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HomeMy WebLinkAbout4.1 DRAFT Minutes 05-11-2017 ITEM NO: 4.1 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION DATE: June 8, 2017 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Cultural Arts & Heritage Manager SUBJECT: Minutes of the May 11, 2017 Regular Meeting EXECUTIVE SUMMARY: The Heritage & Cultural Arts Commission will consider approval of the minutes of the May 11, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the May 11, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the May 11, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the May 11, 2017 Regular Meeting of the Heritage and Cultural Arts Commission. HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN May 11 , 2017 The May 11, 2017, Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:01 PM at the Dublin Civic Center, Dublin, California, by Chair Szollos. Commissioners (Cm.) Present: Bennett, Blackburn, Lau, Vonheeder-Leopold, Szollos Commissioners Absent: Peesapati, Rawal PLEDGE OF ALLEGIANCE Chair Szollos led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Introduction of Heritage and Cultural Arts Commissioner Georgean Vonheeder-Leopold Ms. Tegan McLane, Cultural Arts and Heritage Manager, introduced Ms. Georgean Vonheeder-Leopold as newly appointed member of the Heritage and Cultural Arts Commission. 3.2 Public Comments – None. APPROVAL OF MINUTES 4.1 Minutes of the March 9, 2017 Regular Meeting On a motion by Cm. Bennett, seconded by Cm. Blackburn, and by a vote of 5-2-0 with Cm. Peesapati and Cm. Rawal absent, the Commission voted to approve the minutes of the March 9, 2017 Regular Meeting as presented. WRITTEN COMMUNICATIONS – None. PUBLIC HEARING – None. UNFINISHED BUSINESS – None. NEW BUSINESS 8.1 Winter Quarterly Report Ms. McLane presented the specifics of the item as outlined in the Staff Report. ACTION: The Commission received the Report. 8.2 Utility Box Art Pilot Project Report Ms. McLane presented the specifics of the item as outlined in the Staff Report and presented a slideshow showcasing completed utility box art project. H&CAC Draft Minutes – May 11, 2017 – Page 2 of 3 Commissioners noted that the project is generating a lot of interest. Cm. Bennett urged the Commission to take advantage of current community enthusiasm and strike while the iron is hot, to get the utility art box project out there quickly to have more impact in the community and hopefully increase the number of utility boxes planned for next year to more than six. Commissioners discussed specific numbers of boxes they would like to see completed in the next fiscal year. Cm. Blackburn acknowledged that there is staff time that is involved in handling this project, and suggested contracting with an outside project manager to oversee the program, using the Public Art Fund to finance the consultant. Commissioners discussed different locations where they would like to see the utility box art added next year, particularly along Dublin Boulevard. Cm. Bennett expressed interest in doing the entire length of Dublin Boulevard. It was noted that the Downtown Streetscape Master Plan and construction projects might make it difficult to do all Dublin Boulevard boxes. Commissioners agreed it was important to do some boxes on the east side of town. Commissioners discussed themes that had been suggested by the previous commission (flowers, shamrocks, historic images); one submitted by phone by a member of the public (U.S. flags); and several offered by Commissioners (landscapes and diversity). ACTION: The Commission received the Report on the Utility Box Art Pilot Project and voted to recommend to City Council the following:  An accelerated and continuing Utility Box Art program, with a goal of completing all City- owned utility boxes in 5 years;  A broad theme of the New American Backyard weaving in the culture, history and natural beauty of Dublin; and  The next group of boxes be focused along Dublin Boulevard from Hacienda eastward, and in future projects, to alternate neighborhoods throughout the City of Dublin. 8.3 Dublin Camp Parks Military History Center Opening Ms. McLane presented the specifics of the item as outlined in the Staff Report. Cm. Bennett asked if one has to enter through military security to visit the History Center. Ms. McLane explained that the entrance is outside the checkpoint so one does not have to go through military security. Cm. Lau asked how much parking is available at the facility. Ms. McLane replied that there are about 12 parking spaces in the Camp Parks Visitor Center Building lot. Cm. Vonheeder-Leopold asked if the City will be working with Camp Parks to approve rentals in the facility. Ms. McLane explained that the building belongs to Parks Reserve Forces Training Area, and the City will not be involved processing rental applications. ACTION: The Commission received the Report. OTHER BUSINESS 9.1 Brief Information-Only Reports Brief INFORMATIONAL-ONLY reports from Commissioners and/or Staff, including Reports by Commission related to Meetings Attended at City Expense (AB 1234). The Commissioners provided brief informational reports on events and meetings attended over the past two months. H&CAC Draft Minutes – May 11, 2017 – Page 3 of 3 Ms. McLane provided program and event updates. 9.2 Discussion of Future Agenda Items Ms. McLane provided an overview of upcoming agenda items for the Commission. ADJOURNMENT Being no further business, the meeting adjourned at 8:53 PM. Minutes prepared by Yashin Griffith, Recording Secretary. ______________________________ Chairperson ATTEST: _________________________________ Tegan McLane Cultural Arts and Heritage Manager