 Portfolio Holdings
SECTION 5 Transactions
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SECTION 1
Economic Update
2
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Domesticeconomicdataremainsindicative of slowgrowth.Theeconomy is likely atornear fullemployment,
consumerconfidence is strong,manufacturingindicatorshaveimproved,and housingtrendsremainfavorable.
Lookingfurther ahead,apotentialboost in fiscalstimuluscouldprovideafurthertailwind to economicgrowth.GDP
grew by 2.1% in the fourth quarter. We expect GDP growth of 2.0%-2.5% in 2017.
Economic Update
TheFederalOpenMarketCommittee(FOMC)raisedthefedfundstargetrate by25 basispoints to arange of 0.75%-
1.00%in March.Therewas one dissentingvotefromMinneapolisFedPresidentNeelKashkariwhopreferred no rate
hike.TheFednotedeconomicactivityexpanded at amoderatepace,labormarketgainsremainsolid,and inflation is
movingclose to theFed’s2.0%target.TheFed is stillprojectinga1.4%fedfundsrate by the endof thisyear,which
impliestwomore 25 basispointhikes.Thelong-runfedfundsrateprojectionwasalsounchanged at 3.0%.Notably,
theFedanticipatesthelonger-runneutrallevel of thefedfundsrate(thelevel of thefedfundsratethat is neither
stimulative to theeconomy nor contractionary)is likely to remainrelativelylowwhichshouldwarrantagradualpace of
ratehikes.FedChairYellenindicatedthecurrentlevel of thefedfundsrate is belowtheneutralrate,butnot
significantlylower.TheFOMCdid not make any decisions about theirbalancesheetreinvestmentplans and will
continue that discussion during future meetings.
TheTreasuryyieldcurvecontinued to flattenmodestly in March.Short-termTreasuryyields(under2-yearmaturities)
increasedwhiletherest of Treasuryyieldcurvewasessentiallyunchanged.Meanwhilesovereignyields in Germany
increased in March,and yields in Japanwerelittlechanged.At the endof2016,followingtheelection,US Treasury
yieldsincreasedmeaningfullydriven by heightenedexpectationsforfiscalstimulus and growth under theTrump
administration and Republican-controlledCongress.Some of thepost-electionexuberanceregardingfiscalspending,
taxreform,and healthcarereform has started to wane,as marketparticipantsbegin to sensethetimeline and
magnitude of such policies may be delayed or potentially less robust than previously hoped.
3
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Nonfarmpayrollsweresignificantlylowerthanexpected in March,up 98,000versustheconsensusforecast of 175,000.January and
Februarypayrollswerereviseddown by 38,000.On atrailing3-month and 6-monthbasis,payrollsincreased byan average of 178,000
and 163,000 per month,respectively.Theunemploymentratefell to 4.5%in Marchfrom4.7%in February.Theparticipationratewas
unchanged at 63.0%.Abroadermeasure of unemploymentcalledtheU-6,whichincludesthosewhoaremarginallyattached to the
laborforce and employedparttimeforeconomicreasons,decreased to 8.9%in Marchfrom9.2%in February.Wagegrowthrose0.2%
in March,versusexpectationsfora0.3%increase.Thisfollows an upwardlyrevisedgain of 0.3%in February(previously0.2%).On a
year-over-year basis, wages were up 2.7% in March, vs. 2.8% in February.
Employment
Source: US Department of Labor Source: US Department of Labor
0
50
100
150
200
250
300
350
400
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Nonfarm Payroll (000's)
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
11.0%
12.0%
13.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Ra
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e
(
%
)
4
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TheConsumerPriceIndex(CPI)was up 2.4%year-over-year in March,versus up 2.7%year-over-year in February.CoreCPI(CPIless
food and energy)was up 2.0%year-over-year in March,versus up 2.2%year-over-year in February.ThePersonalConsumption
Expenditures(PCE)indexwas up 2.1%year-over-year in February,versus up 1.9%year-over-year in January.CorePCE(excluding
food and energy)was up 1.8%year-over-year in February,versus up 1.7%year-over-year in January.CoreCPI isin linewiththeFed's
2.0% target, and the Fed's primary inflation gauge (PCE) may be approaching the Fed's 2.0% target.
Inflation
Source: US Department of Labor Source: US Department of Labor
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YO
Y
(
%
)
C
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-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
Personal Consumption Expenditures
(PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
YO
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(
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On ayear-over-yearbasis,totalretailsaleswere up 5.2%in Marchcomparedwitha5.1%increase in February.On amonth-over-
monthbasis,retailsalesdeclined0.2%in March,followingadownwardlyrevised0.3%decrease in February(previouslyreported up
0.1%).Excludingautos and gas,retailsalesincreased0.1%in March,followinga0.1%gain in February.Overall,Marchretailsales
trends and thedownwardrevisions to Februarysalesresultsweredisappointing.Meanwhile,theconsumerconfidenceindexremained
robust in March at 125.6 versus 116.1 in February.
Consumer
Source: US Department of Commerce Source: Federal Reserve
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
Retail Sales YOY % Change
YO
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TheIndex of LeadingEconomicIndicators(LEI)rose0.6%in February,exceedingexpectations of 0.4%,followinga0.6%increase in
January.TheLEIsuggeststhateconomicgrowthmay be accelerating.Meanwhile,theChicagoFedNationalActivityIndex(CFNAI)also
suggeststhatthepace of economicgrowth is increasing.TheCFNAIincreased to 0.25 in February on a3-monthmovingaveragebasis
from0.07 in January.Notably,areadingabove0.70 on athree-monthmovingaveragebasismaypoint to asustainedincrease in
inflation.
Economic Activity
-0.4%
-0.3%
-0.2%
-0.1%
0.0%
0.1%
0.2%
0.3%
0.4%
0.5%
0.6%
0.7%
Leading Economic Indicators (LEI)
M
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-0.40
-0.20
0.00
0.20
0.40
0.60
Chicago Fed National Activity Index
(CFNAI)
3
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Source: The Conference Board Source: Federal Reserve Bank of Chicago
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Totalhousingstartsrose3.0%in February,followinga1.9%decrease in January.Single-familystartsrose6.5%in February,but multi-
familystartsdeclined3.7%.On ayear-over-yearbasis,totalhousingstartswere up 6.2%in February.Permitswereweakerthan
expected in February,due to adecline in multi-familypermits.According to theCase-Shiller20-Cityhomepriceindex,homeprices
were up 5.7% year-over-year in January, compared to 5.5% in December.
Housing
Source: US Census Bureau Source: S&P
0
200
400
600
800
1000
1200
1400
1600
M
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Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
3.5%
4.0%
4.5%
5.0%
5.5%
6.0%
6.5%
S&P/CaseShiller 20 City Composite Home
Price Index
YO
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TheInstituteforSupplyManagement(ISM)manufacturingindexdecreased to 57.2 in Marchfrom57.7 in February,suggestingthat
manufacturingactivityremainsabovetrend.Notably,areadingabove50.0suggeststhemanufacturingsector is expanding.Meanwhile,
capacityutilization,which is productiondivided by capacity,decreased to 75.4%in Februaryfrom75.5%in January.Thecapacity
utilizationrateremainsbelowthelong-runaverage of 79.9%(1972-2016),suggestingthere is stillexcesscapacity in theindustrial
sector.
Manufacturing
Source: Institute for Supply Management Source: Federal Reserve
46
48
50
52
54
56
58
60
Institute of Supply Management Purchasing
Manager Index
Expanding
Contracting
74.0%
75.0%
76.0%
77.0%
78.0%
79.0%
80.0%
Capacity Utilization
Ra
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According to thethirdestimate,fourthquarterrealGDPgrew atan annualizedrate of 2.1%,0.2%highercompared to theprior
estimate.Thiscompares to growth of 3.5%in thethirdquarter of2016.Personalconsumptionexpenditurescontinued to fuelGDP
growth in thefourthquarter,while net exportsdetractedfromgrowth.MarketparticipantsareforecastingGDPgrowth of 1.5%in thefirst
quarter of 2017.
Gross Domestic Product (GDP)
Source: US Department of Commerce Source: US Department of Commerce
3/166/169/1612/16
1.1%2.9%2.0%2.4%
-0.6%-1.3%0.5%1.5%
0.0%0.2%0.9%-1.8%
-0.1%0.0%0.2%-0.1%
0.4%-0.3%0.0%0.1%
0.8%1.4%3.5%2.1%
Federal Government Expenditures
Total
Net Exports and Imports
Personal Consumption Expenditures
Gross Private Domestic Investment
State and Local (Consumption and Gross
Investment)
Components of GDP
-2.0%
-1.0%
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
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Source: Bloomberg
Overthepastthreemonths,theyieldcurveflattened,followingadramaticpost-electioncurvesteepener.In thepastthreemonths,the
2-yearTreasuryyield is upabout 7basispoints and the10-yearTreasuryyield is down about 6basispoints.Notably,shorter-term
yields(1-year and under)are up morethan 20 basispointsduringthattimeperiod.On ayear-over-yearbasisthe2-yearTreasuryyield
has increased 53 basis points and 10-year Treasury yield is up about 62 basis points.
Bond Yields
Source: Bloomberg
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
US Treasury Note Yields
2-Year
5-Year
10-Year
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%
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0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
US Treasury Yield Curve
Mar-17
Dec-16
Mar-16
Yi
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SECTION 2
Account Profile
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Objectives
Chandler Asset Management Performance Objective
The performance objective of the City of Dublin is to earn a return that equals or exceeds the return on of the
Bank of America Merrill Lynch 1-5 Year Treasury and Agency Index.
Investment Objectives
The investment objectives of the City of Dublin are first, to provide safety of principal; second, to provide
adequate liquidity to meet all requirements which might be reasonably anticipated; third, to attain a market
average rate of return on its investments throughout economic cycles; and fourth, to be diversified to avoid
incurring unreasonable and avoidable risks regarding specific security types or individual financial
institutions.
Strategy
In order to achieve this objective, the portfolio invests in high quality fixed income instruments consistent with
the City's investment policy and California Government Code.
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Compliance
Category Standard Comment
Treasury Issues No limitations Complies
Agency Issues 35% max per issuer; 25% max callables Complies
Municipal Issues "A" rated or higher by a NRSRO; 5% max per issuer Complies
Medium Term Notes "A" rated or higher by a NRSRO; 30% max; 5% max per issuerComplies
Banker’s Acceptances "A-1" rated or higher by a NRSRO; 40% max; 5% max per issuer;
180 days max maturity
Complies
Commercial Paper "A-1" rated or higher by a NRSRO; 25% max; 5% max per issuer;
270 days max maturity
Complies
Negotiable Certificates of Deposit "A" or better long term debt rating/"A-1" or higher short term rating
by a NRSRO; 30% max; 5% max per issuer
Complies
Corporate Debt (All)20% max per issuer Complies
Time Deposits 10% max; Collateralized/FDIC Insured; 1 year max maturityComplies
Asset-Backed and Mortgage-
Backed Securities (ABS/MBS)
"AA" rated or higher by a NRSRO; "A" rated or higher for the
issuer's debt by a NRSRO; 20% max; 5% max per issue
Complies
Money Market Mutual Funds "AAA" rated by two NRSROs or SEC registered adviser; 20% max;
10% max per fund
Complies
LAIF $50 million limit Complies
CAMP Not used by adviser Complies
Supranationals Not listed as authorized investment in investment policy Complies
Max Per Issuer 5% (except US Government, agencies, money market mutual funds)Complies
Maximum Maturity 5 years Complies
City of Dublin
March 31, 2017
COMPLIANCE WITH INVESTMENT POLICY
Assets managed by Chandler Asset Management are in full compliance with State law and with the City's investment policy.
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Portfolio Characteristics
City of Dublin
3/31/2017 12/31/2016
Benchmark* Portfolio Portfolio
Average Maturity (yrs) 2.71 2.59 2.67
Modified Duration 2.60 2.37 2.46
Average Purchase Yield n/a 1.47% 1.43%
Average Market Yield 1.47% 1.57% 1.52%
Average Quality** AAA AA/Aa1 AA/Aa1
Contributions/Withdrawals -313
Total Market Value 147,286,090 146,650,812
*BAML 1-5 Yr US Treasury/Agency Index
**Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively.
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ABS
8.1%
Agency
36.6%
Commercial
Paper
2.0%
Money Market
Fund FI
0.8%
US Corporate
23.8%
US Treasury
28.6%
Sector Distribution
City of Dublin
March 31, 2017 December 31, 2016
ABS
7.7%
Agency
37.8%
Commercial
Paper
2.0%
Money Market
Fund FI
0.1%
US Corporate
22.6%
US Treasury
28.6%
Negotiable CD
1.3%
16
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Issuers
City of Dublin – Account #10198 As of 3/31/2017
Issue Name Investment Type % Portfolio
Government of United States US Treasury 28.63%
Federal National Mortgage Association Agency 14.88%
Federal Home Loan Bank Agency 14.02%
Federal Home Loan Mortgage Corp Agency 7.75%
Honda ABS ABS 2.33%
John Deere ABS ABS 2.19%
Bank of Tokyo-Mit UFJ Commercial Paper 1.99%
Pepsico Inc US Corporate 1.89%
Wells Fargo Corp US Corporate 1.31%
JP Morgan ABS ABS 1.28%
Chubb Corporation US Corporate 1.27%
Toyota ABS ABS 1.27%
Honda Motor Corporation US Corporate 1.24%
JP Morgan Chase & Co US Corporate 1.23%
Microsoft US Corporate 1.23%
Exxon Mobil Corp US Corporate 1.23%
State Street Bank US Corporate 1.21%
Deere & Company US Corporate 1.20%
Bank of New York US Corporate 1.20%
ChevronTexaco Corp US Corporate 1.20%
Apple Inc US Corporate 1.19%
Qualcomm Inc US Corporate 1.18%
United Technology Corp US Corporate 1.09%
Eli Lilly & Co US Corporate 1.08%
Nissan ABS ABS 1.06%
HSBC USA Corp US Corporate 1.03%
US Bancorp US Corporate 1.02%
Cisco Systems US Corporate 0.93%
Oracle Corp US Corporate 0.87%
First American Govt Oblig Fund Money Market Fund FI 0.83%
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Issuers
City of Dublin – Account #10198 As of 3/31/2017
Issue Name Investment Type % Portfolio
Berkshire Hathaway US Corporate 0.69%
General Electric Co US Corporate 0.51%
Total 100.00%
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AAA AA A <A NR
03/31/17 5.8% 75.0% 14.9% 0.0% 4.4%
12/31/16 5.9% 77.4% 13.6% 0.0% 3.1%
Source: S&P Ratings
Quality Distribution
March 31, 2017 vs. December 31, 2016
City of Dublin
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
AAA AA A <A NR
3/31/2017 12/31/2016
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0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+
3/31/2017 12/31/2016
Duration Distribution
City of Dublin
March 31, 2017 vs. December 31, 2016
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+
03/31/17 3.5% 5.3% 13.8% 17.7% 24.9% 21.4% 13.4% 0.0%
12/31/16 4.0% 4.1% 11.1% 17.7% 29.0% 22.3% 11.9% 0.0%
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Investment Performance
-0.20%
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
12 months 2 years 3 years 5 years 10 years Since Inception
City of Dublin City of Dublin Custom Index*
City of Dublin
Period Ending
March 31, 2017
Total Rate of Return
Annualized Since Inception
October 31, 2013
Annualized
3 months 12 months 2 years 3 years 5 years 10 years Since
Inception
City of Dublin 0.43% 0.25% 0.97% 1.12% N/A N/A 1.03%
BAML 1-5 Yr US Treasury/Agency Index 0.37% -0.09% 0.76% 0.97% N/A N/A 0.88%
*BAML 1-3 Yr US Treasury/Agency Index to 12/31/2014
Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes
interest earnings, realized and unrealized gains and losses in the portfolio.
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Portfolio Characteristics
City of Dublin Reporting Account
3/31/2017 12/31/2016
Portfolio Portfolio
Average Maturity (yrs) 0.00 0.00
Modified Duration 0.00 0.00
Average Purchase Yield 0.88% 0.67%
Average Market Yield 0.88% 0.67%
Average Quality NR/NR NR/NR
Contributions/Withdrawals 29,050,000
Total Market Value 88,821,255 59,664,840
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LAIF
56.4%
Local Gov
Investment Pool
43.6%
Sector Distribution
City of Dublin Reporting Account
March 31, 2017 December 31, 2016
LAIF
83.8%
Local Gov
Investment Pool
16.2%
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Issuers
City of Dublin Reporting Account – Account #10219 As of 3/31/2017
Issue Name Investment Type % Portfolio
Local Agency Investment Fund LAIF 56.38%
CAMP Local Gov Investment Pool 43.62%
Total 100.00%
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SECTION 3
Consolidated Information
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Portfolio Characteristics
City of Dublin Consolidated
3/31/2017 12/31/2016
Portfolio Portfolio
Average Maturity (yrs) 1.62 1.89
Modified Duration 1.48 1.75
Average Purchase Yield 1.25% 1.21%
Average Market Yield 1.31% 1.27%
Average Quality AA/Aa1 AA/Aa1
Contributions/Withdrawals
Total Market Value 236,107,345 206,315,652
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ABS
5.1%
Agency
22.9%
Commercial
Paper
1.2%
LAIF
21.2%
Local Gov
Investment Pool
16.4%
Money Market
Fund FI
0.5%
US Corporate
14.8%
US Treasury
17.9%
Sector Distribution
City of Dublin Consolidated
March 31, 2017 December 31, 2016
ABS
5.5%
Agency
26.9%
Commercial
Paper
1.4%
LAIF
24.2% Local Gov
Investment Pool
4.7%
Money Market
Fund FI
0.0%
US Corporate
16.1%
US Treasury
20.3%
Negotiable CD
0.9%
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SECTION 4
Portfolio Holdings
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
89231TAB6 Toyota Auto Receivables Owner 2015-C
0.920% Due 02/15/2018
28,452.19 08/18/2015
0.67%
28,449.90
28,451.38
99.99
1.43%
28,448.58
11.63
0.02%
(2.80)
Aaa / AAA
NR
0.88
0.02
43814GAC4 Honda Auto Receivables 2014-2 A3
0.770% Due 03/19/2018
122,317.65 05/13/2014
0.29%
122,302.96
122,317.02
99.93
1.32%
122,230.56
34.01
0.08%
(86.46)
Aaa / AAA
NR
0.97
0.13
47787VAC5 John Deere Owner Trust 2014-A A3
0.920% Due 04/16/2018
136,380.26 04/02/2014
0.85%
136,358.41
136,379.98
99.96
1.29%
136,322.16
55.76
0.09%
(57.82)
Aaa / NR
AAA
1.04
0.12
43814NAB1 Honda Auto Receivables 2016-1 A2
1.010% Due 06/18/2018
581,338.68 02/16/2016
0.68%
581,280.61
581,308.20
99.98
1.10%
581,221.83
212.03
0.39%
(86.37)
NR / AAA
AAA
1.22
0.22
89236WAC2 Toyota Auto Receivables Owner 2015-A
1.120% Due 02/15/2019
629,452.80 02/24/2015
0.67%
629,357.64
629,424.58
99.90
1.35%
628,840.97
313.33
0.43%
(583.61)
Aaa / AAA
NR
1.88
0.43
47788NAB4 John Deere Owner Trust 2016-B A2
1.090% Due 02/15/2019
1,325,000.00 07/19/2016
0.98%
1,324,919.18
1,324,940.66
99.91
1.28%
1,323,823.40
641.89
0.90%
(1,117.26)
Aaa / NR
AAA
1.88
0.47
43813NAC0 Honda Auto Receivables 2015-2 A3
1.040% Due 02/21/2019
1,047,738.15 05/13/2015
0.45%
1,047,577.32
1,047,657.21
99.85
1.35%
1,046,169.69
302.68
0.71%
(1,487.52)
NR / AAA
AAA
1.90
0.48
65478WAB1 Nissan Auto Receivables Owner 2016-C A2A
1.070% Due 05/15/2019
930,000.00 08/02/2016
0.91%
929,963.36
929,971.87
99.88
1.30%
928,865.40
442.27
0.63%
(1,106.47)
Aaa / NR
AAA
2.12
0.54
89231LAB3 Toyota Auto Receivables Owner 2016-D
1.060% Due 05/15/2019
1,215,000.00 10/04/2016
0.93%
1,214,902.80
1,214,920.39
99.83
1.32%
1,212,899.27
572.40
0.82%
(2,021.12)
Aaa / AAA
NR
2.12
0.66
43814TAB8 Honda Auto Receivables 2017-1 A2
1.420% Due 07/22/2019
870,000.00 03/21/2017
1.43%
869,979.21
869,979.31
100.03
1.39%
870,242.73
102.95
0.59%
263.42
Aaa / NR
AAA
2.31
0.83
161571HH0 Chase CHAIT Pool #2016-A7
1.060% Due 09/16/2019
1,880,000.00 09/06/2016
0.80%
1,879,837.94
1,879,926.26
99.92
1.25%
1,878,460.28
885.69
1.28%
(1,465.98)
Aaa / AAA
AAA
2.46
0.44
47787XAB3 John Deere Owner Trust 2017-A A2
1.500% Due 10/15/2019
655,000.00 02/22/2017
1.50%
654,997.38
654,997.46
99.98
1.53%
654,842.80
791.46
0.45%
(154.66)
Aaa / NR
AAA
2.54
1.06
654747AB0 Nissan Auto Receivables 2017-A A2A
1.470% Due 01/15/2020
630,000.00 03/21/2017
1.47%
629,996.79
629,996.80
100.00
1.48%
629,996.85
411.60
0.43%
0.05
Aaa / NR
AAA
2.79
1.04
47788MAC4 John Deere Owner Trust 2016-A A3
1.360% Due 04/15/2020
1,115,000.00 02/23/2016
1.16%
1,114,824.50
1,114,870.56
99.79
1.54%
1,112,681.92
673.96
0.76%
(2,188.64)
Aaa / NR
AAA
3.04
1.18
43814QAC2 Honda Auto Receivables 2016-2 A3
1.390% Due 04/15/2020
805,000.00 05/24/2016
1.27%
804,984.38
804,987.75
99.80
1.54%
803,402.88
497.31
0.55%
(1,584.87)
Aaa / NR
AAA
3.04
1.34
Total ABS 11,970,679.73 0.98%
11,969,732.38
11,970,129.43
1.36%
11,958,449.32
5,948.97
8.12%
(11,680.11)
Aaa / AAA
Aaa
2.27
0.68
Agency
3134G3Y53 FHLMC Callable Note 1X 11/28/14
0.850% Due 11/28/2017
2,000,000.00 11/28/2012
0.85%
2,000,000.00
2,000,000.00
99.89
1.01%
1,997,852.00
5,808.33
1.36%
(2,148.00)
Aaa / AA+
AAA
0.66
0.65
313381B20 FHLB Note
0.750% Due 12/08/2017
4,000,000.00 12/13/2012
0.75%
3,999,960.00
3,999,994.49
99.77
1.08%
3,990,968.00
9,416.67
2.72%
(9,026.49)
Aaa / AA+
AAA
0.69
0.68
3135G0TG8 FNMA Note
0.875% Due 02/08/2018
3,000,000.00 01/21/2015
0.97%
2,991,390.00
2,997,578.68
99.81
1.10%
2,994,315.00
3,864.58
2.04%
(3,263.68)
Aaa / AA+
AAA
0.86
0.85
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
3137EADP1 FHLMC Note
0.875% Due 03/07/2018
3,000,000.00 01/27/2015
1.01%
2,987,610.00
2,996,285.19
99.77
1.12%
2,993,214.00
1,750.00
2.03%
(3,071.19)
Aaa / AA+
AAA
0.93
0.93
313378A43 FHLB Note
1.375% Due 03/09/2018
4,000,000.00 Various
0.96%
4,047,840.00
4,015,471.45
100.23
1.13%
4,009,176.00
3,361.12
2.72%
(6,295.45)
Aaa / AA+
AAA
0.94
0.93
313379DT3 FHLB Note
1.250% Due 06/08/2018
2,000,000.00 08/18/2015
1.12%
2,007,360.00
2,003,112.19
100.09
1.17%
2,001,800.00
7,847.22
1.36%
(1,312.19)
Aaa / AA+
AAA
1.19
1.17
3135G0G72 FNMA Note
1.125% Due 12/14/2018
2,500,000.00 12/18/2015
1.37%
2,481,975.00
2,489,704.73
99.76
1.27%
2,493,970.00
8,359.38
1.70%
4,265.27
Aaa / AA+
AAA
1.71
1.68
3133782M2 FHLB Note
1.500% Due 03/08/2019
2,750,000.00 04/24/2015
1.21%
2,779,892.50
2,764,956.84
100.26
1.36%
2,757,262.75
2,635.42
1.87%
(7,694.09)
Aaa / AA+
AAA
1.94
1.90
3137EADG1 FHLMC Note
1.750% Due 05/30/2019
1,000,000.00 01/29/2015
1.28%
1,019,690.00
1,009,826.32
100.78
1.38%
1,007,834.00
5,881.94
0.69%
(1,992.32)
Aaa / AA+
AAA
2.16
2.11
3135G0ZG1 FNMA Note
1.750% Due 09/12/2019
2,500,000.00 10/28/2014
1.68%
2,508,350.00
2,504,196.12
100.63
1.49%
2,515,755.00
2,309.03
1.71%
11,558.88
Aaa / AA+
AAA
2.45
2.39
3137EADM8 FHLMC Note
1.250% Due 10/02/2019
2,500,000.00 12/18/2015
1.64%
2,464,700.00
2,476,637.07
99.44
1.48%
2,486,057.50
15,538.19
1.70%
9,420.43
Aaa / AA+
AAA
2.51
2.44
3135G0A78 FNMA Note
1.625% Due 01/21/2020
2,000,000.00 04/07/2015
1.44%
2,016,580.00
2,009,716.70
100.18
1.56%
2,003,688.00
6,319.44
1.36%
(6,028.70)
Aaa / AA+
AAA
2.81
2.72
313383HU8 FHLB Note
1.750% Due 06/12/2020
2,000,000.00 10/08/2015
1.46%
2,026,040.00
2,017,807.21
100.19
1.69%
2,003,788.00
10,597.22
1.37%
(14,019.21)
Aaa / AA+
NR
3.20
3.08
3135G0F73 FNMA Note
1.500% Due 11/30/2020
2,500,000.00 12/04/2015
1.87%
2,455,750.00
2,467,444.64
99.17
1.73%
2,479,225.00
12,604.17
1.69%
11,780.36
Aaa / AA+
AAA
3.67
3.53
3130A7CV5 FHLB Note
1.375% Due 02/18/2021
3,470,000.00 Various
1.45%
3,457,221.20
3,460,023.75
98.47
1.78%
3,416,884.71
5,698.99
2.32%
(43,139.04)
Aaa / AA+
AAA
3.89
3.75
3135G0J20 FNMA Note
1.375% Due 02/26/2021
5,000,000.00 Various
1.29%
5,018,675.00
5,015,860.06
98.24
1.84%
4,911,970.00
6,684.02
3.34%
(103,890.06)
Aaa / AA+
AAA
3.91
3.77
3130A8QS5 FHLB Note
1.125% Due 07/14/2021
2,500,000.00 07/25/2016
1.28%
2,481,475.00
2,484,017.85
96.87
1.89%
2,421,830.00
6,015.63
1.65%
(62,187.85)
Aaa / AA+
AAA
4.29
4.15
3137EAEC9 FHLMC Note
1.125% Due 08/12/2021
3,000,000.00 Various
1.33%
2,971,215.00
2,974,508.91
96.56
1.95%
2,896,911.00
4,593.76
1.97%
(77,597.91)
Aaa / AA+
AAA
4.37
4.22
3135G0Q89 FNMA Note
1.375% Due 10/07/2021
2,000,000.00 10/06/2016
1.45%
1,992,924.00
1,993,606.02
97.56
1.94%
1,951,126.00
13,291.67
1.33%
(42,480.02)
Aaa / AA+
AAA
4.52
4.32
3135G0S38 FNMA Note
2.000% Due 01/05/2022
2,500,000.00 01/30/2017
2.04%
2,495,475.00
2,495,625.83
99.96
2.01%
2,499,067.50
11,388.89
1.70%
3,441.67
Aaa / AA+
AAA
4.77
4.50
Total Agency 54,220,000.00 1.29%
54,204,122.70
54,176,374.05
1.50%
53,832,694.46
143,965.67
36.65%
(343,679.59)
Aaa / AA+
Aaa
2.55
2.47
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
Commercial Paper
06538BU76 Bank of Tokyo Mitsubishi NY Discount CP
1.180% Due 07/07/2017
2,935,000.00 03/06/2017
1.20%
2,923,263.26
2,925,668.33
99.68
1.20%
2,925,668.33
0.00
1.99%
0.00
P-1 / A-1
NR
0.27
0.27
Total Commercial Paper 2,935,000.00 1.20%
2,923,263.26
2,925,668.33
1.20%
2,925,668.33
0.00
1.99%
0.00
P-1 / A-1
NR
0.27
0.27
Money Market Fund FI
31846V203 First American Govt Obligation Fund
1,217,919.97 Various
0.34%
1,217,919.97
1,217,919.97
1.00
0.34%
1,217,919.97
0.00
0.83%
0.00
Aaa / AAA
NR
0.00
0.00
Total Money Market Fund FI 1,217,919.97 0.34%
1,217,919.97
1,217,919.97
0.34%
1,217,919.97
0.00
0.83%
0.00
Aaa / AAA
NR
0.00
0.00
US Corporate
91159HHD5 US Bancorp Callable Note Cont 4/15/2017
1.650% Due 05/15/2017
1,500,000.00 08/12/2016
0.95%
1,506,885.00
1,500,399.96
100.01
1.33%
1,500,130.50
9,350.00
1.02%
(269.46)
A1 / A+
AA
0.12
0.04
913017BU2 United Tech Corp Note
1.800% Due 06/01/2017
1,600,000.00 06/22/2015
1.04%
1,623,360.00
1,602,015.50
100.10
1.21%
1,601,563.20
9,600.00
1.09%
(452.30)
A3 / A-
A-
0.17
0.17
36962G6K5 General Electric Capital Corp Note
1.600% Due 11/20/2017
750,000.00 10/28/2014
1.31%
756,577.50
751,373.26
100.06
1.50%
750,463.50
4,366.67
0.51%
(909.76)
A1 / AA-
AA-
0.64
0.63
40428HPH9 HSBC USA Inc Note
1.625% Due 01/16/2018
500,000.00 11/25/2013
1.69%
498,705.00
499,751.46
99.94
1.70%
499,686.00
1,692.71
0.34%
(65.46)
A2 / A
AA-
0.80
0.78
713448CR7 PepsiCo Inc Note
1.250% Due 04/30/2018
1,430,000.00 Various
1.26%
1,429,428.40
1,429,794.35
99.95
1.30%
1,429,213.50
7,497.57
0.98%
(580.85)
A1 / A
A
1.08
1.07
037833AJ9 Apple Inc Note
1.000% Due 05/03/2018
1,750,000.00 Various
1.34%
1,726,740.00
1,743,652.75
99.70
1.28%
1,744,708.00
7,194.44
1.19%
1,055.25
Aa1 / AA+
NR
1.09
1.07
166764AE0 Chevron Corp Callable Note Cont 5/24/2018
1.718% Due 06/24/2018
1,750,000.00 Various
1.57%
1,758,299.00
1,753,152.02
100.32
1.43%
1,755,619.25
8,100.85
1.20%
2,467.23
Aa2 / AA-
NR
1.23
1.13
06406HCL1 Bank of New York Callable Note Cont 7/2/2018
2.100% Due 08/01/2018
1,000,000.00 02/05/2014
1.94%
1,006,820.00
1,001,944.32
100.66
1.57%
1,006,555.00
3,500.00
0.69%
4,610.68
A1 / A
AA-
1.34
1.23
084664BY6 Berkshire Hathaway Note
2.000% Due 08/15/2018
1,000,000.00 12/12/2013
1.89%
1,004,960.00
1,001,460.02
100.74
1.45%
1,007,392.00
2,555.56
0.69%
5,931.98
Aa2 / AA
A+
1.38
1.35
17275RAR3 Cisco Systems Note
2.125% Due 03/01/2019
1,350,000.00 11/14/2014
2.05%
1,354,063.50
1,351,817.27
101.04
1.57%
1,364,084.55
2,390.63
0.93%
12,267.28
A1 / AA-
NR
1.92
1.87
532457BF4 Eli Lilly & Co Note
1.950% Due 03/15/2019
1,575,000.00 Various
1.91%
1,577,796.75
1,576,270.97
100.70
1.59%
1,585,991.93
1,365.00
1.08%
9,720.96
A2 / AA-
A
1.96
1.91
94974BFU9 Wells Fargo Corp Note
2.125% Due 04/22/2019
1,900,000.00 Various
2.07%
1,904,120.50
1,902,156.23
100.38
1.94%
1,907,235.20
17,832.28
1.31%
5,078.97
A2 / A
AA-
2.06
1.99
02665WAH4 American Honda Finance Note
2.250% Due 08/15/2019
1,800,000.00 Various
2.08%
1,812,627.00
1,807,041.72
100.87
1.87%
1,815,737.40
5,175.00
1.24%
8,695.68
A1 / A+
NR
2.38
2.30
06406HCW7 Bank of New York Callable Note Cont 8/11/2019
2.300% Due 09/11/2019
750,000.00 04/22/2015
1.82%
764,722.50
758,098.78
100.95
1.89%
757,109.25
958.33
0.51%
(989.53)
A1 / A
AA-
2.45
2.29
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
68389XAX3 Oracle Corp Note
2.250% Due 10/08/2019
1,250,000.00 Various
1.73%
1,272,172.50
1,265,809.10
101.22
1.75%
1,265,303.75
13,515.63
0.87%
(505.35)
A1 / AA-
A+
2.52
2.42
40428HPN6 HSBC USA Inc Note
2.375% Due 11/13/2019
1,000,000.00 11/07/2014
2.32%
1,002,440.00
1,001,277.46
100.47
2.19%
1,004,692.00
9,104.17
0.69%
3,414.54
A2 / A
AA-
2.62
2.50
46625HKA7 JP Morgan Chase Callable Note Cont 12/23/2019
2.250% Due 01/23/2020
1,800,000.00 Various
2.37%
1,790,172.00
1,794,154.53
100.34
2.12%
1,806,197.40
7,650.00
1.23%
12,042.87
A3 / A-
A+
2.82
2.63
713448CS5 PepsiCo Inc Callable Note Cont 3/30/2020
1.850% Due 04/30/2020
1,330,000.00 04/27/2015
1.86%
1,329,241.90
1,329,533.19
100.39
1.71%
1,335,238.87
10,320.43
0.91%
5,705.68
A1 / A
A
3.08
2.89
747525AD5 Qualcomm Inc Note
2.250% Due 05/20/2020
1,715,000.00 05/19/2015
2.27%
1,713,347.20
1,713,963.03
100.22
2.18%
1,718,798.73
14,041.57
1.18%
4,835.70
A1 / A+
NR
3.14
2.99
24422ESY6 John Deere Capital Corp Note
2.375% Due 07/14/2020
1,000,000.00 09/15/2016
1.69%
1,025,153.50
1,021,668.49
100.53
2.21%
1,005,294.00
5,079.86
0.69%
(16,374.49)
A2 / A
A
3.29
3.13
00440EAT4 ACE INA Holdings Inc Callable Note Cont 10/3/2020
2.300% Due 11/03/2020
1,850,000.00 02/14/2017
2.27%
1,852,220.00
1,852,147.90
100.36
2.19%
1,856,645.20
17,492.78
1.27%
4,497.30
A3 / A
A
3.60
3.32
24422ETF6 John Deere Capital Corp Note
2.550% Due 01/08/2021
750,000.00 Various
2.42%
753,733.15
753,479.31
100.75
2.34%
755,652.76
4,409.38
0.52%
2,173.45
A2 / A
A
3.78
3.56
30231GAV4 Exxon Mobil Corp Callable Note Cont 2/1/2021
2.222% Due 03/01/2021
1,800,000.00 Various
2.06%
1,813,024.00
1,810,703.63
100.19
2.17%
1,803,481.20
3,333.00
1.23%
(7,222.43)
Aaa / AA+
NR
3.92
3.73
857477AV5 State Street Bank Note
1.950% Due 05/19/2021
1,800,000.00 Various
1.91%
1,802,989.00
1,802,753.04
98.25
2.40%
1,768,483.81
12,870.00
1.21%
(34,269.23)
A1 / A
AA-
4.14
3.91
594918BP8 Microsoft Callable Note Cont 7/8/21
1.550% Due 08/08/2021
1,850,000.00 Various
1.59%
1,846,471.85
1,846,886.55
97.44
2.17%
1,802,691.80
4,221.60
1.23%
(44,194.75)
Aaa / AAA
AA+
4.36
4.17
Total US Corporate 34,800,000.00 1.82%
34,926,070.25
34,871,304.84
1.81%
34,847,968.80
183,617.46
23.78%
(23,336.04)
A1 / A+
A+
2.33
2.21
US Treasury
912828RH5 US Treasury Note
1.375% Due 09/30/2018
2,000,000.00 10/30/2014
1.32%
2,004,459.82
2,001,705.96
100.29
1.18%
2,005,860.00
75.14
1.36%
4,154.04
Aaa / AA+
AAA
1.50
1.48
912828C24 US Treasury Note
1.500% Due 02/28/2019
1,750,000.00 08/18/2014
1.50%
1,750,347.65
1,750,146.71
100.47
1.25%
1,758,204.00
2,282.61
1.20%
8,057.29
Aaa / AA+
AAA
1.92
1.88
912828D80 US Treasury Note
1.625% Due 08/31/2019
3,000,000.00 Various
1.78%
2,977,822.56
2,989,198.58
100.60
1.37%
3,017,931.00
4,239.13
2.05%
28,732.42
Aaa / AA+
AAA
2.42
2.36
912828G61 US Treasury Note
1.500% Due 11/30/2019
6,500,000.00 Various
1.45%
6,510,978.81
6,507,635.35
100.17
1.44%
6,510,920.00
32,678.57
4.44%
3,284.65
Aaa / AA+
AAA
2.67
2.59
912828G95 US Treasury Note
1.625% Due 12/31/2019
3,000,000.00 01/08/2015
1.50%
3,017,470.99
3,009,675.05
100.46
1.45%
3,013,827.00
12,254.83
2.05%
4,151.95
Aaa / AA+
AAA
2.75
2.67
912828H52 US Treasury Note
1.250% Due 01/31/2020
4,500,000.00 Various
1.53%
4,440,542.42
4,465,729.57
99.36
1.48%
4,470,997.50
9,323.20
3.04%
5,267.93
Aaa / AA+
AAA
2.84
2.77
912828K58 US Treasury Note
1.375% Due 04/30/2020
1,750,000.00 05/06/2015
1.55%
1,735,171.88
1,740,834.27
99.47
1.55%
1,740,772.25
10,103.59
1.19%
(62.02)
Aaa / AA+
AAA
3.08
2.99
912828XE5 US Treasury Note
1.500% Due 05/31/2020
3,000,000.00 Various
1.67%
2,976,025.68
2,984,554.09
99.75
1.58%
2,992,500.00
15,082.42
2.04%
7,945.91
Aaa / AA+
AAA
3.17
3.07
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
912828XM7 US Treasury Note
1.625% Due 07/31/2020
1,500,000.00 09/08/2015
1.52%
1,507,622.21
1,505,190.95
100.01
1.62%
1,500,175.50
4,040.06
1.02%
(5,015.45)
Aaa / AA+
AAA
3.34
3.23
912828L99 US Treasury Note
1.375% Due 10/31/2020
5,000,000.00 Various
1.69%
4,927,376.14
4,946,890.62
98.91
1.69%
4,945,310.00
28,867.40
3.38%
(1,580.62)
Aaa / AA+
AAA
3.59
3.46
912828N89 US Treasury Note
1.375% Due 01/31/2021
2,000,000.00 03/15/2016
1.49%
1,988,834.83
1,991,222.00
98.60
1.75%
1,971,954.00
4,558.01
1.34%
(19,268.00)
Aaa / AA+
AAA
3.84
3.71
912828S76 US Treasury Note
1.125% Due 07/31/2021
1,500,000.00 12/12/2016
1.89%
1,449,262.83
1,452,533.29
96.98
1.85%
1,454,766.00
2,796.96
0.99%
2,232.71
Aaa / AA+
AAA
4.34
4.20
912828T34 US Treasury Note
1.125% Due 09/30/2021
2,750,000.00 Various
1.65%
2,682,431.10
2,687,160.20
96.75
1.88%
2,660,517.75
84.53
1.81%
(26,642.45)
Aaa / AA+
AAA
4.50
4.36
912828U65 US Treasury Note
1.750% Due 11/30/2021
2,500,000.00 12/28/2016
2.06%
2,464,461.50
2,466,300.72
99.35
1.90%
2,483,692.50
14,663.46
1.70%
17,391.78
Aaa / AA+
AAA
4.67
4.43
912828V72 US Treasury Note
1.875% Due 01/31/2022
1,500,000.00 02/27/2017
1.84%
1,502,407.37
1,502,364.52
99.78
1.92%
1,496,718.00
4,661.60
1.02%
(5,646.52)
Aaa / AA+
AAA
4.84
4.59
Total US Treasury 42,250,000.00 1.61%
41,935,215.79
42,001,141.88
1.57%
42,024,145.50
145,711.51
28.63%
23,003.62
Aaa / AA+
Aaa
3.20
3.09
TOTAL PORTFOLIO 147,393,599.70 1.48%
147,176,324.35
147,162,538.50 1.57%
146,806,846.38
479,243.61
100.00%
(355,692.12)
Aa1 / AA
Aaa
2.59
2.37
TOTAL MARKET VALUE PLUS ACCRUALS 147,286,089.99
City of Dublin - Account #10198
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Holdings Report
For the Month Ending 3/31/2017
CUSIP Security Description Par Value/Units
Purchase Date
Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
LAIF
90LAIF$00 Local Agency Investment Fund State Pool
49,978,566.40 Various
0.83%
49,978,566.40
49,978,566.40
1.00
0.83%
49,978,566.40
96,850.46
56.38%
0.00
NR / NR
NR
0.00
0.00
Total LAIF 49,978,566.40 0.83%
49,978,566.40
49,978,566.40
0.83%
49,978,566.40
96,850.46
56.38%
0.00
NR / NR
NR
0.00
0.00
Local Gov Investment Pool
90CAMP$00 Public Financial Management CAMP
38,745,837.98 Various
0.95%
38,745,837.98
38,745,837.98
1.00
0.95%
38,745,837.98
0.00
43.62%
0.00
NR / NR
NR
0.00
0.00
Total Local Gov Investment Pool 38,745,837.98 0.95%
38,745,837.98
38,745,837.98
0.95%
38,745,837.98
0.00
43.62%
0.00
NR / NR
NR
0.00
0.00
TOTAL PORTFOLIO 88,724,404.38 0.88%
88,724,404.38
88,724,404.38 0.88%
88,724,404.38
96,850.46
100.00%
0.00
NR / NR
NR
0.00
0.00
TOTAL MARKET VALUE PLUS ACCRUALS 88,821,254.84
City of Dublin Reporting Account - Account #10219
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SECTION 5
Transactions
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Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 01/31/2017 3135G0S38 2,500,000.00 FNMA Note
2% Due: 01/05/2022 99.819 2.04% 2,495,475.00 3,055.56 2,498,530.56 0.00
Purchase 02/17/2017 00440EAT4 1,850,000.00 ACE INA Holdings Inc Callable Note Cont 10/3/2020
2.3% Due: 11/03/2020 100.120 2.27% 1,852,220.00 12,292.22 1,864,512.22 0.00
Purchase 02/28/2017 912828V72 1,500,000.00 US Treasury Note
1.875% Due: 01/31/2022 100.160 1.84% 1,502,407.37 2,175.41 1,504,582.78 0.00
Purchase 03/02/2017 47787XAB3 655,000.00 John Deere Owner Trust 2017-A A2
1.5% Due: 10/15/2019 100.000 1.50% 654,997.38 0.00 654,997.38 0.00
Purchase 03/07/2017 06538BU76 2,935,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.18% Due: 07/07/2017 99.600 1.20% 2,923,263.26 0.00 2,923,263.26 0.00
Purchase 03/28/2017 43814TAB8 870,000.00 Honda Auto Receivables 2017-1 A2
1.42% Due: 07/22/2019 99.998 1.43% 869,979.21 0.00 869,979.21 0.00
Purchase 03/28/2017 654747AB0 630,000.00 Nissan Auto Receivables 2017-A A2A
1.47% Due: 01/15/2020 99.999 1.47% 629,996.79 0.00 629,996.79 0.00
Subtotal 10,940,000.00 10,928,339.01 17,523.19 10,945,862.20 0.00
TOTAL ACQUISITIONS 10,940,000.00 10,928,339.01 17,523.19 10,945,862.20 0.00
DISPOSITIONS
Sale 01/31/2017 3133ECMM3 2,000,000.00 FFCB Note
0.6% Due: 04/25/2017 100.012 0.55% 2,000,240.00 3,200.00 2,003,440.00 330.84
Sale 02/15/2017 3134G3Y53 2,000,000.00 FHLMC Callable Note 1X 11/28/14
0.85% Due: 11/28/2017 99.998 0.85% 1,999,960.00 3,636.11 2,003,596.11 -40.00
Sale 02/28/2017 912828C24 1,250,000.00 US Treasury Note
1.5% Due: 02/28/2019 100.648 1.17% 1,258,101.29 0.00 1,258,101.29 7991.69
Subtotal 5,250,000.00 5,258,301.29 6,836.11 5,265,137.40 8,282.53
Maturity 03/01/2017 06417GNP9 1,850,000.00 Bank of Nova Scotia Yankee CD
1.26% Due: 03/01/2017 100.000 1,850,000.00 11,849.25 1,861,849.25 0.00
December 31, 2016 through March 31, 2017
36
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Packet Pg. 174
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Transaction Ledger
City of Dublin - Account #10198
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
Maturity 03/06/2017 06538BQ63 2,960,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.03% Due: 03/06/2017 99.628 2,960,000.00 0.00 2,960,000.00 0.00
Subtotal 4,810,000.00 4,810,000.00 11,849.25 4,821,849.25 0.00
TOTAL DISPOSITIONS 11,518,688.41 11,526,989.70 48,399.99 11,575,389.69 8,282.53
December 31, 2016 through March 31, 2017
37
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Packet Pg. 175
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Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 01/15/2017 90LAIF$00 84,985.60 Local Agency Investment Fund State Pool 1.000 0.67% 84,985.60 0.00 84,985.60 0.00
Purchase 01/27/2017 90CAMP$00 7,018.23 Public Financial Management CAMP 1.000 0.66% 7,018.23 0.00 7,018.23 0.00
Purchase 02/28/2017 90CAMP$00 2,605.36 Public Financial Management CAMP 1.000 0.83% 2,605.36 0.00 2,605.36 0.00
Purchase 03/31/2017 90CAMP$00 6,940.35 Public Financial Management CAMP 1.000 0.95% 6,940.35 0.00 6,940.35 0.00
Subtotal 101,549.54 101,549.54 0.00 101,549.54 0.00
Security
Contribution 01/04/2017 90CAMP$00 5,000,000.00 Public Financial Management CAMP 1.000 5,000,000.00 0.00 5,000,000.00 0.00
Security
Contribution 02/17/2017 90CAMP$00 1,800,000.00 Public Financial Management CAMP 1.000 1,800,000.00 0.00 1,800,000.00 0.00
Security
Contribution 02/24/2017 90CAMP$00 1,000,000.00 Public Financial Management CAMP 1.000 1,000,000.00 0.00 1,000,000.00 0.00
Security
Contribution 03/10/2017 90CAMP$00 1,500,000.00 Public Financial Management CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00
Security
Contribution 03/27/2017 90CAMP$00 28,500,000.00 Public Financial Management CAMP 1.000 28,500,000.00 0.00 28,500,000.00 0.00
Security
Contribution 03/31/2017 90CAMP$00 6,500,000.00 Public Financial Management CAMP 1.000 6,500,000.00 0.00 6,500,000.00 0.00
Subtotal 44,300,000.00 44,300,000.00 0.00 44,300,000.00 0.00
TOTAL ACQUISITIONS 44,401,549.54 44,401,549.54 0.00 44,401,549.54 0.00
DISPOSITIONS
Security
Withdrawal 01/06/2017 90CAMP$00 850,000.00 Public Financial Management CAMP 1.000 850,000.00 0.00 850,000.00 0.00
Security
Withdrawal 01/13/2017 90CAMP$00 4,300,000.00 Public Financial Management CAMP 1.000 4,300,000.00 0.00 4,300,000.00 0.00
Security
Withdrawal 01/20/2017 90CAMP$00 2,100,000.00 Public Financial Management CAMP 1.000 2,100,000.00 0.00 2,100,000.00 0.00
Security
Withdrawal 01/27/2017 90CAMP$00 1,500,000.00 Public Financial Management CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00
Security
Withdrawal 02/03/2017 90CAMP$00 900,000.00 Public Financial Management CAMP 1.000 900,000.00 0.00 900,000.00 0.00
Security
Withdrawal 02/13/2017 90CAMP$00 3,600,000.00 Public Financial Management CAMP 1.000 3,600,000.00 0.00 3,600,000.00 0.00
Security
Withdrawal 03/03/2017 90CAMP$00 900,000.00 Public Financial Management CAMP 1.000 900,000.00 0.00 900,000.00 0.00
December 31, 2016 through March 31, 2017
38
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Packet Pg. 176
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Transaction Ledger
City of Dublin Reporting Account - Account #10219
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
Security
Withdrawal 03/20/2017 90CAMP$00 1,100,000.00 Public Financial Management CAMP 1.000 1,100,000.00 0.00 1,100,000.00 0.00
Subtotal 15,250,000.00 15,250,000.00 0.00 15,250,000.00 0.00
TOTAL DISPOSITIONS 15,250,000.00 15,250,000.00 0.00 15,250,000.00 0.00
December 31, 2016 through March 31, 2017
39
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Packet Pg. 177
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Disclosure
Information contained herein is confidential. Prices are provided by IDC, an independent
pricing source. In the event IDC does not provide a price or if the price provided is not
reflective of fair market value, Chandler will obtain pricing from an alternative approved third
party pricing source in accordance with our written valuation policy and procedures. Our
valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
40
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Packet Pg. 178
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Transaction Ledger
12/31/16 Thru 1/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 01/03/2017 31846V203 77.51 First American Govt Obligation Fund 1.000 0.01 %77.51 0.00 77.51 0.00
Purchase 01/08/2017 31846V203 9,562.50 First American Govt Obligation Fund 1.000 0.01 %9,562.50 0.00 9,562.50 0.00
Purchase 01/14/2017 31846V203 25,937.50 First American Govt Obligation Fund 1.000 0.01 %25,937.50 0.00 25,937.50 0.00
Purchase 01/15/2017 90LAIF$00 84,985.60 Local Agency Investment Fund State Pool 1.000 0.67 %84,985.60 0.00 84,985.60 0.00
Purchase 01/16/2017 31846V203 4,062.50 First American Govt Obligation Fund 1.000 0.01 %4,062.50 0.00 4,062.50 0.00
Purchase 01/17/2017 31846V203 1,203.54 First American Govt Obligation Fund 1.000 0.01 %1,203.54 0.00 1,203.54 0.00
Purchase 01/17/2017 31846V203 1,263.67 First American Govt Obligation Fund 1.000 0.01 %1,263.67 0.00 1,263.67 0.00
Purchase 01/17/2017 31846V203 1,073.25 First American Govt Obligation Fund 1.000 0.01 %1,073.25 0.00 1,073.25 0.00
Purchase 01/17/2017 31846V203 829.25 First American Govt Obligation Fund 1.000 0.01 %829.25 0.00 829.25 0.00
Purchase 01/17/2017 31846V203 1,660.67 First American Govt Obligation Fund 1.000 0.01 %1,660.67 0.00 1,660.67 0.00
Purchase 01/17/2017 31846V203 932.46 First American Govt Obligation Fund 1.000 0.01 %932.46 0.00 932.46 0.00
Purchase 01/17/2017 31846V203 73,196.88 First American Govt Obligation Fund 1.000 0.01 %73,196.88 0.00 73,196.88 0.00
Purchase 01/17/2017 31846V203 61,425.25 First American Govt Obligation Fund 1.000 0.01 %61,425.25 0.00 61,425.25 0.00
Purchase 01/17/2017 31846V203 60,905.60 First American Govt Obligation Fund 1.000 0.01 %60,905.60 0.00 60,905.60 0.00
Purchase 01/17/2017 31846V203 66,030.53 First American Govt Obligation Fund 1.000 0.01 %66,030.53 0.00 66,030.53 0.00
Purchase 01/18/2017 31846V203 40,939.35 First American Govt Obligation Fund 1.000 0.01 %40,939.35 0.00 40,939.35 0.00
Purchase 01/18/2017 31846V203 109,119.21 First American Govt Obligation Fund 1.000 0.01 %109,119.21 0.00 109,119.21 0.00
Purchase 01/21/2017 31846V203 16,250.00 First American Govt Obligation Fund 1.000 0.01 %16,250.00 0.00 16,250.00 0.00
Purchase 01/23/2017 31846V203 20,250.00 First American Govt Obligation Fund 1.000 0.01 %20,250.00 0.00 20,250.00 0.00
Purchase 01/23/2017 31846V203 108,537.21 First American Govt Obligation Fund 1.000 0.01 %108,537.21 0.00 108,537.21 0.00
Purchase 01/27/2017 90CAMP$00 7,018.23 Public Financial Management CAMP 1.000 0.66 %7,018.23 0.00 7,018.23 0.00
Purchase 01/31/2017 3135G0S38 2,500,000.00 FNMA Note
2% Due 1/5/2022
99.819 2.04 %2,495,475.00 3,055.56 2,498,530.56 0.00
Purchase 01/31/2017 31846V203 62,500.00 First American Govt Obligation Fund 1.000 0.19 %62,500.00 0.00 62,500.00 0.00
Subtotal 3,257,760.71 3,253,235.71 3,055.56 3,256,291.27 0.00
Security
Contribution
01/04/2017 90CAMP$00 5,000,000.00 Public Financial Management CAMP 1.000 5,000,000.00 0.00 5,000,000.00 0.00
Subtotal 5,000,000.00 5,000,000.00 0.00 5,000,000.00 0.00
TOTAL ACQUISITIONS 8,257,760.71 8,253,235.71 3,055.56 8,256,291.27 0.00
Execution Time: 2/17/2017 10:20:32 AMChandler Asset Management - CONFIDENTIAL Page 7
4.5.b
Packet Pg. 179
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Transaction Ledger
12/31/16 Thru 1/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Sale 01/31/2017 3133ECMM3 2,000,000.00 FFCB Note
0.6% Due 4/25/2017
100.012 0.55 %2,000,240.00 3,200.00 2,003,440.00 330.84
Sale 01/31/2017 31846V203 495,090.56 First American Govt Obligation Fund 1.000 0.19 %495,090.56 0.00 495,090.56 0.00
Subtotal 2,495,090.56 2,495,330.56 3,200.00 2,498,530.56 330.84
Paydown 01/17/2017 161571HH0 0.00 Chase CHAIT Pool #2016-A7
1.06% Due 9/16/2019
100.000 0.00 1,660.67 1,660.67 0.00
Paydown 01/17/2017 43814QAC2 0.00 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 0.00 932.46 932.46 0.00
Paydown 01/17/2017 47787VAC5 72,950.48 John Deere Owner Trust 2014-A A3
0.92% Due 4/16/2018
100.000 72,950.48 246.40 73,196.88 0.00
Paydown 01/17/2017 47788MAC4 0.00 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 0.00 1,263.67 1,263.67 0.00
Paydown 01/17/2017 47788NAB4 0.00 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 0.00 1,203.54 1,203.54 0.00
Paydown 01/17/2017 65478WAB1 0.00 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 0.00 829.25 829.25 0.00
Paydown 01/17/2017 89231LAB3 0.00 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 0.00 1,073.25 1,073.25 0.00
Paydown 01/17/2017 89231MAC9 61,339.71 Toyota Auto Receivables Owner 2014-A
0.67% Due 12/15/2017
100.000 61,339.71 85.54 61,425.25 0.00
Paydown 01/17/2017 89231TAB6 60,747.19 Toyota Auto Receivables Owner 2015-C
0.92% Due 2/15/2018
100.000 60,747.19 158.41 60,905.60 0.00
Paydown 01/17/2017 89236WAC2 65,263.26 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 65,263.26 767.27 66,030.53 0.00
Paydown 01/18/2017 43814GAC4 40,785.86 Honda Auto Receivables 2014-2 A3
0.77% Due 3/19/2018
100.000 40,785.86 153.49 40,939.35 0.00
Paydown 01/18/2017 43814NAB1 108,360.21 Honda Auto Receivables 2016-1 A2
1.01% Due 6/18/2018
100.000 108,360.21 759.00 109,119.21 0.00
Paydown 01/23/2017 43813NAC0 107,358.47 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 107,358.47 1,178.74 108,537.21 0.00
Subtotal 516,805.18 516,805.18 10,311.69 527,116.87 0.00
Security
Withdrawal
01/06/2017 90CAMP$00 850,000.00 Public Financial Management CAMP 1.000 850,000.00 0.00 850,000.00 0.00
Security
Withdrawal
01/13/2017 90CAMP$00 4,300,000.00 Public Financial Management CAMP 1.000 4,300,000.00 0.00 4,300,000.00 0.00
Security
Withdrawal
01/20/2017 90CAMP$00 2,100,000.00 Public Financial Management CAMP 1.000 2,100,000.00 0.00 2,100,000.00 0.00
Execution Time: 2/17/2017 10:20:32 AMChandler Asset Management - CONFIDENTIAL Page 8
4.5.b
Packet Pg. 180
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Transaction Ledger
12/31/16 Thru 1/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Security
Withdrawal
01/25/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Security
Withdrawal
01/27/2017 90CAMP$00 1,500,000.00 Public Financial Management CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00
Subtotal 8,750,104.17 8,750,104.17 0.00 8,750,104.17 0.00
TOTAL DISPOSITIONS 11,761,999.91 11,762,239.91 13,511.69 11,775,751.60 330.84
OTHER TRANSACTIONS
Interest 01/08/2017 24422ETF6 750,000.00 John Deere Capital Corp Note
2.55% Due 1/8/2021
0.000 9,562.50 0.00 9,562.50 0.00
Interest 01/14/2017 24422ESY6 1,000,000.00 John Deere Capital Corp Note
2.375% Due 7/14/2020
0.000 11,875.00 0.00 11,875.00 0.00
Interest 01/14/2017 3130A8QS5 2,500,000.00 FHLB Note
1.125% Due 7/14/2021
0.000 14,062.50 0.00 14,062.50 0.00
Interest 01/16/2017 40428HPH9 500,000.00 HSBC USA Inc Note
1.625% Due 1/16/2018
0.000 4,062.50 0.00 4,062.50 0.00
Interest 01/21/2017 3135G0A78 2,000,000.00 FNMA Note
1.625% Due 1/21/2020
0.000 16,250.00 0.00 16,250.00 0.00
Interest 01/23/2017 46625HKA7 1,800,000.00 JP Morgan Chase Callable Note Cont
12/23/2019
2.25% Due 1/23/2020
0.000 20,250.00 0.00 20,250.00 0.00
Interest 01/31/2017 912828H52 4,500,000.00 US Treasury Note
1.25% Due 1/31/2020
0.000 28,125.00 0.00 28,125.00 0.00
Interest 01/31/2017 912828N89 2,000,000.00 US Treasury Note
1.375% Due 1/31/2021
0.000 13,750.00 0.00 13,750.00 0.00
Interest 01/31/2017 912828S76 1,500,000.00 US Treasury Note
1.125% Due 7/31/2021
0.000 8,437.50 0.00 8,437.50 0.00
Interest 01/31/2017 912828XM7 1,500,000.00 US Treasury Note
1.625% Due 7/31/2020
0.000 12,187.50 0.00 12,187.50 0.00
Subtotal 18,050,000.00 138,562.50 0.00 138,562.50 0.00
Dividend 01/03/2017 31846V203 89,051.91 First American Govt Obligation Fund 0.000 77.51 0.00 77.51 0.00
Dividend 01/15/2017 90LAIF$00 4,589,156,162.0
8
Local Agency Investment Fund State Pool 0.000 84,985.60 0.00 84,985.60 0.00
Execution Time: 2/17/2017 10:20:32 AMChandler Asset Management - CONFIDENTIAL Page 9
4.5.b
Packet Pg. 181
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Transaction Ledger
12/31/16 Thru 1/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Dividend 01/27/2017 90CAMP$00 9,679,274.04 Public Financial Management CAMP 0.000 7,018.23 0.00 7,018.23 0.00
Subtotal 4,598,924,488.0
3
92,081.34 0.00 92,081.34 0.00
TOTAL OTHER TRANSACTIONS 4,616,974,488.0
3
230,643.84 0.00 230,643.84 0.00
Execution Time: 2/17/2017 10:20:32 AMChandler Asset Management - CONFIDENTIAL Page 10
4.5.b
Packet Pg. 182
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Transaction Ledger
1/31/17 Thru 2/28/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 02/01/2017 31846V203 10,500.00 First American Govt Obligation Fund 1.000 0.19 %10,500.00 0.00 10,500.00 0.00
Purchase 02/01/2017 31846V203 51.78 First American Govt Obligation Fund 1.000 0.19 %51.78 0.00 51.78 0.00
Purchase 02/08/2017 31846V203 27,462.50 First American Govt Obligation Fund 1.000 0.19 %27,462.50 0.00 27,462.50 0.00
Purchase 02/12/2017 31846V203 16,875.00 First American Govt Obligation Fund 1.000 0.19 %16,875.00 0.00 16,875.00 0.00
Purchase 02/15/2017 31846V203 2,003,596.11 First American Govt Obligation Fund 1.000 0.19 %2,003,596.11 0.00 2,003,596.11 0.00
Purchase 02/15/2017 31846V203 30,250.00 First American Govt Obligation Fund 1.000 0.19 %30,250.00 0.00 30,250.00 0.00
Purchase 02/15/2017 31846V203 1,203.54 First American Govt Obligation Fund 1.000 0.19 %1,203.54 0.00 1,203.54 0.00
Purchase 02/15/2017 31846V203 1,263.67 First American Govt Obligation Fund 1.000 0.19 %1,263.67 0.00 1,263.67 0.00
Purchase 02/15/2017 31846V203 932.46 First American Govt Obligation Fund 1.000 0.19 %932.46 0.00 932.46 0.00
Purchase 02/15/2017 31846V203 1,073.25 First American Govt Obligation Fund 1.000 0.19 %1,073.25 0.00 1,073.25 0.00
Purchase 02/15/2017 31846V203 1,660.67 First American Govt Obligation Fund 1.000 0.19 %1,660.67 0.00 1,660.67 0.00
Purchase 02/15/2017 31846V203 829.25 First American Govt Obligation Fund 1.000 0.19 %829.25 0.00 829.25 0.00
Purchase 02/15/2017 31846V203 72,426.37 First American Govt Obligation Fund 1.000 0.19 %72,426.37 0.00 72,426.37 0.00
Purchase 02/15/2017 31846V203 60,924.34 First American Govt Obligation Fund 1.000 0.19 %60,924.34 0.00 60,924.34 0.00
Purchase 02/15/2017 31846V203 60,511.08 First American Govt Obligation Fund 1.000 0.19 %60,511.08 0.00 60,511.08 0.00
Purchase 02/15/2017 31846V203 67,151.05 First American Govt Obligation Fund 1.000 0.19 %67,151.05 0.00 67,151.05 0.00
Purchase 02/17/2017 00440EAT4 1,850,000.00 ACE INA Holdings Inc Callable Note Cont
10/3/2020
2.3% Due 11/3/2020
100.120 2.27 %1,852,220.00 12,292.22 1,864,512.22 0.00
Purchase 02/18/2017 31846V203 23,856.25 First American Govt Obligation Fund 1.000 0.19 %23,856.25 0.00 23,856.25 0.00
Purchase 02/21/2017 31846V203 105,820.65 First American Govt Obligation Fund 1.000 0.19 %105,820.65 0.00 105,820.65 0.00
Purchase 02/21/2017 31846V203 39,065.38 First American Govt Obligation Fund 1.000 0.19 %39,065.38 0.00 39,065.38 0.00
Purchase 02/21/2017 31846V203 108,592.99 First American Govt Obligation Fund 1.000 0.19 %108,592.99 0.00 108,592.99 0.00
Purchase 02/26/2017 31846V203 34,375.00 First American Govt Obligation Fund 1.000 0.19 %34,375.00 0.00 34,375.00 0.00
Purchase 02/28/2017 31846V203 46,875.00 First American Govt Obligation Fund 1.000 0.18 %46,875.00 0.00 46,875.00 0.00
Purchase 02/28/2017 90CAMP$00 2,605.36 Public Financial Management CAMP 1.000 0.83 %2,605.36 0.00 2,605.36 0.00
Purchase 02/28/2017 912828V72 1,500,000.00 US Treasury Note
1.875% Due 1/31/2022
100.160 1.84 %1,502,407.37 2,175.41 1,504,582.78 0.00
Subtotal 6,067,901.70 6,072,529.07 14,467.63 6,086,996.70 0.00
Security
Contribution
02/17/2017 90CAMP$00 1,800,000.00 Public Financial Management CAMP 1.000 1,800,000.00 0.00 1,800,000.00 0.00
Execution Time: 3/23/2017 7:36:09 AMChandler Asset Management - CONFIDENTIAL Page 8
4.5.b
Packet Pg. 183
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Transaction Ledger
1/31/17 Thru 2/28/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Security
Contribution
02/24/2017 90CAMP$00 1,000,000.00 Public Financial Management CAMP 1.000 1,000,000.00 0.00 1,000,000.00 0.00
Subtotal 2,800,000.00 2,800,000.00 0.00 2,800,000.00 0.00
TOTAL ACQUISITIONS 8,867,901.70 8,872,529.07 14,467.63 8,886,996.70 0.00
DISPOSITIONS
Sale 02/15/2017 3134G3Y53 2,000,000.00 FHLMC Callable Note 1X 11/28/14
0.85% Due 11/28/2017
99.998 0.85 %1,999,960.00 3,636.11 2,003,596.11 -40.00
Sale 02/17/2017 31846V203 1,864,512.22 First American Govt Obligation Fund 1.000 0.19 %1,864,512.22 0.00 1,864,512.22 0.00
Sale 02/28/2017 31846V203 246,481.49 First American Govt Obligation Fund 1.000 0.18 %246,481.49 0.00 246,481.49 0.00
Sale 02/28/2017 912828C24 1,250,000.00 US Treasury Note
1.5% Due 2/28/2019
100.648 1.17 %1,258,101.29 0.00 1,258,101.29 7,991.69
Subtotal 5,360,993.71 5,369,055.00 3,636.11 5,372,691.11 7,951.69
Paydown 02/15/2017 161571HH0 0.00 Chase CHAIT Pool #2016-A7
1.06% Due 9/16/2019
100.000 0.00 1,660.67 1,660.67 0.00
Paydown 02/15/2017 43814QAC2 0.00 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 0.00 932.46 932.46 0.00
Paydown 02/15/2017 47787VAC5 72,235.90 John Deere Owner Trust 2014-A A3
0.92% Due 4/16/2018
100.000 72,235.90 190.47 72,426.37 0.00
Paydown 02/15/2017 47788MAC4 0.00 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 0.00 1,263.67 1,263.67 0.00
Paydown 02/15/2017 47788NAB4 0.00 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 0.00 1,203.54 1,203.54 0.00
Paydown 02/15/2017 65478WAB1 0.00 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 0.00 829.25 829.25 0.00
Paydown 02/15/2017 89231LAB3 0.00 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 0.00 1,073.25 1,073.25 0.00
Paydown 02/15/2017 89231MAC9 60,873.04 Toyota Auto Receivables Owner 2014-A
0.67% Due 12/15/2017
100.000 60,873.04 51.30 60,924.34 0.00
Paydown 02/15/2017 89231TAB6 60,399.24 Toyota Auto Receivables Owner 2015-C
0.92% Due 2/15/2018
100.000 60,399.24 111.84 60,511.08 0.00
Execution Time: 3/23/2017 7:36:09 AMChandler Asset Management - CONFIDENTIAL Page 9
4.5.b
Packet Pg. 184
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Transaction Ledger
1/31/17 Thru 2/28/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 02/15/2017 89236WAC2 66,444.69 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 66,444.69 706.36 67,151.05 0.00
Paydown 02/21/2017 43813NAC0 104,734.96 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 104,734.96 1,085.69 105,820.65 0.00
Paydown 02/21/2017 43814GAC4 38,938.06 Honda Auto Receivables 2014-2 A3
0.77% Due 3/19/2018
100.000 38,938.06 127.32 39,065.38 0.00
Paydown 02/21/2017 43814NAB1 107,925.19 Honda Auto Receivables 2016-1 A2
1.01% Due 6/18/2018
100.000 107,925.19 667.80 108,592.99 0.00
Subtotal 511,551.08 511,551.08 9,903.62 521,454.70 0.00
Security
Withdrawal
02/03/2017 90CAMP$00 900,000.00 Public Financial Management CAMP 1.000 900,000.00 0.00 900,000.00 0.00
Security
Withdrawal
02/13/2017 90CAMP$00 3,600,000.00 Public Financial Management CAMP 1.000 3,600,000.00 0.00 3,600,000.00 0.00
Security
Withdrawal
02/24/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Subtotal 4,500,104.17 4,500,104.17 0.00 4,500,104.17 0.00
TOTAL DISPOSITIONS 10,372,648.96 10,380,710.25 13,539.73 10,394,249.98 7,951.69
OTHER TRANSACTIONS
Interest 02/01/2017 06406HCL1 1,000,000.00 Bank of New York Callable Note Cont
7/2/2018
2.1% Due 8/1/2018
0.000 10,500.00 0.00 10,500.00 0.00
Interest 02/08/2017 3135G0TG8 3,000,000.00 FNMA Note
0.875% Due 2/8/2018
0.000 13,125.00 0.00 13,125.00 0.00
Interest 02/08/2017 594918BP8 1,850,000.00 Microsoft Callable Note Cont 7/8/21
1.55% Due 8/8/2021
0.000 14,337.50 0.00 14,337.50 0.00
Interest 02/12/2017 3137EAEC9 3,000,000.00 FHLMC Note
1.125% Due 8/12/2021
0.000 16,875.00 0.00 16,875.00 0.00
Interest 02/15/2017 02665WAH4 1,800,000.00 American Honda Finance Note
2.25% Due 8/15/2019
0.000 20,250.00 0.00 20,250.00 0.00
Interest 02/15/2017 084664BY6 1,000,000.00 Berkshire Hathaway Note
2% Due 8/15/2018
0.000 10,000.00 0.00 10,000.00 0.00
Interest 02/18/2017 3130A7CV5 3,470,000.00 FHLB Note
1.375% Due 2/18/2021
0.000 23,856.25 0.00 23,856.25 0.00
Interest 02/26/2017 3135G0J20 5,000,000.00 FNMA Note
1.375% Due 2/26/2021
0.000 34,375.00 0.00 34,375.00 0.00
Execution Time: 3/23/2017 7:36:09 AMChandler Asset Management - CONFIDENTIAL Page 10
4.5.b
Packet Pg. 185
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Transaction Ledger
1/31/17 Thru 2/28/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 02/28/2017 912828C24 3,000,000.00 US Treasury Note
1.5% Due 2/28/2019
0.000 22,500.00 0.00 22,500.00 0.00
Interest 02/28/2017 912828D80 3,000,000.00 US Treasury Note
1.625% Due 8/31/2019
0.000 24,375.00 0.00 24,375.00 0.00
Subtotal 26,120,000.00 190,193.75 0.00 190,193.75 0.00
Dividend 02/01/2017 31846V203 270,114.06 First American Govt Obligation Fund 0.000 51.78 0.00 51.78 0.00
Dividend 02/28/2017 90CAMP$00 1,436,292.27 Public Financial Management CAMP 0.000 2,605.36 0.00 2,605.36 0.00
Subtotal 1,706,406.33 2,657.14 0.00 2,657.14 0.00
TOTAL OTHER TRANSACTIONS 27,826,406.33 192,850.89 0.00 192,850.89 0.00
Execution Time: 3/23/2017 7:36:09 AMChandler Asset Management - CONFIDENTIAL Page 11
4.5.b
Packet Pg. 186
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Transaction Ledger
2/28/17 Thru 3/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 03/01/2017 31846V203 1,861,849.25 First American Govt Obligation Fund 1.000 0.18 %1,861,849.25 0.00 1,861,849.25 0.00
Purchase 03/01/2017 31846V203 34,341.75 First American Govt Obligation Fund 1.000 0.18 %34,341.75 0.00 34,341.75 0.00
Purchase 03/01/2017 31846V203 100.79 First American Govt Obligation Fund 1.000 0.18 %100.79 0.00 100.79 0.00
Purchase 03/02/2017 47787XAB3 655,000.00 John Deere Owner Trust 2017-A A2
1.5% Due 10/15/2019
100.000 1.50 %654,997.38 0.00 654,997.38 0.00
Purchase 03/06/2017 31846V203 2,960,000.00 First American Govt Obligation Fund 1.000 0.18 %2,960,000.00 0.00 2,960,000.00 0.00
Purchase 03/07/2017 06538BU76 2,935,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.18% Due 7/7/2017
99.600 1.20 %2,923,263.26 0.00 2,923,263.26 0.00
Purchase 03/07/2017 31846V203 13,125.00 First American Govt Obligation Fund 1.000 0.18 %13,125.00 0.00 13,125.00 0.00
Purchase 03/08/2017 31846V203 20,625.00 First American Govt Obligation Fund 1.000 0.18 %20,625.00 0.00 20,625.00 0.00
Purchase 03/09/2017 31846V203 27,500.00 First American Govt Obligation Fund 1.000 0.18 %27,500.00 0.00 27,500.00 0.00
Purchase 03/11/2017 31846V203 8,625.00 First American Govt Obligation Fund 1.000 0.18 %8,625.00 0.00 8,625.00 0.00
Purchase 03/12/2017 31846V203 21,875.00 First American Govt Obligation Fund 1.000 0.18 %21,875.00 0.00 21,875.00 0.00
Purchase 03/15/2017 31846V203 15,356.25 First American Govt Obligation Fund 1.000 0.18 %15,356.25 0.00 15,356.25 0.00
Purchase 03/15/2017 31846V203 829.25 First American Govt Obligation Fund 1.000 0.18 %829.25 0.00 829.25 0.00
Purchase 03/15/2017 31846V203 1,660.67 First American Govt Obligation Fund 1.000 0.18 %1,660.67 0.00 1,660.67 0.00
Purchase 03/15/2017 31846V203 932.46 First American Govt Obligation Fund 1.000 0.18 %932.46 0.00 932.46 0.00
Purchase 03/15/2017 31846V203 1,263.67 First American Govt Obligation Fund 1.000 0.18 %1,263.67 0.00 1,263.67 0.00
Purchase 03/15/2017 31846V203 1,073.25 First American Govt Obligation Fund 1.000 0.18 %1,073.25 0.00 1,073.25 0.00
Purchase 03/15/2017 31846V203 1,203.54 First American Govt Obligation Fund 1.000 0.18 %1,203.54 0.00 1,203.54 0.00
Purchase 03/15/2017 31846V203 39,955.13 First American Govt Obligation Fund 1.000 0.18 %39,955.13 0.00 39,955.13 0.00
Purchase 03/15/2017 31846V203 31,021.89 First American Govt Obligation Fund 1.000 0.18 %31,021.89 0.00 31,021.89 0.00
Purchase 03/15/2017 31846V203 57,087.59 First American Govt Obligation Fund 1.000 0.18 %57,087.59 0.00 57,087.59 0.00
Purchase 03/15/2017 31846V203 61,559.68 First American Govt Obligation Fund 1.000 0.18 %61,559.68 0.00 61,559.68 0.00
Purchase 03/20/2017 31846V203 37,268.98 First American Govt Obligation Fund 1.000 0.18 %37,268.98 0.00 37,268.98 0.00
Purchase 03/20/2017 31846V203 104,732.93 First American Govt Obligation Fund 1.000 0.18 %104,732.93 0.00 104,732.93 0.00
Purchase 03/21/2017 31846V203 101,242.43 First American Govt Obligation Fund 1.000 0.18 %101,242.43 0.00 101,242.43 0.00
Purchase 03/28/2017 43814TAB8 870,000.00 Honda Auto Receivables 2017-1 A2
1.42% Due 7/22/2019
99.998 1.43 %869,979.21 0.00 869,979.21 0.00
Purchase 03/28/2017 654747AB0 630,000.00 Nissan Auto Receivables 2017-A A2A
1.47% Due 1/15/2020
99.999 1.47 %629,996.79 0.00 629,996.79 0.00
Purchase 03/31/2017 31846V203 29,218.75 First American Govt Obligation Fund 1.000 0.34 %29,218.75 0.00 29,218.75 0.00
Execution Time: 4/25/2017 12:57:46 PMChandler Asset Management - CONFIDENTIAL Page 8
4.5.b
Packet Pg. 187
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Transaction Ledger
2/28/17 Thru 3/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 03/31/2017 90CAMP$00 6,940.35 Public Financial Management CAMP 1.000 0.95 %6,940.35 0.00 6,940.35 0.00
Subtotal 10,529,388.61 10,517,625.25 0.00 10,517,625.25 0.00
Security
Contribution
03/10/2017 90CAMP$00 1,500,000.00 Public Financial Management CAMP 1.000 1,500,000.00 0.00 1,500,000.00 0.00
Security
Contribution
03/27/2017 90CAMP$00 28,500,000.00 Public Financial Management CAMP 1.000 28,500,000.00 0.00 28,500,000.00 0.00
Security
Contribution
03/31/2017 90CAMP$00 6,500,000.00 Public Financial Management CAMP 1.000 6,500,000.00 0.00 6,500,000.00 0.00
Subtotal 36,500,000.00 36,500,000.00 0.00 36,500,000.00 0.00
TOTAL ACQUISITIONS 47,029,388.61 47,017,625.25 0.00 47,017,625.25 0.00
DISPOSITIONS
Sale 03/02/2017 31846V203 654,997.38 First American Govt Obligation Fund 1.000 0.18 %654,997.38 0.00 654,997.38 0.00
Sale 03/07/2017 31846V203 2,923,263.26 First American Govt Obligation Fund 1.000 0.18 %2,923,263.26 0.00 2,923,263.26 0.00
Sale 03/28/2017 31846V203 1,499,976.00 First American Govt Obligation Fund 1.000 0.18 %1,499,976.00 0.00 1,499,976.00 0.00
Subtotal 5,078,236.64 5,078,236.64 0.00 5,078,236.64 0.00
Paydown 03/15/2017 161571HH0 0.00 Chase CHAIT Pool #2016-A7
1.06% Due 9/16/2019
100.000 0.00 1,660.67 1,660.67 0.00
Paydown 03/15/2017 43814QAC2 0.00 Honda Auto Receivables 2016-2 A3
1.39% Due 4/15/2020
100.000 0.00 932.46 932.46 0.00
Paydown 03/15/2017 47787VAC5 39,820.04 John Deere Owner Trust 2014-A A3
0.92% Due 4/16/2018
100.000 39,820.04 135.09 39,955.13 0.00
Paydown 03/15/2017 47788MAC4 0.00 John Deere Owner Trust 2016-A A3
1.36% Due 4/15/2020
100.000 0.00 1,263.67 1,263.67 0.00
Paydown 03/15/2017 47788NAB4 0.00 John Deere Owner Trust 2016-B A2
1.09% Due 2/15/2019
100.000 0.00 1,203.54 1,203.54 0.00
Paydown 03/15/2017 65478WAB1 0.00 Nissan Auto Receivables Owner 2016-C
A2A
1.07% Due 5/15/2019
100.000 0.00 829.25 829.25 0.00
Paydown 03/15/2017 89231LAB3 0.00 Toyota Auto Receivables Owner 2016-D
1.06% Due 5/15/2019
100.000 0.00 1,073.25 1,073.25 0.00
Paydown 03/15/2017 89231MAC9 31,004.58 Toyota Auto Receivables Owner 2014-A
0.67% Due 12/15/2017
100.000 31,004.58 17.31 31,021.89 0.00
Execution Time: 4/25/2017 12:57:46 PMChandler Asset Management - CONFIDENTIAL Page 9
4.5.b
Packet Pg. 188
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Transaction Ledger
2/28/17 Thru 3/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 03/15/2017 89231TAB6 57,022.06 Toyota Auto Receivables Owner 2015-C
0.92% Due 2/15/2018
100.000 57,022.06 65.53 57,087.59 0.00
Paydown 03/15/2017 89236WAC2 60,915.34 Toyota Auto Receivables Owner 2015-A
1.12% Due 2/15/2019
100.000 60,915.34 644.34 61,559.68 0.00
Paydown 03/20/2017 43814GAC4 37,166.65 Honda Auto Receivables 2014-2 A3
0.77% Due 3/19/2018
100.000 37,166.65 102.33 37,268.98 0.00
Paydown 03/20/2017 43814NAB1 104,155.97 Honda Auto Receivables 2016-1 A2
1.01% Due 6/18/2018
100.000 104,155.97 576.96 104,732.93 0.00
Paydown 03/21/2017 43813NAC0 100,247.51 Honda Auto Receivables 2015-2 A3
1.04% Due 2/21/2019
100.000 100,247.51 994.92 101,242.43 0.00
Subtotal 430,332.15 430,332.15 9,499.32 439,831.47 0.00
Maturity 03/01/2017 06417GNP9 1,850,000.00 Bank of Nova Scotia Yankee CD
1.26% Due 3/1/2017
100.000 1,850,000.00 11,849.25 1,861,849.25 0.00
Maturity 03/06/2017 06538BQ63 2,960,000.00 Bank of Tokyo Mitsubishi NY Discount CP
1.03% Due 3/6/2017
99.628 2,960,000.00 0.00 2,960,000.00 0.00
Subtotal 4,810,000.00 4,810,000.00 11,849.25 4,821,849.25 0.00
Security
Withdrawal
03/03/2017 90CAMP$00 900,000.00 Public Financial Management CAMP 1.000 900,000.00 0.00 900,000.00 0.00
Security
Withdrawal
03/20/2017 90CAMP$00 1,100,000.00 Public Financial Management CAMP 1.000 1,100,000.00 0.00 1,100,000.00 0.00
Security
Withdrawal
03/27/2017 31846V203 104.17 First American Govt Obligation Fund 1.000 104.17 0.00 104.17 0.00
Subtotal 2,000,104.17 2,000,104.17 0.00 2,000,104.17 0.00
TOTAL DISPOSITIONS 12,318,672.96 12,318,672.96 21,348.57 12,340,021.53 0.00
OTHER TRANSACTIONS
Interest 03/01/2017 17275RAR3 1,350,000.00 Cisco Systems Note
2.125% Due 3/1/2019
0.000 14,343.75 0.00 14,343.75 0.00
Interest 03/01/2017 30231GAV4 1,800,000.00 Exxon Mobil Corp Callable Note Cont
2/1/2021
2.222% Due 3/1/2021
0.000 19,998.00 0.00 19,998.00 0.00
Interest 03/07/2017 3137EADP1 3,000,000.00 FHLMC Note
0.875% Due 3/7/2018
0.000 13,125.00 0.00 13,125.00 0.00
Interest 03/08/2017 3133782M2 2,750,000.00 FHLB Note
1.5% Due 3/8/2019
0.000 20,625.00 0.00 20,625.00 0.00
Execution Time: 4/25/2017 12:57:46 PMChandler Asset Management - CONFIDENTIAL Page 10
4.5.b
Packet Pg. 189
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Transaction Ledger
2/28/17 Thru 3/31/17
City of Dublin Consolidated
Account #10221
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price
Acq/Disp
Yield Amount
Interest
Pur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 03/09/2017 313378A43 4,000,000.00 FHLB Note
1.375% Due 3/9/2018
0.000 27,500.00 0.00 27,500.00 0.00
Interest 03/11/2017 06406HCW7 750,000.00 Bank of New York Callable Note Cont
8/11/2019
2.3% Due 9/11/2019
0.000 8,625.00 0.00 8,625.00 0.00
Interest 03/12/2017 3135G0ZG1 2,500,000.00 FNMA Note
1.75% Due 9/12/2019
0.000 21,875.00 0.00 21,875.00 0.00
Interest 03/15/2017 532457BF4 1,575,000.00 Eli Lilly & Co Note
1.95% Due 3/15/2019
0.000 15,356.25 0.00 15,356.25 0.00
Interest 03/31/2017 912828RH5 2,000,000.00 US Treasury Note
1.375% Due 9/30/2018
0.000 13,750.00 0.00 13,750.00 0.00
Interest 03/31/2017 912828T34 2,750,000.00 US Treasury Note
1.125% Due 9/30/2021
0.000 15,468.75 0.00 15,468.75 0.00
Subtotal 22,475,000.00 170,666.75 0.00 170,666.75 0.00
Dividend 03/01/2017 31846V203 2,105,070.88 First American Govt Obligation Fund 0.000 100.79 0.00 100.79 0.00
Dividend 03/31/2017 90CAMP$00 4,238,897.63 Public Financial Management CAMP 0.000 6,940.35 0.00 6,940.35 0.00
Subtotal 6,343,968.51 7,041.14 0.00 7,041.14 0.00
TOTAL OTHER TRANSACTIONS 28,818,968.51 177,707.89 0.00 177,707.89 0.00
Execution Time: 4/25/2017 12:57:46 PMChandler Asset Management - CONFIDENTIAL Page 11
4.5.b
Packet Pg. 190
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to American Pavement Systems Inc. for the Annual
Street Resurfacing Project No. ST0117
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to American Pavement
Systems Inc. and approving the plans and specifications for the Annual Street
Resurfacing Project (2017 Slurry Seal, CIP No. ST0117). The project will resurface 68
city street segments with a slurry seal that will prolong the life of the existing pavement
surface.
STAFF RECOMMENDATION:
Adopt the Resolution Awarding a Contract for Project No. ST0117 to American
Pavement Systems Inc. for the Annual Street Resurfacing Project.
FINANCIAL IMPACT:
The total adopted Fiscal Year 2016-2017 budget for the Annual Street Resurfacing
Program (CIP No. ST0117) including design, inspection and administration,
improvements and other miscellaneous costs is $1,700,000. The following table reflects
project funding sources and proposed expenditures for the slurry seal:
Project Funding Sources
Gas Tax 920,000.00
ACTC Measure B Sales Tax 370,000.00
ACTC Measure BB Sales Tax 410,000.00
Total Funding 1,700,000.00
Proposed Slurry Seal Expenditures
American Pavement Systems
Contract 739,249.50
Construction Contingency 110,000.00
Design and Administration 150,750.50
Total Slurry Seal Expenditures 1,000,000.00
Project Balance 700,000.00
4.6
Packet Pg. 191
Page 2 of 3
The remaining project budget of $700,000 will be retained within the Annual Street
Resurfacing CIP, for use on a future project. It is anticipated that the project next
year will include an asphalt concrete overlay of San Ramon Road and a portion of
Dublin Boulevard west of San Ramon Road. Next year's project is estimated to cost
more than the $1,700,000 annual budget. Therefore, the savings this year will be
carried over to fund next year's overlay project.
DESCRIPTION:
The 2016-2021 Capital Improvement Program (CIP) includes the Annual Street
Resurfacing Program (CIP No. ST0117). The Annual Street Resurfacing provides for
various different types of pavement improvements from slurry seals to major
rehabilitation of roadways.
Staff completed plans and specifications for the “2017 Slurry Seal”, Project No. ST0117.
The construction will include localized repair of failed asphalt concrete pavement, slurry
seal, and pavement delineation on 68 street segments (as shown on the Location Map -
Attachment 1). The total project includes approximately 1.5 million square feet of slurry
seal and approximately 83,000 square feet of pavement base repairs. Slurry seal is a
preventative maintenance technique used to prolong the life of asphalt concrete
surfacing. As streets begin showing wear and stress cracks, it is important to seal the
cracks to keep water from getting under the roadway pavement. Slurry consists of a
sand/oil mixture which seals cracks and provides a new uniform wearing surface. This
project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
A total of five (5) sealed bids were received on May 9, 2017, ranging from $739,249.50
to $888,180.00. A summary of the bids is provided as Attachment 2. The low bid of
$739,249.50 was submitted by American Pavement Systems Inc. The bid contained an
arithmetic error in the sum of the total bid amount, which subsequently adjusted the total
base bid price by $928. The Public Contract Code and the City’s bid documents define
this as a “minor bid irregularity,” and authorize the City to “waive” this irregularity and
proceed with the award of the contract.
Staff has reviewed the bid results, checked references and necessary licenses, and
recommends that the City Council adopt the Resolution (Attachment 3) awarding the
Contract for Annual Street Resurfacing, Project No. ST0117 to American Pavement
Systems Inc. as the lowest responsive bidder.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the
contingency amount of $110,000.00. The Resolution will authorize this change as it
relates to this Project.
Staff expects the project to begin in late June and anticipates completion of the majority
of the improvements by the end of August 2017.
4.6
Packet Pg. 192
Page 3 of 3
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to American Pavement Systems Inc.
ATTACHMENTS:
1. Location Map
2. Bid Results
3. Resolution Awarding a Contract for Project No. ST0117 to American Pavement
Systems Inc. for the Annual Street Resurfacing Project
4.6
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ATTACHMENT 3
RESOLUTION NO. XX- 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AWARDING A CONTRACT FOR PROJECT NO. ST0117 TO AMERICAN PAVEMENT
SYSTEMS INC. FOR THE ANNUAL STREET RESURFACING PROJECT
WHEREAS, Staff completed plans and specifications for the Annual Street Resurfacing “2017
Slurry Seal” Project, Project, Project No. ST0117 (“Project”). The work includes localized repair of failed
asphalt concrete pavement, slurry seal, and pavement delineation on sixty-eight street segments; and
WHEREAS, the City of Dublin did, on May 9, 2017, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Project No.ST0117, Annual Street Resurfacing “2017 Slurry Seal” Project, which Plans, Specifications,
and Modifications are hereby expressly referred to for a description of said work and for all particulars
relative to the proceedings under the request for bids; and
WHEREAS, American Pavement Systems Inc. bid contained a minor bid irregularity in that there
was a mathematic summation error decreasing the proposed contract price by $928.00 (Nine Hundred
and Twenty-Eight Dollars) and the Public Contract Code and the City’s bid documents authorize the City
to waive any minor irregularity and proceed with the award of the contract; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that
the bid hereinafter is the lowest and best bid for doing said work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby waive the
minor bid irregularity since the mathematical error only decreased the lowest responsible bid by Nine
Hundred and Twenty-Eight Dollars ($928.00).
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the
Contract for Project No. ST0117, Annual Street Resurfacing “2017 Slurry Seal” Project, to the lowest
responsible bidder therefore, to wit, American Pavement Systems Inc., at a bid of Seven Hundred and
Thirty-Nine Thousand, Two Hundred and Forty-Nine Dollars and Fifty Cents ($739,249.50), the
particulars of which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve the project Contract Change Orders based on the
appropriated funds designated for Project No. ST0117 up to the contingency amount of $110,000.00.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Construction
Agreement with American Pavement Systems Inc.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
4.6.c
Packet Pg. 196
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ATTACHMENT 3
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
4.6.c
Packet Pg. 197
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Annexation of the Tassajara Hills Development into the Fallon Crossing
Geologic Hazard Abatement District
Prepared by: Laurie Sucgang, Senior Civil Engineer
EXECUTIVE SUMMARY:
The City Council will consider approving the annexation of the Tassajara Hills
development into the Fallon Crossing Geologic Hazard Abatement District.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Annexation of the Tassajara Hills Development
into the Fallon Crossing Geologic Hazard Abatement District.
FINANCIAL IMPACT:
None.
DESCRIPTION:
On August 16, 2011, the City Council formed the Fallon Crossing Geologic Hazard
Abatement District (“GHAD”). Formation of the GHAD was required as a condition of
approval for the Fallon Crossing development, which is now known as Chateau at
Fallon Crossing. The City Council serves as the GHAD Board of Directors.
Subsequently, in November 2012, the Tassajara Hills development (formerly Moller
Ranch), was approved with a condition requiring the project annex into the GHAD prior
to approval of the first final map for the project. The Tassajara Hills property owner and
developer, Toll Brothers, is now seeking City approval of the first final map and has
started the annexation process with the GHAD Board of Directors.
Public Resources Code, Section 26581, states the following:
Annexation of territory to a district shall be subject to the approval of the
legislative body which ordered formation of the district. Such approval shall be
4.7
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Page 2 of 2
given by resolution, following the order by the board of directors for annexation of
territory to the district.
The GHAD Board of Directors scheduled a public hearing for June 6, 2017, regarding
the proposed annexation. If the GHAD Board of Directors approves the annexation of
the Tassajara Hills project into the GHAD, then Staff recommends the City Council
adopt a resolution approving the annexation, pursuant to Public Resources Code
26851.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was provided to Toll CA VIII, LP, a California Limited
Partnership, owner of the Tassajara Hills development.
ATTACHMENTS:
1. Resolution - Approving Annexation Tassajara Hills into Fallon Crossing GHAD
4.7
Packet Pg. 199
Page 1 of 2
RESOLUTION NO. XX - 17
RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE ANNEXATION OF THE TASSAJARA HILLS DEVELOPMENT INTO THE
FALLON CROSSING GEOLOGIC HAZARD ABATEMENT DISTRICT
WHEREAS, on August 16, 2011, the City Council of the City of Dublin adopted
Resolution No. 147-11 approving and ordering the formation of the Fallon Crossing Geologic
Hazard Abatement District (“GHAD”) and appointed itself to serve as the Board of Directors of
the GHAD; and
WHEREAS, pursuant to the provisions of Division 17 of the Public Resources Code, a
Petition of Annexation (“Petition”) was filed with the GHAD Clerk, dated April 17, 2017, for the
annexation of the Tassajara Hills development (Tracts 8102, 8260, and 8325) to the GHAD; and
WHEREAS, on May 16, 2017, the GHAD Board of Directors adopted a Resolution
accepting the Petition and setting a public hearing on the filed Petition for June 6, 2017, at 7:00
pm; and
WHEREAS, on June 6, 2017, the GHAD Board held a public hearing on the proposed
annexation. At the time set for the hearing, the GHAD Board considered any written objection
by any owner of real property within the proposed GHAD to its formation in accordance with the
provision of Public Resources Code sections 26564 through 26566; and
WHEREAS, at the hearing, the GHAD Board considered any objections of owners of real
property within the proposed GHAD to the annexation thereof; and
WHEREAS, on June 6, 2017, the GHAD Board closed the hearing and, by Resolution,
approved the annexation of the Tassajara Hills Development to the GHAD, and approved and
adopted the Tassajara Hills Development Annexation Plan of Control; and
WHEREAS, the annexation into the Fallon Crossing GHAD is exempt from the provisions
of the California Environmental Quality Act pursuant to Public Resources Code sections
21080(b)(4) and 26559.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin,
pursuant to Public Resources Code section 26581, hereby approves the annexation of the
Tassajara Hills Development into the GHAD.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
4.7.a
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Page 2 of 2
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
4.7.a
Packet Pg. 201
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to the Memorandum of Understanding for Animal Shelter
Services
Prepared by: Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of an amendment to the Memorandum of
Understanding for Animal Shelter Services between the cities of Dublin, Livermore and
Pleasanton, and the County of Alameda.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the First Amendment to the Memorandum of
Understanding for Animal Shelter Services.
FINANCIAL IMPACT:
The Amendment will not increase the initial amount of the Memorandum of
Understanding.
DESCRIPTION:
In 1992, the cities of Dublin, Livermore and Pleasanton, and the County of Alameda
entered into an agreement to jointly pay for the construction cost of a new East County
Animal Shelter located at 4595 Gleason Avenue in Dublin, California. The Shelter
currently serves the cities of Dublin, Livermore and Pleasanton and unincorporated
areas of Alameda County. Since its opening in 1995, the Shelter has been operated by
the Alameda County Sheriff’s Office.
In 1996, the cities conducted a Request for Proposal process to identify the most
qualified shelter provider. The Alameda County Sheriff’s Office was the only agency
that submitted a proposal and the cities and County determined that it was well qualified
to operate the Shelter and a Memorandum of Understanding (MOU) was approved
memorializing its responsibilities.
4.8
Packet Pg. 202
Page 2 of 2
Shelter operations are monitored by the Shelter Operations Advisory Committee which
consists of one representative from each of the cities and Alameda County. The
Committee meets on a quarterly basis with the staff from the Sheriff’s Office responsible
for shelter operations.
The costs of operating the East County Animal Shelter include, but are not limited to
building maintenance, supplies, professional veterinary services and salaries and
benefits. The agencies also pay debt service on the building. These costs are
allocated among the agencies by percentage based upon the live animal count in the
shelter on December 31 of each year. Dublin has been allocated 13.45% of the costs
for FY 17-18, for an approximate total amount of $218,000. Previously, Dublin’s portion
of costs were $214,348 (12.94%) for fiscal year 16-17 and in fiscal year 15-16 $194,785
(13.90%).
The current MOU expires on June 30, 2017, and includes an option to extend the
agreement term for two periods of two years upon mutual agreement of the parties.
The First Amendment to the MOU (Attachment 2) will extend the term for a two-year
period from July 1, 2017 to June 30, 2019.
The proposed amendment has been negotiated by the Alameda County Sheriff’s Office
and representatives of the Shelter Operations Advisory Committee. Concurrent with the
City of Dublin, the cities of Livermore and Pleasanton are recommending the
amendment for approval. Following the cities’ approval of the First Amendment to the
MOU, the document will be presented to the Alameda County Board of Supervisors for
their approval.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution - Approving the First Amendment to Memorandum of Understanding for
Animal Shelter Services
2. Exhibit A to the Resolution - First Amendment to Memorandum of Understanding
4.8
Packet Pg. 203
RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING A FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR
ANIMAL SHELTER SERVICES
WHEREAS, on June 3, 2014, the City approved the Memorandum of Understanding
(MOU) with the Alameda County Sheriff’s Office for the operation of the East County Animal
Shelter; and
WHEREAS, Staff is seeking City Council approval to extend the term of the MOU for a
two-year period ending June 30, 2019.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the First Amendment to Memorandum of Understanding for Animal Shelter
Services between the cities of Dublin, Livermore and Pleasanton, and the County of Alameda,
and the Alameda County Sheriff’s Office; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment, attached hereto as Exhibit A to this Resolution, in substantially the form attached
with such changes as are deemed appropriate by the City Manager.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk
4.8.a
Packet Pg. 204
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Page 1 of 3
FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING
ANIMAL SHELTER SERVICES
This First Amendment to Memorandum of Understanding (“First Amendment”) is
made by the Alameda County Sheriff’s Office (“Operator”) and the cities of Dublin,
Livermore and Pleasanton, and the County of Alameda hereinafter referred to
collectively and individually as (“Participating Entities”) with respect to that certain
memorandum of understanding entered by them on July 1, 2014 (referred to herein as
the “Contract”) pursuant to which Operator provides animal shelter service to
Participating Entities.
Operator and Participating Entities agree as follows:
1) For valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Operator and Participating Entities agree to amend the
Memorandum of Understanding in the following respects:
a. Extend the term of the memorandum of understanding by two fiscal years for
a new contract term of July 1, 2014 to June 30, 2019.
2) Except to the extent inconsistent with this First Amendment, the Participating
Entities ratify and confirm all the terms and conditions of the Contract.
4.8.b
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IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to
the Memorandum of Understanding to be executed as of the date and year first
above written.
CITIES:
By: __________________________
Christopher L. Foss
City Manager
City of Dublin
By: __________________________
Marc Roberts
City Manager
City of Livermore
By: __________________________
Nelson Fialho
City Manager
City of Pleasanton
By: __________________________
John D. Bakker
Dublin City Attorney
Approved as to form
By: __________________________
Catrina Fobian
Livermore City Assistant Attorney
Approved as to form
By: __________________________
Dan Sodergren
Pleasanton City Attorney
Approved as to form
4.8.b
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COUNTY OF ALAMEDA:
By: __________________________
Gregory J. Ahern
Sheriff
Approved as to Form:
By: __________________________
County Counsel Signature
Approved as to form
By signing above, signatory warrants and
represents that he/she executed this
Agreement in his/her authorized capacity
and that by his/her signature on this
Agreement, he/she or the entity upon
behalf of which he/she acted, executed this
Agreement
4.8.b
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Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to the Consulting Services Agreement with Swatt I Miers
Architects for the Civic Center Modification Design & Construction Project
(GI4099)
Prepared by: Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of an amendment to the Agreement between the
City of Dublin and Swatt I Miers Architects for the Civic Center Modification Design &
Construction Project (GI4099).
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Third Amendment to the Agreement with Swatt I
Miers Architects.
FINANCIAL IMPACT:
The existing Agreement with Swatt I Miers Architects is for a not-to-exceed amount of
$85,940. This Amendment will increase the Agreement by $4,565 for a not-to-exceed
amount of $90,505. Sufficient funds are included in the project budget.
DESCRIPTION:
On October 6, 2015, the City Council approved a Consulting Services Agreement with
Swatt I Miers Architects for design services for the City Council Chamber Renovation in
the amount of $69,940.
On September 20, 2016, the City Council approved a First Amendment to extend the
term of services until June 30, 2017.
On December 6, 2016, the City Council approved a Second Amendment to increase the
compensation by $16,000 from the initial agreement for a not-to-exceed amount of
$85,940.
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Staff has been working with Swatt I Miers on some modifications to the bid package for
the City Council Chamber renovation due to a change in the scope of the project. In
lieu of a general contractor, Staff is proposing to utilize an audio and visual contractor
for a majority of the work. This change resulted in the need for Swatt I Miers to include
additional design work in their scope and to push out the term of the Agreement to
December 31, 2017, and increase the compensation by $4,565 for a not-to-exceed
amount of $90,505 (Attachment 2).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution - Approving the Amendment to Swatt I Miers Architects
2. Exhibit A to the Resolution - Third Amendment to the Agreement
4.9
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RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT
WITH SWATT I MIERS ARCHITECTS FOR DESIGN SERVICES FOR THE CIVIC CENTER
MODIFICATION DESIGN & CONSTRUCTION PROJECT
WHEREAS, on October 6, 2015, the City entered into a Consulting Services Agreement
with Swatt I Miers Architects to provide design services for the Civic Center Modification Design
& Construction Project (GI4099); and
WHEREAS, on September 20, 2016, the City Council approved a First Amendment with
Swatt I Miers Architects to extend the term of the Agreement to June 30, 2017; and
WHEREAS, on December 6, 2016, the City Council approved a Second Amendment
with Swatt I Miers Architects to increase the compensation by $16,000 to cover reconfiguration
of the project and additional design work for a total not-to-exceed amount of $85,940; and
WHEREAS, the existing Agreement with Swatt I Miers Architects is $85,940, and Staff is
seeking City Council approval to increase the existing Agreement by $4,565 to cover changes to
the scope of work and additional design work for a total not-to-exceed amount of $90,505.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Third Amendment to the Consulting Services Agreement between the City
of Dublin and Swatt I Miers Architects for design services for the Civic Center Modification
Design & Construction Project (GI4099).
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment, attached hereto as Exhibit A to this Resolution, in substantially the form attached
with such changes as are deemed appropriate by the City Manager.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk
4.9.a
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Page 1 of 1
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Establishment of Dublin City Council Norms
Prepared by: Hazel L. Wetherford, Assistant to the City Manager
EXECUTIVE SUMMARY:
At the May 1, 2017 City Council meeting, the City Council directed Staff to bring back
eight norms for the City Council’s consideration and approval.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Establishment of the Dublin City Council Norms.
FINANCIAL IMPACT:
There is no financial impact associated with the adoption of the Dublin City Council
Norms.
DESCRIPTION:
At the City Council’s May 1, 2017 meeting, the City Council discussed City Council
Norms and provided direction to bring an item back to the City Council for approval.
The Dublin City Council Norms serve to augment the City Council’s Rules for the
Conduct of Meetings of the City Council (Resolution No. 62-17) and any related policy
documents to provide a more specific “Code of Conduct.”
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution - Approving the Establishment of the Dublin City Council Norms
2. Exhibit A to the Resolution - Dublin City Council Norms
4.10
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RESOLUTION NO. XX-17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING THE ESTABLISHMENT OF THE DUBLIN CITY COUNCIL NORMS
WHEREAS, on May 1, 2017, the City Council held a Special Meeting and discussed City
Council Norms; and
WHEREAS, from that discussion, eight norms were drafted for the City Council’s
consideration and approval; and
WHEREAS, the Dublin City Council Norms serve to augment the City Council’s Rules
for the Conduct of Meetings of the City Council (Resolution No. 62-17) and any related policy
documents to provide a more specific “Code of Conduct.”
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the establishment of the Dublin City Council Norms, attached hereto as Exhibit
A to this Resolution.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk
4.10.a
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City of Dublin
DUBLIN CITY COUNCIL NORMS
1. We trust each other.
2. We show respect and fairness to each other.
3. We communicate well and practice active listening with each other.
4. We accept the majority position once a decision is made.
5. We lead by positive example.
6. We strive to be collaborative and seek consensus as our preferred decision-making
method.
7. We respect the different roles of Council and staff.
8. We make decisions based on principles and values.
4.10.b
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STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment No. 3 to the Development Agreement Between the City of
Dublin and Dublin Crossing LLC Related to the Dublin Crossing Project
Prepared by: Gary Huisingh, Public Works Director
EXECUTIVE SUMMARY:
The City Council will consider adopting an Ordinance approving Amendment No. 3 to
the Development Agreement between the City of Dublin and Dublin Crossing LLC. This
third amendment to the Agreement proposes for the Developer (Dublin Crossing LLC)
to design and construct the Dublin Crossing Community Park. Developer and Staff
have agreed upon certain revisions to construction phasing and timing of improvements
in concert with components of the Development Agreement Fee.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Approving Amendment No. 3 to
the Development Agreement between the City of Dublin and Dublin Crossing LLC
related to the Dublin Crossing Project.
FINANCIAL IMPACT:
The total cost of the Dublin Crossing Community Park construction is estimated at
$21,600,000 (hard and soft costs), funding by the following sources:
Funding SourcesAmount
Developer Contribution12,857,142
City Public Facilities Fees6,264,000
Unidentified 2,478,858
Total 21,600,000
The proposed amendment does not change the amount the Developer will pay for the
park improvements, which is set at $12,857,142. However, the Developer may realize
some efficiency in utilizing the same contractor that is being used for the improvements
to Camp Parks as specified in the Developer’s land exchange agreement with the U.S.
Army, which may result in a lower total construction cost and thus a lower City
contribution to the project.
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Page 2 of 3
DESCRIPTION:
Over the last several months, Staff has been meeting with the Developer of the Dublin
Crossing project to discuss the timing and development of the Community Park as the
Master Plan process concluded. In these meetings, Staff has expressed a desire to
have the Developer design and construct the Dublin Crossing Community Park and
proposes a third amendment the Development Agreement to allow such to occur. On
May 16, 2017, the City Council introduced the Ordinance to Approve Amendment No. 3
to the Development Agreement.
The following summarizes the proposed revisions:
Improvement of Community Park
Developer shall, as specified in amended section 9.5 of the Agreement, improve the
three phases of the Community Park in accordance with City requirements, consistent
with the Dublin Crossing Community Park Master Plan adopted by the City Council on
November 15, 2016 (the “Dublin Crossing Park Master Plan”). This proposed change
also modifies the condition of approval.
Construction Documents
Developer shall cause the preparation of construction plans, specifications, and
construction cost estimates for the park improvements that are described in the Dublin
Crossing Park Master Plan. The City shall have a right to approve a list of a minimum of
two professional designers that Developer will have the right to retain to prepare the
construction documents.
In addition, the Developer shall provide the City with an opportunity to comment on and
shall incorporate the City’s comments into the following:
(a) Final Conceptual Plan.
(b) 50% construction documents for each phase, if construction is completed
in multiple phases.
If directed by the City, Developer shall incorporate a site for other uses (such as Valley
Children’s Museum) into the Conceptual Design. The City also reserves the right to
direct that certain portions of the site be excluded from the Conceptual Design. The
Final Conceptual Plan(s) shall be subject to Parks and Community Service Commission
review and City Council approval. The final construction documents for each park phase
shall be subject to the City of Dublin standard procedure for subdivision improvement
plan review and shall be subject to approval by the City Engineer.
Project Costs
The current estimate of the total project cost (including hard and soft costs) for the
Community Park is approximately $21,600,000 (approximately $17,100,000 for
construction). The project costs do not and shall not include any costs associated with
the Chabot Creek Improvements and the Stormwater Improvements identified in
Section 9.3 of the agreement, which costs are the Developer’s sole responsibility.
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The Developer shall maintain evidence satisfactory to the City Engineer of the costs it
incurs in each phase, provide reasonable estimates of probable cost at each stage in
the City’s review of the documents (including line item budgets), and cooperate with the
City to modify the improvements in a manner that will reduce the estimates of probable
costs if they exceed the City’s expectations of total project costs. In addition, each
improvement agreement shall include a requirement that Developer enter into a fixed
price construction contract with the contractor(s) performing such improvements and
soft cost allocation that will be used to determine the amount the City will reimburse
Developer. Costs incurred by Developer in excess of the agreed-upon fixed price will be
the sole responsibility of the Developer, except to the extent that the City subsequently
requests that the improvements be modified in a manner that involves change orders
approved by the City.
Public Art
The City intends to place public art in the park at its own expense. The Developer
agrees to cooperate with City on the City’s inclusion of public art into the park design
and on the City’s installation of public art within the park.
ENVIRONMENTAL REVIEW
On November 5, 2013 (Resolution No. 186-13), the City Council certified the Dublin
Crossing Environmental Impact Report (FEIR). Subsequently, the City Council adopted
an Addendum to the EIR in approving Amendment No. 2 to the Development
Agreement on January 19, 2016. The environmental effects of the proposed
development were analyzed by the FEIR and the City Council adopted a Mitigation
Monitoring and Reporting Program. The mitigation measures for which the Developer is
responsible are incorporated into, and required by, the project approvals.
The changes reflected in this Amendment will not alter the physical improvements and
merely relate to the responsibility for completing them and therefore the Amendment is
within the scope of the environmental review previously performed for the Existing
Project Approvals and Subsequent Project Approvals, as those terms are defined in the
Agreement.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Ordinance Adopting Amendment No. 3 to Development Agreement
2. Amendment No. 3 to Development Agreement
4.11
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ORDINANCE NO. xx-17
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * * * * * * * * * * * * * * * * * * * *
AMENDMENT NO. 3 TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DUBLIN CROSSING LLC RELATED TO THE
DUBLIN CROSSING PROJECT
PLPA-2015-00016
(APNS 986-0001-001-15 (PARTIAL), 986-0034-002-00, AND 986-0034-006-00)
THE CITY COUNCIL OF THE CITY OF DUBLIN DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. RECITALS
A. The City and Dublin Crossing LLC are parties to that certain development
agreement for the Dublin Crossing Project, dated November 19, 2013, as amended June 16,
2015 and January 9, 2016. The Development Agreement was adopted to facilitate the Dublin
Crossing project, which included the demolition of the existing buildings and other
improvements on the site and construction of a residential mixed-use project with up to 1,995
single- and multi- family residential units; up to 200,000 square feet of retail, office and/or
commercial uses; a 30-acre Community Park; and a 12-acre school site to serve approximately
900 students; and
B. The Development Agreement provides (a) that Developer will dedicate, in three
separate phases, certain lands for a community park and make specified cash contributions in
conjunction with those dedication for the improvement of the park and (b) that City will complete
the park improvements within a specified period of time from receiving the dedication and
contributions. The parties now desire to amend the agreement to make Developer responsible
for designing and improving the community park, consistent with the City’s master plan for the
park.
C. The Developer has offered to design and construct the three phases of the
community park prior to its acceptance by the City, and the parties have negotiated Amendment
No. 3 to the Development Agreement to formalize the process for the Developer’s design and
construction of the three phases of the community park.
D. The Development Agreement allows for insubstantial amendments (as defined)
without notice and public hearings before the Planning Commission and City Council, and the
proposed amendment meets the definition of an insubstantial amendment.
E. On May 16, 2017, the City Council introduced the Ordinance to Approve
Amendment No. 3 to the Development Agreement.
Section 2. FINDINGS AND DETERMINATIONS
Therefore, on the basis of: (a) the foregoing Recitals which are incorporated herein, (b)
the City of Dublin General Plan, as amended; (c) the Dublin Crossing Specific Plan, as
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amended, (d) the Staff Report; (e) information in the entire record of proceeding for the Project,
and on the basis of the specific conclusions set forth below, the City Council finds and
determines that:
1. Amendment No. 3 to the Development Agreement is consistent with the
objectives, policies, general land uses and programs specified and contained in the City’s
General Plan and in the Dublin Crossing Specific Plan, as amended, in that it merely specifies
that the Developer, rather than the City, is responsible for designing and constructing the
community park consistent with the City’s master plan for the park.
2. Amendment No. 3 to the Development Agreement is compatible with the uses
authorized in, and the regulations prescribed for, the land use districts in which the real property
is located because Amendment No. 3 to the Development Agreement does not alter the uses or
regulations in the applicable land use district.
3. Amendment No. 3 to the Development Agreement is in conformity with public
convenience, general welfare, and good land use policies in that it will result in no changes to
the previously approved Project Approvals.
4. Amendment No. 3 to the Development Agreement will not be detrimental to the
health, safety, and general welfare in that it will result in no changes to the previously approved
Project Approvals.
5. Amendment No. 3 to the Development Agreement will not adversely affect the
orderly development of property or the preservation of property values in that the project will be
consistent with the General Plan, the Dublin Crossing Specific Plan, as amended, and future
Project Approvals.
6. Amendment No. 3 to the Development Agreement does not change the duration of
the agreement, the permitted uses of the property, the density or intensity of use, the maximum
height and size of proposed buildings, and provisions for reservation or dedication of land for
public purposes. The original Development Agreement continues to contain an indemnity and
insurance clause requiring the developer to indemnify and hold the City harmless against claims
arising out of the development process, including all legal fees and costs.
Section 3. APPROVAL
The City Council hereby approves Amendment No. 3 to the Development Agreement
(Exhibit A-1 to the Ordinance) and authorizes the City Manager to execute it.
4.11.a
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Section 4. RECORDATION
Within ten (10) days after the Development Agreement is fully executed by all parties, the
City Clerk shall submit the Agreement to the County Recorder for recordation.
Section 5. EFFECTIVE DATE AND POSTING OF ORDINANCE
This Ordinance shall take effect and be in force thirty (30) days from and after the date of
its passage. The City Clerk of the City of Dublin shall cause the Ordinance to be posted in at
least three (3) public places in the City of Dublin in accordance with Section 36933 of the
Government Code of the State of California.
PASSED AND ADOPTED BY the City Council of the City of Dublin, on this 6th day of
June, 2017 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
Mayor
ATTEST:
________________________________
City Clerk
2728393.3
4.11.a
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Page 1 of 4
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Adoption of Rates for Garbage Collection, Disposal, and Recycling
Services Provided By Amador Valley Industries and Establishing the
Fiscal Year 2017-2018 Annual Assessment
Prepared by: Jay Baksa, Financial Analyst
EXECUTIVE SUMMARY:
The Agreement for solid waste services between the City and Amador Valley Industries
(AVI) requires the City to adopt a rate schedule, which is estimated to produce a
specified revenue amount as identified in the Agreement. The City has also adopted an
ordinance which requires all parcels in the City to subscribe to weekly minimum
garbage service. For residential properties that are serviced with individual containers,
the City collects the annual cost of minimum service with the property tax bill. The City
Council will consider adopting two separate resolutions establishing the garbage rates
effective July 1, 2017 and establishing the Fiscal Year 2017-2018 refuse-related
property tax assessment.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, and adopt the Resolution Amending the
Schedule of Service Rates for Integrated Solid Waste Services; and, adopt the
Resolution Approving and Establishing the Collection of Minimum Residential Garbage
and Recycling Service Fees for Fiscal Year 2017-2018.
FINANCIAL IMPACT:
The current cost of the minimum required residential can (32 gallons) would increase by
$1.80 per month to a monthly rate of $24.94, collected on the Property Tax bill as an
annual assessment of $299.28. When compared to the Tri-Valley cities of Livermore,
Pleasanton, and San Ramon, the $24.94 monthly fee is 25% below the Tri-Valley
average monthly rate of $33.14. The Dublin commercial rate adjustments vary based on
the service level selected. The proposed rate of $484.08 represents the average
service level for a four-yard bin collected once per week, and is 4% below the Tri-Valley
average rate of $505.09.
6.1
Packet Pg. 238
Page 2 of 4
DESCRIPTION:
In December 2004, the City executed a Collection Service Agreement (Agreement) with
Amador Valley Industries (AVI) for service that began July 1, 2005, and continues to
June 30, 2020. The Agreement requires the City to adopt a rate schedule, which is
estimated to produce a specified revenue amount as identified in the Agreement. The
Agreement provides for an annual adjustment to the total revenue based on economic
indices applied to the base cost included in AVI’s original proposal. The adjustment
formula also factors in growth in the number of customers and disposal tonnage.
The City has also adopted an ordinance which requires all parcels in the City to
subscribe to weekly minimum garbage service. For residential properties that are
serviced with individual containers, the City collects the annual cost of minimum service
with the property tax bill. This minimum service includes: weekly curbside collection of a
32-gallon garbage container; up to two organic waste carts, including food scraps (96
gallons each); up to two recycling carts (96 gallons each); recycling collection of used oil
and filters; an annual household hazardous waste drop off event; and three on-call
bulky waste pick-ups per year. Residents desiring larger garbage carts are billed directly
by AVI for the incremental rate difference. The City pays AVI for the service cost of
minimum residential service with monies collected from the property tax bill.
GARBAGE RATE CALCULATION
Background
The current garbage rates became effective July 1, 2016. The Agreement with AVI
provides a process for addressing the compensation generated from all rate classes on
an annual basis. The Agreement establishes a total annual revenue requirement for AVI
with the City retaining responsibility for establishing the rates for all categories. The
Agreement contains a provision that rates must be reasonably forecasted to provide AVI
with an appropriate level of compensation based on a formula detailed within the
Agreement. The forecasting methodology compares customer counts between the two
most recent calendar years to calculate revenue generation based on the level of
services provided multiplied by the appropriate rates. Rates are adjusted across all
service sectors to meet the calculated revenue requirement as set forth by the rate
model.
As required in the Agreement, the City has provided AVI with information showing the
rate calculations and assumptions. Section 5.13.1 states “…the final decision of the rate
structure rests solely with the City.” The proposed rate structure for Fiscal Year 2017-
2018 is estimated to meet the compensation requirement of $13,883,132. This
compensation is possible as a result of a proposed 7.80% average increase to the
residential, commercial, drop box, and other service categories. A detailed description
of the methodology required by the Agreement is included as Attachment 1.
Detailed Comparison of Current and Proposed Rates
Attachment 2 compares the proposed rates to the current rates for service levels that
represent a majority of the subscribers in the City. The proposed rates would be
effective July 1, 2017.
6.1
Packet Pg. 239
Page 3 of 4
Competitiveness of Dublin Rates with Neighboring Agencies
As shown in Attachment 3, the proposed City of Dublin rates remain very competitive
compared to rates charged for similar services in surrounding communities. In all cases,
Dublin’s services are at least comparable, and are often better than the survey cities.
For example, Pleasanton does not offer any bulky waste pick-ups, and Livermore and
San Ramon charge extra for many items, such as electronic waste and appliances,
which AVI will pick up at no additional cost for Dublin residents. Therefore, City of
Dublin customers have more services included within the base cost of services. For
most rate categories, the proposed Dublin rates are similar to, and in nearly all cases
below, the average of the Tri-Valley agencies surveyed.
Annual Fee for Minimum Residential Garbage Service
The City Council will need to establish the annual fee, which is collected with the
property tax bill for residential properties, separately from the rates for other levels of
service. The proposed fee for basic residential service for Fiscal Year 2017-2018 is
$299.28, which is collected in two installments on the property tax bill. The proposed
annual cost equates to $24.94 per month, which is $1.80 per month more than the rate
levied in Fiscal Year 2016-2017. This base rate includes $0.43 per month to cover the
cost associated with the collection being included on the property tax bill. These funds
are not paid to AVI, but are retained by the City to offset the administrative cost in
preparing the tax roll. In addition, the cost of collection and delinquencies for the basic
service is expected to be covered from the following sources: prior year fund balance;
penalties and prior year taxes collected by the County Tax Collector; and interest on
funds held prior to payment to the Company.
Historical Annual Fee for Minimum Residential Garbage Service
2015/16 2016/17
Proposed
2017/18
$264.72 $277.68 $299.28
Staff recommends that the City Council adopt the Resolution establishing the Fiscal
Year 2017-2018 solid waste collection rates (Attachments 4 and 5) and adopt the
Resolution establishing the annual assessment for the required minimum level of
garbage service (Attachment 6).
StopWaste Benchmark Information Fee
Effective in Fiscal Year 2014-2015, the Alameda County Waste Management Authority
(StopWaste) asserted that all jurisdictions within the County must collect a Benchmark
Information Fee, which was designed to fund StopWaste’s development of comparative
programmatic solid waste data for County residents. The funding was used to produce
an Annual Recycling Report for residents within the Dublin community. In 2016 ,
StopWaste adopted a resolution that phases out the Benchmark fee, and effective June
30, 2017, the Benchmark Information Fee will no longer be required to be collected.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A notice was placed in the East Bay Times on May 27, 2017 and June 3, 2017 notifying
the community of the City Council’s consideration of the proposed rates.
6.1
Packet Pg. 240
Page 4 of 4
ATTACHMENTS:
1. Methodology Used For Fiscal Year 2017-2018 Rate Adjustment
2. Proposed vs. Current Rates
3. Tri-Valley Rate Comparison
4. Resolution Amending the Schedule of Service Rates for Integrated Solid Waste
Services
5. Exhibit A to Attachment 4
6. Resolution Approving and Establishing the Collection of Minimum Residential
Garbage and Recycling Service Fees For Fiscal Year 2017-2018
6.1
Packet Pg. 241
METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 1
How Adjustment Factors Are Applied to Elements That Comprise Total Compensation
The Agreement with AVI, as structured with the Company, initially provided a lump sum figure
to provide all services in the Agreement. The initial rates were established to generate the
annual revenue based on the initial level of customers. As new customers are added, the
Company also receives revenue for those services. In accordance with section 5.14 of the
Agreement, the Company retains any compensation in excess of what is calculated. If actual
compensation is less than calculated, the Company is not entitled to any additional revenues.
Annually, there is a process established where a revised total compensation figure is
developed. This calculation takes into consideration changes in the number of accounts
serviced as well as adjustments to four elements. The Agreement divides compensation
provided to AVI into the following five Elements:
1. Collection Compensation Element
2. Commercial Recycling Incentive Element
3. Disposal Compensation Element
4. Container Compensation Element
5. Fee Compensation Element
1. Methodology for Adjusting Rates to Reflect Changes In Collection Costs
The Agreement with AVI contains a very detailed methodology for incorporating economic
changes into the annual rate adjustments. Specifically, two calculations are made as part of a
larger formula. The first is the Refuse Rate Index Adjustment (RRI) and the second an
Annual Growth (AG) factor. On July 1, 2017, the agreement provides for an annual
adjustment to Collection Compensation. The Agreement also details the time period to be
used in making the annual adjustments.
Steps Required to Calculate the RRI Factor
The weighted RRI factor cannot exceed 10%, and it is calculated based on the weighted
percentage change in specific indices multiplied by the costs associated with key company
expenses. The following tables provide a summary description of how these factors are
interrelated:
STEP 1: INDICES USED IN RRI CALCULATION
Operating Cost Category Index Used
(To Produce A Weighted Adjustment)
% Index Change @
12/31/2016
LABOR Labor - Teamsters Union Local 70 Contract 7.53%
VEHICLE REPLACEMENT Transportation Equipment-Truck & Bus Bodies
Sold Separately (wpu141301) 0.58%
VEHICLE MAINTENANCE Machinery & Equipment-Parts, Attachments
and Accessories (wpu11440378) 0.80%
ALL OTHER Consumer Price Index - All Urban Consumers:
San Francisco-Oakland-San Jose, CA
(cuura422sa0)
3.00%
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 2
The Company provides the City with their expenditures in each of these areas over Calendar
Year 2016. These costs are AVI expenses and exclude disposal costs or fees paid to the
City. The total costs for the year are used to determine the weighting to be applied for each of
the indices. The following table shows the actual weighting used in the FY 2017-2018
calculation.
STEP 2: RRI WEIGHTING FACTOR BASED ON RELATIONSHIP TO TOTAL COSTS
Operating Cost Category AVI $
reported
% Total Expenses
(Weighting Factor)
LABOR $3,758,967 46.66%
VEHICLE REPLACEMENT $131,986 1.64%
VEHICLE MAINTENANCE $1,787,095 22.18%
ALL OTHER $2,378,234 29.52%
TOTAL $8,056,282 100%
As mentioned earlier, these factors are applied on a weighted basis. The index factor for
each cost category is multiplied by the weighting factor. The result will produce the RRI,
which per the agreement cannot exceed 10%. The following table shows the FY 2017-2018
results:
STEP 3: RRI CALCULATION (CANNOT EXCEED 10%)
[Index Change multiplied By Weighting Factor]
Operating Cost Category % Index
Change @
12/31/2015
% Total
Expenses
(Weighting
Factor)
RRI
Index Change
x
Weighting Factor
LABOR 7.53% 46.66% 3.51%
VEHICLE REPLACEMENT 0.58% 1.64% 0.01%
VEHICLE MAINTENANCE 0.80% 22.18% 0.18%
ALL OTHER 3.00% 29.52% 0.89%
TOTAL 4.59%
Steps Required to Calculate the Annual Growth (AG) Factor
The Annual Growth factor uses a formula that compares revenue at two points in time. The
“Beginning Calculated Revenue” equals the current rates multiplied by the census of January
2016. This is compared to the “Ending Calculated Revenue”. The Ending Calculated
Revenue is equal to the current rates multiplied by the December 2016 number of accounts
served. The adjustment reflects increases in the number of billed units served. The
methodology is relatively straight forward. The Agreement with AVI included an exhibit which
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 3
lists various service events. For example, it included the number of single family basic service
units, number of commercial bins by size, and frequency of service, etc. These are then
multiplied by the appropriate monthly rate. Residential service is a bundled rate for recycling
and garbage and, therefore, recycling is not included in the calculation. Moreover, each
single family unit is calculated at the Basic Rate regardless of whether they may have
multiple recycling or green waste bins. For the purpose of calculating growth, commercial
recycling bins are considered to have the same rate as commercial garbage bins with the
increase in bins from year to year factored within this formula.
For the FY 2017-2018 adjustment, the Agreement provides for the calculation to be done
based on the actual collection census data as of January 2016 and as of December 2016.
The rates used for this comparison are the rates in effect on July 1, 2016.
The FY 2016-2017 calculation showed that the “Beginning Calculated Revenue”, or the
revenue collected by AVI for all services provided for that month, based on the January 2016
census was $1,534,773 and the “Ending Calculated Revenue” based on the December 2016
census was $1,580,816. This results in a FY 2016-2017 Annual Growth Factor of 3.00%.
[$1,580,816 - $1,534,773 = $46,043; $46,043/$1,534,773 = 0.0300]
Application of RRI and AG to Collection Compensation Element
The FY 2016-2017 Collection Compensation Element was $8,077,684. In accordance with
the Agreement, this amount is first adjusted by the Annual AG Factor [8,077,684* (1+.0300) =
$8,320,015] and then that total is escalated by the RRI factor. [$8,320,015 * (1 + .0459) =
$8,701,903]. This amount then flows into the projected total compensation shown in Section
6 of this report.
2. Methodology for Adjusting Commercial Recycling Compensation
The City has agreed to provide a compensation amount to AVI for the City’s Commercial
Recycling Program. This amount is escalated each year by the RRI factor, which is
calculated as described above, and the growth in commercial recycling tonnage.
The commercial recycling growth is calculated based on the total tonnage at the end of each
calendar year over the total tonnage for the previous. For Calendar Year 2015, the total
recycling tons collected was 2,789.22. In 2016, AVI collected 3,120.22 . This results in an
increase of 11.87% (3,120.22 – 2,789.22 = 331.00; 331 / 2,789.22 = 0.1187). Thus, the
Commercial Recycling Growth Factor is 11.87%, which is added to the RRI factor with the
combination of the factors used to inflate the previous year’s Commercial Recycling Program
compensation amount (0.1187 + 0.0459 = 0.1646; $467,071 * 0.1646 = $76,880; $467,071 +
$76,880 = $543,951). This amount then flows into the projected total compensation shown in
Section 6 of this report.
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 4
Commercial Recycling Compensation Continued
AVI Commercial Recycling Compensation for FY 2014-2015
Year
Commercial
Recycling RRI
Factor
Recycling Compensation Element
AVI Comp Effective
Date Tons Growth
2005 1418 Base Year $150,000
2006 1454 2.55% 3.60% $159,225
2007 1832 25.94% 2.89% $205,130 7/1/2008
2008 2097 14.53% 5.00% $245,189 7/1/2009
2009 1990 0.00% 5.74% $259,263 7/1/2010
2010 2082 4.65% 3.87% $281,344 7/1/2011
2011 1875 0.00% 2.91% $289,531 7/1/2012
2012 2023 7.97% 1.80% $317,515 7/1/2013
2013 2183 7.93% 1.70% $348,103 7/1/2014
2014 2444 11.92% 2.84% $399,479 7/1/2015
2015 2789 14.14% 2.78% $467,071 7/1/2016
2016 3,120 11.87% 4.59% $543,951 7/1/2017
3. Methodology for Adjusting Rates to Reflect Changes in Landfill / Disposal Costs
Landfill disposal costs are established under a separate agreement between the City of
Dublin and Waste Management, Inc. AVI is required to use the disposal facility designated by
the City. AVI makes the payments for disposal costs and pays the price negotiated by the
City under the separate agreement with Waste Management. Since these are expenses
incurred by AVI, these costs must also be considered in setting the rates. The landfill
component has the following two factors that impact the rates: 1) Tip Fee Factor, and 2)
Annual Tonnage Factor.
Approved Tip Fee(ATF) Factor
In FY 2017-2018, the cost per ton for landfill fees will increase by $1.21 per ton. The increase
comes from two separate categories: increases in governmental regulatory fees and
increases as provided in the Disposal Agreement with Waste Management. The increase in
regulatory fees is $0.06 per ton. The increase as provided in the disposal agreement with
Waste Management is $1.15 per ton. Therefore, the total disposal cost for FY 2017-2018 will
be $38.60 per ton. Of this amount, $19.53 (51% of the per ton fee) is related to regulatory
fees and $19.07 reflects the portion paid to Waste Management for landfill services.
The portion paid to Waste Management can increase only as provided in a Disposal
Agreement between the City and Waste Management. The regulatory fees are levied by
other agencies such as StopWaste.Org; County Local Enforcement Authority; California
Department of Resources Recycling and Recovery; Household Hazardous Waste Fees;
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 5
County Business License; etc. This results in an ATF Factor of 3.24%. [2017 Rate =
$38.60/ton and 2016 Rate = $37.39/ton 38.60 – 37.39 = 1.21; 1.21/ 37.39 = 0.0324].
Annual Tonnage (AT) Factor
The tonnage increase for the FY 2017-2018 adjustment is based on disposal reports for the
period January 1, 2016 – December 31, 2016 and is the summation of the monthly tonnages
over this period. This amount is then compared against the previous year’s disposal tonnage.
The total disposal in 2016 was 29,799 tons, and in 2015, it was 28,465 tons. This results in
an AT Factor of 4.69%. [29,799 – 28,465 = 1,334; 1,334 / 28,465 = 0.0469].
Application of ATF and AT Factors to Disposal Compensation Element
The Landfill Compensation Element was $1,064,312 in 2016. In accordance with the
Agreement, this amount is first adjusted by the Annual AT Factor [($1,064,312 * 0.0469 =
49,916) + $1,064,312 = $1,114,228] and then that total is escalated by the ATF factor.
[($1,114,228 * 0.0324 = $36,101) + $1,114,228 = $1,150,329]. This amount then flows into
the projected total compensation shown in Section 6 of this report.
4. Methodology Addressing Container Compensation Element
This element represents the amortized cost of carts and bins over the life of the agreement.
The allowed amount is modified by the AG factor. As noted above, this factor was calculated
at 3.00% for the FY 2017-2018 adjustment. For the FY 2016-2017 adjustment, the amount
designated for the Container Element was $238,095. Adjusting this amount by the AG Factor,
there will be an $7,143 increase in the calculated amount resulting in $245,238 to be
recovered from the rates in FY 2017-2018. [$238,095 * (1 + .0300) = 245,238].
5. Methodology Addressing Fee Compensation Element
As part of the Agreement with the City of Dublin, AVI is required to remit franchise taxes and
certain fees to the City of Dublin based on a percentage of its revenue. Therefore, as the
company rates go up, the Fee Element must also be adjusted in order to recognize the fees
to be paid on the new revenue.
The Fee Compensation Element shall equal:
1. (Collection + Commercial Recycling Element + Disposal + Container Elements) =
“base compensation”
2. “base compensation” is divided by (one (1) minus the “Current Fee Percentage”)
[Where the “Current Fee Percentage” = 23.35%]
3. subtract “base compensation” from the obtained value
For FY 2017-2018, the Fee Compensation Element Calculation is as follows:
(8,701,903 + 543,951 + 1,1150,329 + 245,238) = $10,641,421 (base compensation)
$10,641,421 / (1- 23.35%) = $10,641,421 / (76.65%)
$10,641,421 / 76.65% = $13,883,132
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 6
For FY 2017-2018, the calculated fees payable to the City are:
$13,883,132 – $10,641,421 = $3,241,711
The adjusted total compensation for the Fee Element is shown in Section 6 below.
6. City Process of Developing Rates Projected to Meet Total Compensation
As discussed above, certain adjustment factors are applied to each area. The starting point is
the base compensation from the previous agreement year as required under the Agreement.
The adjustment methodology is shown in the table below. As the table shows, the Fiscal Year
2017-2018 rate adjustment process results in the need to establish rates at a level expected
to generate $13,883,132 in revenue. This amount is $1,036,215 more than the compensation
generated as part of the rate adjustment for Fiscal Year 2016-2017, i.e., the previous year.
Prior to establishing the compensation that will be generated from the rates, an adjustment is
made for grant revenues or other agreed upon amounts reducing operating costs. The
amount of revenue required from the rates is partially offset by one item: a $48,875 agreed
upon amount to reduce the cost of collection services for the Dublin Unified School District;
therefore, $48,875 is credited against required revenue in FY 2017-2018. An additional credit
of $316 was included in the rate compensation model to offset less than anticipated costs in
the timing of landfill fee increases, which have been paid by AVI and were not included in the
FY 2016-2017 rate model.
The final step in developing the rates is to test the total annual expected revenue to the
Company, when the rates are increased by different amounts. It is necessary for the
adjustment to be at a level so that the total annual projected compensation to the Company
will equal $13,883,132. The calculation for Fiscal Year 2017-2018 is performed using the
customer subscription figures as of December 2016.
Staff has determined that no more than a 7.80% rate increase to residential, commercial,
drop box, and other service categories will generate the required revenue. It is not possible to
exactly match the targeted annual revenue given the various subscription levels and fees.
The test calculation shows that when the grant funds and agreed upon cost reductions are
added to the new rates that the total projected compensation is $13,882,121.
6.1.a
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METHODOLOGY USED FOR FISCAL YEAR 2017-2018 GARBAGE RATE ADJUSTMENT
IN ACCORDANCE WITH AGREEMENT BETWEEN
CITY OF DUBLIN AND AMADOR VALLEY INDUSTRIES
Report Submitted To: City Council June 6, 2017
Prepared By: Jay Baksa, Financial Analyst
ATTACHMENT 1 7
Historical Comparison of Compensation Elements FY 2015-2016 – FY 2017-2018
Compensation
Element
2015/2016
Comp
2016/2017
Comp
Absolute
Change
Percent
Change
2017/2018
Proposed
Comp
Absolute
Change
Percent
Change
Collection $7,249,514 $8,077,684 $828,170 11.42% $8,701,903 $624,219 7.73%
Commercial
Recycling $399,479 $467,071 $67,592 16.92% $543,951 $76,880 16.46%
Disposal $976,684 $1,064,312 $87,628 8.97% $1,150,329 $86,017 8.08%
Container $219,625 $238,095 $18,470 8.41% $245,238 $7,143 3.00%
Fee $2,694,557 $2,999,755 $305,198 11.33% $3,241,711 $241,956 8.07%
TOTAL $11,539,859 $12,846,917 $1,307,058 11.33% $13,883,132 $1,036,215 8.07%
6.1.a
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Attachment 2
(Selected Service Levels Representing Most Common Subscriptions)
COMPARISON OF SELECTED RATES
Current (2016/17) vs Proposed (2017/18)
Proposed
Increase over
2016/2017
Current
Proposed
Residential -Monthly Rates Rate
2017/2018 $ %
Minimum Residential (32) Gallon $23.14
$24.94 $1.80 7.78%
64 Gallon Residential $42.50
$45.82 $3.32 7.81%
96 Gallon Residential $61.86
$66.69 $4.83 7.81%
Sample rate categories represent 100% of residential customers
Commercial -Monthly Rates
32 Gallon Cart
$26.24
$28.29 $2.05 7.81%
64 Gallon Cart
$48.19
$51.95 $3.76 7.80%
96 Gallon Cart
$70.09
$75.56 $5.47 7.80%
1 Yard - 1 time / wk
$112.26
$121.02 $8.76 7.80%
2 Yard - 1 time / wk
$224.52
$242.04 $17.52 7.80%
3 Yard - 1 time / wk
$336.78
$363.06 $26.28 7.80%
3 Yard - 2 times / wk $701.49 $756.23 $54.74 7.80%
4 Yard - 1 Time / wk $449.04 $484.08 $35.04 7.80%
4 Yards - 2 times / wk $926.01 $998.27 $72.26 7.80%
Represents 80% of 2016 commercial customers
Drop Box - Rates Per Service
20 Yard Loose
$631.80
$681.00 $49.20 7.79%
30 Yard Loose
$947.70
$1,021.50 $73.80 7.79%
40 Yard Loose
$1,263.60
$1,362.00 $98.40 7.79%
Represents 70% of 2016 non-compacted Drop Box Subscriptions
30 Yard Compacted
$1,895.40
$2,043.00 $147.60 7.79%
Represents 27% of the 2016 compacted Drop Box Subscriptions
Handy Hauler Available To Residents $146.89
$158.35 $11.46 7.80%
6.1.b
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ATTACHMENT 4
1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
AMENDING THE SCHEDULE OF SERVICE RATES
FOR INTEGRATED SOLID WASTE SERVICES
WHEREAS, the City of Dublin executed a Collection Service Agreement with
Amador Valley Industries (AVI) on January 12, 2005; and
WHEREAS, the Agreement requires the City Council to adopt a rate schedule,
which is estimated to produce a specified revenue amount as identified in the
Agreement; and
WHEREAS, the City Council adopted the initial rate schedule with Resolution 68-
05 at a noticed public hearing on May 3, 2005 and the Agreement provides that the City
Council is responsible for establishing all rates; and
WHEREAS, the Agreement with AVI provides for an adjustment to the rates each
July 1st in accordance with specified formulas; and
WHEREAS, the City has calculated the required rate adjustment necessary to
generate the agreed to compensation and applied not more than a 7.83% adjustment to
the residential, commercial, roll-off, construction and demolition debris, and other
collection service rates; and
WHEREAS, on June 6, 2017, the City Council conducted a noticed public
hearing prior to the adoption of the new rate schedule.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby adopt the Rate Schedule attached hereto, marked Exhibit A and by
reference made a part hereof.
BE IT FURTHER RESOLVED that, while AVI may not charge a rate for these
services in excess of the established rates, nothing shall prohibit AVI from charging a
rate less than the established amount.
BE IT FURTHER RESOLVED that, upon the effective date, July 1, 2017, this
resolution shall supersede all previous resolutions adopting rates for solid waste
services, and the rates adopted by this resolution shall continue from year to year.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the
following vote:
6.1.d
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NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
6.1.d
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Affected Parcels
Minimum Monthly Rate :24.94$ (Rate includes $0.43 retained by City for preparing tax roll / collection.)
Residents may select a larger garbage container for an additional fee which is shown below:
64 Gallon Garbage Container:$20.88per month (Total = 45.82$ per month)
96 Gallon Garbage Container:$41.75per month (Total = 66.69$ per month)
Second Container:
Additional Large Item Collection: $ 16.40
32 Gallon Container:$28.29 64 Gallon Container:$51.95 96 Gallon Container:$75.56
Commercial Bin Service Rates
Commercial Can Service: Offered at locations unable to accommodate a commercial bin or with volumes deemed insufficient to utilize a commercial bin. Monthly
rate includes bin rental and once per week collection and disposal.
Company Minimum Residential Collection Rate: Applies separately to each single family unit as well as each unit within a duplex or other attached housing,
which receives individual garbage collection services. The rate applies to the initial 32 gallons of garbage capacity, including once per week collection and
disposal; Weekly Curbside Residential Recycling; and Weekly Curbside Green Waste Recycling Large Item Collection Service; and access to an Annual HHW
drop-off event. All containers are provided by the Company.
COMMERCIAL AND MULTI-FAMILY BIN SERVICES (FRONT-END-LOADER)
Minimum Cost Plus
Minimum Cost Plus
Residents may request a second garbage container which will be charged at the same rate as a first container based on the size
requested.
Residents may request additional large item collection services for a fee of :
RESIDENTIAL RATES
2017/2018 PROPOSED ADJUSTMENT TO GARBAGE COMPANY RATES
Chapter 5.32 of the Dublin Municipal Code requires for the protection of the health safety and welfare of the community that all parcels obtain minimum weekly
garbage service. Amador Valley Industries, Inc. is the authorized garbage collection and disposal firm operating within the City. The agreement between the City of
Dublin and Amador Valley Industries, Inc. provides that the City shall adopt a rate schedule which is estimated to allow the Company to achieve a fixed amount of
annual revenue. Therefore, the adoption of these fees will affect all parcel owners. Rates are effective July 1, 2017.
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries, Inc. The Company may request a change in rates based upon a formula which
includes: changes in the Refuse Rate Index; Increased Regulatory Fees; and changes in the total tons delivered to the Landfill. The additional costs of each of
these components has been allocated to the three classes of service: Residential; Commercial Bin Service; and Drop Box/Compactor.
per Cubic Yard
Rates shown on the following page are monthly rates based upon bin size and frequency of service. Rates include collection, disposal, and bin
rental.
Rate Resolution Exhibit A
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Size# Times Size# Times
# YardsPer Wk # YardsPer Wk
11 41
12 42
13 43
14 44
15 45
16 46
21 61
22 62
23 63
24 64
25 65
26 66
31 71
32 72
33 73
34 74
35 75
36 76
Organic material is charged at 50% of the Commercial Service rate less the benchmark fee.
OTHER COMMERCIAL SERVICES: Rates for additional requested services.
Container Push:11.02$
Lock & Key:6.62$
Excess Waste (Cu. Yd):36.13$ per Cubic Yard
Excess Cart Exchange:11.02$
Excess Bin Exchange:44.04$
Excess Bin Cleaning:55.02$
$158.35
Additional Bin Rental Per Week:$36.59 Per Week $114.80 Per Pick-up
Excess Per Yard If Filled Above Water Level $36.13Per Cubic Yard
Rate Per Cubic Yard: $34.05 Compacted:$68.10
Organic material is charged at 50% of the non-compacted or compacted rate as appropriate.
MISCELLANEOUS DROP BOX CHARGES
Relocation of Drop Box $93.59 Per Request
Weekly Drop Box Container Rental - After 1st Week $36.59 Per Week
Cancel Auto Pick-up Without Notice $117.91 Per Event
Handy Hauler Extra Week Rental $36.59 Per Week
Standby Time $153.67 Per Hour
$1,724.39
$2,601.64
$3,478.89
$4,356.14
$3,751.04
$4,507.27
$847.14$363.06
$726.12
$1,482.35
$2,238.58
$2,994.81
$786.34
$1,058.49
$1,330.64
$998.27
$1,512.46
$2,026.65
$2,540.84
$3,055.03
$1,542.57
$1,935.74
$756.23
$1,149.40
$5,233.39
$876.67
$242.04
$514.19
Non-Compacted:
HANDY HAULER:- One-time placement and collection of a 4 cubic
yard bin, including one week container rental filled no higher than
water level:
$272.15
$423.28
$484.08
DROP BOX / COMPACTOR RATES: Cost shown is on a per pick-up basis and is based upon the load not exceeding water level (Excess is charged the same
rate). Additional Miscellaneous charges may also apply.
$574.41
$725.54
Cost For Additional Dump:
SMALL COMPACTOR SERVICE: Rates for small compactors serviced as a commercial account on a regular route shall be billed by container size at the rate of
two times the stated rate above for loose garbage.
$1,602.79
$2,328.91
Base Monthly Rate Base Monthly Rate
$121.02
Rate Resolution Exhibit A
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C&D Debris Box Service: Costs shown are on a per pick-up basis
Material Type Cubic YardsRate Material Type Cubic YardsRate
Concrete & AsphaltFront End Loader
Per Yard Clean$78.32Per Yard $30.74
Clean6$469.92Mixed4 (1/2 Full)$61.48
Mixed 6$562.44 Mixed 4 $122.96
Mixed6 (1/2 Full)$92.22
Cardboard Mixed 6 $184.44
Per Yard Clean $15.66 Mixed7 (1/2 Full)$107.59
Clean 20$313.20
Clean 30$469.80 Metal
Clean 40$626.40 Metal 20 $365.44
Metal 30 $417.66
Dirt Metal 40 $522.08
Clean 6$469.67
Mixed 6$562.44 Stucco
Per Yard Clean $78.32
Drywall Clean 6 $469.92
Per Yard Clean $37.49 Mixed 6 $562.44
Clean 20$749.80
Mixed C&D
Wood Per Yard $32.37
Per Yard Clean $15.66 Mixed 15 $485.55
Clean 20$313.20 Mixed 20 $647.40
Clean 30$469.80 Mixed 30 $971.10
Clean 40$626.40 Mixed 40$1,294.80
CONSTRUCTION & DEMOLITION (C&D) DEBRIS BOX SERVICES
Rate Resolution Exhibit A
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ATTACHMENT 6
1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AND ESTABLISHING THE COLLECTION OF MINIMUM
RESIDENTIAL GARBAGE AND RECYCLING SERVICE FEES FOR FISCAL
YEAR 2017-2018
WHEREAS, the City of Dublin is mandated by the State of California, under AB
939 and SB 1016, to reduce the amount of solid waste going into the landfill; and
WHEREAS, through the Mandatory Garbage Subscription Ordinance and other
means, the City of Dublin is taking a proactive stance to meet the State Mandated
Goals; and
WHEREAS, the goal of the Mandatory Garbage Subscription Ordinance is to
protect the health and welfare of the community, to provide recycling services to all
residential property owners, and to equally share the costs of these programs by
mandating that every residence contributes towards the cost of the service made
available; and
WHEREAS, minimum service includes service described in the current
Agreement with the franchised waste hauler, Amador Valley Industries (AVI); and
WHEREAS, in accordance with California Constitution Article XIII C (Proposition
218) Section 6 (2), the City provided written notice to all affected property owners on
March 18, 2005 prior to adopting the Fiscal Year 2005-2006 rate structure which
included a provision for future increases based on changes in specified indices as
outlined in the agreement with AVI; and
WHEREAS, the City Council has considered this action as part of a noticed
public hearing on June 6, 2017; and
WHEREAS, on June 20, 2012, the Alameda County Waste Management
Authority (ACWMA) adopted Resolution #WMA 2012-06 creating a Benchmark
Information Service Fee (FEE), which is designed to generate revenue to be used to
provide residents with generalized programmatic solid waste data to determine how well
their recycling efforts compare vis-à-vis their neighbors; and
WHEREAS, AVWMA’s Board at its April 27, 2016 meeting adopted a resolution
that phases out the Benchmark service and fee in June 2017; and
WHEREAS, the City will no longer be required to collect the Fee beginning with
the FY 2017-18 rate adjustment.
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NOW, THEREFORE, BE IT RESOLVED that, the City Council of the City of
Dublin does hereby approve and establish the collection of minimum residential
services fees by the City on the property tax bill as shown in Exhibit A, which is attached
hereto and hereby incorporated by reference.
BE IT FURTHER RESOLVED that City Staff are hereby authorized to undertake
all administrative tasks to implement the assessments, including, but not limited to an
agreement with Alameda County for collection, which may provide payment to Alameda
County of its reasonable costs of collection not to exceed 1.7% of the total amount
levied.
PASSED, APPROVED AND ADOPTED this 6th day of June, 2017, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Exhibit A
3
City of Dublin
RESIDENTIAL MINIMUM GARBAGE / RECYCLING SERVICES
(Collected With Residential Property Tax Bills)
Basis of Fees
The City has negotiated a multi-year agreement with Amador Valley Industries (AVI)
requiring a rate adjustment to the residential minimum garbage/recycling services
collected with the property tax bills. The current annual fee of $277.68 per year will
increase $21.60for a total of $299.28 for Fiscal Year 2017-2018. The annual
assessment equates to a monthly increase of $1.80, from $23.14 to $24.94. The
Agreement with the AVI provides for annual adjustments to the rates based upon
annual changes in five separate indices, three of which are maintained by the Bureau of
Labor Statistics (Refuse Rate Index), plus pass-through disposal costs. The five indices
account for cost changes in the following categories: growth in services; labor; vehicle
replacement; vehicle maintenance; and all other costs.
In order to determine the fee, the City estimates the total revenue required to pay AVI
for the Minimum Service to all residential units that are eligible to use the service,
according to the terms of the agreement. The specific factors considered in this
calculation include the following components: the residential rate for Minimum Service;
estimated number of housing units affected by the fee; costs associated with the
collection of the fee as part of the Property Tax Bill; estimated delinquencies; estimated
revenues from late payments and interest earnings; and funds available from collections
in a prior year.
Additionally, in prior years, beginning in FY 2013-2014 the fee included an amount
assessed on all ratepayers within the City of Dublin by the Alameda County Waste
Management Authority for its Benchmark Information Services Annual Report. In FY
2016-17 the amount was $1.78. The Alameda County Waste Management Authority
Board at its April 27, 2016 meeting adopted a resolution that phases out the Benchmark
service and fee in June 2017. The City will no longer be required to collect the Fee
beginning with the FY 2017-18 rate adjustment.
Affected Parcels
Chapter 5.32 of the Dublin Municipal Code requires the protection of the health, safety,
and welfare of the community by requiring that all parcels obtain minimum weekly
garbage service. Residential housing units are billed for the cost of Minimum Garbage
Service, which is included with the annual property tax bill. This fee only applies to
residential units which have individual garbage containers and are not serviced by
central bins. This does include duplexes and other attached housing types, which
receive individual service.
Households subject to this fee, which only receive Minimum Service, will not be billed by
the Garbage Company. Amador Valley industries will bill customers each quarter for
additional services, if a household selects weekly garbage collection of a container
larger than the 32-gallon container included in the Minimum Service Level.
6.1.f
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Services Provided By the Fee
Minimum service includes weekly curbside collection of: one 32 gallon garbage
container; up to two 96 gallon organic waste carts; up to two 96 gallon recycling carts;
used oil and filters; an annual household hazardous waste drop off event; and three on-
call bulky waste pick-ups per year.
Amount of the Fee
The annual amount of the assessment includes the cost of collection as well as the cost
of services over the entire year. The City makes the payment to Amador Valley
Industries based upon the current rate allowed for Minimum Residential Service.
TYPE OF HOUSING UNIT ANNUAL FEE
Each Single Family Residence $ 299.28
Each Condominium / Townhouse Unit $ 299.28
Each Duplex (2 Units) $ 598.56
Each Duplex (5 or More Units) $299.28 times the
number of units
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Utility Box Pilot Project Report
Prepared by: Tegan McLane, Cultural Arts & Heritage Manager
EXECUTIVE SUMMARY:
The City Council will receive a report on the Utility Box Art Pilot Project and consider the
Heritage and Cultural Arts Commission recommendation to continue the program and
provide additional direction.
STAFF RECOMMENDATION:
Provide Staff direction on the continuation the Utility Box Art Program and approve the
locations and general theme included in the report.
FINANCIAL IMPACT:
It is estimated that the direct costs for eight utility boxes is $9,200. The Fiscal Year
2017-18 operating budget in the Public Art Fund already includes $6,900 for six utility
boxes. The additional $2,300 for three more boxes can be covered by other available
budget in the Public Art Fund; therefore no budget change is necessary.
DESCRIPTION:
At the March 1, 2016 meeting, the City Council approved and funded a Utility Box Art
Pilot Project to paint six boxes along Village Parkway. On January 10, 2017, the City
Council approved the Heritage and Cultural Art Commission’s recommendations for
professional artists to paint the Pilot Project boxes, and work began in February 2017.
Five of the six boxes have been completed. The remaining box is in progress is
scheduled to be completed in June 2017. Community response received by the City to
the project has been positive.
In fact, Staff has received inquiries from two local artists who would like to apply to paint
boxes and from one art teacher who would be interested in serving as the supervising
artist for her high school students. Artist Suzanne Gayle, who painted two boxes near
Dublin High School, said several students expressed their interest in painting a box in
the future, with support of the art teacher.
7.1
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Page 2 of 3
The Pilot Project of six utility boxes was very manageable for the City. The schedule of
soliciting artist proposals in September-October, making selections in December, and
beginning work in February for completion by June 30 worked well. A similar schedule,
should the City Council wish to continue the Program, will allow for student artist teams
to participate, should any apply and be selected.
At its May 11, 2017, meeting, the Heritage and Cultural Arts Commission received a
report on the Pilot Project made a series of recommendations for the City Council’s
consideration.
First, they recommended (5-0-0, with Cm. Peesapati and Cm. Rawal absent) that the
City Council continue the Utility Box Art Program and included an additional
recommendation for the City Council to consider an accelerated and continuing Utility
Box Art program, with a goal of completing all city-owned utility boxes within five years.
Second, the Heritage and Cultural Arts Commission offered another recommendation to
the City Council to focus the along Dublin Boulevard from Hacienda eastward, and in
future projects, to alternate neighborhoods throughout the City of Dublin. And lastly,
Commission recommended that the City Council consider a broad theme of the City’s
brand - “New American Backyard,” weaving in the culture, history and natural beauty of
Dublin. This will allow for a wide variety of artistic styles and interpretations throughout
the City.
Staff believes that in order to maximize the impact of the art, grouping of boxes is
important, as is the elimination of known graffiti targets and would recommend eight
locations of City-owned traffic signal boxes for consideration by the City Council.
Amador Valley Boulevard at Brighton Drive
Amador Valley Boulevard at Iron Horse Trail
Amador Valley Boulevard at Stagecoach Road
Dublin Boulevard at Hacienda Drive
Dublin Boulevard at Hibernia Drive
Dublin Boulevard at Toyota Drive
Dublin Boulevard at John Monego Court
Dublin Boulevard at Glynnis Rose Drive
In addition to these locations, a member of the public contacted City Staff and
suggested Tassajara Road at Rutherford Drive. Another resident expressed interest in
having painted boxes in the west side residential neighborhoods.
In summary, Staff is seeking direction from the City Council on whether to continue the
Utility Box Art Program. If yes, Staff would recommend eight boxes this next Fiscal
Year as a manageable number and at the locations identified above. Staff would also
like direction from the City Council on the Commission’s additional recommendations
noted above.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
7.1
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Page 3 of 3
ATTACHMENTS:
1. Utility Box Before and After Photos
7.1
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Village Parkway / Dublin Boulevard
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Boulevard
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7.1.a
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Page 1 of 3
STAFF REPORT
CITY COUNCIL
DATE: June 6, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Elatus Sports Quote Selection
Prepared by: Tegan McLane, Cultural Arts & Heritage Manager
EXECUTIVE SUMMARY:
The City Council is being asked to approve quotes selected by the public for the public
art sculpture Elatus and provide direction regarding the possible inclusion of additional
quotes.
STAFF RECOMMENDATION:
Approve five quotes selected by the public for inclusion on the pedestal of the Elatus
sculpture, a sixth nominated by the public, and, if desired, select two additional quotes
from the list provided or provide additional direction.
FINANCIAL IMPACT:
There is no financial impact associated with this item.
DESCRIPTION:
The public artwork Elatus is scheduled to be installed at Fallon Sports Park in
September 2017 as part of Phase 2 of the Park. The piece, an abstract sculpture that is
inspired by the athletic human form in full extension, sits on a classical pedestal that
was designed to include bronze plaques bearing up to eight inspirational sports quotes
selected by the public.
In October 2016, the public was invited to nominate quotes. Outreach was conducted
through the City's website and regular communication channels, as well as through the
local media, sports groups and schools.
In December 2016, the public asked via Open City Hall survey to prioritize voices and
ideals that they wanted to see represented on the statue. They invited to review the
quotes that had been submitted and select their favorites or add additional quotes. They
ranked the quote from “5-perfect fit” to “1-doesn’t fit” for our community.
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Seventy-two people responded.
Diversity in the quotes is very important to the community, with 94.3% saying sports
diversity was important or very important; 77.2% saying cultural diversity was important
or very important; and 74.3% saying gender diversity was important or very important.
The most important ideals the community would like to see represented are:
Persistence, with 97.2% saying this is important or very important; Teamwork and
Good Sportsmanship, each with 95.7% saying it is important or very important; Good
Character, with 92.9% saying it is important or very important; and Lessons of Sports,
with 92.8% saying it is important.
Based on the responses on Open City Hall, Staff recommends the following quotes that
were voted upon by the public:
1. “It can take many years to really understand responsibility, teamwork, friendship,
character, loss, family and grit. Sports provide it all in one season.” ~ John
D’Aloisio, head coach, boys’ soccer, Lincoln High School, Lincoln, Rhode Island.
(Lessons of sports. This was the top vote-getter in favorite quotes with 17 votes,
and 71.1% saying it was a “perfect fit” or close to.)
2. “It’s not whether you get knocked down; it’s whether you get back up.” ~ Vince
Lombardi, National Football League Hall of Fame coach, Green Bay Packers.
(Persistence. Six favorite votes, 56.5% saying perfect fit or close to.)
3. “I am a member of a team, and I rely on the team. I defer to it and sacrifice for it,
because the team, not the individual, is the ultimate champion.” ~Mia Hamm, Hall
of Fame soccer player
(Teamwork. Three favorite votes, 44.8% perfect fit or close to. Second soccer
quote, but highest ranked female quote.)
4. “You miss 100% of the shots you don’t take.” ~ Wayne Gretzky, Hockey Hall of
Fame player and coach (Personal effort. Three favorite votes, 47.8% perfect fit or
close to.)
5. “Talent is God-given. Be humble. Fame is man-given. Be grateful. Conceit is self-
given. Be careful.” ~ John Wooden, College Basketball Hall of Fame coach,
UCLA.
(Good Character. Three favorite votes, 42.6% perfect fit or close.)
Staff also recommends this sixth quote, which was not on the original list, but was a
write-in suggestion from one of the respondents.
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6. “All players and kids need is a little help, a little hope, and somebody who
believes in them.” ~ Magic Johnson, Basketball Hall of Fame player (The
nominator felt ‘good coaches are rare and should be celebrated.’)
Staff also offers up the following as options, for a seventh and eighth quote in response
to public comment requesting more diversity in the quotes and quotes celebrating love
of the game.
1. “No dream is ever chased alone.” ~ Rahul Dravid, record-holding cricket player
and commentator. (Teamwork.)
2. “When you have to work, work with a smile.” ~ Kapil Dev, Hall of Fame cricket
player. (Love of the Game)
3. “Luck has nothing to do with it, because I have spent many, many hours,
countless hours, on the court working for my one moment in time, not knowing
when it would come.” ~ Serena Williams, Grand Slam tennis record holder.
(Practice.)
4. “The medals don’t mean anything, and the glory doesn’t last. It’s all about your
happiness. The rewards are going to come, but my happiness is just loving the
sport and having fun performing.” ~ Jackie Joyner Kersee, Olympic track and
field athlete. (Love of the Game.)
5. “A competitor will find a way to win. Competitors take bad breaks and use them
to drive themselves that much harder. Quitters take bad breaks and use them as
a reason to give up. It’s all a matter of pride.” ~ Nancy Lopez, LPGA professional
golfer. (Persistence.)
Staff recommends that the City Council select two of the additional options provided
above or provide appropriate direction.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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